Total 224 Admin Assistant job vacancies in Finance / Banking / Insurance category in The United States of America

Job Title: Finance Assistant Line Manager: Finance Manager Accountable to: The GP Partners Base: Overton Surgery Job Summary: The overarching aim of this role is to provide an efficient and effective financial administrative support service. The post holder will be expected to engage with a variety of staff both within and outside of Watership Down Health and at different levels. The role will be an integral part of our Finance and Business Team (both for practice GMS and PCN work), supporting the Finance Manager, Managing Partner, Practice Business Manager (PBM), Practice Manager (PM), Assistant PMs and the GP Partners. The purpose of the role is to: Support the Finance Manager and PBM with all aspects of the financial administration of the Practice Watership Down Health (WDH) through the use of the QuickBooks accounting software. Support the Finance Manager and PBM with all aspects of the financial administration of the Primary Care Network (PCN) through the use of the QuickBooks accounting software. Assisting the Finance Manager, Managing Partner, PBM, PM and Assistant PMs with all day-to-day financial duties across all WDH premises. Be responsible for assisting in all day-to-day financial activities such as are required on QuickBooks, MS Teams, Excel, month end and year-end management accounts and/or year-end processes. The role of the finance assistant is to undertake the non-GMS work (also known as private work) received by the Practice and to follow the process using Medi2data where necessary. The majority of non-GMS work will attract a fee so liaising with patients is essential and ensuring the fee is paid before any completed work is handed to the patient. To provide training and support to any practice apprentices. To train apprentice staff in finance and administrative processes and always being mindful that the apprentice(s) is in the Practice to learn new and transferable skills. Duties & Responsibilities The duties and responsibilities to be undertaken by the Finance Assistant may include any or all of the items in the following list. Duties may be varied from time to time under the direction of the Finance Manager, dependent on the current and evolving Practice and PCN workload priorities: Have a working and current knowledge of all applicable hardware and software, including QuickBooks, Microsoft office suite (including Word, Excel, MS Teams and Sharepoint) Help oversee and manage individual finance based accounts Review and adhere to budgetary guidance Collect and enter data for various financial spreadsheets Review financial statements and reports and ensure all calculations and data entries are correct Report any financial glitches to the Finance Manager and assist with resolution Assist the Finance Manager with collecting information for and in the absence of the Finance Manager prepare payroll documentation Assist in creating financial reports Adhere to practice and PCN financial policies and procedures In the absence of the Finance Manager answer questions and assist employees and patients as required Suggest changes or improvements to the Finance Manager and PBM to increase accuracy, efficiency and cost reductions Process onto Quickbooks the dispensary and other incoming drug statements (AAH and Alliance) and reconcile every month. Preparation of sales invoices and recording them on QuickBooks Ensuring that all cash and cheques received are prepared for banking or forwarding to FOWDH (for patient monies/bequests) Assist in the preparation for any annual audits or requirements for our Accountants RSM Tenon Preparing and maintaining schedules for Non-GMS/Private income and balance sheet accounts Performing other financial duties as requested Assist with credit control and aged debts monitor payments and identify and follow up any shortfalls Assist the Finance Manager with bank reconciliations An understanding, acceptance and adherence to the need for the strictest confidentiality Ability to use own judgement, resourcefulness, common sense but also a knowledge of when to seek assistance A commitment to ensure all health and safety and infection control measures are met and to report any problems A commitment to the effective use of NHS resources To maintain own professional development in line with current professional regulations 1. To calculate and total the number of print outs on the PDQ (debit/credit card machine). Non-GMS work (also known as Private Work) 1. To process invoices for any non-GMs work undertaken that attracts a fee. 2. Photocopy documentation as required. 3. Action tasks sent by clinicians via the clinical systems (EMIS or Docman) and email. To assist with any interrogation of data for audit purposes. Other Practice Administration You will be required to liaise with our patients on occasions, this may be by letter/email/SMS or personal phone call. To deal with any telephone enquiries and always answer the telephone with a polite and professional manner. Undertake any other additional duties appropriate to the post as requested by the Partners, Practice Business Manager and/or Practice Manager.

Please refer to the job description attached to this advert for further details regarding the main responsibilities.

We are especially looking for nursing assistants that feel comfortable working with / or has experience working with patients with mental health needs and enhanced supervision needs and also those with experience of physical healthcare.

You will be required to help in the various disciplines and departments that either have vacant posts that are waiting to be recruited into, or to assist departments with their additional admin requirements. Potential administration duties include but are not limited to; answering phones, data entry, filing, typing, using ASPH trust computer systems as required (training will be provided). Please note we currently do not have weekend or evening shifts, most of our bank work is between the hours of 9am to 5pm Please see attached Job Description for a further breakdown of the potential roles and duties and their related bandings.

Daily cleaning of all washbasins, toilets, sluice sinks and sanitary fittings including replenishment of soap and hand towel dispensers and toilet tissue, as necessary. Routinely clean all internal glazing i.e. partitions, door glazing and mirrors. Daily emptying of clinical and domestic waste containers and litter bins using colour coded bags including removal to storage at approved locations Ensuring that premises are secure by locking all doors and reporting any suspicious behavior. Acquiring an understanding of departmental guidance notes and following procedures therein. Reporting faults to cleaning equipment and damage to furniture, fittings and dcor to the relevant level of seniority. Stock control i.e. regular ordering of cleaning materials and equipment, by completion of the relevant forms. Using only materials and equipment provided by Atlas BFW Management Ltd and ensuring they are securely locked away when not in use. Wearing, at all times, of protective clothing provided by Atlas and keeping in a clean and serviceable condition. Wearing at all times and being responsible for the Atlas Uniform and identify badge. Assisting at and/or providing cover at other premises at which Atlas provide a service as necessary, in agreement with the Domestic Supervicsor/Domestic Team Leader. To act in accordance with BFW Management Ltd Constitution and other Codes of Conduct. To participate in staff development, appraisal and training as appropriate, including continuous professional development To comply with BFW Management Ltd agreed policies and procedures including but not limited to Health and Safety, and Equal Opportunities Policies, the Data Protection Act, Freedom of Information Act, Financial Management Regulations and other relevant NHS and Government Regulations, Directives and area wide priorities To undertake any other tasks, duties and responsibilities as directed and appropriate to the level of the role subject to any reasonable adjustments under the Disability Discrimination Act 1995 as incorporated into the Equality Act 2010 To participate in the wider development of the function and contribute to service improvement as required. Please ensure you have read the full Job Description & Person Specification for more information, and before applying for this role.

UNLOCK YOUR BEST WORK LIFE + MAKE A DIFFERENCE TO EVERY LIFE Secure environments are one of the most challenging, yet rewarding places for healthcare professionals to work. If youre looking for a role where you can develop your existing skills and learn something new every day in an environment that never stands still, then this could be the opportunity for you. As a Healthcare Assistant at HMP Thorn Cross, your responsibilities will vary. You will be involved in the implementation of clinical care packages, phlebotomy and assessment, treatment and the evaluation of patients care. You will support and assist patients with the activities of daily living, work with the Pharmacy Team to help them fulfil their daily tasks and you will be encouraged to take the lead on well-being promotion clinics. You will support the registered nurse and operating department practitioner in implementing an agreed plan of care in association with the patient and in accordance with instructions and training received whilst promoting safe patient care and to be willing to develop and apply new skills to maintain and enhance clinical service delivery.

Produce accurate, timely and appropriate monthly financial and performance management information for the Group(s), within the timescales determined by the Trust. This will involve the collection, collation and processing of complex data from a variety of sources into appropriate information to allow input into the computerised ledger. Calculate accruals, prepayments and adjustments to be reflected in the monthly management accounts and maintain a clear audit trail by means of adherence to trust financial procedures and International Financial Reporting Standards (IFRS). Quality check month end reports for accuracy. Produce a year end forecast projection to assist with the management of budgets. To obtain timely interpretations of budget variances which are used to agree appropriate action with managers to avoid further overspends, and to develop recovery plans if necessary. For further details please see the attached job description.

Technical and scientific: Under supervision, perform a range of manual, semi-automated and fully automated laboratory investigations accurately and efficiently. Responsible for sample receipt, numbering and data entry on to the computer system. Use own judgement to identify, action and report mislabelled or mislaid specimens, unsuitable sample or process failure. Supports quality control processes. Participate in the day to day management of stock control and usage. Assist in the introduction of new techniques. Clean and maintain equipment to achieve the optimum instrument performance and maintain a clean and safe working environment. Report any equipment faults to a biomedical scientist. Participate in processing samples for Research and Development, clinical trials and equipment testing. Communication: Communicates with colleagues and clinicians, e.g. provides test results by telephone as appropriate. Undertake reception duties, including communication with patients. Information resources: Records test results/maintains integrity, accuracy of laboratory data, including data entered by self. Be able to record test results on the computer and manual systems in accordance with agreed standard operating procedures. To ensure patient confidentiality and conformance to Data Protection Act and Caldicott Guidelines. Be able to use Laboratory Information system, email, internet and automated operating systems, and other software packages as required. Quality/Governance/Risk Management: Follow policies and procedures ensuring that the quality management system is complied with. Comment on proposals for change to appropriate policies and Standard Operating Procedures within own area. Assist in audits and where appropriate, propose service improvements within own area. Complete incident forms where appropriate. Education, Training and Development: Support less experienced and other staff where required and demonstrates own work. Participates in appraisal process in line with current policies. Participate in continual professional development. Responsible for personal education, training and competencies. Leadership and line management responsibilities: Expected to carry out own workload unsupervisedwith senior colleague/manager available if required. Organises own work. Organise and allocate work for less experienced staff when required. Health and Safety: Work in a safe manner, in accordance with Trust and laboratory safety policies, using protective equipment and other control measures required. Work safely with corrosive, flammable and other hazardous chemicals and gases. Use equipment in a safe and responsible manner. Report accidents/incidents and near misses according to the laboratory/Trust protocol.

JOB TITLE: Health care assistant REPORTS TO: Ward Manager/Sister (In Care) KEY WORKING RELATIONSHIPS: Ward Manager/ Sister/ Staff nurse PURPOSE To assist nursing staff in ensuring that the highest possible standards of patient care, which reflects the philosophy, ethos and behaviours of St Lukes (Cheshire) Hospice and work within the policy and procedure framework as adopted by the Hospice based on the NMC Code of Conduct and care certificate. Key Tasks and Responsibilities Clinical Tasks Through guidance from qualified staff, be able to assist patients with all aspects of daily living, acknowledging their personal preferences, rights and choices and promoting privacy, dignity and respect for personal values and identity. Be aware of the communication needs of patients and significant others and use a range of effective interpersonal skills to aid communication. Become aware of the recognised grief reactions to terminal illness in patients and carers in order to be able to offer care and support. Recognise changes in patients, both physical and emotional and report them to qualified staff. Following appropriate training, to safely undertake the following duties under guidance and supervision of a qualified nurse or therapist:- - Assist in the safe delivery of medications - Catheter care - Gastrostomy feeds and administration of feeds via the gastrostomy tube - Temperature observation during blood transfusions - Simple massage of patients Participate in essential ward cleaning duties. To be supportive to volunteers, students and staff on duty in the Hospice. Ensure confidentiality in all aspects of patient care, including the safe storage of information. To have a welcoming approach to patients and visitors, and assist in ensuring a safe and comfortable environment. Assist in the monitoring and maintenance of a healthy, safe and secure working environment ensuring compliance with legal and regulatory requirements for patients, visitors and self. Educational To increase the knowledge of risks and cross infection in patient care and work accordingly. Participate in role specific statutory & mandatory teaching sessions organised for staff and volunteers Follow appropriate training to act as a mentor for other nursing assistants from other care settings. Introduce volunteers and visitors to the layout of the Hospice. Be aware of the written policies and procedures of St Lukes (Cheshire) Hospice in order to maintain a safe environment. Take responsibility for own learning and development by recognising and taking advantage of all opportunities to learn. Complete the care certificate with support from staff within 3 months Personnel To follow agreed policies of St Lukes (Cheshire) Hospice with regard to sickness and absence, grievance and disciplinary procedures. Complete self-certification forms following an episode of sickness or absence. Report to Senior Nurse on duty. Participate in ward meetings. Recognise the potentiality of stress creating aspects of the work, accept and give support to others. Assist in maintaining a close working relationship with volunteers This job description is not exhaustive and is subject to review in conjunction with the post holder and according to future changes/developments in the service. Personal Development The post holder will be expected to maintain high professional standards and keep abreast of professional issues and best practice in their area of specialism. The Hospice will support relevant education and development opportunities whenever possible and as agreed as part of personal development discussions and to meet core skills requirements and competencies . Health & Safety & Security Under health and safety legislation, each individual has a legal responsibility for their own welfare and for the health and safety of others and to co-operate in maintaining their place of work in a tidy and safe condition, thereby minimising risk. The Hospice has a Health & Safety Policy which applies to all staff. Similarly, it is each persons responsibility to ensure a secure environment and bring any breaches of security to the attention of their manager. Equal Opportunities St Lukes Cheshire Hospice has given its full commitment to the adoption and promotion of the key principles of equal opportunities contained within current legislation and St Lukes Cheshire Hospice Equality & Diversity Policy. Confidentiality In the course of your duties, you will have access to confidential material about members of staff, volunteers, other hospice business and patients. The Hospice has Data Protection Policy which applies to all staff. St Lukes Cheshire Hospice is committed to safeguarding adults and children and expects all staff to share in this commitment. Staff have a responsibility to ensure that they are aware of specific duties relating to their role and should familiarise themselves with the Hospices Safeguarding Policies. Safeguarding training is mandatory for all staff.

Regular vacuuming and occasional shampooing of carpeted areas using carpet cleaning machinery. Regular maintenance of hard floors using a buffing machine i.e. spray cleaning, stripping, scrubbing and buffing. Regular high and low damp dusting including all worktops, ledges, skirting, picture frames, notice boards, radiators, desks and shelving and general fixtures and fittings. Daily dusting of all non-clinical electrical equipment, furniture and periodic application of spray polish. Daily cleaning of all washbasins, toilets, sluice sinks and sanitary fittings including replenishment of soap and hand towel dispensers and toilet tissue, as necessary. Routinely clean all internal glazing i.e. windows, partitions, door glazing and mirrors. Periodic changing of curtains. Daily emptying of clinical and domestic waste containers and litter bins using colour coded bags including removal to storage at approved locations Ensuring that premises are secure by locking all doors, activating intruder alarms and reporting any suspicious behavior. Acquiring an understanding of departmental guidance notes and following procedures therein. Reporting faults to cleaning equipment and damage to furniture, fittings and dcor to the relevant level of seniority.

To work as a member of the nursing team, under the direction and supervision of a registered nurse delivering care to patients. To work as a part of a multidisciplinary team to assist in the continuity of care To assist in the maintenance of a safe, clean and comfortable ward environment. To complete Trust training and education programmes commensurate with the role As part of our continued response to COVID19, we are closely following Department of Health and Social Care's (DHSC) guidance and the governments proposals for new mandatory COVID-19 vaccination legislation. This means that full COVID19 vaccination will be a condition of employment in all NHS roles which have face-to-face contact with patients and service users from1 April 2022unless exempt. This also means that by3 February 2022all such staff will need to have had their first COVID19 vaccination. We expect the need to be vaccinatedto apply tothe vast majority ofroles, although this may not be a requirement in some limited, exceptional circumstances. Should your role be identified as being within the scope of the legislation, you will be required to provide evidence of your vaccination status (or a legitimate exemption from these requirements) as a condition of your employment.

Assist the Nursery Nurses in ensuring that the highest standards of childcare and early years education are provided at all times. To adhere to the Safe Guarding Children policy and procedure To ensure that the needs of the babies and the young children attending the day nursery are met. To meet all Health & Safety requirements ensuring that a safe environment is provided for the babies and young children attending the day nursery. Under supervision/guidance work within the requirements of the Early Years Foundation Statutory Framework and Sherwood Forest Hospitals policies and procedures. To ensure that all aspects of care are undertaken for the babies and the young children attending the day nursery; including feeding, changing soiled nappies, underwear and clothes, making up beds and cots, changing bedding and cleaning mattresses and cots after use. Support the Nursery Nurses to plan and provide a suitably broad and balanced range of stimulating, safe, age appropriate activities to promote childrens all round development. Provide support to new members of staff, students and volunteers As guided/supported by more experienced staff, liaise with the childs The post holder will be responsible for administering basic First Aid

Specific duties and responsibilities Budget calculation and input to financial systems Maintain Excel spreadsheet of existing pay, non pay and income budgets by financial code. Ensure appropriate application of recurrent / non recurrent items. Identify budget according to whether expenditure / income is recurrent or non recurrent. Produce future budgets incorporating pay awards, pay increments and non pay inflation. Prepare budget journal for upload to financial systems. Input budget after appropriate authorisation. Ensure all budget virements are actioned and the virement file maintained on a timely and accurate basis during the financial year. Costing of speciality, directorate and service based budget holder developments Identify cost of each element of expenditure / income included in the development proposals. Use spreadsheets and financial systems to calculate the cost of all identified development options. Use rota costing tools to identify complex service costs Advise budget holder of any potential issues or adjustments. Present the information in a clear concise manner for a non-financial audience. Reconciliations Reconciling control accounts on balance sheet to third party systems, identifying, investigating and if necessary, correcting items of discrepancy. Reconciliation of Income and expenditure accounts to total of financial sub systems. Investigation of expenditure and category C income financial codes Identify those expenditure / income accounts that indicate a variance to budget or which the budget holder has queried. Prepare variance analysis on areas within the teams responsibility and assist in proposing suggested courses of action. Using the financial systems to identify all transactions against the accounts. Liaise with budget holders, explaining details of the entries. Processing by journal any corrections between accounts having gained appropriate authorisation. Oversee and co-ordinate the production of monthly financial reports and budget statements to an agreed monthly timetable. Monitor and maintain staff lists and investigate any discrepancies. Detailed Analysis of complex service areas Use and create models and other spreadsheet tools to appropriately analyse and review costs. Make full use of complex excel processes and tools to further develop information. Use information produced appropriately to present timely and accurate information to non-finance managers which will often involve complex issues with speed and accuracy. Identification of prepayments and accruals Identify for all expenditure and income codes at period and year end any accruals and prepayments that are necessary. Maintain an Excel spreadsheet of regular monthly adjustments per financial code. Complete journals and input accurately to the appropriate financial system. Attend management meetings Attend regular and ad hoc budget holder meetings to discuss and explain the month end financial reports and to deal with immediate queries. Provide additional information to budget holders as requested and required. Provide training and advice to new and existing budget holders. Substitute for the Finance Manager where required /Deputy Head of Finance if appropriate. Provide financial support on business cases and value for money exercises Make available details of expenditure / income to budget holders when considering value for money options or cost improvements. Cost and compare the value for money options identified. Present financial implications of cost improvements suggested. Cost and present to Finance Manager/Deputy Head of Finance for approval, Vacancy Control Forms and service changes. Day to day staff supervision Manage the work of the Finance Assistant(s) and own workload on a day to day basis; to include audit of work produced and suggestions for improvement Conduct initial stages of interview panels In conjunction with other Assistant Finance Managers within the team, ensure workload of the Finance Assistant(s) is allocated and ensure their performance is checked on a regular basis. Identify and monitor training for staff development. Brief the Finance Manager/Deputy Head of Finance conducting staff appraisals of perceived development needs for Finance Assistants. Make suggestions on the effective running of the department and suggest improvements to processes and procedures. Year-end accounting Carry out specific tasks in conjunction with the annual year-end timetable. Perform analysis on all income and expenditure codes within their area of responsibility. Ensure all sales invoices are raised in accordance with the annual year-end timetable. Ensure accurate accruals are included within the accounts with supporting documentation for audit requirements. Ensure annual year-end reports are updated and circulated

To read more information about the advertised role, and the main job duties/responsibilities please open the Job Description and Person Specification located under the supporting documents heading. You can also read more information about University Hospitals of Morecambe Bay visiting our websitehttps://www.uhmb.nhs.uk/

For further information on this role, please see the attached detailed Job Description and Person Specification. 1. To be responsible for the production of the monthly budget statements and associated reports for a wide range of R&D budgets in accordance with agreed timetables. 2. To develop and maintain integrated financial performance reports, including year end forecasts, highlighting key variances and trends in activity and finance, commenting on influencing factors and advising on any necessary management action. 3. To meet regularly with budget holders and Senior Managers to assess financial performance and to provide financial management information, analysis and advice to them regarding key risks and critical success factors in achieving financial targets. 4. To ensure budget holders and managers have an awareness of financial performance requirements, including the need for budgetary control and adherence to SFIs, and to provide financial awareness training where necessary. 5. To contribute to the annual budget setting/financial planning process- to assist in the calculation of the annual budgets for a range of cost centres in accordance with agreed principles and timetables and to be responsible for their input into the Finance Systems.- to work with budget holders and managers to identify cost pressures, service developments and cost improvements.- to liaise with the budget holders to formulate annual budget plans. 6. To assist in assessing the impact of changes in government, charitable and commercial funding and legislative changes on the R&D Division.