Total 5 Office Administrator job vacancies in Business Management / Project / Planning category in The United States of America

Project Administrator

1 year contract, high potential to renew/ convert

Come and join us!

Do you wish to work in a world-class organization trying your hands at something you have dreamt of doing?

“FIND YOUR PLACE” by joining a world-class US Consumer company

Get an opportunity to explore new technology, learn new skills, enjoy the diverse and open culture, engagement and care, flexible working model, career opportunities, competitive salary and bonus, and endless amenities and benefits.

Company Description:

Our client is an American consumer health company. It is the proprietor of well-known consumer brands. They combine the power of science with meaningful human insights to empower people around the world to live healthier lives

Summary:

Performs administrative duties including budget tracking and responsibilities to support diverse range of programs and projects for AP Strategy Organization (APSO) including Commercial Excellence (CE), New Business Development (NBD), Market Access (MA), Strategic Marketing (SM) and the Medical Affairs Team (MAF)

This role requires connecting with multiple functions, teams and senior leaders in the organization to coordinate for efficient management of projects/programs.

Key Responsibilities:

Performs numerous diversified secretarial, clerical, and administrative duties and responsibilities for the executive programs and projects led by teams across APSO. This includes but not limited to;

• PO and PR creation, working with Procurement teams and Vendors.
• Support end to end project approval progress and compliance management as required overseeing and leading projects from ideation through to approval completion as well as supporting all compliance needs for the projects such as HC Compliance and TPI Due Diligence processes.
• Responsible for budget and vendor management including the creation or change of internal orders, supplier and HealthCare Professional (HCP) profile creation
• Liaise with program owners or project leaders and Legal to assist with contracting and obtaining signatures on Adobe sign with uploading of supplier contracts/agreements onto ICD.
• Ensure vendor MSAs/ editable work orders are updated (legal, procurement).
• Raise RFP for AMEX and HCP Payments
• Managing service vendors and suppliers to ensure quality and reliability of the results.
• Manage the inventory of program/project deliverables and documentation including team projects and workload unit tracking.
• Ad Hoc arrangements of events and meetings per the requirements of program/projects may be required

Requirement:

• Educational background of bachelor’s degree or above, preferably with a Strong Finance background with minimum 3 years of business/ admin experience
• Experience in successfully handling finance and project management,
• Basic understanding compliance processes and systems with learning agility to embrace new technology and platforms.
• Working-level skills in various business IT applications
• Ability to work with multiple stakeholders in a multicultural environment that promotes diversity and inclusion
• Resourceful with proven track record to multi-task, work independently and follow-up actively to ensure swift completion of tasks
• Team player with the ability to be flexible if needed.
• Attention to details and organizational skills required.
• Collaborative skills to engage with other groups and teams to address business needs.
• Some Finance background and procurement administration / vendor management preferred.

Applicants must be fully vaccinated or have a valid exemption in accordance with MOM’s regulations to allow them to enter the workplace. Applicants may be required to share verifiable COVID-19 vaccination documents or proof of a valid exemption at the point of offer. Randstad Pte. Limited and/or the Client reserves the right to withdraw an offer if the applicant fails to provide verifiable COVID-19 vaccination and/or proof of exemption documents.

Interested parties, please apply through this link https://jnj-apac.talent-pool.com/projects OR click on APPLY button.

Alternatively, you can share your CV at joleyn.chin@randstadsourceright.com.sg

EA License: 94C3609

Reg No: R1440247

about the company

My client is headquartered in Europe and is a leading provider of digital and IT solutions to their partners.

about the job

You will be providing excellent dedicated secretarial support to the Managing Director, while taking care of the overall welfare of employees and the office. You will be responsible to manage the MD’s calendar, scheduling of meetings, travel arrangements and visa applications. Your support for travel arrangements and itinerary planning will be extended to the rest of the team, who travel about once or twice per quarter. Apart from secretarial support, you will also take charge of all office operations, from vendor management, liaising with building management, pantry and stationery supplies, to managing office relocation/renovation projects. You will also need to manage a receptionist and a tea lady, as well as cleaning assistants engaged through a vendor.

about the manager/team

You will be reporting to the Managing Director directly, and will work closely with internal stakeholders to ensure smooth operations for the team and office.

skills and experience required

The ideal candidate should be tertiary educated and come with at least 5 years of relevant experience in secretarial and office management duties, preferably in a supervisory role. You will need to come with great communication and interpersonal skills, along with excellent organisational and time management capabilities. Having good initiative to resolve issues independently and being able to handle confidential and sensitive information, will contribute to your success in this role.

To apply online please use the 'apply' function. Consultant in-charge: Rebecca Koh

(EA: 94C3609/ R2198637 )

About J.P. Morgan Corporate and Investment Bank

J.P. Morgan’s Corporate and Investment Bank (CIB) is a global leader across banking, markets and investor services. The world’s most important corporations, governments and institutions entrust us with their business in more than 100 countries. With $18 trillion of assets under custody and $393 billion in deposits, the Corporate and Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.

The Asia Currencies & Emerging Markets (CEM) Middle Office Project Team is responsible for a multitude of projects spanning the below areas across Fixed Income, Macro Rates, FX and Credit business lines:

• Global strategic business-driven initiatives
• New products or new business initiative reviews
• Industry initiatives
• Regulatory driven initiatives
• Operational efficiency & automation initiatives

As part of the role you will need to effectively partner with numerous teams such as Front Office (Trading, Sales, and business management), Legal, Compliance, Middle Office, Back Office and Investment Banking wide PMO (Project Management Office) teams on a daily basis.

Job Responsibilities:

• Act as a project manager and business analyst in managing end to end project governance including RAIDS (Risks, Assumptions, Issues, and Dependencies), operational readiness and co-ordination of testing
• Drive and execute projects focused on new business development, operational efficiencies, scalability and regulatory requirements for Currencies & Emerging Markets business
• Coordinate and collaborate across multiple front to back teams to capture and document requirements
• Drive working groups for multiple projects and manage stakeholder engagement at senior level
• Review and interpret regulatory guidelines
• Design appropriate operating models to implement efficient procedures and processes
• Documentation of operating controls, workflows and roles and responsibilities

Required skill sets:

• At least 2-3 years of experience working in change management/ project management for Financial Services Industry
• Proven track record in delivering complex projects on behalf of Front Office / Operations
• Product knowledge of fixed income and rates products
• We’re a global company whose primary business language is English and so fluency in English is required

Desired skill sets:

• Bachelor's Degree
• Experience in managing multiple demanding stakeholders with effective communication skills preferred
• A strong sense of ownership and responsibility with quick grasp of technical issues
• A self-motivated individual with ability to work independently and effectively in a fast paced environment
• Possess excellent communication skills and team player
• Experience in managing Benchmark Reform projects will be highly preferred

Are you an experienced business administrator looking for your next opportunity? Would you like to work in a renowned company which offers up skill and training?

Randstad Construction & Property are working on behalf of a National Facilities Management company to find an experienced and collaborative business support administrator to join their team in Glasgow. The successful candidate will be responsible for supporting business duties across a number of sites.

Location: Glasgow (Hybrid)

Salary: Competitive (up to £23,200 depending on experience)

Employment type: Full-time, permanent

Key benefits:

• 37.5 hours per week
• Annual leave and bank holidays
• Overtime hours available
• Training and development courses
• Generous pension scheme

An average day will include the following:

• Collation on Access Permits, providing accurate information, applying for permits via online systems, maintaining up to date spreadsheets
• Managing Access Permits mailbox daily to ensure emails are being responded to in a timely manner.
• Collating and ordering uniforms for the wider team
• Liaising with field-based staff for updates via email and telephone
• Analysing and presenting information in various formats, e.g. spreadsheets, charts, presentations, and written reports;
• Dealing with adhoc requests.
• General administrative support to Business Support Supervisor and wider team.
• Coordination of appropriate projects, primarily related to business development;
• Sourcing and ordering stationery and office equipment.
• Distributing Mail
• Booking Meeting rooms

An ideal candidate will have:

• Educated to Higher Grade / A Level standard
• Ability to extract, collate and present performance data relevant to the business
• Effective communication skills both written and verbal
• Ability to work under pressure
• Confident liaising at regional, divisional and senior level.
• Experience in developing strong working relationships with Colleagues
• Willingness to work flexible hours
• IT literate with advanced MS Word, Excel and PowerPoint
• Strong organisational skills with the ability to manage multiple priorities
• Highly developed communication skills, confident in communicating at all levels.

An ideal candidate will be:

• Flexible and patient
• A team player
• Able to understand complex information and demonstrate attention to detail
• Remain professional and communicate strongly
• A can-do attitude

If this sounds like you please get in touch by contacting Hannah Mitchell at Randstad C&P Newcastle

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

Business Administrator JLABS Singapore

1 year contract, with potential to renew / convert

Come and join us!

Do you wish to work in a world-class organization trying your hands at something you have dreamt of doing?

“FIND YOUR PLACE” by joining a world-class US Consumer company

Get an opportunity to explore new technology, learn new skills, enjoy the diverse and open culture, engagement and care, flexible working model, career opportunities, competitive salary and bonus, and endless amenities and benefits.

Company Description:

Our client is an American consumer health company. It is the proprietor of well-known consumer brands. They combine the power of science with meaningful human insights to empower people around the world to live healthier lives

Purpose

We are looking for an Business Administrator. The incumbent will provide support to the organization leaders, providing office services by implementing administrative systems, procedures, and policies. The Business Administrator will be responsible for overseeing the seamless onboarding and offboarding of organization’s client, ensuring exceptional customer experiences, and managing financial processes in compliance with legal and operational standards. This role engages with potential portfolio companies, supporting companies throughout their residency, and fostering positive customer relationships. The ideal candidate possesses a blend of operational, financial, and customer-centric skills, along with the ability to adapt in dynamic environments while maintaining attention to detail and collaboration with various stakeholders. The Business Administrator will integrate and streamline business activities, achieve business goals through set strategies, and have a positive impact on staff productivity. Additionally, assisting in the support of site operations, accommodating the special needs of site staff, all while supporting the culture of the organization.

Responsibilities:

• Administrative support to the Head of Department (travel, expenses, scheduling, meetings, special projects, etc.)
• Administrative support to the department Asia Pacific Team (meetings, events, special projects, roadshow, QFC, etc.)
• Event support - Use of event management platforms such as Splash and HubSpot. Creation of event materials such as: print programs, presentations, welcome slide decks, Event speaker management including scheduling, collection of speaker materials and slide decks. Manage attendee lists and badge production, survey creation, and event recaps. report final lists, manage event logistics such as booking venue, managing event setup and catering. coordinate event calendar entries, coordinate event setup with various teams (catering, janitorial, AV, operations) and calendar manage.
• Responsible for greeting and registering guests, tracking visits, providing general information to the public, assisting with inventory and restocking office supplies, receiving, and distributing incoming packages.
• Actively supporting relationship management that could include sourcing, reviewing, contracting, onboarding, offboarding and continued follow-up (Alumni)
• Lead and own the Company Onboarding process from start to finish while ensuring a smooth and positive overall customer experience. This includes execution of contracts, agreements, documents, and orientation.
• Lead and manage the Company off-boarding process including internal organization notifications, and documentation close out. Continue to manage communications with alumni companies as needed.
• Responsible for ensuring overall customer satisfaction through the effective management of the customer service function and technology platform, the department Help Center. You are accountable for planning, organizing, and directing staff in providing timely responses to customer inquiries and resolving customer issues ensuring SLA’s and response targets are met.
• Project Support:

- Support site and strategic projects as needed

- Drive a culture of continuous improvement to streamline, simplify, standardize, and automate processes: identify and execute on opportunities

- Support portfolio data management

• Oversee the onboarding process and be in charge of all the onboarding procedures for new department team members.
• Support Financial processes: Procurement, budgeting, etc.
• Update, utilize and optimize systems and reporting tools
• Partner and align with all sites functional team members
• Coordinate site conference room, office, and collaborative hub bookings

Required Knowledge, Skills, and Abilities:

• Diploma or Bachelors’ Degree or equivalent, with minimum 5 years of administrative experience
• Experience in managing and coordinating organization’s events
• Familiar with Salesforce
• Proficient in MS Office applications including Word, Excel, Outlook, and PowerPoint.
• Excellent interpersonal, written, and verbal communication skills.
• Ability to display initiative, work autonomously, and offer solutions to problems.

Applicants must be fully vaccinated or have a valid exemption in accordance with MOM’s regulations to allow them to enter the workplace. Applicants may be required to share verifiable COVID-19 vaccination documents or proof of a valid exemption at the point of offer. Randstad Pte. Limited and/or the Client reserves the right to withdraw an offer if the applicant fails to provide verifiable COVID-19 vaccination and/or proof of exemption documents.

Interested parties, please apply through this link https://jnj-apac.talent-pool.com/projects OR click on APPLY button. Alternatively, you can share your CV at joleyn.chin@randstadsourceright.com.sg

EA License: 94C3609

Reg No: R1440247