Total 89 Office Administrator job vacancies in The United States of America

Immediate 12 months contract

Located at Science Park

Paying up to $5000

About the company

Our client is well known in functional ingredients with health and technical expertise in the industry. You will be provided with training and support to ensure you have the expertise and skills to undertake the role.

This office manager will require a highly motivated, energetic and resourceful person who has a willingness to learn. This will be a varied role where you will learn all aspects of the full spectrum of office support duties.

About the role

• Forwards samples by entering request; arranging shipment; notifying customer
• Provide administrative support the Regional Sales Director
• Assist in planning, organization and management of business schedules and manage day to day business activities in the office. (incl. incoming visitors, storage room, purchases,..)
• Arrange travel, visas and accommodation, coordinate with regional teams to manage board travel activities and, take notes or dictation at meetings or provide general assistance during presentations
• Act as a point of contact for any queries and issues, in terms of Facility Management, and resolve these in an efficient and professional manner
• Set-up, negotiate with and review office vendors and service providers
• Negotiate with suppliers on employee insurance contracts
• Follow-up and report on Beneo training plan and Occupational Health and Safety -statistics in order to provide correct and up-to-date information on employee trainings, and OHS parameters (illness, injuries, hours worked, incidents, etc.)
• Arrange and coordinate internal and external meetings – including client meetings and events – in order to ensure efficient use of time and materials
• Administer and coordinate IT related matters, ensure liaison with suppliers and client’s HQ, in order to ensure employees have working tools

Skills and experience

• “Can do” mentality
• Relevant training and qualification
• Minimum of 5 years’ experience
• Team player
• High level of initiative and work well in a team environment
• Computer skills and knowledge of relevant software.

To apply online, please click on the appropriate link.

EA: 94C3609 / R1110392

Administrator - East Peckham - Tonbridge Wells

We are looking for a administrator for a new role in East Peckham. The client specialises in planned and reactive works, working across the education, housing, senior living and commercial sectors. Works include decoration, fire safety and compliance services.

Duties:

• Generally, the role includes all aspects of administration, telephone reception, basic office management and other ad-hoc duties
• Purchase Orders - Training will be given
• Material Ordering
• Liaising with residents
• Processing payroll - Training will be given
• Making packs for residents
• Meeting & greeting
• Ordering stationary
• Booking meetings

Pay Rate: £13 an hour

Hours: Mon-Fri 8:30 - 17:00 with 1 hours lunch break

What to do next:

If you feel this role meets your expectations, please contact us and we can discuss the role in further detail and take a look at your CV.

For further information please contact Jade at Randstad Maidstone branch 01622 357230 (option 2) or email.

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

Are you an experienced Administrator or Scheduler, seeking your next contract?

My client has an immediate opportunity to join their Administration team on a full time, perm basis.


Responsibilities:

* Provide support to Facilities Teams
* Work with procurement teams to order high volumes of materials.
* Schedule work for high demand teams.
* General administrative duties

Requirements:

The ideal applicant will be immediately available and have experience working in a fast paced, high volume environment.

* Strong administration skills, using basic Microsoft and Google packages
* Must be able to travel to and from the office location
* Strong verbal and written communication skills, particularly over email

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

1 year renewal contract

located in MacPherson

Great exposure

About the company

Our client is a global powerhouse in electronics and electrical engineering, operating in the industry, energy and healthcare sectors. You will be provided with on going training and support to ensure you have the expertise and skills to undertake the role.

This customer service admin position will require a highly motivated, energetic and resourceful person who has a willingness to learn. This will be a varied role where you will learn all aspects of full spectrum of Administration and office management duties.

About the role

• Provide customers with after-sales support.
• Manage customers' orders and enquiries and follow through to order fulfillment.
•  Handle customers' enquiries on spare parts
•  Prepare quotations and follow-up with customers on order status.
•  Monitor orders and interface with Vendors, Supply Chain, Quality, Logistics and Technical Departments to ensure timely delivery of spare parts to customers.
•  Address customers' concerns and maximize customer satisfaction.
•  Support other internal departments commercially/systemically with contract requirements to ensure business objectives are met.
•  Generate reports as and when required.
•  Any other tasks as delegated by the superiors.

Skills and experience

• Minimum Diploma in Technical or Business-related discipline
• Minimum of 1-2 years of working experience, preferably in similar
• position
•  Basic understanding of supply chain management principles
•  Good interpersonal and communication skills
•  Ability to read and understand basic engineering drawings will be
• advantageous.
•  A team player who can multitask well to meet deadlines and
• requirements in a fast-paced environment, detail-oriented and highly
• organized.
•  Proficient in Microsoft Office (Excel, Word, Outlook) and SAP
• applications.
•  Self-motivated, with a strong desire to learn, grow, and contribute to
• the success of the team.
•  Ability to work effectively both independently and as part of a team.

To apply online, please click on the appropriate link.

EA: 94C3609 / R1110392

Job Title: Administrator
Pay: £11.44 per hour
Temp to perm
Hours: Monday - Friday 08:00 - 16:30

Location - Stoke on Trent

Hybrid Working

Main Duties include:

• Provide a friendly and professional point of contact for the Operations Team and Sub Contractors for any queries or concerns.
• Interpret and log data, inputting details into an in-house system, providing and tracking o work on a regular basis understanding of the status of the work and ensure SLA's are met.
• Liaise with wider team members to ensure the best resolution, consistent with the contract.
• Liaise with relevant Contract staff and subcontractors in relation to all aspects of service requests and that ensure required information is returned in a timely manner. Respond to queries, amend data and re-issue tasks as required.
• Carry out monitoring of CAFM (Maximo) data to ensure that Helpdesk work orders have been accurately created, assigned, prioritised and categorised in line with contractual KPI's and SLA's
• To support the planned maintenance programme by scheduling activities for engineers, sub-contractors and site managers.

Qualifications and Key Skills:

• 3 GCSEs at grade C or above or equivalent
• Relevant customer service experience
• Good written and verbal communication skills
• Self-motivated, professional and enthusiastic
• Positive team member but with the ability to work on own initiative
• Willingness to learn and embrace change
• Able to work in a fast-paced environment

If you are interested in the role and believe this is something for you please click apply with CV below.

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

My client, an industry leading builder and contractor are recruting for a site administrator to join their exisiting team or the a flagship rail project in North Yorkshire.

Key Responsibilities
Receptionist duties, including:

• Answer all calls efficiently and courteously. Take accurate messages and pass these on as quickly as possible.
• Greet all guests in a friendly, professional and courteous way, ensure signing in procedures are adhered to.
• Maintain the reception/visitors area ensuring that it is tidy at all times, monitor parking/advise if vehicles need to be moved.
• Monitor the security i.e. alarms, keys and access to the building.
• Deal with the incoming and outgoing post, and ensure it is distributed correctly, quickly and in accordance with QA procedures.
• Be an ambassador for the company at all times i.e. smart appearance, image, and confidentiality.
• Meeting room management and meeting hospitality.
• Handle deliveries and keep organised delivery notes.
• Managing an updated contact list for the site.
• To administer the operation of a sign in process for fire safety purposes.

Administration duties, including:

• Responsible for site office set up and ongoing forms: filing system, spreadsheets, sign in sheet, project-specific forms, etc.
• Instigate systems for smooth running of the site administration.
• Preparation and distribution of high quality documents, e.e. presentations, submissions, reports, site signage, minutes, etc.
• Keep accurate and up to date records of telephone lists, holidays, sickness, HSEQs documents.
• Maintain QA procedures.
• Responsible for the upkeep of the filing system.
• Keep noticeboards up to date: safety/marketing/company announcements.
• Keep stock of and order cleaning supplies, stationery and copier suppliers
• Keep stock of , issue to site team, and order PPE.
• Collate, prepare and follow up for information on monthly/weekly progress reports, with tight deadlines.
• Processing induction forms, RAMS, permits to work and toolbox talk documentation.
• Monitor expired CSCS cards, etc and report to Site Manager.
• Collating daily labour returns.
• Flexibility in handling other administrative needs of the project team.
• Assist with chasing subcontractors for close out of snagging items.
• Assist with O&M collation and archiving.
• Uploading documents to VFP.
• Possible cover for document controller.

APPLY NOW!

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

Data Entry Administrator

£11.44 per hour

Durham based.

Ideally you will live local to Durham to be able to go into the office if and when required.

Hybrid working from home. Available for office catch ups once a month.

Can work from office more if preferred.

Full Time - Monday to Friday 8-4 or 9-5

Temporary till end of July minimum.

Great opportunity to work for my client in their credit control team. You will assisting them with general administration tasks including data entry and using Experian.

You will need to be confident using computer systems and accuracy.

If you feel you would be suitable and interested for the role please contact me with your updated CV:

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

about the company
You will be joining a highly rated, US linked law firm with offices across the region and around the globe within its network.

about the job
You will be an experience trademark administrator supporting the IP team of the firm with a mix of trademark searches, classification analysis, filing of official documents and forms and addressing office actions with IPOS. You will also be expected to assist in ad hoc support for designs.

about the manager/team
You will be working with a team of trademark administrators and report to the head of the trademark department.

skills and experience required
You must have at least 2 years of intellectual property related experiences particularly in dealing with IPOS and associated procedures related to trademark prosecution. A diploma or degree in law is advantageous.

To apply online please use the 'apply' function.
(EA: 94C3609/ R23115352)

Project Administrator

1 year contract, high potential to renew/ convert

Come and join us!

Do you wish to work in a world-class organization trying your hands at something you have dreamt of doing?

“FIND YOUR PLACE” by joining a world-class US Consumer company

Get an opportunity to explore new technology, learn new skills, enjoy the diverse and open culture, engagement and care, flexible working model, career opportunities, competitive salary and bonus, and endless amenities and benefits.

Company Description:

Our client is an American consumer health company. It is the proprietor of well-known consumer brands. They combine the power of science with meaningful human insights to empower people around the world to live healthier lives

Summary:

Performs administrative duties including budget tracking and responsibilities to support diverse range of programs and projects for AP Strategy Organization (APSO) including Commercial Excellence (CE), New Business Development (NBD), Market Access (MA), Strategic Marketing (SM) and the Medical Affairs Team (MAF)

This role requires connecting with multiple functions, teams and senior leaders in the organization to coordinate for efficient management of projects/programs.

Key Responsibilities:

Performs numerous diversified secretarial, clerical, and administrative duties and responsibilities for the executive programs and projects led by teams across APSO. This includes but not limited to;

• PO and PR creation, working with Procurement teams and Vendors.
• Support end to end project approval progress and compliance management as required overseeing and leading projects from ideation through to approval completion as well as supporting all compliance needs for the projects such as HC Compliance and TPI Due Diligence processes.
• Responsible for budget and vendor management including the creation or change of internal orders, supplier and HealthCare Professional (HCP) profile creation
• Liaise with program owners or project leaders and Legal to assist with contracting and obtaining signatures on Adobe sign with uploading of supplier contracts/agreements onto ICD.
• Ensure vendor MSAs/ editable work orders are updated (legal, procurement).
• Raise RFP for AMEX and HCP Payments
• Managing service vendors and suppliers to ensure quality and reliability of the results.
• Manage the inventory of program/project deliverables and documentation including team projects and workload unit tracking.
• Ad Hoc arrangements of events and meetings per the requirements of program/projects may be required

Requirement:

• Educational background of bachelor’s degree or above, preferably with a Strong Finance background with minimum 3 years of business/ admin experience
• Experience in successfully handling finance and project management,
• Basic understanding compliance processes and systems with learning agility to embrace new technology and platforms.
• Working-level skills in various business IT applications
• Ability to work with multiple stakeholders in a multicultural environment that promotes diversity and inclusion
• Resourceful with proven track record to multi-task, work independently and follow-up actively to ensure swift completion of tasks
• Team player with the ability to be flexible if needed.
• Attention to details and organizational skills required.
• Collaborative skills to engage with other groups and teams to address business needs.
• Some Finance background and procurement administration / vendor management preferred.

Applicants must be fully vaccinated or have a valid exemption in accordance with MOM’s regulations to allow them to enter the workplace. Applicants may be required to share verifiable COVID-19 vaccination documents or proof of a valid exemption at the point of offer. Randstad Pte. Limited and/or the Client reserves the right to withdraw an offer if the applicant fails to provide verifiable COVID-19 vaccination and/or proof of exemption documents.

Interested parties, please apply through this link https://jnj-apac.talent-pool.com/projects OR click on APPLY button.

Alternatively, you can share your CV at joleyn.chin@randstadsourceright.com.sg

EA License: 94C3609

Reg No: R1440247

Job Title: Administrator

Employment Type: Permanent, Full Time

Location: Tottenham

Pay: Up to £27,000 per annum

Join our team in Tottenham as an administrator, where you'll play a crucial role in providing effective administrative support to our management on a social housing maintenance contract. Your responsibilities will include:

• Creating and maintaining reports, spreadsheets, memos, and emails
• Managing filing systems and minute-taking
• Handling incoming mail and processing stationery and office supply orders
• Assisting with scheduling of operatives and subcontractors using our in-house system
• Addressing complex repair issues and customer concerns to ensure satisfaction and confidence

We are looking for candidates with the following qualifications and skills:

• Proficiency in Microsoft Office suite
• Strong organisational and communication abilities, both written and verbal
• Excellent customer service skills
• Previous experience in the repair and maintenance sector or a trade-based background preferred
• Problem-solving skills and ability to handle demanding situations
• Experience in social housing and maintenance with compliance background preferred
• Advanced proficiency in Microsoft Excel and Word

If you feel that this role is suitable for you, then please call Rahul on 02045403429 or .

Apply today with your CV!

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

Looking to recruit an Administrator to join a leading Property services company based in Tottenham

Responsibilities:

• you'll provide an effective administration support on social housing maintenance contracts
• maintaining filing systems, managing and distributing incoming and outgoing mail
• general contract duties to include correspondence, reports, spreadsheets, memos and emailing
• Make use of computerised packages including Microsoft and excel

Requirements:

• Previous experience of an Administrator role, within social housing is desirable, ideally planned works
• Highly organised
• Competent in Microsoft Office (particularly Excel) and have a strong customer focus
• Good telephone skills are also a must to allow you to obtain detailed information from telephone discussions

If you feel this is the role for you please attach an updated cv and appy today!

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

Administrator, Huntingdon, Cambridge

Location: Huntingdon, Cambridge

Rate of pay: £14.50 per hour

Start date: March 2024

Are you an Administrator, looking for work in the Huntingdon area?

I am looking for an experienced Administrator, to start work with a well known contractor, on a Local Roads Amendment.

The Client:

A well known Civils Contractor working on various civil engineering projects across the UK.

This is a freelance contract, working on a local road amendments project in the Cambridge area. This client currently deal with a portfolio of civil engineering schemes ranging from access road improvements, public realm works, concrete repairs & reinstatements, water treatment works and specialist framework projects. Ideally, for this project, you will have specific previous experience working on a Highways project.

Responsabilites:

• Sorting, storing and retrieving electronic and hard copy documents on behalf of clients and industry professionals.
• Producing document progress reports for senior managers.
• Conducting regular reviews and document audits.
• Using computers to organise and distribute documents within a company.

If this role is of interest to you, please contact Hollie Harris at the Randstad Maidstone branch ASAP

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

Job Title: Administrator

Location: Bracknell, Berkshire

Salary: Up to £28000

Schedule: Monday to Friday 8:00am - 5:00pm

Are you a meticulous and organised individual with a passion for administrative tasks? Do you thrive in a fast-paced environment where attention to detail is key? If so, we have an exciting opportunity for you to join our team as an Administrator in Bracknell.

About Us: We are a dynamic company dedicated to providing top-notch services to our clients. With a focus on excellence and efficiency, we pride ourselves on delivering results that exceed expectations. As we continue to grow, we are seeking a proactive and detail-oriented Administrator to support our operations in Bracknell.

Key Responsibilities:

• Provide administrative support to various departments within the organisation.
• Manage incoming and outgoing correspondence, including emails, phone calls, and mail.
• Maintain accurate records and databases.
• Assist with scheduling meetings and appointments.
• Prepare documents, reports, and presentations as needed.
• Coordinate travel arrangements and accommodations for staff members.
• Perform general office duties such as filing, photocopying, and data entry.
• Collaborate with team members to ensure smooth work flow and efficient operations.

Requirements:

• Proven experience in an administrative role.
• Experience in FM
• Excellent organisational and time management skills.
• Strong attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Effective communication skills, both written and verbal.
• Ability to multitask and prioritise tasks effectively.
• A positive attitude and willingness to learn.

Benefits:

• Competitive salary based on experience.
• Opportunity for growth and advancement within the company.
• Comprehensive benefits package, including health insurance and retirement plans.
• Supportive and collaborative work environment.
• Convenient location in Bracknell with easy access to transportation.

If you are a motivated individual with a passion for administration and a desire to contribute to a dynamic team, we want to hear from you! Please submit your resume and cover letter detailing your relevant experience and why you are the ideal candidate for this position. We look forward to reviewing your application.

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

We are recruiting for an Administrator/Office Manager to join an established building contractor based near Winchester to work in their regional office.

They work on construction projects across the South coast as a main contractor and have bid, estimating, design, quality and health & safety teams in the business that need administrative help and support.

Duties will include meeting and greeting visitors, managing all the incoming and outgoing correspondence, answering phones, PA duties for the senior management team, assisting with the document control systems, typing, filing. email management and various ad-hoc admin tasks for the different teams.

There is a wider long term opportunity to grow intro a management role in the business and take on additional responsibilities in health & safety, quality, auditing, precon and pqq responses.

The senior leadership team are experienced and will be a fantastic team to join with full training and development opportunities available.

They are looking for motivated and energised people to join the business so if you are proficient with word and excel programmes and would like to work in a fast paced environment working on different schemes every day then get in touch with me today. Previous construction industry experience would be an advantage

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

Job Title: Payroll Administrator

Pay rate: £12 an hour | £23,100 a year

Location: Leeds, Holbeck

Contract: 12 months, temp to perm, Monday-Friday, Hybrid/ work from home

Main Duties include:

• Provide a friendly and professional point of contact for the Operations Team and Sub Contractors for any queries or concerns about pay
• Dealing with monthly payroll
• Interpret and log data, inputting details into SAGE
• Providing and tracking of work on a regular basis understanding of the status of the work.
• Partaking in HR meetings

If interested, please submit your updated CVs today! Louis at Randstad CPE Leeds

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.