Total 2,363 Admin Assistant job vacancies in Finance / Banking / Insurance category in The United States of America

Company Overview:

• Rolo Robotics is a Singapore based deep tech robotics and automation start-up. It aims to solve the labour and consistency challenges for the Food industry at scale by creating robotic solutions to be utilised at scale.

Position Overview:

• We are seeking a dynamic and detail-oriented Finance and Administration member to join our team. This role is crucial for ensuring the smooth operation of our financial activities and administrative functions.

Responsibilities:

Financial Management:

• Manage day-to-day financial transactions, including accounts payable and receivable, expense reimbursements, and invoicing.
• Prepare and maintain accurate financial records, including general ledger entries, bank reconciliations, and financial reports.
• Liaise with external parties, including vendors, clients, and financial institutions, to address and resolve financial inquiries.
• Support the preparation of financial statements and tax filings in compliance with regulatory requirements.

Administrative Support:

• Oversee office administrative tasks, including coordinating meetings, and handling correspondence.
• Maintain organized filing systems for important documents, contracts, and records.
• Assist in HR-related tasks, such as onboarding new employees, managing employee records, and coordinating employee benefits.
• Procure office supplies and equipment as needed, ensuring cost-effectiveness and quality.

Qualifications:

• Bachelor's degree in Finance, Accounting, Business Administration, or related field.
• Proven experience in finance and administration roles.
• Proficiency in financial software and tools, such as Excel, and finance systems.
• Strong analytical skills with the ability to interpret financial data and generate insights.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively across teams.
• Detail-oriented mindset with a focus on accuracy and precision.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Commitment to maintaining confidentiality and integrity in handling sensitive information.

Responsibilities:

• Prepare and analyze financial statements, including balance sheets, income statements, and cash flow statements.
• Ensure accuracy and compliance with accounting standards and regulations.
• Assist in budgeting and forecasting processes.
• Perform financial analysis to support decision-making.
• Manage accounts payable and receivable processes.
• Reconcile bank statements and maintain financial records.
• Assist in the preparation of tax returns and other regulatory filings.
• Provide administrative support to the team, including handling correspondence, scheduling meetings, and maintaining office supplies.
• Coordinate with external service providers, such as auditors and vendors.
• Help maintain office efficiency by implementing and improving administrative processes.

Requirements:

• Diploma/Degree in Accounting and Finance or related field.
• Minimum of 3 years of relevant work experience in accounting or finance.
• Proficiency in accounting software (e.g., QuickBooks, Xero) and MS Office suite.
• Strong analytical and problem-solving skills.
• Excellent attention to detail and accuracy.
• Ability to prioritize tasks and work under pressure.
• Good communication and interpersonal skills.
• Familiarity with Singaporean accounting standards and regulations is a plus.
• Ability to work independently and as part of a team.

If you are interested in this role and would like to discuss the opportunity further please click apply now or email Lim Sheng Feng at management@rmoasis.com for more information.

Only shortlisted candidates will be responded to, therefore if you do not receive a response within 14 days please accept this as notification that you have not been shortlisted.

|Recruitment Oasis Private Limited | EA Licence No.22C1079 | LIM SHENG FENG | Reg No. R2199891|

We are currently looking for a Finance and Admin manager for our Client in M31

Salary - £35,821

Hours - Monday to Friday days

Location - Greater Manchester

Your role for this position is;

You will be responsible for the production of Management Accounts for the depot, including forecasting, credit control, accruals and the stakeholder management across the company.

Also you will be responsible for the smooth running of the Administrative functions within the office.

Main Responsibilities

Accounts.

- The timely and accurate preparation of all management accounts for the depot ( once qualified)

-Responsible for the monthly accruals and journals I.E expenses (once qualified)

-Liaise with credit control to record and manage bad debt.

-Provision of accurate and timely forecasting.

-Annual budget preparation.

-Analysis of variance and recommendations against budget vs actual.

-People management responsibility of administrators and operational staff in partnership, With depot manager include managing performance, quality of work, appraisals, payroll and HR issues.

- Stakeholder management

- Identify areas of improvement and suggest continuous improvements

- Report on commercial financial data as per the requirement of the business area.

- Working with all internal systems to include SAP, PRIMSA and Webcycle.

- Assist external and internal auditors periodic audits.

Office Duties.

- Accurate recording of drivers and production staff, hours to include overtime, holiday's and any other absence got hr and payroll

- Issuing purchase order on sap and match to the corresponding incoming invoices.

- Monthly update of depot paper/plastic prices on PRISMA

- Ensure the smooth running of the office, controlling the ordering of stationery, canteen supplies and PPE.

- Manage and support the team in order to complete all monthly administration tasks to ensure that all jobs and confirmed,correct weights added, checked and invoiced as well as all third party invoices are paid.

Undertake any other duties as requested by their line manager in accordance with the scope and the responsibilities of the role.

Benefits

Pension.

4.5 % employee + 4.5% employer

24 Days holiday + bank holidays

5% bonus on business and personal objectives

Job Types: Full-time, Permanent

Pay: £35,821.96 per year

Company Overview

SkyLab is a cloud service platform company revolutionizing the way data, content, applications, and workloads are managed across hybrid environments from Data Center, Private Cloud, Public Cloud and On-premise Edge.

Our cloud service platform FusionFlow™ has been deployed by major service providers globally to power state-of-the-art services such as GPUaaS, BMaaS, AIaaS, XaaS and more, enabling cutting-edge applications, services, and workloads across hybrid environments.

Job Description

We are seeking a highly motivated Finance & Admin Executive to join our team. This is an excellent opportunity for a finance professional looking to be part of a growing company. You will play a crucial role in managing and maintaining the financial records and transactions of the company as well as the chance to gain hands-on experience with partial or full sets of accounts.

Job Responsibilities

• Support daily activities of Finance & Operations
• Create purchase order, delivery order, sales order, tax invoices and other documents
• Manage daily accounts functions like Accounts Receivable (AR), Accounts Payable (AP) and reconciliation
• Prepare monthly schedules, review of customer SOA and AP aging
• Handle meeting and travel arrangements, business visa applications and staff claim submission
• Perform filing/archive/sorting of operation related documents
• Assist in month end closing and related financial matters
• Coordinating and collaborating with other teams, including HR/project teams as required
• Undertake assignments as and when required

Job Requirements

• Diploma / Degree in Accounting, Business Administration, or related disciplines
• Knowledge of XERO accounting system will be a plus
• Proficiency in Microsoft Office
• Good verbal and written communication skills, enabling effective collaboration with team members
• Adaptable and thrive in dynamic, results-oriented environments, able to deliver under pressure
• Capable of working independently on tasks and projects, while also being a team player who can contribute effectively to group initiatives and goal

Interested applicants, please submit your resume online via APPLY NOW.

(We regret that only shortlisted candidates will be notified.)

• Handle and process all accident claims cases. Oversee the full spectrum of Accident reporting, survey, repair & claims
• To assess and prepare estimated accident repair quotations on insurance claim issues
• Monitor and review pending claims and closure of claims in a timely manner
• To increase customer base for insurance claims including tender for claims repair
• To coordinate with workshop on vehicles repair and ensure jobs are completed efficiently
• To liaise with customers on all documentation & update customer on their claim/repair status accordingly
• To provide and enhance customer services, attend to customers’ enquiry and complaints
• To handle all administration in the department, prepare & submit monthly report for the department
• Must have a valid Driving License
• Candidate with experiences working in Automotive industry will have added advantages

Job Responsibilities for the Finance Director:

· Develop and implement the company’s financial policies and procedures. This includes setting the budgets, managing cash flow, and ensuring compliance with financial regulations.

· Oversee the company’s accounting and reporting functions. This includes ensuring that financial statements are accurate and timely, and that taxes are filed correctly.

· Analyze financial data to identify trends and opportunities. This information can be used to make informed decisions about the company’s operation and investments.

· Manage the company’s financial risk. This includes hedging against price volatility and other financial risks.

· Raise capital for the company. This may involve issuing bonds, stocks, or other securities.

· Advise the CEO and other senior management on financial matters. This includes providing insight into the company’s financial performance and helping them make strategic decisions.

· Negotiating contract with suppliers and customers

· Developing new financial products and services.

· Overseeing the company treasury operations.

· Managing the company’s investment portfolio

Job Description:

• Location: Pasir Panjang / Raffles Place / Tampines / Quality Road
• Contract: Yearly renewable contract
• Working Hours: Monday to Friday

Job Responsibilities:

• Receive, sort, batch and prepare hard copy documents for scanning
• Remove all bindings correctly, without degrading the hard copy document.
• Repair and prepare hard copy documents for auto-feed scanning as required.
• Operate and maintain high-speed production scanners equipment to scan hardcopy documents to digital form
• Ensure that all required physical pages are scanned and all scanned images are clear, complete and orientated correctly
• Capture data from scanned images accurately and completely within keystrokes performance measurements
• Perform quality checks on scanning, data entry and final digital output; rework as required.
• Restore hard copy documents to original form as required for packing into archive boxes
• Ensure daily record keeping functions are completed and reporting information is maintained

Requirement:

• Able to work in fast pace environment
• Experience in typing/printing/scanning.

Interested candidate please click "APPLY"to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

Should you be interested in this position, please contact Coco at 8121 4759 your resume directly for fast respond.

We regret to inform that only shortlisted candidates will be notified.
By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg.... You acknowledge that you have read, understood, and agree with the Privacy Policy.
PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R23117223 (Poh Siew Ling)

Job Description:

We are looking for a self-motivated Finance and HR Executive. You have the chance to be one of our core team to implement systems and procedures to corportise our business

Our business includes a retail segment with 2 retail chains selling fast moving consumer goods and religious products, a property rental segment and a direct selling segment.

Responsibilities:

Accounting, General Admin Functions

• Responsible for the full set accounts and day-to-day accounting.
• Perform bookkeeping general ledger, AP, cash management, and bank reconciliation
• Ensure all accounting records are kept up-to-date and maintained promptly and accurately
• Handle all regulatory submissions including GST returns
• Process payments to suppliers
• Liaise with the external auditor and tax agents
• Report to the Directors and handle ad-hoc assignments

HR Functions:

• Responsible for full spectrum of HR function
• Responsible in payroll process, claims expenses, and other related matters
• Manage recruitment cycle including sourcing, arrange for interview, and salary proposal
• Process Work pass application, renewable and cancellation
• Coordinate with insurance agents with regards to cancellation, renewal, new coverage of insurances

Requirements:

• ACCA/Diploma in Accounting or equivalent with 2 years of relevant work experience
• Possess knowledge in GST, Local Tax Regulations, and Singapore Financial Reporting Standards (FRS)
• Self -motivated. well organized, meticulous, and able to multi-task
• Ability to converse and liaise with external English and Chinese speaking vendors and suppliers

The position will report to the Corporate Financial Controller.

The roles & responsibilities of the position include but not limited to the following:-

Finance & Accounts Roles

• Handle full set of accounts in respect of entities account.
• Prepare analysis for the financial statements of the companies for management comments.
• Assist to prepare GST, income tax returns and computations and ensure timely filing to tax authority.
• Support month end closing and year-end audit process including reviewing financial statement, schedules of accounts.
• Assist to prepare monthly consolidated financial report as well as the financial reports of Mi Group and ensure timely submission.
• Assist to compile necessary financial data for quarterly reporting and ensure compliance with group requirements
• Liaise with company secretary, auditors and tax agents in respect of related matters of the companies

General Administrative Roles

• Support travel arrangement and scheduling for business trips
• Manage pantry & general office supplies, including on-time replenishment, marketing, ordering, delivery, and compile monthly report for bookkeeping purpose.
• Support day-to-day general administration of Corporate Office.
• Manage the availability/scheduling of meeting facilities.
• Support administrative arrangement and preparation for new hires.
• Support in document management for Corporate Office.
• Support in corporate events arrangement.

Requirements:

• Degree/ACCA and above
• At least 2 years of experience managing full sets of accounts
• Able to perform the full spectrum of accounting duties independently
• Able to manage stress and meet necessary deadlines
• Self motivated with a can do attitude important
• Proficient in Microsoft Word, Excel
• Able to speak & read Chinese

Guidelines for Applicants:

You may apply thru Mycareers Future or email to hr@mi-technovation.com

Finance & HR & Office Admin Manager

Mon-Fri :9am-6pm

Salary: up to $6000 max

Location : Pioneer Sector 2 (jurong point have bus pick up)

Finance

• Check and submission of GST
• Assist on payment for SCDF License
• Monthly interco billing and check stock sales in and out
• Assist to check payment received from customers (urgent from AR)
• Monthly closing for all companies
• Yearly audit for all companies
• Sole Proprietor and partnership company yearend closing
• Director personal tax computation and submission to auditor

HR

• Recruitment and job posting through Future Career & Job street.
• Liaise with Agent and filter applications.
• Work Pass application.
• Appeal and follow up with MOM on the status.
• Course enrolment (eg. SIP)
• Mid-month and month end payroll process.
• CPF calculation and submission
• Monitor Staff Leave
• CGL, WICA and FWM renewal
• Income Tax payment for Workers
• Bank Account opening and Singpass registration
• Workers’ Dormitory registration and renewal
• MOM Labour Survey
• Sales Statistics Survey
• DnD Sponsorship

IT and Tele communication

• Renewal of contract for outsource IT
• Refer to IT outsource for complicated issues.
• Yearly company mobile plan renewal and internet renewal
• Assist on sim card and mobile issues.
• Set up photocopier ID and setting for staff.
• Fax machine setting.

Ad Hoc

• Vehicle’s VPC Renewal
• Company Lease renewal and VPC license renewal
• Staff driving summons’s appeal
• JTC Lease Matters
• Application and termination for all property electricity, water and gas supply
• Vehicle accident matters

If Interest please kindly click on the Apply button

Ong Choon Kiat (James) | Reg No: R22104989

The Supreme HR Advisory Pte Ltd | EA No: 14C7279

Job Description

We are looking for a self-motivated Finance and HR Executive. You have the chance to be one of our core team to implement systems and procedures to corportise our business

Our business includes a retail segment with 2 retail chains selling fast moving consumer goods and religious products, a property rental segment and a direct selling segment

Responsibilities:

Accounting, General Admin Functions

• Responsible for the full set accounts and day-to-day accounting
• Perform bookkeeping general ledger, AP, cash management, and bank reconciliation
• Ensure all accounting records are kept up-to-date and maintained promptly and accurately
• Handle all regulatory submissions including GST returns
• Process payments to suppliers
• Liaise with the external auditor and tax agents
• Report to the Directors and handle ad-hoc assignments

HR Functions

• Responsible for full spectrum of HR function
• Responsible in payroll process, claims expenses, and other related matters
• Manage recruitment cycle including sourcing, arrange for interview, and salary proposal
• Process Work pass application, renewable and cancellation
• Coordinate with insurance agents with regards to cancellation, renewal, new coverage of insurances

Requirements:

• ACCA/Diploma in Accounting or equivalent with 2 years of relevant work experience
• Possess knowledge in GST, Local Tax Regulations, and Singapore Financial Reporting Standards (FRS)
• Self -motivated. well organized, meticulous, and able to multi-task
• Ability to converse and liaise with external English and Chinese speaking vendors and suppliers

• Working Days: Mon-Fri :9am-6pm
• Salary: $4500-$6000
• Location : Pioneer Sector (jurong point have bus pick up)

Finance

• Check and submission of GST
• Assist on payment for SCDF License
• Monthly interco billing and check stock sales in and out
• Assist to check payment received from customers (urgent from AR)
• Monthly closing for all companies
• Yearly audit for all companies
• Sole Proprietor and partnership company yearend closing
• Director personal tax computation and submission to auditor

HR

• Recruitment and job posting through Future Career & Job street.
• Liaise with Agent and filter applications.
• Work Pass application.
• Appeal and follow up with MOM on the status.
• Course enrolment (eg. SIP)
• Mid-month and month end payroll process.
• CPF calculation and submission
• Monitor Staff Leave
• CGL, WICA and FWM renewal
• Income Tax payment for Workers
• Bank Account opening and Singpass registration
• Workers’ Dormitory registration and renewal
• MOM Labour Survey
• Sales Statistics Survey
• DnD Sponsorship

IT and Tele communication

• Renewal of contract for outsource IT
• Refer to IT outsource for complicated issues.
• Yearly company mobile plan renewal and internet renewal
• Assist on sim card and mobile issues.
• Set up photocopier ID and setting for staff.
• Fax machine setting.

Ad Hoc

• Vehicle’s VPC Renewal
• Company Lease renewal and VPC license renewal
• Staff driving summons’s appeal
• BCA – Sin Hiap Hee Construction CR01 application
• JTC Lease Matters
• Electricity Contract Renewal – Pacific Light
• Application and termination for all property electricity, water and gas supply
• Vehicle accident matters

If you are interested to apply, kindly WhatsApp me your updated resume in DOC file and allow our Consultant to match you with our Clients.

Whatsapp: +65 8525 2419

Email: ashley_tan@thesupremehr.com

Tan Man Ee Reg No: R22108289

The Supreme Hr Advisory Pte Ltd EA No: 14C7279

We are seeking an experienced Finance Assistant to join ourteam in Manchester. The successful candidate will be responsible for providingfinancial and administrative support to the organisation. The ideal candidatewill have experience in accounting, excellent communication skills, and astrong attention to detail.
Your new role

• Processinginvoices and payments
• Reconcilingbank statements
• Assistingwith budget preparation
• Maintainingaccurate financial records
• Providingadministrative support to the finance team

What you'll needto succeed

• AATqualification or equivalent
• Experiencein accounting
• Excellentcommunication skills
• Strongattention to detail
• Proficientin Microsoft Office Suite

What you'll get in return
You will receive acompetitive rate as well as the experience to develop your skills, gainrelevant industry experience.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Job Title: Finance Assistant Line Manager: Finance Manager Accountable to: The GP Partners Base: Overton Surgery Job Summary: The overarching aim of this role is to provide an efficient and effective financial administrative support service. The post holder will be expected to engage with a variety of staff both within and outside of Watership Down Health and at different levels. The role will be an integral part of our Finance and Business Team (both for practice GMS and PCN work), supporting the Finance Manager, Managing Partner, Practice Business Manager (PBM), Practice Manager (PM), Assistant PMs and the GP Partners. The purpose of the role is to: Support the Finance Manager and PBM with all aspects of the financial administration of the Practice Watership Down Health (WDH) through the use of the QuickBooks accounting software. Support the Finance Manager and PBM with all aspects of the financial administration of the Primary Care Network (PCN) through the use of the QuickBooks accounting software. Assisting the Finance Manager, Managing Partner, PBM, PM and Assistant PMs with all day-to-day financial duties across all WDH premises. Be responsible for assisting in all day-to-day financial activities such as are required on QuickBooks, MS Teams, Excel, month end and year-end management accounts and/or year-end processes. The role of the finance assistant is to undertake the non-GMS work (also known as private work) received by the Practice and to follow the process using Medi2data where necessary. The majority of non-GMS work will attract a fee so liaising with patients is essential and ensuring the fee is paid before any completed work is handed to the patient. To provide training and support to any practice apprentices. To train apprentice staff in finance and administrative processes and always being mindful that the apprentice(s) is in the Practice to learn new and transferable skills. Duties & Responsibilities The duties and responsibilities to be undertaken by the Finance Assistant may include any or all of the items in the following list. Duties may be varied from time to time under the direction of the Finance Manager, dependent on the current and evolving Practice and PCN workload priorities: Have a working and current knowledge of all applicable hardware and software, including QuickBooks, Microsoft office suite (including Word, Excel, MS Teams and Sharepoint) Help oversee and manage individual finance based accounts Review and adhere to budgetary guidance Collect and enter data for various financial spreadsheets Review financial statements and reports and ensure all calculations and data entries are correct Report any financial glitches to the Finance Manager and assist with resolution Assist the Finance Manager with collecting information for and in the absence of the Finance Manager prepare payroll documentation Assist in creating financial reports Adhere to practice and PCN financial policies and procedures In the absence of the Finance Manager answer questions and assist employees and patients as required Suggest changes or improvements to the Finance Manager and PBM to increase accuracy, efficiency and cost reductions Process onto Quickbooks the dispensary and other incoming drug statements (AAH and Alliance) and reconcile every month. Preparation of sales invoices and recording them on QuickBooks Ensuring that all cash and cheques received are prepared for banking or forwarding to FOWDH (for patient monies/bequests) Assist in the preparation for any annual audits or requirements for our Accountants RSM Tenon Preparing and maintaining schedules for Non-GMS/Private income and balance sheet accounts Performing other financial duties as requested Assist with credit control and aged debts monitor payments and identify and follow up any shortfalls Assist the Finance Manager with bank reconciliations An understanding, acceptance and adherence to the need for the strictest confidentiality Ability to use own judgement, resourcefulness, common sense but also a knowledge of when to seek assistance A commitment to ensure all health and safety and infection control measures are met and to report any problems A commitment to the effective use of NHS resources To maintain own professional development in line with current professional regulations 1. To calculate and total the number of print outs on the PDQ (debit/credit card machine). Non-GMS work (also known as Private Work) 1. To process invoices for any non-GMs work undertaken that attracts a fee. 2. Photocopy documentation as required. 3. Action tasks sent by clinicians via the clinical systems (EMIS or Docman) and email. To assist with any interrogation of data for audit purposes. Other Practice Administration You will be required to liaise with our patients on occasions, this may be by letter/email/SMS or personal phone call. To deal with any telephone enquiries and always answer the telephone with a polite and professional manner. Undertake any other additional duties appropriate to the post as requested by the Partners, Practice Business Manager and/or Practice Manager.

Established in 1973 with headquarters in Seoul, South Korea, Cheil Worldwide is one of the world’s leading integrated marketing communications networks, with more than 6,800 employees globally in more than 54 offices in 46 countries.

For more information, visit us at: www.cheil.com.

We are inviting candidates for the position of:

Finance Assistant

This position reports to the Regional Finance Manager.

We are looking for a meticulous and enthusiastic Finance Assistant with a genuine interest in business and accounting to join our Finance team and be involved in our daily finance and accounting operation duties.

We offer a great springboard for bright minds to become an integral contributor to the growth story of one of the world’s largest communication agency. We seek someone who is sharp, flexible and agile.

Responsibilities:

· Partial set of accounts, AP entries, bank reconciliation

· Processing of employees’ monthly expense claims

· To ensure absolute accuracy and timely record of accounting transactions and management reporting and schedules

· Prepare outgoing payables and providing payment advice

· Manage vendor balance reconciliation and follow-up with internal stakeholders and external vendors

Requirements:

· Degree in Finance, Accounting, Economics, Business Management etc.

· A team player, portraying a friendly disposition with demonstrated proficiency in written and verbal communication skills in English

· Knowledge on Microsoft Office especially Excel and PowerPoint will be an added advantage

· Ability to maintain clear and accurate financial records

· Meticulous with strong attention to detail

· Knowledge in SAP system will be advantageous

Interested parties, please kindly write in with your CV, as well as your current and expected remuneration.