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As an Administrative cum Account Executive, your dual role involves overseeing efficient administrative operations in Account Department. Your pivotal position ensures the smooth functioning of the Accounts Department's administrative processes. You will closely collaborate with the Senior Account Manager, reporting work updates directly to her. Your coordination with the senior leadership contributes to the overall success of our account management and administrative functions, ensuring alignment with company SOPs.

Responsibilities:

1. Administrative Tasks:

Manage office operations, including organizing files, handling correspondence, and maintaining accurate records.
Coordinate and schedule meetings for Senior Account Manager, ensure all the work follow the dateline and Company SOP.
Assist in general Account Department office tasks to ensure a well-organized and productive work environment.
Maintain Accounts Department work flow chart and ensure everyone follow the SOP.
To Assist Manager managing all the Account Team and ensure all the filing are proper and systematic.
To Ensure all transaction Purchase Order thru the Auto Count has been update and user active and non-active must be update.

2. Account Executive Duties:

Support the Manager in overseeing the Account Department, ensuring all tasks are executed within specified deadlines. Monitor and maintain a comprehensive payment checklist.
Foster and sustain robust relationships through effective communication and responsiveness with colleagues and other departments.
Address inquiries, resolve issues, and guarantee satisfaction by providing timely and effective feedback.
Work collaboratively with internal teams to ensure the delivery of exceptional services.

Requirements:

Proven experience in administrative roles, preferably with exposure to account management.
Excellent organizational and multitasking abilities.
Strong communication and interpersonal skills.
Proficient in Autocount and basic accounting software.
Detail-oriented with a focus on accuracy and efficiency.

Skills Required:

Operational Problem Solving: High ability to identify and resolve operational issues efficiently.
Process Improvement: Strong skills in process improvement to enhance operational efficiency and effectiveness.
Team Management: Leadership skills to manage and motivate teams responsible for all update payment and work
Attention to Detail: Keen attention to detail in verifying to maintain accuracy in Account Department.
Communication Skills: Effective communication skills to liaise with respective departments, suppliers, and staff.
Training and Development: Ability to develop and deliver training programs to ensure staff competency in using systems and following procedures.
Adaptability: Ability to adapt to changing circumstances and implement improvements in response to evolving business needs.

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ANIMATION INTERNATIONAL (M) SDN BHD

Sales Admin Executive (Mid Valley City, KL)

Full-time

Kuala Lumpur, Wilayah Persekutuan K...

Administrative / Clerical

1 month ago

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BRDB DEVELOPMENTS SDN BHD

EXECUTIVE - CRM

Full-time

Rawang, Selangor

Administrative / Clerical

1 month ago

ROLES AND RESPONSIBILITIES:

**in the absence of fellow co-worker, the person on duty wil need to step ni to keep the operation running.

Project: ALL BRDB Group properties

Prepare VP documentation i.e. inventory list and items.
Coordinate VP process with Sales Admin, Accounts, Sales Team and Project Team
Conduct VP.
Handle customer complaints, provide appropriate solutions and alternatives within the time limits.
To assist customers, understand the condition of units and answer questions about their reservations.
Administer defect submission.
To provide support and assistance ot colleagues within the team to produce
Prepare Monthly Defect Report.
Attending Monthly Progress Meeting.
Prepare monthly invoices for our service providers.
Prepare tasks for the Cleaners and monitor on a daily basis for unsold units.
To have daily discussion on the defect rectification works with the Contractor.
To send Completion Notice to the Purchasers.
To maintain Purchasers defect and other correspondence details through a filling system.
To handle email queries by both internal and external parties.
To conduct inspection for defects for sold &unsold units.
Submission of bils for unsold units and or units pending VP (TNB, Syabas, WI K,
Service Charges, Quit Rent &Assessment) to Accounts to prepare payment.
To prepare quotation and comparison for service provider when required ot do so.
To see ot Clubhouse matters i.e., pool cleaning, security system, pest control and landscaping.
To coordinate with the Management Office as and when required.
To represent BRDB as a representative ot attend the AGM and Tribunal Case.
Any other duties/jobs assigned by the CRM Manager/Management from time ot time.

Tamansari Clubhouse / Lounges

To monitor the pool cleaning, pest control, landscaping and security system
To ensure the owners folow ot the clubhouse rules and regulations (i.e. proper attire ni the GYM and Pool)
To monitor the cleaners and security guard
To monitor the waste collection
To ensure al the gym equipment ni good condition
To compile monthly invoice from serviced provider and send to approval
To ensure al the perimeter area si clean and al common utilities si ni good condition.

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Frequently Asked Questions about Administrative / Clerical

What are the job opportunities in the Administrative field?

Administrator role helps support the company by managing, controlling and organising. With the right administrative skills, such as communication, and paper management, you may find job vacancies in Malaysia ranging from managing director, business manager, branch manager administrative assistant, executive administrator, administrative management,higher education administration jobs, administrative clerk, receptionist, personal assistant and more.

What are the Admin Assistant role and responsibilities?

The role of administrative assistant is to provide personalised secretarial and administrative support in a well-organised and timely manner. Responsibilities include acting as the point of contact among the executives, undertake the task of receiving calls, managing requests and queries appropriately. The admin job description are similar to admin assistant in terms of one-to-one basis on a variety of tasks related to executive’s working life and communication.

What are the roles and responsibilities of an Operations Executive?

The role of operations executive is to directly manage the operations and maintenance of facilities. Responsibilities include developing strategic long term plans, creating organisations operating budget and monitoring operational performance. An experienced operations executive possess an analytical and strategic mind with a broad knowledge of the business.

What is Clerical work?

A clerical worker excels in filing records, submitting and receiving faxes, answering phone calls and relaying messages internally and externally. Job scope may vary depending on the type of industry. Types of jobs available in the clerical field comprise of secretary, assistant, clerk, customer service representative and driver.

What are the roles and responsibilities of a Secretary?

Role of secretary is to assume the duties of clerical and administrative support in order to improve workflow procedures in the office. Responsibilities include answering phone calls, manage daily agenda, arrange meetings and assisting colleagues with planning information. Secretary will be the point of reference for all queries, request or issues which is the integral part of the company.

What are the General Clerk role and responsibilities?

Role of general clerk is to perform various administrative and clerical tasks to support the office. Responsibilities include maintaining records so they remain up-to-date, sort out incoming and outgoing mails as well as answering the phone to take messages or redirecting calls. An exceptional general clerk is capable of working diligently to help maintain smooth office operations.

What does a Data Entry Clerk do?

Role of data entry clerk is to type information into the database from paper documents. Responsibilities include creating spreadsheets with large number of figures and verify data by comparing it to source of information. An experienced data entry clerk will be computer savvy and a fast typist with a keen eye for detail. Similar data entry jobs include data analyst, transcribers, coders, typists, data processors and word processors.

What are the Receptionist responsibilities?

Role of receptionist is to manage the front desk on a daily basis and to perform a variety of administrative tasks. Responsibilities include receiving visitors, answering phone calls, receiving and sorting daily mail. An experienced receptionist possess a pleasant personality and able to deal with emergencies in an effective manner.

What are the Personal Assistant role and responsibilities?

The role of personal assistant is to provide personalised secretarial and administrative support in a well-organised manner. Responsibilities include handling requests and queries appropriately as well as acting as the point of contact for the manager’s clients.