Total 71 Admin Assistant job vacancies in Finance / Banking / Insurance category in The United States of America

I currently have an opening for a Credit Admin Assistant with a leading construction supplier based in Glasgow. They are a national business with a multitude of locations based around the UK.

They are looking for a Credit Admin Assistant to join their dynamic team at the Cambuslang Office in Glasgow. As part of a close-knit unit, you'll play a pivotal role in cash allocation, managing new accounts, and overseeing banking lodgements.

Hours rotate monthly between Mon - Fri : 7:00 - 15:00 and 8:00 - 16:00.

The benefits are:

• Competitive salary
• 23 days of annual leave plus bank holidays
• Company pension scheme
• Free on-site parking
• Profit-sharing opportunities
• Comprehensive training and development initiatives

Key Responsibilities:

• Recording bank transactions onto our system
• Allocating customer payments accurately
• Liaising with customers to obtain necessary allocation details
• Managing banking lodgements and addressing any discrepancies in coordination with branch managers
• Processing new account applications
• Running credit reports and ensuring seamless integration into our system

A successful candidate will possess:

• Keen attention to detail
• Strong communication skills to interact effectively with both customers and other stakeholders
• The ability to work autonomously and collaboratively within a team
• Exceptional time management and organisational abilities
• Proficiency in Excel

This is an excellent opportunity for an experienced administrator to further their career development. If you believe you're a good fit for this role, please contact Tommy at our Glasgow office.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.

Job Description:

1) Support the time flow for preparation of estimates.

2) Assist claims administrator.

3) Typing of GIA reports.

4) Submission of the first claims to insurances.

5) Other adhoc duties as and when assigned.

Job Requirement:

1) Experience as a Claims Admin Assistant in automotive industry would be an added advantage

2) Microsoft Office knowledge would be preferred

Working Hours:

Mondays to Fridays: 0830hrs to 1800hrs

Saturday(alternate): 0830hrs to 1230hrs

Salary: up to $3200

Working Days & Hours: Mon-Fri Office Hours

Location: Simei

Job Description:

• Generate monthly invoices, verify the accuracy of the bills and obtain approval before distribution.

• Perform daily reconciliations of e-payments and off-set against individual invoices for accurate arrears tracking.

• Track clients with outstanding balances for follow-up, and propose for write-off if criteria are met.

• Prepare and verify EFT reports prior to submission for GIRO deduction.

• Process GIRO applications and liaise with clients/ banks for failed deductions.

• Process refunds for discharged cases.

• Track, submit and reconciliate claims related to healthcare financing schemes and subsidies (ILTC, Medisave, SMF, Medifund, One-Rehab etc).

• Assist in preparing month-end and year-end management reports including P&L analysis, workload statistics etc.

• Assist in annual fee revision process.

• Assist in finance-related audits including preparing reports and liaising with auditors.

• Assume other responsibilities delegated from time to time.

Job Requirements: Min GCE O Level / Diploma in Accountancy / Finance or similar w min 3 yrs of relevant experience

Interested candidates, please submit your resume to: allylok@recruitexpress.com.sg

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

allylok@recruitexpress.com.sg

Job Description

• Handle full spectrum of Accounts Payable (AP) function
• Ensure all suppliers invoices are completed in an accurate and timely manner (approximate 4000 invoices a month)
• Responsible for reconciliation of supplier’s Statement of Account
• Prepare monthly supplier payments & follow up on long outstanding unpaid invoices with the suppliers
• Liaise with operations and suppliers to resolve invoice discrepancies
• Perform monthly staff petty cash claims
• Assist in month-end and year-end closing and ensure timely submission for review
• Perform monthly journal entries for AP function
• Support audit reviews and year-end processes

Job Requirement

• Min diploma or equivalent
• 1 years of accounting experiences (AP)
• Eye for details, meticulous, high integrity, adaptive to changes
• Proficient in Microsoft office (e.g. Excel, Word,)

Interested applicants pls send in a copy of your resume with your current, expected salaries and availability in Microsoft Word format to Low See Wei (R1551122) for immediate processing.

Kindly indicate in your email subject title as "Job Application for 18996 Finance and Admin Assistant (AP) SW228"

Only shortlisted candidates will be notified, other applications will be updated to our database for future job opportunities

Thank you.

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Job Description

• Attend to customers and assist customers with their accident reporting
• Create claim file in system
• Submit Third Party & Own Damage claim
• Update customers on the claim status
• Follow up on parts arrival
• Assist Insurance sales
• Any other duties as assigned by Manager

Job Requirements

• Preferably have experience in accident claims process.
• Be able to effectively communicate with customers
• Efficient in MICROSOFT Word/Excel/claims reporting systems

Job Responsibilities:

• Assist sales team such as preparation of quotation, ensure smooth delivery and invoicing
• Support bookkeeping, preparation of SOA and follow with up with AR Collections
• Manage company expenses or purchases, monitor AP and liaise with suppliers
• Track and replace office supplies when necessary
• Ad-hoc duties as assigned by Accounts Manager

Job Requirements:

• Familiarity with invoicing, accounts receivable, and accounts payable processes
• LCCI qualification in Accounting or relevant working experience in a similar administrative/finance role is advantageous
• Knowledge of Microsoft Excel and XERO Software will be preferred
• Ability to multitask and prioritize tasks effectively
• Excellent verbal and written communication skills
• Fresh graduates are welcome to apply

Join Our Team: Where Stability Meets Opportunity

At VAuG, we pride ourselves on offering a stable and rewarding work environment, complete with a competitive annual variable bonus and complimentary daily lunches. Our team thrives in a culture characterized by passion and positivity, fostering a workplace where each member feels valued and motivated.

Job Description:

Submit accident reportings

Data entry into database

Assist on documents filings

Recording necessary data

Digitalize documents and save into respective folder

Working Hour:

6 days work week (Mon-Fri 0845-1745, Sat 0845-1600, No overtime work)

Job Requirements:

Be able to effectively communicate with clients

Degree Holder Preferred

Motivated and driven personality

Able to multi task

Training will be provided

Job Benefits:

Competitive salary

Annual, Birthday and Wedding leave

Dental Claim

Daily lunch provided

Health insurance upon confirmation

Annual bonus (depending on performance)

Staff rate for car rental and trading of cars

A casual work environment and a fun-loving team

Job Scope:

(not limited to)

• Generate monthly invoices, verify the accuracy of the bills and obtain approval before distribution.
• Perform daily reconciliations of e-payments and off-set against individual invoices for accurate arrears tracking.
• Track clients with outstanding balances for follow-up, and propose for write-off if criteria are met.
• Prepare and verify EFT reports prior to submission for GIRO deduction.
• Process GIRO applications and liaise with clients/ banks for failed deductions.
• Process refunds for discharged cases.
• Track, submit and reconciliate claims related to healthcare financing schemes and subsidies (ILTC, Medisave, SMF, Medifund, One-Rehab etc).
• Assist in preparing month-end and year-end management reports including P&L analysis, workload statistics etc.
• Assist in annual fee revision process.
• Assist in finance-related audits including preparing reports and liaising with auditors.
• Assume other responsibilities delegated from time to time

Requirements:

• Min. Diploma in finance, accounting or equivalent qualifications from a recognised institution
• Additional healthcare accounting work experience would be advantageous
• Possess min. 2-3 years of accounts work experience with accounting or healthcare financing scope
• Knowledgeable in basic accounting and billing processes
• Excellent interpersonal and communication skills
• Team player and able to work independently as well

Interested applicants, please email your updated CV to rachel.lim@recruitexpress.com.sg or WA 97527630 for more information.

EA Personnel No: R23116144

EA Personnel Name: Lim Ruo Yi, Rachel

Company Registration Number: Recruit Express Pte Ltd (99C4599)

Job Description

We are looking for a self-motivated Finance and HR Executive. You have the chance to be one of our core team to implement systems and procedures to corporatise our business

Our business includes a retail segment with 2 retail chains selling fast moving consumer goods and religious products, a property rental segment and a direct selling segment

Responsibilities:

Accounting, General Admin Functions

• Responsible for the full set accounts and day-to-day accounting
• Perform bookkeeping general ledger, AP, cash management, and bank reconciliation
• Ensure all accounting records are kept up-to-date and maintained promptly and accurately
• Handle all regulatory submissions including GST returns
• Process payments to suppliers
• Liaise with the external auditor and tax agents
• Report to the Directors and handle ad-hoc assignments

HR Functions

• Responsible for full spectrum of HR function
• Responsible in payroll process, claims expenses, and other related matters
• Manage recruitment cycle including sourcing, arrange for interview, and salary proposal
• Process Work pass application, renewable and cancellation
• Coordinate with insurance agents with regards to cancellation, renewal, new coverage of insurances

Requirements:

• ACCA/Diploma in Accounting or equivalent with 2 years of relevant work experience
• Possess knowledge in GST, Local Tax Regulations, and Singapore Financial Reporting Standards (FRS)
• Self -motivated. well organized, meticulous, and able to multi-task
• Ability to converse and liaise with external English and Chinese speaking vendors and suppliers

Company Overview:

• Rolo Robotics is a Singapore based deep tech robotics and automation start-up. It aims to solve the labour and consistency challenges for the Food industry at scale by creating robotic solutions to be utilised at scale.

Position Overview:

• We are seeking a dynamic and detail-oriented Finance and Administration member to join our team. This role is crucial for ensuring the smooth operation of our financial activities and administrative functions.

Responsibilities:

Financial Management:

• Manage day-to-day financial transactions, including accounts payable and receivable, expense reimbursements, and invoicing.
• Prepare and maintain accurate financial records, including general ledger entries, bank reconciliations, and financial reports.
• Liaise with external parties, including vendors, clients, and financial institutions, to address and resolve financial inquiries.
• Support the preparation of financial statements and tax filings in compliance with regulatory requirements.

Administrative Support:

• Oversee office administrative tasks, including coordinating meetings, and handling correspondence.
• Maintain organized filing systems for important documents, contracts, and records.
• Assist in HR-related tasks, such as onboarding new employees, managing employee records, and coordinating employee benefits.
• Procure office supplies and equipment as needed, ensuring cost-effectiveness and quality.

Qualifications:

• Bachelor's degree in Finance, Accounting, Business Administration, or related field.
• Proven experience in finance and administration roles.
• Proficiency in financial software and tools, such as Excel, and finance systems.
• Strong analytical skills with the ability to interpret financial data and generate insights.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively across teams.
• Detail-oriented mindset with a focus on accuracy and precision.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Commitment to maintaining confidentiality and integrity in handling sensitive information.

Finance & Admin manager / Executive

Oversee all finance and accounting functions including financial reporting, cashflow management, budgeting
Review the GST reports and submission
Liaise with vendors (eg bankers, auditors, govt agencies, insurers, recruitment agencies, etc) for finance, HR and other admin/corporate matters
Manage monthly payroll process and staff claim
Ensure compliance and timely submission of monthly CPF filings
Manage the full cycle of recruitment activities, on-board/off-board, orientation and foreign worker work pass application
Continuously review HR policies, procedures and company handbook to be in line with the labour legislations and future business needs
Manage office premises maintenance including agreement, leasing, usage etc
Any other ad hoc duties as and when assigned by the management

Requirements:
Degree in Accountancy/Finance, ACCA, CA/CPA, or equivalent professional qualification
Minimum 3 years’ relevant experience in handling full set of accounts
Meticulous and keen to learn
Excellent analytical, communication and interpersonal skills
Proficient in Microsoft Excel / Microsoft Word
Ability to manage multiple tasks and meet deadlines
Strong in communication and interpersonal skills

Job Description

(1) Financial duties will include, but not limited to, the following

(a) Handling the day-to-day accounting related activities, including bookkeeping and preparation of monthly, quarterly and annual financial statements

(b) Collection of monies for events

(c) Issuance of invoices to relevant parties

(d) Handle all bank-related matters

(e) Handling the annual audit exercise

(f) Maintain a register of capital equipment and non-capital equipment

(g) Conduct stock-take exercise for assets and consumables

(h) Maintain/monitor Sport SG/SSI annual subsidies usage (data tracker) and coordinate with the General Manager accordingly.

(i) Manage the semi-annual/annual budgeting process and related finance coordination work and reporting with the Sport Singapore together with the General Manager

(j) Handle finance-related human resource functions such as payment of salaries and employment benefits and maintenance of leave records for all staff

(2) Administrativeduties will include, but not limited to, the following:

(a) Manage general administrative matters such as but not limited to rental of facilities for coaches/training, purchase of supplies, maintenance of office premises, etc application or renewal of employment passes

(b) Assist during local & locally-organised international fencing competitions

(c) Assist in the organization of overseas training trips / competitions planned by the Association

(d) Update and maintain database on athletes

(e) Upkeep and maintain the office / storeroom

(f) Liaise with affiliates / school clubs of the Association on general admin matters through quarterly updates and ad-hoc correspondences on all matters (e.g. rental of equipment, distribution of magazines, etc)

(3) Provide any required information pertaining to finance and administration when requested for by the President, members of the Association’s Executive Committee, and the Sport Singapore in a timely manner

(4) All duties as laid out as per the Fencing Singapore Operations Handbook supplied and adherence to the Fencing Singapore Codes Of Ethics, Disciplinary Procedures & Safety Guidelines

Job Specification

(1) Qualifications

Diploma preferably in Business Administration, Accountancy, or any other finance-related fields

(2) Experience

Min. 5 years of experience in accounting and administration

(3) Skills & Knowledge

· Able to speak and write in both English and Chinese

· Good communication skills (both written and spoken)

· Financial management skills

· Competence with computer software, especially with accounting systems, Microsoft Word and Microsoft Excel

(4) Personal Qualities

· A dynamic and mature person with a strong passion for sports

· Outgoing, team player

Job Duties:

• Handle basic accounts
• Responsible for billing customers, ensuring timely collections, and maintaining document filing, including daily sales invoices.
• Chase outstanding payments from clients or customers to maintain healthy cash flow.
• Answer incoming phone calls, address inquiries, and assist as needed.
• Perform general office administrative duties including mailing
• Any other ad-hoc duties as assigned

Job Requirements:

• Candidate must have minimum 1-2 years experience in AP/AR
• Proficient in MS Office (Excel/Word/Outlook/PowerPoint)
• Need to learn Customer Service frontline to cover other staffs on leave
• Knowledge in NAV is an added advantage.
• 5 day work week Mon-Fri, weekend and PH off
• Only Singaporeans/PR can apply

Finance Admin Coordinator

We’re looking for an enthusiastic Finance Admin Coordinator to join our team in Milton Keynes. You’ll be providing general administrative support and assisting the depot finance team to collate and complete information on a regular basis. You will also be required to carry out additional filing and general administration duties within the department. The role requires diligence and the ability to maintain confidential information.

The Details;

• Location: Milton Keynes, MK1 1LH
• Salary: £26k-£27k Per Annum (Dependent on experience)
• Shift Pattern: Monday to Friday
• Hours: 08:00-16:00 (40 Hours with a 30 minute unpaid break)
• Monthly Pay

What your day will look like:

• Working closely with the other members of the Team in order to fully understand Customer and Suppliers requirements and expectations.
• Raising sales invoices
• Production weekly reports
• Dealing with customer enquirers
• Raising and monitoring purchase orders in a timely fashion
• Handling purchase invoices and statements, reconciling and communicating with suppliers
• Identify opportunities for and initiate continuous improvement projects.
• Data inputting
• Checking revenue streams
• Provide timely, quality and accurate management information, (Weekly/Monthly)
• General administration duties
• Support with any other “ad hoc” administrative tasks
• Proficient knowledge of Microsoft office, particularly words processing and spreadsheet skills
• ‘Customer Service’ oriented
• Good written and verbal communication skills
• Able to work under pressure
• Previous experience in admin and accounts
• Ability to learn quickly and have a can-do attitude

What we need from you

• ‘Right To Work’ in the UK
• Team player
• Problem Solving
• Excellent time-management skills
• Ability to communicate effectively at all levels
• Accuracy
• Excellent mathematical skills

Additional Benefits:

• Pension Scheme
• Cycle2Work scheme
• Employee Assistance Program
• SPIRIT Awards - Peer to Peer recognition

INCLUSION

Menzies Distribution is committed to creating a fair and inclusive environment where employees feel safe, proud and valued. We encourage ways of working that treat everyone fairly and with respect, and we look to create opportunities to improve the diversity of our workforce across all areas of the business. We seek to attract and recruit people from the widest talent pool, who reflect the society in which we work. And we aim to encourage an inclusive culture where people can feel empowered to be the very best they can be, and to reach their full potential creating value through diversity is what makes us strong as a business and as an organisation with an increasingly agile workforce, we're open to flexible working arrangements where appropriate.

We look forward to hearing from you.

Key Responsibilities:

Finance:

1. Manage day-to-day financial operations including accounts payable/receivable, budgeting, and financial reporting.
2. Prepare and analyze finance statements, forecasts, and cash flow projections.
3. Oversee payroll processing and ensure accuracy and compliance with relevant regulations,
4. Implement and maintain financial policies, procedures, and internal controls.
5. Assist in financial planning and strategic decision-making processes.
6. Stay update on financial regulations and industry trends to ensure compliance and best practices.

Admin:

1. Manage recruitment and onboarding processes, including job postings, screening candidates, and conducting interviews arrangement.
2. Administer employee benefits programs and ensure compliance with legal requirements.
3. Coordinate training and development programs to enhance employee skills and productivity.
4. Maintain employee records and ensure confidentiality and data accuracy.
5. Stay updated on HR laws, regulations, and best practices to ensure compliance and mitigate risks.

Qualifications:

• Candidate must possess at least a Diploma, Advanced / Higher/Graduate Diploma in Accounting or equivalent
• Proven experience in finance and/or human resources roles, with a minimum of 3 years of combined experience.
• Strong understanding of financial principles, accounting practices, and HR policies and procedures.
• Excellent analytical skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to multitask, prioritize, and work independently in a fast-paced environment.
• Strong ethics and integrity, with a commitment to confidentiality and professionalism.
• Possess initiative and able to meet deadlines.
• Good team player with positive work attitude as well as able to work independently.
• Bilingual in English and Chinese