Total 46 Manager office administrator job vacancies in The United States of America

This post holder will be invaluable to the Breast Screening & Symptomatic Service directly responsible for facilitating the administration service. To undertake the management responsibility of Breast Services Admin and Clerical staff. Liaise with Breast Services lead and Lead band 7s about clinical service needs. Provide a central administrative base to facilitate the organisation and collection of all data, implementing new information technologies where appropriate. Attending Quality Assurance Regional Meetings representing the Administrative discipline for the Trust, with the National Breast Screening Service. Provide a breast screening statistics support function to the Clinical Director and other service managers and health care professionals and produce annual KC62 report information. Administrator for the client based National Breast Screening System computer system used in the breast unit in conjunction with IT and Hitachi, ensuring daily and weekly back ups of the systems are carried out. Responsible for the other client based systems used in the breast unit, CRIS for radiology, Trak care for hospital system and various Access local databases. To ensure the day-to-day maintenance of the Breast Screening computer network. Ensuring transfers and receipts are timely and complete. A Job description and personal specification is attached to this advert.

If you are looking to join a values-driven, forward thinking charity and have the passion and knowledge to shape this role for With You, we want to hear from you. Please note that this role may close early should sufficient applications be received, so early application is advised. This position is based across our Stoke on Trent and Shropshire services. This is a part time, fixed term position working 22.5 hours per week until April 2025. The salary for this role is £28,000 - £44,290 per annum pro rata. Benefits Competitive salary 28 days annual leave, plus bank holidays 2 days paid volunteer leave per year Auto-enrollment into We Are With You's pension scheme Access to a Blue Light Card - giving you great savings on big high-street and online brands Flexible working opportunities and access to a range of services and resources to support you with your wellbeing We have an excellent Refer a Friend scheme which offers you a £500 bonus for any recommendations, any role! Our scheme allows you to recommend your friends and family to work with us and earn a £500 bonus payment for every successful referral you make. Please note, the Refer a Friend scheme is only applicable if your recommended friend completes their 6 months probation period Should you be successful in your application, you will be required to provide 3 years worth of references and where applicable, will need to undergo an enhanced DBS check. A full job description is available on request. Diversity Statement As an organisation, we continue to build an inclusive culture that encourages, supports and celebrates the diverse voices and experiences of our staff. We know that representing the communities we serve is key to us meeting our goals of radically improving people's lives. We welcome the unique contributions that you can bring and we encourage people from underrepresented communities and backgrounds to apply to join our team, including people with lived experience, people with disabilities, people from racialised communities, LGBTQ+ people and armed forces veterans.

Job summary: Manage reception area and staff to ensure smooth running; provide administrative support to the practice manager. Job responsibilities: Patient services Assist practice manager with dealing with complaints in accordance with practice complaints procedure and evaluate suggestions Ensure adequate reception staffing for patient services Assist with PPG meetings Employed staff Help to provide induction training and ongoing review Ensure practice policies are followed and accurate records are kept, with particular reference to: appointments, messages, visits, post, patient registration, repeat prescriptions, filing systems, births and deaths. Staff rotas Liaise with management team concerning staffing and organisation of work Liaise with other members of the primary health care team, outside agencies and practice volunteers as required Fire protocols Oversee reception team and report to practice manager if any problems Provide ongoing support to reception team Administration Chair/Minute monthly staff meetings Create monthly newsletter Information technology Have full understanding of appointment system Have a working knowledge of all software and hardware Deal with IT problems in the absence of the IT or practice manager Train staff in use of system Building Have a clear understanding of telephone systems, daytime and out of hours Assist with remodelling and room moves as required i.e. weekly room lists Understand security systems alarm Information Ensure communication systems are running smoothly, and doctors and reception staff are kept fully informed of changes in procedures Assist with production and upkeep of practice procedures manual Manage paperwork systems, including post, internal and external Act as a central source of information Other Tasks Health and safety Reporting problems to estates Co-ordinate voluntary agencies Overseeing appointment book - Rearranging clinics due to sickness - Dealing with appt errors Provide reception support where necessary Helping with holiday cover where necessary Any other duties that may be necessary to ensure smooth running of the office on a day to day basis Provide ongoing support for future CQC visits.

This role is instrumental in creating a positive impression of KFM as a company by professionally welcoming all visitors to our Head Office (Unit 1) and ensuring the smooth functioning of our working environments across all KFM sites. As a pivotal point of contact for colleagues and teams from across KFM, the Business Support & Office Manager will also contribute to various internal and external communications activities to benefit colleagues, customers and stakeholders. This is a busy role which requires strong organisation skills, the ability to multi-task and regularly assess and re-prioritise incoming requests. If you're passionate about helping to create a positive environment and ensuring the smooth functioning of our business, then please apply with your CV and a covering letter, we look forward to hearing from you! Please refer to the full job description which is available to download on this page.

Please refer to the attached job description for full details of job description and main responsibilities.

See Job Description for further details Recruitment selection processes are based on competence (see Person specification) and values. Please note applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment. The cost of the DBS application is £23 (standard) or £43 (enhanced), this cost will be deducted from your salary over the first three months of employment. You are encouraged to enrol for the DBS Update Service. A small annual fee of £13 per year applies. New entrants to the NHS will commence on the minimum of the scale stated above. Applicants are advised to apply early as if a large number of applications are received for this post, we reserve the right to close the vacancy prior to the advertised date. Good luck with your application.

Ability to identify problem cause and type of corrective actions needed to address complex issues. Ability to lead by example and motivate teams. Experience of implementing service developments based on policy and/or targets. Ability to multitask Self-motivated & enthusiastic professional. Advanced skills in the use of O365 Ability to manipulate large amounts of raw data to be used in the preparation of reports. Ability to use verbal, written & presentation skills to communicate complex information to a wide audience. Ability to influence and drive change. You will be able to find a full job description and person specification attached within the supporting documents. The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers. The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us. Interviews will be held on 27.03.2024

Work effectively with management, clinical, audiological and rehabilitation staff based within YAIS and also other associated departments within the Trust, external clinical and administrative professionals, and other agencies as required. Responsible for monitoring all patients within the Specialty in accordance with the Trusts Access Policy and other National/Local targets i.e. Referral to Treatment Pathway. Assist the Service Coordinators in planning of cochlear implant operations and dissemination of relevant information. Request funding as appropriate and provide reports for Planning and Performance. Provide information on a monthly basis in liaison with the Service Coordinators to support the Planning and Performance Trust targets. To effectively and efficiently administer and maintain accurate data within all relevant IT systems. The systems could include EPR and/or other local IT systems. Work in liaison with the Service Coordinators to share the responsibility for the calculation and maintenance of annual leave for team members using e-Roster system. Manage and prioritise own workload using initiative and ensuring deadlines are met. Responsible for the supervision and training of the Administration Team, trainees and temporary staff. Support and guide the Administration Team with regard to the dissemination of information, messages and enquires for the multi-disciplinary teammembers. Co-ordinate a secretarial service which includes uploading information to dedicated databases, /audio typing, ad hoc correspondence, use of email, photocopying, dealing with mail. Responsible for ensuring that challenging/sensitive telephone and general enquiries from staff, patients, relatives, patients legal representatives, General Practitioners, nursing staff, consultants and external organisations are dealt with appropriately. Supporting the Service Coordinators in their wider role e.g. attendance at meetings, research activities, preparing papers/presentations for publication/teaching purposes and reports. Responsible for chasing all investigation/test results and bringing abnormal/urgent results to the attention of the Service Coordinators/ENT Consultants, taking action as appropriate. Responsible for monitoring the registration of new referrals, the organisation of Consultant Clinics and the scheduling or rescheduling of appointments to ensure co-ordination and continuity of patient pathway. Work in close liaison with other team members within the Specialty to promote a team approach. Establish and maintain effective record keeping and other administrative systems. Participate in providing adequate cover as and when necessary in conjunction with other admin team members for sickness, training and annual leave. Deputise for the Audiology admin manager when appropriate. Co-ordinate and facilitate any requests for data entry/collection required at service level. Ensure mini files and other information is made available to support service delivery, i.e. coding, medical reports. Contribute to service improvements in conjunction with the Audiology admin manager, Service Coordinators and the multidisciplinary team to implement standard operating procedures. To prioritise own workload, working on own initiative and ensuring work is carried out in specific timescales, meeting departmental, Trust and Government deadlines. To be responsible for the self-development of skills and competencies through participation in training and development activities and to maintain up to date technical and professional knowledge relevant to the post. Responsible for the monitoring of stationary stock levels and the subsequent ordering and supply of administration goods. Such duties at a comparable level of responsibility associated with the work of the post and which may vary from time to time.

Provide a leadership role for all reception & admin staff and ensure staff stay motivated. Act as a first port of call for all staff including clinicians and deal with any urgent queries thoroughly and efficiently. Induction and training of all new staff to agreed standards and act as mentor for new staff. Co-ordinate the clinics on a daily basis ensuring appointments are booked appropriately, oversee the clinical system and identify any flaws in capacity and look for methods to rectify these issues. Ensure the team leader daily check list is strictly followed. Monitor admin areas and ensure scanning, registrations, filing and all areas of the reception are kept to an adequate standard. Manage any shortages of clinician staff and act appropriately to ensure cover is sought to fill any gaps that may compromise capacity. Manage staffing to ensure adequate levels are adhered to in the event of shortages for the admin team. As late duty manager complete an accurate daily check ensuring any capacity issues are highlighted and solutions offered. Deal with more complex enquiries from patients and verbal complaints Continually assess and evaluate systems recommending changes and improvements to the practice manager as appropriate. Deal with general telephone enquiries from patients and general public. Record messages for doctor, nurse and administrative staff. Manage room allocation. Liaise with other members of primary care and outside agencies as required. Manage the post systems both internal and external. Deal with simple IT problems and for more complex issues contact the GP IT department to solve the issue. The above list of duties is not exhaustive and may be subject to change as deemed necessary. Manage QOF Time Limited indicators Arrange baby clinic appointments Manage Private Medical Requests Prep Minor Surgery / Carpal Tunnel Service / Dermatology Clinics (Admin) Oversee all 4 sites Askern, Mexborough, Conisbrough & Denaby

To ensure a comprehensive, effective secretarial and clerical service is provided for the Unit by the development and implementation of administrative systems, procedures and policies including word processing, compiling statistics, Audio and copy typing, drafting routine correspondence, photocopying and filing.To be the lead contact and manage the reception environment.To support the Unit Manager, coordinate and supervise the workload of the team via rota support. Effectively plan for the provision of cover during authorised and unauthorised absence to ensure a high quality and efficient support service is provided to the multi-disciplinary team and service users. To monitor the generic e-mail box for the service. To organise and monitor the booking of rooms and the visitor signing in/ out system. To be responsible for planning inductions and training of new admin staff and support workers as required. To have overall responsibility for ensuring appropriate procedures and protocols are followed in the reception / admin office and to review and update local procedures as required.To undertake telephone and direct reception services including dealing with enquiries and taking accurate messages in the absence of relevant staff. This may involve dealing with service users, their families and carers in a distressed state.To process referrals, support in admission processes, manage diary systems and maintain service user records for the multi-disciplinary team according to their criteria/needs. To support in processes for planning and organization of visiting / booking appointments for families, carers and other agency / partners.To process and organise incoming and outgoing mail.To organise and maintain files and systems for all documents and correspondence of the Unit, covering administration, planning, professional, staff and other matters.To ensure all telephone and personal enquiries to the Unit are dealt with in a courteous, informative and helpful manner by the team to promote and enhance the image of the Unit Service user contact may have barriers of understanding.To provide high quality, effective and efficient secretarial support to the Unit Manager. To have due regard for confidentiality of all documentation and areas of work relating to role of secretary and office manager.To develop and manage information systems for the Unit. To ensure the appropriate use of Paris and any other systems.To attend and minute take at team meetings as required or delegate these duties as appropriate. To attend and participate in meetings relevant to the running of the Unit where appropriate.To be responsible for day to day building and equipment maintenance issues that may arise.To be responsible for the collection and provision of statistical information required by the Senior Leadership team. To support the Unit Manager in accurate recording and administration of Annual Leave and Sickness absences for all staff (clinical and non-clinical) within the Unit.To be support in the inputting of bank shifts onto the system for bank staff.To be responsible for the ordering of office supplies within the authorisation of the budget for purchasing of all materials required by the Unit as agreed by the Unit Manager. To delegate these responsibilities as required.To be responsible for ensuring that relevant current service user information leaflets are available in the reception area. To ensure an up-to-date supply of self-help leaflets are available as required by Unit Manager. To ensure administrative systems and staff work within the parameters of and adhere to legislative requirements of GDPR, Information Governance, Caldicott, records policy and patient confidentiality.To be responsible for the safe and correct use of all equipment by all members of the Service.Develop and maintain communication with people/staff on complex matters or situations.Ensure communication methods are effective across the team

For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy.

Please familiarise yourself with the Job Description and Person Specification attachments located within the supporting documents section of this advert. These documents will provide a comprehensive overview for this exciting role.

*Please Note : For a specific detailed job description for this vacancy, please see attached Job Description*

The role is part of a small and friendly team, reporting to the Senior Programme manager for strategic delivery, and working closely with the Heads of Strategy and change teams embedded in directorates across the Trust. The role can work remotely, or from the Trusts headquarters at Littlemore, Oxford. We support flexible working and welcome a conversation to discuss options that work for you. The delivery of the Trust strategic portfolio contains several programmes which require monitoring, scheduling, and delivery. The Strategic PMO Manager is key to the oversight and monitoring of programme delivery, to bring about successful change throughout the organisation. The post holder will work with the Senior Programme Manager - Strategic Delivery to design an approach to manage the portfolio of strategic programmes across the Trust to ensure strategic fit and delivery of the Trust strategic plan. This includes identifying scope, SROs and key deliverables for each strategic programme and embedding these across the directorates and corporate team within the Trust. They will be responsible for ensuring that all strategic programmes adhere to the required Trust governance frameworks, to provide assurance that the programmes being delivered throughout the organisation are in line with the strategic objectives and priorities of the Trust. The post holder will need to be autonomous, conscientious, meticulous, and always act in a professional and confidential manner. This post calls for a highly motivated individual who can work unsupervised, using their own initiative, prioritising their own workload, dealing with several complex issues at one time and working under pressure. Meticulous time management and prioritisation skills are required as well as the ability to work autonomously to respond to problems and queries from stakeholders including project leads, stakeholders, and the Executive Leadership Team. Within programmes, the post holder will be required to both provide and receive highly complex information that will often be sensitive or contentious, through the planning and engagement processes pertaining to the wider transformation life cycle. As such the post holder will be required to manage these issues in a professional manner, adapting communication styles to suit the stakeholders or forum in which the messages are being provided. For detail of duties relating to PMO controls, Programme Analysis and Development, and Communication and Relationship Management, please see the job description and person specification for more information All new starters have a 6 month probationary period. This, together with the induction process, aims to create a positive supportive working environment allowing new employees to learn key elements of their role over a reasonable timescale Candidates not currently employed by the Trust who attend an interview for non-qualified Band 1-5 posts are required to undertake numeracy and literacy assessments. Appointment to this post is subject to the trust receiving satisfactory references covering 3 years of employment or study. Please ask your referees to respond promptly to reference requests. Employees are expected to undertake mandatory and statutory training related to their role. We are ambitious in our pursuit of excellence, driven by the belief that a fair, just and fully inclusive organisational culture enables our teams to deliver the best quality of care and services possible and we work hard to ensure that our diverse workforce reflects the communities that we serve. We welcome applications from all sections of the community, are an Equal Opportunities employer with a number of internal networking groups to support our employees and where possible will always look to make reasonable adjustments in order that you can fulfil the role to recognise your full potential. All our employees are committed to demonstrating through their behaviour our core values safe, caring and excellent. Oxford Health is committed to safeguarding and promoting the welfare of children and vulnerable adults, we expect all staff and volunteers to share this commitment.

Clinical Practice To ensure that all statutory requirements outlined in the IntraHealth personnel procedures and policies are personally adhered to. To be familiar with and conform to responsibilities under the General Data Protection Act as identified by IntraHealth. To undertake duties as necessary, in line with the changing needs of the company. To participate in the annual appraisal and knowledge and skills framework profiling process. Any necessary training noted in the PDP will be provided. Acts in a way that acknowledge individuals rights to make their own decision and recognise their responsibilities. Facilitates others to identify their current level of knowledge and skills, their learning needs and best practice. To support others in the development and application of knowledge and skills in practice Identify resource issues which affect learning, development and performance and alert the appropriate managers. Communication Delivering a quality service The post-holder will strive to maintain quality within the Practice, and will: Alert other team members to issues of quality and risk Assess own performance and take accountability for own actions, either directly or under supervision Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the teams performance Work effectively with individuals in other agencies to meet patients needs Effectively manage own time, workload and resources No Smoking IntraHealth has a No Smoking policy. All Health Service premises are considered as non-smoking zones, other than designated smoking areas. There will be a strict no-smoking policy within the company premises.