Total 15 Manager Admin job vacancies in Johor Bahru

Job Description :-

• Act as the quality management representative for ISO 9001:2015. EMS 14001
• Monitoring of Company Vehicles : Maintenance, Inspection, permit application, fine/penalty, sales & purchase, renewal of insurance & road tax
• Attending to all matters relating to Government Authority requirement
• Monitoring of Company Insurance : Fire, Burglary, Risk, Group PA & Public Liability
• To handle and coordinate training e.g source training provider , training requisition form, HRDF grant application and prepare payment voucher.
• To ensure all related training documentation (Training brochure , Training registration form, Training Invoice, Payment Receipt, Training Certified, Training Assessment  Form and etc., are filling and keep record.
• To handle grant application and HRDF claim in e-Tris website
• Attending to all matters relating to Government Authority requirement
• To apply cancel or revise Shell Card based on requirement.
• Handle travel arrangements and resolve related issues.
• To book flight ticket and hotel upon request.
• Monitoring of security guards performance
• Maintenance of Administration Office : purchase of equipment, repair & cleanliness
• Report direct to General Manager - and Ad Hoc Job
• Degree in Business  Administration/Management
• At least 5 years of experience 
• Good communication skill.

Perks & Benefits

• Personal leave
• Open culture

職位說明 ：-

• 擔任 ISO 9001:2015 的品質管理代表。特快專遞14001
• 公司車輛監控：維護、檢查、許可證申請、罰款/處罰、銷售和購買、保險更新和路稅
• 處理與政府當局要求有關的所有事宜
• 公司保險監控：火災、竊盜、風險、團體公共責任和公共責任
• 處理和協調培訓，例如培訓來源、培訓申請表、人力資源發展基金撥款申請並準備付款憑證。
• 確保所有相關培訓文件（培訓手冊、培訓登記表、培訓發票、付款收據、培訓認證、培訓評估表等）填寫並保存記錄。
• 在 e-Tris 網站上處理補助金申請和 HRDF 索賠
• 處理與政府當局要求有關的所有事項
• 根據需要申請註銷或修改空殼卡。
• 處理差旅安排並解決相關問題。
• 根據要求預訂機票和飯店。
• 監控保全表現
• 行政辦公室的維護：購買設備、維修和清潔
• 直接向總經理報告 - 和臨時工作
• 工商管理/管理學位
• 至少 5 年經驗
• 良好的溝通能力。

津貼和福利

• 事假
• 開放文化

1. Role Description:

We are seeking a versatile and organized Marketing cum Admin Manager to play a key role in promoting our cleaning services and ensuring smooth administrative operations. The ideal candidate will have a strong background in marketing, administrative management, and a proactive approach to handling a diverse range of responsibilities.

2. Specific Responsibilities:

• Conduct thorough market research to understand the demand for cleaning services in different segments.
• Identify and define the target audience for your cleaning services based on demographics and industry needs.
• Analyze competitors to understand their marketing strategies and identify opportunities for differentiation.
• Develop customer personas to guide marketing efforts and tailor messages effectively.
• Stay updated on market trends and shifts in customer preferences.
• Develop comprehensive and integrated marketing strategies that blend online and offline channels.
• Implement a strong online presence through a user-friendly website, social media, and relevant online platforms.
• Utilize traditional marketing methods, such as print materials and local advertising, to reach a diverse audience.
• Explore partnerships with other local businesses or organizations to enhance marketing reach.
• Develop a consistent brand identity across all marketing materials.
• Create engaging and informative content that highlights the value of your cleaning services.
• Develop a content calendar for regular updates on social media, blogs, and other communication channels.
• Utilize storytelling techniques to humanize the brand and connect with the target audience.
• Incorporate client testimonials and success stories into marketing materials.
• Ensure content is tailored to resonate with the specific needs and pain points of your target audience.
• Develop effective lead generation strategies to attract potential clients.
• Implement clear and compelling calls-to-action in marketing materials to encourage inquiries.
• Establish a lead nurturing process to build relationships with potential clients over time.
• Develop a streamlined and responsive inquiry and quotation system.
• Implement strategies to convert leads into clients through persuasive communication and tailored solutions.
• Develop strong organizational skills to manage administrative tasks efficiently.
• Implement systems for document management, appointment scheduling, and client communication.
• Foster effective communication channels within the administrative team.
• Utilize technology and tools to streamline administrative processes.
• Develop contingency plans for handling unexpected administrative challenges.
• Implement a CRM system to manage and track customer interactions, inquiries, and feedback.
• Develop strategies for maintaining positive relationships with existing clients.
• Implement customer feedback mechanisms to gather insights and address concerns.
• Utilize CRM data for targeted marketing and personalized communication.
Foster a customer-centric culture within the administrative and marketing teams.

3. Competencies:
1. Market Research and Target Audience Identification
2. Integrated Marketing Strategies
3. Content Creation and Storytelling
4. Lead Generation and Conversion
5. Administrative Efficiency and Organization
6. Customer Relationship Management (CRM)

4. Duration of Traineeships:6 months

5. Approved Training Allowance: Mature Mid-Career Individuals - $3800

Job Responsibilities*

Primary Responsibilities and Duties (80%)

1. Lead and drive procurement strategies for the department

2. Contract management

• purchase of services from other PHIs

• supply chain management

3. Develop and maintain relationship with suppliers and ALPs

4. Partner with key stakeholders in developing and implementing initiatives and program. This may include NUHS Cluster Lab Medicine initiatives.

5. Manage new laboratory clinical services plan and/or projects as assigned, in conjunction with Lab SME.

6. Participate and contribute to departmental/cluster meetings.

7. Comply with workplace etiquette in line with NUHS core values.

Secondary Duties and Responsibilities (20%)

1. Participate in Licensing and Audit

2. Ensure accidents/incidents are investigated, documented, and reported in accordance with department and hospital policy.

3. Collaborate with other medical institutions regarding inter-laboratory activities as required.

4. Any other duties as required by the HOD and/or RO.

Requirements*

Degree or postgraduate degree

Required Competencies and Capabilities (Skills, Experiences and Professional Licences)

1. 10 years of relevant experience preferably in healthcare

2. Procurement experience will be advantageous.

3. Strong communication and interpersonal skills, with the ability to work collaboratively with laboratory staff and other healthcare professionals.

4. Excellent organisational and time-management skills with the ability to prioritise tasks, manage multiple projects simultaneously and meet deadlines.

5. Proficient in MS Office Suite and SAP is desirable.

If the role sounds interesting to you, please contact ‘careers_alexandra@nuhs.edu.sg’ to understand more on the role. Please indicate the position that you are interested in the subject heading.

*Only Singapore Citizens and Singapore Permanent Residents may apply.

Finance & Admin

Maintain full sets of financial reports
Ensure preparation of timely and accurate management accounts
Preparation of payments for approval
Quarterly submission of GST
Ensure compliance with all relevant accounting and tax regulations and timelines

Requirements:

Finance / Accountancy Degree or other professional Accountancy qualification.
A minimum of 8 years of relevant experience in handling full Spectrum of Finance and Accounting function
Experienced in handling external auditors, tax agents and relevant authorities
Meticulous, detailed & maintain high confidentiality
Committed and able to work independently without supervision
Proactive attitude, problem solver
Working knowledge of Microsoft Dynamics (BC) / Info-tech preferred, though not a pre-requisite

About our client: Our client is a leading facilities management company.

About the role: This role will be hired on a 2 years contract and renewable

• Reporting to Senior Admin Manager
• Oversee and lead a team of Admin Personnel in providing administrative support as well as customer service to the team and the residents
• To collate/check on Staff Attendance Report and pass to GM for vetting on 7th of every month.
• Record / write minutes for Admin and Operations Monthly meeting.
• Human Resource - New Staff onboarding / resigned staff outgoing / Employee records / activate & deactivate staff access card.
• Facilities Booking/ Permits
• Sourcing, inviting and awcparding Quotations for approved Admin contracts. Example - Insurance, Stationeries, Copier Toner, Paper and staf uniform
• Prepare Saturday Roasters for Admin and Call Centre team / Plan cover for staff absence and staff who are on leave
• Collation of new and renewal TOL. Liaise with Tenant and landlord and PO for missing documents
• Assist in sustainability projects
• Collating and submitting staff claims for transport, overtime and wellness benefits
• Co-ordination of various certification documentation for internal and external audits
• Summon offence notice on BES (By law carpark obstruction) till closure
• Booking of Badminton court.
• Cover PA during her absense for writing minutes, preparing GM documents
• Overseeing daily reporting for permits/quarterly reporting on admin contracts ending to HDB
• Feedback system / CFMS system support
• Presentation at GM and HOD for admin related matters

About you:

• Min Dip in related studies
• Min 3 - 5 years of admin managerial experience
• Independent, analytical and able to perform under pressure and tight timeline
• An effective communicator with strong analytical skills
• A team player who is meticulous to details
• Proactive in driving new initiatives

Others:

• Working Hours: Monday to Friday (8.30am to 5.30pm)
• Work Location : Ang Mo Kio

*Please note that only shortlisted candidates will be contacted.*

Employment Agency: Kingsforce Management Services Pte. Ltd.

Employment Agency Licence No: 94C3545

EA Personnel: Wong Pik Kiun (Kimberly)

EA Personnel Reg. No.: R1984508

Primary Responsibilities

• Responsible and oversee Finance, HR and Administration function of the organisation and ensure efficient execution of processes across departments.
• Handle full set of account, group consolidation and all relevant statutory reporting
• Ensure timely submission of financial & management reports.
• Responsible for company’s insurance matters
• Handle HR matters including payroll processing and recruitment
• Develop and execute talent management strategies, total rewards strategies, and other HR strategies.
• Develop the annual budget and optimize expenses for the organization.
• Responsible for budget development, expenses optimization and financial management

Job Requirements:

• Bachelor's degree in Finance/Accountancy or equivalent
• At least 5 years of relevant working experience
• In-depth understanding and knowledge of HR, Finance and Administration policies and practices
• Possess good interpersonal & communication skills
• Able to work independently
• Proficient in MS Office and Quickbook

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

Job Description

- Clinic processes and administrative tasks

- Drug inventory, stock taking and ordering

- Clinic assistants – hiring and training

- Rosters of doctors and clinic assistants

- Claims reconciliation

- Other ad hoc duties assigned by management

Job Requirements

- Prior clinical experience an added bonus

- Excellent communication and interpersonal skills

- IT savvy

Finance & Admin

• Maintain full sets of financial reports
• Ensure preparation of timely and accurate management accounts
• Preparation of payments for approval
• Quarterly submission of GST
• Assist in statutory audit & corporate tax
• Ensure compliance with all relevant accounting and tax regulations and timelines
• Prepare monthly payroll, CPF submission & yearly IR8A
• Handle work pass administration and other HR matters
• Other office adhoc matters

Requirements:

• Finance / Accountancy Degree or other professional Accountancy qualification.
• A minimum of 8 years of relevant experience in handling full Spectrum of Finance and Accounting function
• Experienced in handling external auditors, tax agents and relevant authorities
• Meticulous, detailed & maintain high confidentiality
• Committed and able to work independently without supervision
• Proactive attitude, problem solver
• Working knowledge of Microsoft Dynamics (BC) / Info-tech preferred, though not a pre-requisite

JOB DESCRIPTION

• Manage Training Coordination for the Nursing Department Staff with external training vendors.
• To ensure In-house training records and competency training are filed and readiness for MOH audits.
• To provide Supervision and coordination for the Ward Manager’s roles and responsibilities:-

- Ensure residents’ medical and dietary requirements are met.

- Assists in the residents’ Activities of Daily Living (ADL).

- Build rapport and trust with residents.

- Cultivate a supportive relationship with Next Of Kin (NOK).

- Update NOK on residents’ conditions either face to face or phone call.

- Building a relationship of trust and respect with residents and NOK.

- Organised family conference.

- Monitor residents’ needs, progress, and plan of care.

- Coordinate and schedule appointments.

- In charge of Nursing Admin duties.

REQUIREMENTS

• Passionate and committed to work with elderly
• Listening Skills
• Sensitive and empathy
• Patience and a calm manner
• Ability to cope with the emotional situation
• Good interpersonal skills.
• Conversant in local dialects will be an advantage (due to work environment with the residents).

Responsibilities:

• Support the HR/Crewing Manager with all the crewing day-to-day activities.

• Ensure that the recruited crew have the proper experience, and certifications and are medically fit and supervise the application of the STCW convention on board the vessels.

• Controls crew recruitment process and makes sure that all submitted certificates and documentation are properly verified.

• Evaluate, audit, and recommend crewing agencies and crew training centers.

• Ensure the proactive update of the crewing database with prequalified crew for future recruitment.

• Monitors the execution of the crew appraisal process and ensures that all appraisal results are properly analyzed by the Crewing Coordinators for recommendations and further actions.

• Prepare and maintain the rotational plan for the entire fleet, plan and follow up on crew transfer, and ensure execution as per the safety guidelines.

• Control the crewing payroll process and ensure that the payroll journal is correct and that salaries are transferred in a timely manner.

• Ensure the validity of certifications on board the vessels as per the ISM, STCW, and MLC requirements.

• Responsible for the travel arrangements and bookings for all offshore crew. Verify and process travel tickets and hotel invoices for payment.

• With the HSE team – ensure the proper execution of the safety management system on board the allocation vessels.

• Perform miscellaneous tasks as assigned by his/her direct manager.

• Responsible for the development, performance appraisal, and succession planning of all direct and indirect reports.

• Oversee and implement the development program(s) that support the crewing department objectives and foster a highly effective management and leadership structure.

• Experience with handling multinational crews.

• Responsible for providing a wide range of office management and support to the Company.

• Support administrative needs of the Managing Director including scheduling and preparing for meeting and calendar management.

• Make travel arrangements for the Managing Director, Management, and Staff.

• Develop and implement administrative functions to monitor business operations.

• Manage and direct the activities of the staff in an administrative setup.

• Interact with other department heads in managing the entire administrative operations.

• Prepare and edit correspondence, communications, presentations, and other documents

• Arrange and coordinate meetings and events

• Maintaining confidentiality of sensitive and confidential information

• Participating in a wide range of company projects and events

• Develop inventory control management systems for the inventory department.

• Assist and support front desk management in handling visitors and clients

• Develop logistics in organizing records, files, and statements in an effective manner.

• Perform other work-related duties as assigned including supporting the corporate compliance team as needed.

• Maintains working relationships and communicates with all departments.

Requirement

• Minimum 5 years of marine experience, including 4 years in crewing management.

• Excellent knowledge of crewing regulations (including flag state requirements, MLC, STCW etc.)

• Working experience with Saudi Aramco and PTTEP projects.

• English fluency is a must, and Arabic and Thai language is a plus.

• Process good understanding and knowledge in document control and management.

• Proactive, takes initiative, and is well organized.

• Able to work fast under pressure.

• Abilities to multi-task and work independently.

Job Scopes:

• Oversees daily support activities and ensures completion of all administrative tasks within schedules and deadlines.
• Assist in office lease matters and organising of office layout.
• Oversees of office management such as office equipment, office stationery, pantry requisition and corporate gifts
• Coordinate fire drill exercises organised by building management/ landlord
• Oversee the maintenance of office furniture, communication equipment, electrical and telephone line systems.
• Liaise with both internal and external parties for company events.
• Collecting, organising, and storing information using computers and filing systems.
• Keep abreast with all organisational changes and business developments and ensure adherence to policies and regulations.
• Attend to general office matters as required.

Requirements (Qualifications & Experience):

• Minimum of 5 years’ experience in administrative management
• Proficient in MS Office
• Excellent organisational and multitasking abilities
• A team player with leadership skills
• Bachelor’s Degree in Business Administration or similar field
• Excellent communication skills, both verbal and written
• Strong problem-solving and communication skills

At Rainbow Centre we envision a world where persons with disabilities are empowered and thriving in inclusive communities. We are always on the lookout for people who share our values, who are passionate about serving persons with disabilities and their families; and who are keen to keep learning so they can bring their best to the people we serve.

We are looking for a Senior Administrative Manager for our Special School in Margaret Drive.

The Senior Administrative Manager plays a key role in ensuring the smooth operations of the school and will assist the Principal and Vice Principal in all matters pertaining to financial, personnel and general administration.

The postholder is responsible to review, simplify and alleviate the non-professional administrative work processes and workloads in the school. The postholder will also coordinate with other departments to ensure the efficient use of resources throughout the organisation.

The Senior Admin Manager will provide effective support to the Principal and Vice Principal in the following areas:

1. Campus Administration: Ensuring Process Optimisation and Efficiency

• Complete a range of required administration tasks including reports, correspondence, spread-sheets, taking, distributing and filing meeting minutes and audit activities
• Support the school’s budgeting process and financial operations in budget exercises, asset and inventory tracking, handling audit queries, etc.
• Oversee the administration of overall procurement processes in schools to ensure compliance with RC and MOE guidelines
• Maintain adherence with all internal and external policies and procedures including contractual obligations
• Complete a range of administration tasks including coordination of incoming and outgoing mail and distribution, staff absences and relief timesheets to ensure the efficient running of the programmes
• Drive implementation and use of IT infrastructure to increase productivity including integrating Information and Communications Technology (ICT) into administrative processes, and leveraging ICT to improve efficiency in work processes and in supporting teaching and learning

2. Alignment: Ensuring alignment with RC’s values and compliance with policies and standards

• Assist the Principal to ensure that programmes comply with all funding requirements
• Supporting the school leaders in aligning the objectives and work plan to the overall objectives of the school to meet the school’s strategic needs
• Ensure that staff adheres to organisational policies and procedures and the corporate Code of Conduct
• Ensure adherence to workplace health and safety requirements and brings to management’s attention when others are in breach of these requirements.

3. Public relations: Leading in client-centered service

• Oversee the admin office and reception area, ensuring that queries are attended to promptly and with good service attitude
• Supporting the school leaders in developing and maintaining positive relationships with the schools’ stakeholders such as parents, vendors, and the public, etc.

Requirements:

• A tertiary qualification in Administration or other relevant field and/or demonstrated substantial experience in school administration
• Minimally 5 years relevant working experience or more in a similar setting, with at least 3 years experience leading a team.
• Strong interpersonal, organisation and communication skills, as well as the ability to lead and work well in team dynamic and motivated individual with a keen interest in continuous improvement and work excellence
• A keen interest in Information and Communications Technology (ICT) and prior experience in IT or project management would be an advantage

Job Responsibilities and Duties

• Manage and supervise the day-to-day operations of the administrative department and staff members.
• Tracks team performance and ensures quality of work is within acceptable levels.
• Oversees daily support activities and ensures completion of all administrative tasks within schedules and deadlines.
• Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
• Monitor inventory of office supplies to be stocked with necessary supplies and that all equipment is working and properly maintained.
• Oversee facilities services, maintenance activities and tradespersons (e.g. electricians).
• Organise and supervise other office activities (e.g. event planning etc.).
• Collecting, organising, and storing information using computers and filing systems.
• Keep abreast with all organisational changes and business developments and ensure adherence to policies and regulations.
• Any adhoc task assigned.

Requirements and skills

• Minimum of 5 years’ experience in administrative management
• Proficient in MS Office
• Excellent organisational and multitasking abilities
• A team player with leadership skills
• Bachelor’s Degree in Business Administration or similar field
• Excellent communication skills, both verbal and written
• Strong problem-solving and communication skills

Overall Job Scope

The role requires effective planning and implementation of programmes. It also includes the co-ordination with partners such as social service agencies, schools, medical institutions, grassroots leaders and art therapists to enable effective change and realisation of projected benefits.

The role is crucial in creating and maintaining focus, enthusiasm and momentum in creative arts therapy in Singapore. The person develops and maintains the programme environment to support each individual within it.

The person will also be in charge of office administration and facility management.

Duties And Responsibilities

Responsibilities include but not limited to the following:

· Work with art therapists to design effective art therapy programmes and ensure the overall integrity of the programmes appropriate level of quality, on time and within budget.

· Manage the programme's budget, monitoring expenditure and costs against delivered and realised benefits.

· Initiate extra activities and other possible creative art therapy interventions wherever gaps in the programme are identified or issues arise.

· Maintain accurate data and statistics in quality assurance efforts and reporting the progress of the programme at regular intervals to the General Manager.

· Grants application and programme progress reports for funders.

· Office administration and facility management

· Scholarships matters, coordinate research and general enquires.

Requirements

· Degree from an accredited institution

· At least 3 years of relevant working experience

· Preferably with some experience in programme development, social services or mental health

· Excellent in written and spoken English

- Those who require working pass need not apply