Total 77 Production Administrator job vacancies in Construction / Property category in The United States of America

A real estate company based in Leeds City Centre is looking for an administrator to join the team on a temporary basis starting ASAP.
The post will be around 2 - 3 months, potentially longer.


Main duties will include:

• Maintaining information in regard to all projects carried out by the team.
• Being the first point of contact; taking responsibility for knowing each member of the team's area of responsibility and being able to provide responses/guidance in their absence.
• Raising new instructions/files and work orders and invoices.
• Inputting information into the database.
• Ability to review legal documents and advise on position/responsibility.
• Maintaining a register of annual service charge costs and reviewing year-end reports.
• Assisting Estates Team to pull together further information on new properties in the portfolio.
• Arranging visits to properties
• Dealing directly with clients, responding to enquiries.
• Communicating with client's sub-tenants and other third parties.
• Monitoring and actioning shared mailbox and maintaining action tracker

Ideally, you will have previous experience of working as a property administrator - but this is not essential.
The role will be paying £23 - 25k - paid at an hourly rate on a weekly basis.
The role is hybrid and will be based in the office a minimum of 3 times a week - all equipment will be provided.
If you are interested in this role please get in touch with Kelly at Hays - 01132003725

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Leasing Administrator

Location: Leeds, West Yorkshire
Salary: £23,000 DOE + Bonus

Permanent, Full time hours

Are you ready for a new and exciting opportunity? We are looking for a Leasing Administrator to join a small, family feel team.

Work for a well-established property development company that specialises in creating the most unique and modern BTR apartments with their newest development requiring a Leasing administrator to join their busy team in Leeds. You will be responsible for seeing the whole process through of a resident viewing the property to moving!

Competitive salary of £23,000 plus a KPI bonus, Monday to Friday working week with 1 Saturday shift shared on a rota, free parking on-site and much more! Sound Good? Well we want to hear from you.

What you will be doing as a Leasing Administrator

• Managing and completing viewings for potential residents
• Execute strategic marketing and renewal techniques to ensure the development is at full occupancy
• Building resident relationships
• Submitting resident information onto system
• Completing all referencing tasks
• Electronic Invoicing
• Providing resident satisfaction throughout their agreement
• Answering queries via telephone and email
• General administration tasks

What are the Key Requirements of the Leasing Administrator

• Minimum 1 years Administrative experience
• Excellent organisational skills
• Able to use MS Packages
• A professional telephone manner, planning and communication skills
• Background in property is preferred but not essential

If you are interested in the role, and want to know more, please apply or call the Leeds CCD team at Search for more information.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.

Your new company
A specialist property business owning over 340 houses across the UK are now searching for a Property Administrator to help and support field-based staff on a permanent full-time basis. Operating from the head office based in Chorley, you will be the first point of contact to ensure all applications are dealt with quickly and efficiently and inputted into the database, along with additional duties, listed below.
The working structure of this role is Monday to Friday 8:45am - 5:15pm with an hour's lunch break.

Your new role
As Property Administrator you will be expected to support the Property team members through efficient logging and handling of calls to the dedicated tenant Helpdesk. Alongside liaising with different departments and colleagues to keep them updated on any developments.
Other duties will include Helpdesk functions, such as statutory compliance, inputting information, act as main point of contact for customers and arrange repairs, along with checking invoices received etc.

What you\'ll need to succeed
To be successful in securing this position, you must have a passion for customer service and an excellent telephone manner. Along with being self-motivated, positive, ambitious, hardworking, and flexible. Must be comfortable working within a small team and confident engaging with office and field-based staff to build strong relationships. You should have good attention to detail and be able to work at a fast-paced environment, including additional IT skills (including Microsoft such as Word and excel).

What you\'ll get in return
In return, you will be paid an annual salary of £22,000+ depending on experience and will be joining a successful growing business during an exciting period. You will have 20 days annual leave plus bank holidays, (which will increase to 25 days per annum for years' service).
You will receive training and support, along with free parking, 5% pension scheme and business development. Along with 20% discount on lodges, free onsite parking and social events throughout the year.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Property Services Coordinator

We are One Housing and we create places for people to call home and support them to live well. With a breadth of services and expertise to help people whatever their housing, care, or support needs. We are part of Riverside, a group of complementary businesses with a charitable housing association at its core. We believe in creating places that people can call home, supporting people to live well and building lasting homes and communities.

Our Property Services team is knowledgeable, skilled, friendly and we love what we do. We are passionate about the high quality of service we provide.

We offer our colleagues a friendly, collaborative workplace and the chance to build a rewarding career with a not-for-profit organisation that is proud to make a genuine difference to people’s lives, each and every day.

Join our Property Services team as a Property Services Coordinator

Housing sits at the heart of our organisation. We believe that everyone deserves a safe, secure, affordable home. Our Property Services team is crucial in helping us deliver on this vision.

The team works on the provision and maintenance of our large portfolio of properties. This demands strong organisational skills and the ability to work collaboratively with customers, other teams and external service providers.

We’re an organisation with strong values. We Care, We are Inclusive and We are Trusted. This is what makes us such a great team, working together as one to achieve our vision of Transforming Lives, Revitalising Neighbourhoods

The role

We have a fantastic opportunity for someone to join us in the position of Property Services Coordinator in London. This role is responsible for the provision of effective and efficient administration surrounding repairs, services, compliance works and other technical projects

Salary: £25,000 - £28,000
Location: Hybrid - 3 days in the Camden office and 2 days working from home

Your responsibilities will include:

• Provide administrative support to the Operations Teams to ensuring the smooth running of the Property Services Programmes and Technical Projects
• Both making outbound and taking inbound calls to the team
• Monitoring the various inboxes used by the team
• Monitoring the CRM cases and answering queries
• Minute Taking
• Updating the system with relevant information and create reports for analysis
• Liaise with and assist all relevant stakeholders
• Maintaining all tasks, including raising jobs, requisitions, follow on works, sub-contractor works. Ensure all records are always kept up to date including job details, appointments, job statuses, relevant time & dates, costs
• Ensuring that the WIPs are worked on (Works in progress).
• Ensuring that subcontractors are completing jobs on time and they submit completed paperwork correctly ready for supervisor’ review and contractor payment
• Escalate any operatives/ contractors’ issues to the relevant surveyor/ Head of Service
• Investigate complaints (informal and formal) and respond to customers both verbally and in writing.

What you will need to succeed

We are looking for someone who believes in working together as part of a team, who shares our values and is friendly and positive.

The successful candidate will:

• Excellent IT skills and literacy
• Excellent communication skills, both oral and written
• Self-motivated, resilient, assertive and confident
• Proven experience of excellent customer service skills
• Excellent organisational skills
• Ability to scrutinise data and provide recommendations
• Experience of working in the Housing/Property sector
• Aptitude for complex data analysis and report compilation

The offer

Our Life@One benefits offer you an array of perks designed with your wellbeing in mind.

• Salary: £25,000 - £28,000
• Your holidays are important to us. Take up to 28 days annual leave plus bank
• Lean travel. Spread the cost of your commute with a season ticket loans and our Cycle2Work scheme, open to all colleagues
• Looking forward to your big bucket list trip? You can buy or sell up to five days annual leave each
• Get paid to do good. We offer you two days off on full pay each year to volunteer in our
• Well done! With our colleague recognition programme you will know when you’ve done a #greatjob
• Learning never One Academy, our innovative, in-house learning and development offering is designed to help you take your career to the next level.
• We’re here for you. Our employee assistance programme offers counselling and support for you and your family 24/7.
• Stay book-smart. Take up to five paid days off per year to study toward a relevant qualification.
• Experience new things. We offer you a career break after 3 years’ continuous service.

About us

One Housing is a subsidiary of the Riverside Group. The Riverside Group was established more than 90 years ago, and is now a leading provider of affordable housing, care and support services in England and Scotland. The group manages more than 75,000 homes and operates across 160 local authorities. Riverside transforms lives by providing well maintained, high-quality housing while creating new opportunities for customers through job schemes, affordable warmth programmes, and money advice.

Working in some of the most diverse communities in the UK, we understand the strength we gain from having and supporting our diverse teams. The different skills and experiences that our colleagues from different backgrounds bring to us allow us to make better decisions, consider different views and be an altogether more interesting and cohesive place to work.

We welcome applications from everyone.

Apply today for a fulfilling career in our Property Services team.

Please note that the application closing date is included as a guide and adverts may be withdrawn and vacancies closed before the guide date indicated. We recommend that if you are interested in applying for this role that you do not delay in submitting your application.

Proud member of the Disability Confident employer scheme

Please refer to the job description and person specification attached to the advert for the full details of the vacancy. You will be organised, adaptable and able to work quickly and accurately while dealing with many ongoing activities and issues at the same time. You will have experience in delivering efficient, pro-active and client orientated services, have excellent communication and customer service skills, along with excellent IT skills and be able to build good and effective working relationships with Stakeholders within the Trust.

Total Fitouts Parramatta and Surry Hills (TFO) is a reputable fit-out company that specialise in the commercial, retail and hospitality space. No day or client is the same, making it a challenging yet exceptional place to work. TFO have the approach to exceed all client expectations and strive by doing their absolute best when it comes to procurement and delivery.

Our team are currently recruiting for a hybrid role of Contracts Asministrator & Project Coordinator. The role will be responsible for providing support to the projects team on a range of projects including providing support in managing variations, client concerns/questions and procurement. The role will be responsible for ensuring strong attention to detail as well as ensuring we meet key contractual and legislative requirements.

Responsibilities

• Review and understand project contracts, specifications, and drawings.
• Coordinate contract requirements with project managers and subcontractors.
• Prepare and manage subcontracts, change orders, and requests for information.
• Support the project manager in monitor project schedules, budgets, and cost controls.
• Collaborate with the project team to resolve any contract-related issues.
• Maintain accurate contract documentation and ensure adherence to contractual obligations.
• Assist in negotiating and resolving claims and disputes with clients and subcontractors.
• Conduct regular site visits to monitor and assess project progress and quality.

• Bachelor's degree in Construction Management or a related field.
• Proven experience as a Contract Administrator in the construction industry.
• Familiarity with construction contracts, legal terminology, and contract law.
• Strong attention to detail and ability to analyse complex information.
• Excellent organizational, communication, and negotiation skills.
• Proficient in project management software (Monday) and google office suite.
• Ability to multitask and prioritize responsibilities in a fast-paced environment.
• Knowledge of commercial fitout regulations and building codes is a plus.

The post holder will provide comprehensive administrative support to the Institute Pillars of Professionalism, especially education focussed to ensure a smooth delivery of educational and research programmes is achieved. With a focus around education and the CPD agenda.

The post holder will be based at the City Hospital Campus but will be expected, when required, to work across all NUH sites and external venues in order to deliver the service.

In addition to the brief list above you must familiarise yourself with the full job description and person specification attached to this advert prior to applying.

Takes responsibility for the organisation of Institute related courses and events by working closely with the Institute co-ordinator.

Book, plan and facilitate key meetings that are linked within the pillar you are working in, in particular around the education and CPD agenda. Take notes/actions at all meetings and ensure agenda, notes and any other documentation are distributed to all that attend in a timely manner.

Provides cover and support to other pillars in absence of their Admin Lead to ensure continuity in service.

Review resources required for up and coming events, monitor stock and replenish with support of administrative assistant in advance of the event.

Send out pre and post documentation to applicants for CPD funding.

Use initiative and problem solving skills.

Ensure all databases/spreadsheets/publications are kept up to date. Work with the administrative and business manager team, ensure that financial and educational spreadsheets for CPD are up to date, PO’s and GRN’s are appropriately completed.

Ensure replies from the Institute Mailbox are responded to in a timely manner or cascaded to the relevant member to answer.

In line with development pathway take active interest in own personal development.

Have a flexible approach to working pattern, some weekends are required for certain events (these are renumerated)

NUH is a world renown teaching hospital which employs over 17,000 members of staff across its 3 sites - QMC, Ropewalk and City campus.

The Institute of Care Excellence is based at the City Campus; we are responsible for facilitating high quality training and development opportunities, not only to our internal staff, but also to staff nationally from other trusts, international nurses, student nurses and apprentices. We play a vital role in the education and development of nurses, midwives, Allied Health Professional’s and Health Care Assistant’s.

The Institute team is supportive, innovative and proactive in ensuring we offer a high quality service. We are keen to encourage developments in line with Trust policy and working in new ways.

Please refer to the job description and person specification attached to the advert for the full details of the vacancy.

You will be organised, adaptable and able to work quickly and accurately while dealing with many ongoing activities and issues at the same time. You will have experience in delivering efficient, pro-active and client orientated services, have excellent communication and customer service skills, along with excellent IT skills and be able to build good and effective working relationships with Stakeholders within the Trust.


This advert closes on Thursday 21 Dec 2023

Property Administrator

• £24k-£26k based on exp
• Annual discretionary Bonus
• Excellent Training and Benefits offered
• 2 days working from home after training
• GUILDFORD BASED

Our client based in Guildford has a opening to join an expanding team.

Property experience isn't essential but can prove helpful. The job can be demanding so being able to multi task and organisational skills are helpful.

Key duties:

• To effectively manage a portfolio of properties ensuring that the requirements of clients are delivered in accordance with agreed service level agreements.

• To demonstrate within your day-to-day role appropriate controls to ensure the customer is at the heart of everything you do.

• Maintain accurate manual and computer records for each property, in line with company procedures and client requirements.

• To ensure the key performance indicators are met in relation to price achieved, time to sell, percentage under offer and stock turnover

• Ensure all written and verbal communications with clients, suppliers and all third parties are conducted in a business like and professional manner

• Action, record and file all incoming post, faxes and emails.

• Promptly deal with incoming telephone calls in professional and business-like manner and offer assistance in the absence of the person who the call is intended for.

• From time to time assist the Assistant Team Manager/Team Manager with ad hoc projects.

• To provide assistance to the Senior Property Sales Advisor/Team Manager as well as assistance to other team members during busy and holiday periods.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.

We are looking for an organised and enthusiastic Administrator to join our onsite centre management team at Kincumber Village, working on a portfolio of shopping centres. This is a fantastic opportunity to utilise your administration and customer service skills in this varied and valued property administration role.

Reporting to the Associate Director, this full-time role will be involved in all aspects of office administration, account management and lease administration.

Some of the key responsibilities include:

• Undertaking administration for the portfolio including accounts payable, account reconciliation and rent collection.
• Undertaking the vendor process including new vendor setup and raising work orders.
• Undertaking lease administration.
• Assisting the Associate Director with reporting, budgets and ad hoc administrative tasks.
• Working closely with fellow team members, tenants and suppliers and managing customer enquiries.

Construction Secretary, Perth, Monday - Friday, 8:30 am - 5:00 pm

Salary: £12.80-£13.50 per hour (depending on experience) £25k - £26.5k

We are currently recruiting for a Construction Secretary to join our market-leading client in Perth. This is a fantastic opportunity to work in a dynamic construction environment and support the Construction Director/Manager.

Responsibilities:
- Manage the diary of the Construction Director/Manager
- Prepare letters, memos, and board reports
- Handle email enquiries and take accurate telephone messages
- Assist in the recruitment of site positions
- Maintain training records and liaise with external training providers
- Update inhouse systems
- Act as a liaison between site and office personnel

Requirements:
- Proficient in Microsoft Word, Excel, and Outlook
- Previous experience in a construction environment
- Ability to prioritise workload and work independently as well as part of a team
- Proactive and keen interest in day-to-day routine matters

Immediate start available, get in touch now to be considered for this role.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age

We are currently recruiting for a Property Administrator for a busy temporary assignment based in Letchworth.This assignment is for approx. 2 months and is full-time 35 hours a week, Monday to Friday: 9.00am to 5.00pm.This could be a hybrid role spending 3 days a week in the office in Letchworth and 2 days working from home or also could be 100% office based.Working as part of the Property Team giving them administrator support - preparing documentation, purchasing orders and processing invoices. To start ideally mid November 2023. The main purpose of the role would be:Administration and record keeping.To oversee and coordinate legal documentation.Coordinate with other departments, outside valuers, managing agents etc.Collation and reporting of data.Coordination of property deeds - interacting with company solicitors when required.Raise purchase orders in line with policy and due diligence.To support with other projects when needed Person Specification: Excellent PC literacy - with a good understanding of Microsoft Excel, Word & Outlook - ideally knowledge of SharePoint and Planner. Strong communication and customer service skills - good team player Accurate administration skills Professional manner Benefits28 days holiday - pro ratedPensionTate benefits including store benefits ext.Free on-site parking Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment. Tate is acting as an Employment Business in relation to this vacancy.Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.

About this role CSR Limitedis a leading Australian Manufacturing business with a rich history and an exciting future. We are recognised for our innovative approach to developing sustainable and high performing building products and systems for the residential and commercial segments across Australia and New Zealand. Our purpose is‘Building solutions for a Read More...

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Senior Administrator - Property Lettings Management

Full time Monday to Friday - 40 hours

Excellent comprehensive benefits package

Salary dependent on experience - negotiable

On behalf of Our Client we are looking to recruit a qualified by experience, expert, SENIOR ADMINISTRATOR to assist in all aspects of a large, busy, property management company.

The role is expansive - to cover multiple aspects of the business, is massively customer facing, including face to face, and telephone. You will be an IT expert, to cover all packages, especially EXCEL and OFFICE, and ideally have a good understanding of social media.

FMCG, Property management, facilities management, estate agency, procurement experience would be advantageous.

Working directly with the MD to cover some PA duties as well as day to day involvement with ALL ASPECTS of administration within the business. This is a vital hire for Our Client.

More details about this expansive and exciting role are available after application

We, Fundii Team, are seeking a Full-Time Property Investment Contract Administrator

In this role, you will be responsible for delivering top-tier contract administration whilst, efficiently managing administrative tasks, and ensuring a seamless customer experience with the company.

You must be available for client’s day to day questions regarding their legal obligations on their compliance with their agreements.

The role is a hybrid work from home and working from the office employment offer.

Key Responsibilities

Client Liaisons - Being available for clients day to day questions regarding their legal obligations on their property Investment purchasing contracts.

Review and negotiate variations to client purchase contracts (where required or suitable)

Draft, edit, and prepare property contracts of sale and agreements that clients are entering into. The ability to offer guidance in conjunction with their legal practitioner on terms within the contract prior to execution

Respond to the client and the clients legal representative with suggestions for any resolutions to problems that may arise during the course of a property purchase

Establish Relationships with key stakeholders and service providers of the company to maximise our working relationship with all external partners/parties

Remuneration

Title - Property Invetsment Contract Administrator

Base Salary - $120,000 Per annum plus superannuation

Full Time - 38 Hours per week+

Employment Term - Ongoing employment - not a contractor role/position

Qualification Status - Contract Administrator

Working Location - Full Time from our office in Pyrmont NSW 2009, traveling to see clients in person Australia wide and locations as required.

Reports Directly to the company director

Minimum Qualifications

2 years of experience in any legal role in Australia or overseas. The successful candidate must have a broad knowledge and experience in contracts, terms and conditions and legal practices.

A strong interest of trust account administration and legal compliance - training & mentoring provided in house

Strong interest and knowledge on leadership and management as the team is growing and the role will likely evolve into a team leadership role within 12 months.

A personal interest in property investment - either an existing investor or someone who has ambition to become a property investor is highly desirable.

General Role Responsibilities

Elite record keeping and note tracking ability to ensure critical deadlines are always met in a transaction

A positive attitude and excellent initiative to maintain a smooth process for all clients.

Problem Solving and analytical skills

Ability to adapt to a dynamic work environment and effectively collaborate within a team.

Ability to work effectively in a high-pressure environment

Willingness to learn and contribute to the team processes and policies

Having advanced knowledge of Microsoft Office applications

Full availability and flexible work conditions to travel, visit clients, work extra hours, and over the weekend if it is required

Current Australian Driver’s License.

Performance Goals

Response times to client enquiries within 5 business hours

Giving clients direction on the purchase contracts within 24 hours of contract signing

Ensuring contract deadlines and settlement timeframes are all adhered to for finance approvals, building and pest reporting/rectification, deposit payments under the contract and settlement dates.

Property Services Administrator
Lewes
37 hours per week
£22,126 – £23,569 per year

Southdown Housing Association provides accommodation to vulnerable people in Sussex, who receive additional support to maintain their home. Our accommodation ranges from Registered Care Homes, Supported Living and Supported Housing units through to offices and wellbeing centres.

Although our stock is small, it is specialist in nature and requires professional, flexible and sensitive property services input to maintain excellent standards of accommodation.

We are looking to recruit an administrator to help our team deal with all aspects of communication between our clients, service teams and contractors.

The role involves a lot of telephone and email correspondence – liaising with our clients, contractors and service teams, issuing works orders, estimate requests, as well as processing invoices.

A property maintenance background would be helpful, but not essential, as comprehensive training will be provided.

Southdown is a psychologically informed organisation where the well-being and happiness of our employees matter. We’re committed to creating a positive and compassionate work environment where employees feel valued, respected and inspired to do their best. In addition, we’re a family-friendly employer that recognises the importance of a work-life balance. If you share our values and want to work for an organisation that helps change lives for the better, we want to hear from you

We are a Disability Confident Employer and are fully committed to supporting Equality, Diversity and Inclusion (EDI) and welcome applications from all candidates that meet our job specifications. If you feel there is a barrier that potentially prevents you from applying, do get in contact with us as we are always happy to discuss (or arrange a discussion with the recruiting manager) to explore if any reasonable adjustments can be made to support your application

Closing date for applications: 5th November 2023
Interviews will be held: 10th November 2023