Total 89 Office Administrator job vacancies in The United States of America

Immediate 2 months contract to perm

Paying up to $5000 with relevant experience

location in Central

About the company

Based in town, a financial Client is looking for an office admin to support APAC Office Manager. Your support and coordination for the team will be an essential part of the business.

About the role

• Upkeeping and maintenance of the common areas, such as the meeting rooms and pantry

• Printing, scanning, and binding of material and presentations

• Coordinating external guest procedures including conference room set up, liaising with building security and greeting guests upon arrival

• Carrying out administrative duties such as filing and copying, etc.

• Maintaining office and pantry inventory and order supplies as needed

• Supporting employee travel and hotel bookings

• Assist in organizing company and team events

• Provide administrative support to the senior management

• Data entry and record management

• Assisting Office Manager in onboarding/offboarding processes of employees

• Performing other ad-hoc administration duties for management and support employees as required in administrative tasks

Skills and experience

In order to qualify for the role, you need to be

• O Level or Diploma holder

• At least 2 years of relevant administrative experience

• Fluent spoken and written English

• Knowledge in Microsoft office application, internet savvy

• Proactive team player with ability to work independently

• Excellent time management skills and ability to multi-task and prioritize work

• Resilient, service minded and positive can-do attitude

To apply online, please click on the appropriate link. Alternatively, please contact Wai Ling

Applicants must be fully vaccinated or have a valid exemption in accordance with MOM’s regulations to allow them to enter the workplace. Applicants may be required to share verifiable COVID-19 vaccination documents or proof of a valid exemption at the point of offer. Randstad Pte. Limited and/or the Client reserves the right to withdraw an offer if the applicant fails to provide verifiable COVID-19 vaccination and/or proof of exemption documents. To apply online, please click on the appropriate link.

EA: 94C3609 / R1110392

Looking for an Operations Administrator to join a exciting and dynamic team based in Lymington on a Fixed term contract for 10 Months

You will be providing administrative support to the Operations team who provide much needed services and support within the wider community

£11.71 PAYE - 8- 4 Mon - Fri - WFH options available

Day to day Duties

• Comprehensive Administrative support to Managers and Supervisors

• Main point of contact for service operation enquiries - Emails and calls

• Use of service systems and procedures including billing, invoicing and procurement.

We are looking for someone who has experience in a similar role, if this is you please attach an updated cv we will be in touch!

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

Looking for an Operations Administrator to join a exciting and dynamic team based in Totton on a Fixed term contract for 10 Months

You will be providing administrative support to the Operations team who provide much needed services and support within the community

£11.71 PAYE - 8- 4 Mon - Fri - WFH options available

Day to day Duties

• Comprehensive Administrative support to Managers and Supervisors
• Main point of contact for service operation enquiries - Emails and calls
• Use of service systems and procedures including billing, invoicing and procurement.

We are looking for soemone who has expereince in a simialr role, if this is you pease attach an updated cv we will be in touch!

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

Randstad C&P are working alongside a trusted facilities management client to onboard an experienced HR Administrator. As an HR Administrator, you will play a crucial role in supporting our clients HR team in various administrative functions. You will be responsible for maintaining accurate HR records, assisting in recruitment processes, coordinating employee onboarding, and providing general HR support.

This is a full-time, permanent position offering a flexible hybrid working model. This role is Monday to Friday, 37.5 hours per week based in our clients offices in Newcastle upon Tyne.

Benefits:

• Competitive salary of £25,000 per annum.
• Core working hours Monday to Friday 37.5 hours per week.
• Hybrid work model offering flexibility and work-life balance.
• Annual holidays including bank holidays.
• Generous company pension scheme.

Key Responsibilities:

• Maintain and update HR records and databases.
• Assist in recruitment activities, including job postings, scheduling interviews, and coordinating assessments.
• Coordinate and conduct employee onboarding, ensuring a seamless transition for new hires.
• Assist in the development and implementation of HR policies and procedures.
• Support HR team with various administrative tasks, including managing correspondence, scheduling meetings, and preparing reports.
• Handle employee inquiries and provide general HR-related information.
• Contribute to special projects and initiatives as needed.

Qualifications:

• Previous experience in HR administration or a related field is preferred.
• Strong organisational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office Suite and HR software systems.
• Ability to handle sensitive information with discretion and confidentiality.
• Proactive and self-motivated with the ability to work both independently and in a team.

Interested? Apply today with an up-to-date CV.

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

I am looking for an Office Manager to join a small, privately owned construction company who are based near Brighton.

Your New Company:

People are key to the company's success where their skills, together with an ethos help's to deliver high quality results across a wide range of construction services. Their team's enthusiasm and commitment provides a high standard of service, in addition they pride themselves on the excellent working relationships that are formed with the supply chain and subcontractors.

The Role:

• Answer all calls efficiently and courteously.
• Greet colleagues and clients in a friendly and professional manner.
• Monitor the security.
• Handle the incoming deliveries.
• Manage the incoming post and make sure it lands on the relevant person's desk.
• Represent and be an ambassador for the company at all times.
• Upkeep of the filing system.
• Place orders for materials and subcontractors.
• Keep up to date records of calls, holidays, sickness and other documents.
• Keep noticeboards up to date.

What are they looking for?

• For you to be reliable.
• For you to be a good communicator.
• To be able to use your own initiative.
• For you to be able to prioritise tasks effectively.
• To be able to work well under pressure.
• To be a team player.
• You take pride in everything you do.

This is a great opportunity to have a secure role with a growing company now and in the future. You will work with a small team who have developed a working environment that is hardworking, flexible and very rewarding.

Apply today to find out more!

Randstad Construction Property Engineering is acting as an Employment Agency in relation to this vacancy.

To apply, It will be great if you could share your CV to hoonteck.tan@randstad.com.sg. Alternatively, you can apply at https://lnkd.in/guVrPJjc

• Exposure to latest technologies
• Exposure to wide range of technology

About the company
Our Client is a fast growing MNC. They have a well-established presence of more than 10 years. With rapid expansion plan, they are now looking for an IT Specialist Infrastructure / System Administrator to join their team.

About the job

Reporting to the IT Manager, your role involves:

• Supporting and maintaining the Windows Servers, Azure, Office 365 and Sharepoint across APAC
• Leading infrastructure project implementation across Asia
• Managing Active Directory (Print Servers, Backup and etc)
• Managing external vendors, ensuring SLA is being adhered to

Skills and experience required

As a successful applicant, you will have at least 6 years of experience in Windows Server Exposure to Virtualization, O365 or Windows azure cloud will be highly preferred.

Candidates with regional / global exposure will be of added advantage.

Whats on offer
This is an excellent opportunity to join an established company with high job stability.

To apply, It will be great if you could share your CV to hoonteck.tan@randstad.com.sg. Alternatively, you can apply at https://lnkd.in/guVrPJjc (EA: 94C3609/ R1219669)

About the job
-Develops and maintains Database design documents and ensure its up-to-date.
-Manage database environment inclusive of Oracle, SQL Server.
-Monitoring system performance and identifying problems that arise. Able to do SOD (Start-of-Day) checks on daily basis and fix the issues. Ensuring the database is adequately backed up and able to be recovered if needed.
-Responding in a timely manner to user-reported errors.

Skills and experience required
-A Bachelor’s Degree or equivalent.
-At least 2 years of experience of database administration are needed, preferably in oracle

To apply online please use the apply function, alternatively you may contact Chloe Chen at chloe.chen(@)randstad.com.sg. (EA: 94C3609 /R1768253)

Small, friendly, privately owned construction company are hiring an Office Manager to provide support to the team, responsible for all administration and office management duties.

Key Responsibilities

Reception duties, including:
* Answer all calls efficiently and courteously. Take accurate messages and pass these on as quickly as possible.
* Greet all guests in a friendly, professional and courteous way, ensure signing in procedures are adhered to.
* Monitor the security i.e. alarms, keys and access to the building.
* Deal with the incoming and outgoing post, and ensure it distributed correctly, quickly and in accordance with Quality Assurance procedures.
* Be an ambassador for the company at all times i.e. smart appearance, image, and confidentiality.
* Meeting room management and meeting hospitality.
* Handle deliveries and keep organised delivery notes.
* Managing an updated contact list for the site.

Administration duties, including:
* Responsible for site office set up and ongoing forms: filing system, spreadsheets, sign in sheets, project-specific forms, etc.
* Instigate systems for smooth running of the site administration.
* Preparation and distribution of high quality documents, e.g. presentations, submissions, reports, site signage, minutes, etc.
* Keep accurate and up to date records of telephone lists, holidays, sickness, HSEQS documents.
* Maintain Quality Assurance procedures.
* Responsible for the upkeep of the filing system.
* Keep noticeboards up to date: safety/marketing/company announcements.
* Keep stock of and order cleaning supplies, stationery and copier supplies
* Keep stock of, issue to site team, and order PPE.
* Collate, prepare and follow up for information on monthly/weekly progress reports, with tight deadlines.
* Processing induction forms, RAMS, permits to work and toolbox talk documentation.
* Monitor expired CSCS cards, etc. and report to Site Manager.
* Collating daily labour returns.
* Flexibility in handling other administrative needs of the project team.
* Assist with chasing subcontractors for close out of snagging items.
* Placing orders for materials and subcontractors.

Experience and Skills

The successful candidate will be diligent, reliable and take pride in their work. You will be able to communication with all levels of stakeholders, be able to use your own initiative, priorities tasks effectively as well as have an interest in the wider project and industry.

You will have excellent time management, be helpful and flexible and be able to work well under pressure

In return you will have a secure role with a growing company. You will work with a small personable team, who have developed a great working environment that is friendly, hardworking and flexible - those family commitments and work life balance requests are what this team value!

Randstad Construction Property Engineering is acting as an Employment Agency in relation to this vacancy.

Job Title: Compliance Administrator (Short-Term Contract)

Location: Swansea, Static Site

Working Hours: Monday-Friday, either 7:00 AM - 4:00 PM or 8:00 AM - 5:00 PM

Duration: 3-Month Contract

Are you a detail-oriented and organised individual with a passion for ensuring regulatory compliance? We are seeking a Compliance Administrator for a short-term contract position at our static site in Swansea. If you thrive in a fast-paced environment, have a strong understanding of compliance procedures, and are looking for an opportunity to make a difference, we want to hear from you!

Position Overview:

As a Compliance Administrator, you will play a crucial role in supporting our compliance efforts. You will be responsible for ensuring that our operations adhere to all relevant regulations and standards, helping to maintain a safe and compliant workplace. This short-term contract position offers you the chance to make an immediate impact and gain valuable experience in the field of compliance.

Key Responsibilities:

• Regulatory Compliance: Assist in monitoring and ensuring compliance with industry-specific regulations and standards.
• Documentation: Maintain accurate and up-to-date records of compliance-related activities.
• Reporting: Prepare reports on compliance activities and findings for management review.
• Communication: Collaborate with cross-functional teams to address compliance-related issues and provide guidance.
• Auditing: Support internal compliance audits and participate in external audits when necessary.
• Process Improvement: Identify opportunities for process improvement to enhance compliance efficiency.

Qualifications:

• Previous experience in a compliance or administrative role is preferred.
• Strong organisational and time-management skills.
• Attention to detail and a commitment to accuracy.
• Excellent communication skills, both written and verbal.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office Suite.

What We Offer:

• Competitive hourly rate.
• Opportunity to gain experience in compliance.
• Dynamic and inclusive work environment.
• Short-term contract with the potential for extension.
• Convenient location in Swansea.

How to Apply:

If you are a proactive and detail-oriented individual with a passion for compliance, we encourage you to apply.

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

About the job
-Develops and maintains Database design documents and ensure its up-to-date.
-Manage database environment inclusive of Oracle, SQL Server.
-Monitoring system performance and identifying problems that arise. Able to do SOD (Start-of-Day) checks on daily basis and fix the issues. Ensuring the database is adequately backed up and able to be recovered if needed.
-Responding in a timely manner to user-reported errors.

Skills and experience required
-A Bachelor’s Degree or equivalent.
-At least 2 years of experience of database administration are needed, preferably in oracle

To apply online please use the apply function, alternatively you may contact Chloe Chen at chloe.chen(@)randstad.com.sg. (EA: 94C3609 /R1768253)

about the company

The company has been incorporated in Singapore for more than 10 years. The owners of this investment firm have assets amounting to $1 billion and are committed to long term growth in Singapore.

about the job

In this role you will provide secretarial support to the co-owners of the company including personal and family-related matters. You will liaise with their corporate secretary service provider to collate portfolio statements invoices and accounting statements to be used by third party accountants to create financial statements, document keeping, preparation of relevant forms and completion of e-filing with government bodies (IRAS/ACRA). In addition, you will be responsible for administrative matters such as company incorporation, arrangement of meetings, paperwork, and liaising with the company’s accountant to obtain financial information. You will maintain the family’s calendar and appointments and support the payment of personal and work invoices, bills, credit cards, club membership bills, rental bills, utilities etc with the help of the Accountant. You will also be in charge of Visa and travel related documentation and bookings for the family members.

about the manager/team

The role reports directly to the President of the company who is also the co-founder and co-owner of the office. The family owns a few homes globally but the office is small with a staff strength of less than 10.

skills and requirements for the job

You should be tertiary educated with minimum 3 years of relevant experience in office management and executive secretarial support. You should also be familiar with Companies Act, regulatory and reporting environments as well as application of passes with MOM and ICA. This role is well-suited for somebody looking at career stability who is also trustworthy, meticulous and organised. Work life balance is a given for this role but you must also have initiative to prioritise the family’s needs.

To apply online please use the 'apply' function. Consultant-in-charge: Tammie Phua
(EA: 94C3609/ R1109745 )

Randstad C&P are currently seeking a detail-oriented and highly organised Invoicing Administrator to join our clients team in Rutherglen. As an Invoicing Administrator, you will play a crucial role in ensuring accurate and timely invoicing processes for clients. Your primary responsibility will be to manage the end-to-end invoicing process, ensuring the seamless flow of financial transactions and maintaining a high level of customer satisfaction.

Benefits:

• Competitive salary between £23,000 to £25,000 per annum
• Core working hours Monday to Friday, 37.5 hours per week
• Annual holidays, including bank holidays
• Training and development courses
• Opportunity of hybrid work after probation

Responsibilities:

• Prepare and process invoices accurately and efficiently, ensuring adherence to company policies and procedures.
• Review and verify billing information for completeness and accuracy, resolving any discrepancies or issues.
• Collaborate closely with internal teams, including operations and finance, to obtain necessary information for invoicing purposes.
• Generate and distribute client invoices within designated time-lines, ensuring compliance with contractual agreements.
• Respond promptly to client inquiries and resolve any billing-related issues or concerns.
• Maintain accurate and up-to-date records of invoices, payments, and client communications.
• Coordinate with the finance department to reconcile invoices and payments, ensuring accuracy in financial records.
• Assist in month-end and year-end closing activities related to invoicing and accounts receivable.
• Support the team with additional administrative tasks as required.

Qualifications and Requirements:

• Proven experience as an Invoicing Administrator or similar role, preferably within the facilities management industry.
• Strong proficiency in invoicing software and accounting systems.
• Excellent attention to detail and accuracy in data entry and numerical calculations.
• Solid organisational and time management skills, with the ability to prioritise tasks effectively.
• Strong communication skills, both written and verbal, with the ability to interact professionally with clients and internal stakeholders.
• Proficient in Microsoft Office Suite, particularly Excel and Word.
• Ability to work independently and collaboratively in a fast-paced environment.
• Knowledge of relevant regulations and compliance related to invoicing and accounts receivable.

Do you want to find out more about this opportunity? Apply today with an updated CV.

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

Are you looking for a new challenge within facilities management?

I am currently recruiting for a Contract Administrator to assist my client at their site in Dyce, Aberdeen.

This is a full-time, permanent position with a global FM company.

Benefits:

• Competitive salary of up to £27,000 per annum
• Flexibility for hybrid working, allowing you to work from home on selected days
• Pension scheme
• Opportunities for training and development

Responsibilities

• Support the supervisors to successfully manage their regions; including regular site visits to ensure relationships are built with the Building Managers and Senior FM's.
• Take joint responsibility with the supervisors for exceptional service delivery across the regions and ensure that any customer action plans are kept up to date.
• Understand, anticipate, and deliver customer (internal and external) needs while building effective relationships and optimising contract performance.
• Drive high quality commercial performance through understanding the contractual commitments, better buying and use of preferred suppliers.
• Liaising with the client regarding payment of invoices
• Update labour allocations to ensure accurate client reporting
• To support the Helpdesk Co-ordinator during busy times in all aspects of helpdesk tasks including but not limited to; logging, distributing and closing of reactive calls on desired system
• Support the preparation and delivery of monthly Contract Reviews.
• Co-ordination of the billing application, calculating margins, raising invoices and submitting to client
• Contribute to the chasing of debt in line with contractual terms
• Creation and review of management reports such as P&L, WiP, Unbilled Revenue, Debt, OPO's & Invoice Pool
• Raising Purchase Orders, processing supplier invoices and resolving any queries
• Policy and procedure compliance

Requirements

• Educated to GCSE level with passes in both Maths and English
• Highly computer literate
• A basic understanding of business and customer-facing environments.
• Customer focus skills with a passion for customer service.
• Effective communication skills enabling the individual to work with clients, suppliers, and staff at all levels
• Results/task orientated, with attention to detail and accuracy
• Excellent time management and organisational skills
• Confidential and discrete approach
• Desirable- previous experience with the Facilities Management industry
• Desirable - Previous experience of a service industry role using operating systems such as Dynamics AX.
• Individuals who can demonstrate commitment and willingness to learn; but do not meet all the requirements may be considered subject to client approval.

If you are interested, apply with your CV today

I look forward to reading your application!

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

HR Administrator - Wolverhampton WV1 1QB

Full time - Monday to Friday 8.30am-5pm (30 Minutes unpaid lunch)

Some travelling will be required. Going to Stoke is ST4 4DX, Tyseley is B25 8HT sites.

Salary £23k

The key aim of this role is to ensure the business has the talent and skills training methods and HR policies and processes that it requires to be successful and achieve its goals. The key metrics are end-to-end recruitment and HR administration, HR systems updates, the process of all starters and leavers, and keeping all HR files up to date.

Role & Responsibilities

• Providing administrative and organisational support to the Group HR team.
• End-to-end recruitment, posting job adverts, contacting candidates setting up interviews either face to face or via teams, taking part in interviews, and taking notes.
• Issue all offer letters, statements of terms, and any associated HR paperwork to all new starters.
• Obtaining references for new starters.
• Uploading and scanning HR documents as required.
• Day-to-day management of the HR email inbox.
• Ensure all relevant ID, certificates, and employment documents are received by the start date.
• Driving license checks for new starters and yearly checks for employees.
• Be the first point of contact for any HR admin queries.
• Conducting pre-employment checks including right to work checks.
• Dealing with starters, and leavers and processing any changes.
• Administration of the HR system entering new starters and leavers onto the system.
• Keeping the HR system and all personal files up to date.
• Support Line Managers with recruitment needs.
• Take notes in HR meetings where required.
• Maintaining employee confidence by keeping HR information confidential at all times.
• Maintaining a quality HR service to the organisation by following organisation standards.
• Promotion of an open, transparent, positive, and winning culture throughout the business.
• Suggest process improvements to aid efficient ways of working

To apply, please use the apply button or call Danielle on ​07990411588

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.