Total 11 Manager office administrator job vacancies in Maintenance / Repair category in The United States of America

Responsibilities:

• Management of the building operations and facilities, including a team of property executives and outsources services e.g. cleaners, security, concierge etc.
• Conduct regular inspections to ensure that the building is in good condition, e.g. cleanliness, carpark and signages etc.
• Follow up with rectifications and make recommendations to the Management.
• Prepare budget planning for the Building, management reports, contracts review, vendor performance evaluation and monitoring the general building repairs and defect works.
• Work closely with the M&E team to manage the building’s facilities and equipment. Control and manage the use of common amenities and facilities in the building.
• Prepare, call, evaluate, and administer quotations and tenders for preventive & corrective maintenance, repairs & replacement works, services and supplies, and advise on selecting suitable vendors specialists and award such quotations and tenders with the Management's approval.
• Manage, supervise and check on the quality of work delivered by staff and vendors.
• Ensure that routine maintenance works and services are carried out satisfactorily and adequately in accordance with the assigned or designated work scope.
• Participate in the building’s Green Mark upgrading standards and requirements, and update the building’s policies and compliance regularly.
• Conduct regular inspections of the fire protection facilities and systems and ensure that the systems are satisfactory and serviceable.
• Conduct required mandatory fire evacuation drills and table-top exercises in compliance with SCDF’s regulations.
• Attend to correspondences and tenants on matters relating to the building.
• Liaise with all relevant authorities on the Building, apply and obtain all necessary licenses and certificates. Manage and maintain proper records, files, correspondence and documents.

Requirements:

• Recognised Bachelor Degree in Building Management, or equivalent
• Fire Safety Manager Certification would be an advantage
• At least 8 years of working experience in a similar capacity
• Good interpersonal and communication skills, both written and spoken
• Customer service oriented with a positive attitude
• Good team player and able to work independently

Interested candidates can forward their CVs in MS Word format to alex@triton-ai.com

Reg No. R1549345

Triton AI Pte Ltd

License no. 21C0661

Responsibilities:

• Management of the building operations and facilities, including a team of property executives and outsources services e.g. cleaners, security, concierge etc.
• Conduct regular inspections to ensure that the building is in good condition, e.g. cleanliness, carpark and signages etc.
• Follow up with rectifications and make recommendations to the Management.
• Prepare budget planning for the Building, management reports, contracts review, vendor performance evaluation and monitoring the general building repairs and defect works.
• Work closely with the M&E team to manage the building’s facilities and equipment. Control and manage the use of common amenities and facilities in the building.
• Prepare, call, evaluate, and administer quotations and tenders for preventive & corrective maintenance, repairs & replacement works, services and supplies, and advise on selecting suitable vendors specialists and award such quotations and tenders with the Management's approval.
• Manage, supervise and check on the quality of work delivered by staff and vendors.
• Ensure that routine maintenance works and services are carried out satisfactorily and adequately in accordance with the assigned or designated work scope.
• Participate in the building’s Green Mark upgrading standards and requirements, and update the building’s policies and compliance regularly.
• Conduct regular inspections of the fire protection facilities and systems and ensure that the systems are satisfactory and serviceable.
• Conduct required mandatory fire evacuation drills and table-top exercises in compliance with SCDF’s regulations.
• Attend to correspondences and tenants on matters relating to the building.
• Liaise with all relevant authorities on the Building, apply and obtain all necessary licenses and certificates. Manage and maintain proper records, files, correspondence and documents.

Requirements:

• Recognised Bachelor Degree in Building Management, or equivalent
• Fire Safety Manager Certification would be an advantage
• At least 8 years of working experience in a similar capacity
• Good interpersonal and communication skills, both written and spoken
• Customer service oriented with a positive attitude
• Good team player and able to work independently

Interested candidates can forward their CVs in MS Word format to alex@triton-ai.com

Reg No. R1549345

Triton AI Pte Ltd

License no. 21C0661

Job Responsibilities:

· Assisting COO and other internal stakeholders with execution of premises related projects

· Managing of overall office relocation project, including direct contact with contractors, landlords and agents

· Handling of office maintenance, cleaning services, liaising with travel agencies and office space related

· Budget analysis and conflict management

· Liaising with senior stakeholders

· Management of reception and premises support contracts

· Taking charge of on-going renovation project and working closely with contractors

· Adhoc tasks and projects as assigned

Job Requirements

· Minimum Diploma in a related discipline

· Minimum 5 year of relevant facilities/office administrative experience

· Able to start immediately or within short notice

Interested candidates, kindly email your detailed resumes in MS word format to joseph.koh@ambition.com.sg

Attention to Joseph Koh Wei Jie (R1873431)

Shortlisted candidates will be notified

www.ambition.com.sg

EA Registration Number: R1873431

Data provided is for recruitment purposes only

Business Registration Number: 200611680D. License Number: 10C5117

A leading real-estate company. The incumbent for this position is required to drive profitability and smooth operations of our premier office tower, ensuring compliance, tenant satisfaction, and staff productivity.

• Monday to Friday, office hours
• Basic $6,800 - $7,800 (depends on experience)
• AWS + 2.5 months bonus
• Medical Benefit Coverage + Mobile Allowances

Job Scope:

• Collaborate with the Head of Operations to strategically manage an Office Tower's operations, focusing on profitability and budget planning, emergency response, and smooth operation of the building and car park.
• Prepare insightful management reports, motivate staff for productivity enhancement through digital initiatives, and ensure timely completion of maintenance tasks and statutory compliance.
• Foster strong relationships with stakeholders, including landlords, tenants, and internal teams, addressing feedback for continuous improvement.

Requirements:

• Bachelor's degree in Facilities Management, Building/Estate Management, or equivalent field.
• Minimum 7 years of relevant experience in office operations management, preferably within the real estate sector.
• Prior experience as a Fire Safety Manager is essential.
• Experience with Asset Enhancement Initiatives is advantageous.

Interested applicants, click APPLY NOW or text +65 9759 6862 for a confidential discussion.

only shortlisted applicants will be notified Singaporeans only

OH ZI YI, JOEY | R22107510

MTC CONSULTING PTE LTD | 15C7752

Facilities Office Manager 

At Alcon, we are driven by the meaningful work we do to help our patients see brilliantly. We innovate boldly, champion progress, and act with speed as the global leader in eye care. Here, you’ll be recognized for your commitment and contributions and see your career like never before. Together, we go above and beyond to make an impact in the lives of our patients and customers. We foster an inclusive culture and are looking for diverse, talented people to join Alcon.

Alcon is the global leader in eye care, dedicated to helping people see brilliantly. With our 70-plus-year heritage, we are the largest eye-care device company in the world – with complementary businesses in Surgical and Vision Care. Being a truly global company, we work in over 70 countries and serve patients in more than 140 countries.

We are currently recruiting for Site Administration Specialist in Istanbul. Site Administration Manager is the operational partner at the country level, managing the relationships between business and relevant third parties through ensuring customer satisfaction with proactive demand management to promote collaboration and service efficiency. She/he will be responsible for building and managing relationships with external partners that supply services to, and on behalf of, Alcon and ensuring those vendors meet or exceed their contractual obligations by delivering quality products and services across the country.
 

In this role, a typical day will include:

• Facility Management: Provide service and maintain all organizational support for office set up, transportation, material sourcing.
• Works closely with Regional Project Management Team for physical office structure and re set up.
• Anticipates country customer needs and/or implications arising from business, creating solutions through close collaboration with relevant 3rd party and suppliers.
• Manages relevant 3rd party while ensuring Alcon policies and standards as prior action. Monthly base follow up to ensure 3rd party KPIs.
• Connects regularly with country management to actively manage country needs.
• Fleet Management. Act as single point of contact for contract management, car changes and sourcing actions.
• Acts as an escalation point for service delivery issues.
• Act as single point of contact for Internal Communications.
• Responsible to work team engagement actions, corporate activities, internal letters.
• Close collaboration with International Communications.
• Dedicates to provide all relevant approvals to ensure full compliance and adherence.
• Crisis Management: Acts as Alcon Crisis Management Coordinator.
• Close collaboration with Global HSE Team to ensure having all team members to be informed about all Global ACM actions, activities and obligations.
• Maintains all communication flow among Global ACM team, Country Management, entire organization.
• Creates and updates HSE Guideline at country level.
• Business Contunity: Full ownership for updating of Business Continuity plan at country level.
• Corporate Sourcing / Procurement: Works closely with Country Finance Head for all relevant implementations.
• Vendor management, supplier coordination, simplification, follow up for relevant financial and SAP actions for all steps.
• Full support to team members for tender actions and one supplier selection.
• Corporate Agreements: Full support for creating and updating Corporate Agreements while ensuring company policies and compliance.

What you will bring to Alcon:

• University degree qualification in business or equivalent
• Fluent English
• 3 years experience in a similar role in a corporate environment

How can you thrive at Alcon?

• Collaborate with peers to share best practices and learnings as work evolves
• See your career like never before with focused growth and development opportunities
• Comprehensive benefits package for you and your family
• Individual development plan
• Employee Recognition Scheme
• Open, friendly, and collaborative culture

Alcon Careers

See your impact at www.alcon.com/careers

• Facility Management: Provide service and maintain all organizational support for office set up, transportation, material sourcing.
• Works closely with Regional Project Management Team for physical office structure and re set up.
• Anticipates country customer needs and/or implications arising from business, creating solutions through close collaboration with relevant 3rd party and suppliers.
• Manages relevant 3rd party while ensuring Alcon policies and standards as prior action. Monthly base follow up to ensure 3rd party KPIs.
• Connects regularly with country management to actively manage country needs.
• Fleet Management. Act as single point of contact for contract management, car changes and sourcing actions.
• Acts as an escalation point for service delivery issues.
• Act as single point of contact for Internal Communications.
• Responsible to work team engagement actions, corporate activities, internal letters.
• Close collaboration with International Communications.
• Dedicates to provide all relevant approvals to ensure full compliance and adherence.
• Crisis Management: Acts as Alcon Crisis Management Coordinator.
• Close collaboration with Global HSE Team to ensure having all team members to be informed about all Global ACM actions, activities and obligations.
• Maintains all communication flow among Global ACM team, Country Management, entire organization.
• Creates and updates HSE Guideline at country level.
• Business Contunity: Full ownership for updating of Business Continuity plan at country level.
• Corporate Sourcing / Procurement: Works closely with Country Finance Head for all relevant implementations.
• Vendor management, supplier coordination, simplification, follow up for relevant financial and SAP actions for all steps.
• Full support to team members for tender actions and one supplier selection.
• Corporate Agreements: Full support for creating and updating Corporate Agreements while ensuring company policies and compliance.

ATTENTION: Current Alcon Employee/Contingent Worker

If you are currently an active employee/contingent worker at Alcon, please click the appropriate link below to apply on the Internal Career site.

Find Jobs for Employees

Find Jobs for Contingent Worker

Job Description

• Oversee the full admin requirements of facilities management and premises
• Responsible for tenancy renewal, renovation, including the coordination of building space allocation and layout
• Responsible for securitiy management
• Office intranet posting of telephone directory
• Provide direction and policy decisions for effective reception and front desk services
• Procurement and vendor management
• Oversee the travel administration ensuring efficient execution

Job Requirements

• At least 8-10 years’ experience in the banking industry.
• Ability to multitask, prioritize and work well under pressure with minimal or no supervision.
• IT literacy
• Management aspects: ability to problem solve independently and offer solutions.
• Excellent communication skills
• Ability to manage and work well with all levels of the organisation, internal and external.
• Process Improvement – analysis and restructuring of processes and work flows to improve quality and promote greater efficiencies and/or cost savings.
• Vendor/Contract Management – management of relationship with external vendors which include the contracting and negotiation of products and services, setting of performance standards and service levels.

Qualified candidates may submit a copy of detailed resume in MS Word Format to charissaong@recruitexpress.com.sg

Charissa Ong Zimin (R1104659)

Email address: charissaong@recruitexpress.com.sg

Recruit Express Pte Ltd

EA License No.: 99C4599

Office & Facilities Manager

Location: Marlow, Buckinghamshire (on-site position)
Salary: Up to £55K + bonus plan + benefits
Contract: Full-time, Permanent
Hours 37.5 hours/week

What we offer?

- Private medical insurance

- Life insurance

- Company pension

- Additional leave

- Flexitime

- Free on-site parking

- Company Sick pay

- Referral programme

- Wellness programme

About us:

BAP Pharma is the fastest-growing, independently owned pharmaceutical clinical trials supply organisation, with specialist divisions in Comparator Sourcing, Secondary Packaging & Labelling and Global Storage & Distribution. Our story is one of incredible growth and success, which has culminated in receiving many prestigious awards, such as recognition in Diversity & Inclusion and Social & Environmental, and the continued expansion of our core business operations in UK, Germany and the USA.

We are now looking for highly qualified, experienced and passionate professionals who are dedicated to providing unparalleled customer service, to continue to drive our business forward and become a part of our success story.

Office & Facilities Manager - The Role:

The Office & Facilities Manager will be responsible for the smooth running of the office ensuring the Office and facilities are fully working and serviced in line with guidelines and contracts, overseeing reception and general office/PA activities, managing office stock, Office based Health and Safety and accountable for EHS/CSR activities for the UK.

Responsibilities;

- Manage and oversee the smooth running of the UK office facilities.

- Ensure the site is maintained and secure at all times, working with external partners to maintain a high quality of work

- Manage office equipment and contracts, including utility contracts where applicable (e.g. copier, water dispensers, mobile telephones)

- Responsible for managing third party contractors for facilities, office and IT to ensure cost efficiency & faultless service (including cleaners, general maintenance)

- Act as point of contact and liaise with the landlord regarding matters affecting our building, our employees, the area around our building and Slough Trading Estate

- Work with our external travel partner to ensure new employees are set up, and book travel and accommodation, as and when required

- Manage & mentor the Office Administrator

- Manage preventative and reactive maintenance programs.

- Maintain/Establish a contractor safety review system and monitor all specialist contractors.

- Manage facilities suppliers/contractors (waste disposal, cleaning, alarms, etc.)

- Maintain a safe working environment within areas of responsibility.

- Ensure we are compliant with Health and Safety, completing regular checks and updating risk assessments as appropriate

- Arrange, chair and attend the Health and Safety committee meetings. Sending out the agenda, minutes and follow up on actions

- Undertake regular Health & safety inspections, audits & housekeeping tours.

- Support and lead the business in its drive to achieve and maintain good environmental, sustainability and CSR measures and accreditation.

Office & Facilities Manager - Candidate Requirements:

- Minimum 3 years work experience in an office management capacity

- Direct relevant experience in the job responsibilities is essential

- Diploma or further professional qualification would be an advantage

- A self-starter with strong organisational skills

- Excellent communication skills

- Excellent use of all MS office packages

- Able to work on own or as part of a team.

- Ability to prioritise

BAP Pharma is committed to enabling a supportive work environment, which is diverse and inclusive and based on mutual respect. We offer comprehensive training and development programmes to employees to enable them to excel in their roles. We provide our team with a platform in which to continually progress and excel and deliver on our promises to our clients.

BAP Pharma - Promise delivered. Our people are results driven, tenacious and customer focused. If you think you have what it takes to be part of a successful team with an exciting future, please apply today!

Office Facilities Manager - Crewe - 6 Months +

Job Description
You will part of a team that will manage vendors, forecast budget and manage cost, manage EH&S, deliver planned preventive maintenance and reactive repairs within the facilities management at the Crewe office.

The Office Facilities Manager role involves:
• Lead, motivate and develop your team.
• Interact with key site stakeholders.
• Interact with and influence people at all levels.
• Manage and measure performance of all FM vendors (including Cleaning, M&E, Fire safety, grounds maintenance etc.)
• Manage the on-site tenant relationship.
• Develop the operational office budget and effectively manage the operational costs.
• Develop capital investment plans to maintain and enhance the asset value, efficiency and workplace environment.
• Ensure implementation of EH&S policies and procedures, inspection and testing regimes, and evacuation plans
• Oversee the site EH&S committee.
• Ensure planned preventive maintenance and reactive repairs are performed on time and to specification.
• Provide the reception and mailroom services.

As the Facilities Manager, you already have:
• A strong sense for direction and supervision
• Proven experience in facilities management
• Confidence to own the role and deliver it with authority and a strong positive personality.
• Proven experience in managing a team.
• EH&S qualification preferred (IOSH)
• Full IWFM membership preferred.
• Excellent communication and influencing skills at all levels.
• Experience in using SAP.

Office Facilities Manager - Crewe - 6 Months +

Office Facilities Manager

• Permanent role
• Work location: One-North MRT

Our Client

• MNC E-commerce firm

The Opportunity

• Act as the main point of contact for employees regarding office-related inquiries and requests.
• Responsible for all general office management including building management coordination, maintenance contracts, inventory of office supplies, refreshments and snacks, administrative works, and arrangements for office maintenance and repairs.
• Effective vendor management to ensure the work carried out by outsource provider is up to the standard. Provide regular feedback / guidance if necessary.
• Execute safe workplace measures and ensure compliance with regulations and guidelines
• Manage office budget and expenses

Your Background

• Bachelor's degree in facilities management or other relevant disciplines
• Preferably at least 7 years of experiences in office management / facilities management in large and established organization
• Prior experience with office renovation (both interior and structural) will be an advantage
• Possess strong interpersonal and communication skills for internal and external stakeholder management
• Ability to work independently, problem solve and drive decision making in a rapidly expanding and fast paced environment
• Proficient in Google Suite

Interested parties please click "Apply Now" or contact Chevelle (EA Reg no: R1762272) at chevelle.tan@peoplebank.asia

Peoplebank Singapore Pte Ltd, EA Licence Number: 08C5248

• Job Tittle: Projects & Facilities Administrator
• Location: Seaford
• Hours: Monday to Friday 9am-5:30pm (Hours flexible within reason)
• Pay: £11.80 per hour

HR GO Recruitment are looking for someone who will be responsible for providing essential support in the management of Town Council facilities, assets, projects, and other activities of the Projects & Facilities team. From time to time, you will be requested to undertake other duties consistent with the level of the post.

This role is an ongoing Temporary post and does hold the opportunity to go Permanent for the right candidate.

Responsibilities

• First point of contact for incoming enquiries to the Projects & Facilities team, handling these where able to and if not, passing these on to the correct member of staff to deal with.
• To assist the Projects & Facilities team in the organisation of Council events; including assistance in planning and preparations, arrangement of any required equipment, publicity, volunteers and any other assistance required
• First point of contact for all enquiries relating to rentals or sales of private beach huts ensuring that every changeover of ownership or rental is carried out smoothly.
• Day to day responsibility for the Council's memorials Admin; to include, but not limited to, benches, trees and plaques.
• Assisting with any communications or publications relating to sponsorship projects.
• Community Services meeting paperwork
• Events administrative support
• Projects & Facilities team administrative support
• In the absence of the Administration Assistant, to work with the HR& Governance Assistant to provide short term cover for general incoming enquiries to the Council.
• Minute taking.

You right candidate will have experience in the following:

• Have experience working with Excel ideally at a intermediate level
• Thrive in a fast-paced work environment and excel at multitasking to handle multiple responsibilities efficiently.
• Take on a diverse range of tasks and responsibilities related to projects and facilities management.
• Be responsive and adaptive to changing circumstances, making quick decisions when necessary to address issues or opportunities.
• Possibility of assisting with minute-taking during meetings, ensuring accurate records are maintained.

This role would suit a candidate with secretarial and coordination skills, capable of organising and facilitating various aspects of projects and facilities management.

If interested, please click apply now. If successful a consultant will be in contact to discuss the role in more detail with you.

Office cum Facilities Manager

• Permanent role
• Work location: One-North MRT

Our Client

• MNC E-commerce firm

The Opportunity

• Act as the main point of contact for employees regarding office-related inquiries and requests.
• Responsible for all general office management including building management coordination, maintenance contracts, inventory of office supplies, refreshments and snacks, administrative works, and arrangements for office maintenance and repairs.
• Effective vendor management to ensure the work carried out by outsource provider is up to the standard. Provide regular feedback / guidance if necessary.
• Execute safe workplace measures and ensure compliance with regulations and guidelines
• Manage office budget and expenses

Your Background

• Bachelor's degree in facilities management or other relevant disciplines
• Preferably at least 7 years of experiences in office management / facilities management in large and established organization
• Prior experience with office renovation (both interior and structural) will be an advantage
• Possess strong interpersonal and communication skills for internal and external stakeholder management
• Ability to work independently, problem solve and drive decision making in a rapidly expanding and fast paced environment
• Proficient in Google Suite

Interested parties please click "Apply Now" or contact May Anne Ramos (EA Reg no: R1110127) at mayanne.ramos@peoplebank.asia for more information.
Peoplebank Singapore Pte Ltd, EA Licence Number: 08C5248.