Total 251 Senior Executive Admin Assistant job vacancies in Finance / Banking / Insurance category in The United States of America

Key Responsibilities:

1. Finance Operations: Supervise day-to-day financial operations, including accounts payable, accounts receivable, general ledger and month-end closing activities. 

Implement and maintain financial controls to ensure accuracy, completeness, and compliance with internal policies and external regulations.

2. Process Improvement: Identify opportunities for process optimization and lead initiatives to enhance efficiency within the finance operations function.

3. Financial Reporting: Prepare and analyse financial statements, ensuring accuracy and compliance with accounting standards. Provide insightful financial analysis to support management in decision making processes.

4. Budgeting and Forecasting: Collaborate with department heads to develop and manage annual budgets. Conduct variance analysis and provide recommendations for budget optimisation.

5. Cash Flow Management: Monitor and manage cash flow to ensure operational needs are met. Implement strategies to optimize working capital and liquidity. 

6. Audit: Audit financial documents and processes to ensure compliance with regulations and internal policies.

7. Problem-Solve: Problem-solve financial discrepancies and issues with a critical and analytical mindset.

8. Attention to Detail: Pay meticulous attention to detail when working with financial data to prevent errors.

Job Requirements:

Understanding of finance, accounting, and bookkeeping principles.
Strong time management and attention to detail.
Ability to work independently and prioritize tasks to complete assigned duties.
Bachelor degree in Accounting and Finance or equivalents, CIMA / ACCA / CPA preferred. 
Preferred experienced in Xero / ERP systems
Preferred experienced in supervisory role

Perks & Benefits

• Employee equity
• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Nearby public transport
• Central location
• Flexible working hours
• Casual dress code
• Free snacks / Happy hours
• Regular team activities
• Company trips
• Medical insurance
• Personal leave
• Sabbatical leave
• Open culture
• Personal development opportunities

主要責任：

1. 財務運營：監督日常財務運營，包括應付帳款、應收帳款、總帳和月末結帳活動。

實施和維護財務控制，以確保準確性、完整性並遵守內部政策和外部法規。

2. 流程改善：確定流程優化的機會並領導提高財務營運職能效率的措施。

3. 財務報告：準備和分析財務報表，確保準確性並符合會計準則。提供富有洞察力的財務分析，以支持管理階層的決策過程。

4. 預算與預測：與部門主管合作制定和管理年度預算。進行差異分析並提供預算優化建議。

5. 現金流量管理：監控和管理現金流確保滿足營運需求。實施優化營運資金和流動性的策略。

6. 審計：審計財務文件和流程，以確保遵守法規和內部政策。

7. 解決問題：以批判性和分析性的心態解決財務差異和問題。

8. 注重細節：處理財務資料時要仔細注意細節，以防止錯誤。

工作要求：

了解財務、會計和簿記原則。
強大的時間管理和對細節的關注。
能夠獨立工作並優先考慮任務以完成分配的職責。
會計和金融學士學位或同等學歷，CIMA / ACCA / CPA 優先。
有Xero / ERP系統經驗者優先
有監管經驗者優先

津貼和福利

• 員工股權
• 佣金和獎金
• 津貼（旅費、交通費等）
• 附近的公共交通
• 中心位置
• 彈性的工作時間
• 休閒著裝要求
• 免費小吃/歡樂時光
• 定期團隊活動
• 公司旅行
• 醫療保險
• 事假
• 休假
• 開放文化
• 個人發展機會

Location: Central

Position: Finance and Admin Executive/Assistant (AP)(18834)

Job Description

• Handle full spectrum of Accounts Payable (AP) function(50%) and account admin(50%)
• Ensure all suppliers invoices are completed in an accurate and timely manner (approximate 4000 invoices a month)
• Responsible for reconciliation of supplier’s Statement of Account
• Prepare monthly supplier payments & follow up on long outstanding unpaid invoices with the suppliers
• Liaise with operations and suppliers to resolve invoice discrepancies
• Perform monthly staff petty cash claims
• Assist in month-end and year-end closing and ensure timely submission for review
• Perform monthly journal entries for AP function
• Support audit reviews and year-end processes

Job Requirement

• Min 1 year of account assistant experiences
• Proficient in Microsoft office (e.g. Excel, Word,)

Interested applicants please send your resume to Calista@pasona.com.sg with email subject header "Job Application for [ Finance and Admin Executive/Assistant (AP)(18834)]".

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

Effective from 1 October 2020 under the new Employment Agencies (EAs) Licence Conditions,

EAs will be required to collect the personal data (e.g. NRIC number number for overseas candidates) of applicants referred to employers for permanent or contract job positions of at least six months with a fixed monthly salary of S$3,300 and above.

PDPA requirements on collection, use, and disclosure of personal data would not be applicable to EAs that are collecting such information as it is a regulatory requirement by Ministry of Manpower.

Please find Privacy Policy Agreement from the below link.

http://www.pasona.com.sg/privacy.html

Koh Siew Xing

EA Registration No: R22104418

Pasona Singapore Pte. Ltd.

EA License No:90C4069

Job Description

We are looking for a self-motivated Finance and HR Executive. You have the chance to be one of our core team to implement systems and procedures to corporatise our business

Our business includes a retail segment with 2 retail chains selling fast moving consumer goods and religious products, a property rental segment and a direct selling segment

Responsibilities:

Accounting, General Admin Functions

• Responsible for the full set accounts and day-to-day accounting
• Perform bookkeeping general ledger, AP, cash management, and bank reconciliation
• Ensure all accounting records are kept up-to-date and maintained promptly and accurately
• Handle all regulatory submissions including GST returns
• Process payments to suppliers
• Liaise with the external auditor and tax agents
• Report to the Directors and handle ad-hoc assignments

HR Functions

• Responsible for full spectrum of HR function
• Responsible in payroll process, claims expenses, and other related matters
• Manage recruitment cycle including sourcing, arrange for interview, and salary proposal
• Process Work pass application, renewable and cancellation
• Coordinate with insurance agents with regards to cancellation, renewal, new coverage of insurances

Requirements:

• ACCA/Diploma in Accounting or equivalent with 2 years of relevant work experience
• Possess knowledge in GST, Local Tax Regulations, and Singapore Financial Reporting Standards (FRS)
• Self -motivated. well organized, meticulous, and able to multi-task
• Ability to converse and liaise with external English and Chinese speaking vendors and suppliers

Job Description:

We are looking for a self-motivated Finance and HR Executive. You have the chance to be one of our core team to implement systems and procedures to corportise our business

Our business includes a retail segment with 2 retail chains selling fast moving consumer goods and religious products, a property rental segment and a direct selling segment.

Responsibilities:

Accounting, General Admin Functions

• Responsible for the full set accounts and day-to-day accounting.
• Perform bookkeeping general ledger, AP, cash management, and bank reconciliation
• Ensure all accounting records are kept up-to-date and maintained promptly and accurately
• Handle all regulatory submissions including GST returns
• Process payments to suppliers
• Liaise with the external auditor and tax agents
• Report to the Directors and handle ad-hoc assignments

HR Functions:

• Responsible for full spectrum of HR function
• Responsible in payroll process, claims expenses, and other related matters
• Manage recruitment cycle including sourcing, arrange for interview, and salary proposal
• Process Work pass application, renewable and cancellation
• Coordinate with insurance agents with regards to cancellation, renewal, new coverage of insurances

Requirements:

• ACCA/Diploma in Accounting or equivalent with 2 years of relevant work experience
• Possess knowledge in GST, Local Tax Regulations, and Singapore Financial Reporting Standards (FRS)
• Self -motivated. well organized, meticulous, and able to multi-task
• Ability to converse and liaise with external English and Chinese speaking vendors and suppliers

Key Responsibilities:

Finance:

1. Manage day-to-day financial operations including accounts payable/receivable, budgeting, and financial reporting.
2. Prepare and analyze finance statements, forecasts, and cash flow projections.
3. Oversee payroll processing and ensure accuracy and compliance with relevant regulations,
4. Implement and maintain financial policies, procedures, and internal controls.
5. Assist in financial planning and strategic decision-making processes.
6. Stay update on financial regulations and industry trends to ensure compliance and best practices.

Admin:

1. Manage recruitment and onboarding processes, including job postings, screening candidates, and conducting interviews arrangement.
2. Administer employee benefits programs and ensure compliance with legal requirements.
3. Coordinate training and development programs to enhance employee skills and productivity.
4. Maintain employee records and ensure confidentiality and data accuracy.
5. Stay updated on HR laws, regulations, and best practices to ensure compliance and mitigate risks.

Qualifications:

• Candidate must possess at least a Diploma, Advanced / Higher/Graduate Diploma in Accounting or equivalent
• Proven experience in finance and/or human resources roles, with a minimum of 3 years of combined experience.
• Strong understanding of financial principles, accounting practices, and HR policies and procedures.
• Excellent analytical skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to multitask, prioritize, and work independently in a fast-paced environment.
• Strong ethics and integrity, with a commitment to confidentiality and professionalism.
• Possess initiative and able to meet deadlines.
• Good team player with positive work attitude as well as able to work independently.
• Bilingual in English and Chinese

Company Overview:

• Rolo Robotics is a Singapore based deep tech robotics and automation start-up. It aims to solve the labour and consistency challenges for the Food industry at scale by creating robotic solutions to be utilised at scale.

Position Overview:

• We are seeking a dynamic and detail-oriented Finance and Administration member to join our team. This role is crucial for ensuring the smooth operation of our financial activities and administrative functions.

Responsibilities:

Financial Management:

• Manage day-to-day financial transactions, including accounts payable and receivable, expense reimbursements, and invoicing.
• Prepare and maintain accurate financial records, including general ledger entries, bank reconciliations, and financial reports.
• Liaise with external parties, including vendors, clients, and financial institutions, to address and resolve financial inquiries.
• Support the preparation of financial statements and tax filings in compliance with regulatory requirements.

Administrative Support:

• Oversee office administrative tasks, including coordinating meetings, and handling correspondence.
• Maintain organized filing systems for important documents, contracts, and records.
• Assist in HR-related tasks, such as onboarding new employees, managing employee records, and coordinating employee benefits.
• Procure office supplies and equipment as needed, ensuring cost-effectiveness and quality.

Qualifications:

• Bachelor's degree in Finance, Accounting, Business Administration, or related field.
• Proven experience in finance and administration roles.
• Proficiency in financial software and tools, such as Excel, and finance systems.
• Strong analytical skills with the ability to interpret financial data and generate insights.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively across teams.
• Detail-oriented mindset with a focus on accuracy and precision.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Commitment to maintaining confidentiality and integrity in handling sensitive information.

Company Overview

SkyLab is a cloud service platform company revolutionizing the way data, content, applications, and workloads are managed across hybrid environments from Data Center, Private Cloud, Public Cloud and On-premise Edge.

Our cloud service platform FusionFlow™ has been deployed by major service providers globally to power state-of-the-art services such as GPUaaS, BMaaS, AIaaS, XaaS and more, enabling cutting-edge applications, services, and workloads across hybrid environments.

Job Description

We are seeking a highly motivated Finance & Admin Executive to join our team. This is an excellent opportunity for a finance professional looking to be part of a growing company. You will play a crucial role in managing and maintaining the financial records and transactions of the company as well as the chance to gain hands-on experience with partial or full sets of accounts.

Job Responsibilities

• Support daily activities of Finance & Operations
• Create purchase order, delivery order, sales order, tax invoices and other documents
• Manage daily accounts functions like Accounts Receivable (AR), Accounts Payable (AP) and reconciliation
• Prepare monthly schedules, review of customer SOA and AP aging
• Handle meeting and travel arrangements, business visa applications and staff claim submission
• Perform filing/archive/sorting of operation related documents
• Assist in month end closing and related financial matters
• Coordinating and collaborating with other teams, including HR/project teams as required
• Undertake assignments as and when required

Job Requirements

• Diploma / Degree in Accounting, Business Administration, or related disciplines
• Knowledge of XERO accounting system will be a plus
• Proficiency in Microsoft Office
• Good verbal and written communication skills, enabling effective collaboration with team members
• Adaptable and thrive in dynamic, results-oriented environments, able to deliver under pressure
• Capable of working independently on tasks and projects, while also being a team player who can contribute effectively to group initiatives and goal

Interested applicants, please submit your resume online via APPLY NOW.

(We regret that only shortlisted candidates will be notified.)

The position will report to the Corporate Financial Controller.

The roles & responsibilities of the position include but not limited to the following:-

Finance & Accounts Roles

• Handle full set of accounts in respect of entities account.
• Prepare analysis for the financial statements of the companies for management comments.
• Assist to prepare GST, income tax returns and computations and ensure timely filing to tax authority.
• Support month end closing and year-end audit process including reviewing financial statement, schedules of accounts.
• Assist to prepare monthly consolidated financial report as well as the financial reports of Mi Group and ensure timely submission.
• Assist to compile necessary financial data for quarterly reporting and ensure compliance with group requirements
• Liaise with company secretary, auditors and tax agents in respect of related matters of the companies

General Administrative Roles

• Support travel arrangement and scheduling for business trips
• Manage pantry & general office supplies, including on-time replenishment, marketing, ordering, delivery, and compile monthly report for bookkeeping purpose.
• Support day-to-day general administration of Corporate Office.
• Manage the availability/scheduling of meeting facilities.
• Support administrative arrangement and preparation for new hires.
• Support in document management for Corporate Office.
• Support in corporate events arrangement.

Requirements:

• Degree/ACCA and above
• At least 2 years of experience managing full sets of accounts
• Able to perform the full spectrum of accounting duties independently
• Able to manage stress and meet necessary deadlines
• Self motivated with a can do attitude important
• Proficient in Microsoft Word, Excel
• Able to speak & read Chinese

Guidelines for Applicants:

You may apply thru Mycareers Future or email to hr@mi-technovation.com

Job Description:

We are looking for a self-motivated Finance and HR Executive. You have the chance to be one of our core team to implement systems and procedures to corportise our business

Our business includes a retail segment with 2 retail chains selling fast moving consumer goods and religious products, a property rental segment and a direct selling segment.

Responsibilities:

Accounting, General Admin Functions

• Responsible for the full set accounts and day-to-day accounting.
• Perform bookkeeping general ledger, AP, cash management, and bank reconciliation
• Ensure all accounting records are kept up-to-date and maintained promptly and accurately
• Handle all regulatory submissions including GST returns
• Process payments to suppliers
• Liaise with the external auditor and tax agents
• Report to the Directors and handle ad-hoc assignments

HR Functions:

• Responsible for full spectrum of HR function
• Responsible in payroll process, claims expenses, and other related matters
• Manage recruitment cycle including sourcing, arrange for interview, and salary proposal
• Process Work pass application, renewable and cancellation
• Coordinate with insurance agents with regards to cancellation, renewal, new coverage of insurances

Requirements:

• ACCA/Diploma in Accounting or equivalent with 2 years of relevant work experience
• Possess knowledge in GST, Local Tax Regulations, and Singapore Financial Reporting Standards (FRS)
• Self -motivated. well organized, meticulous, and able to multi-task
• Ability to converse and liaise with external English and Chinese speaking vendors and suppliers

Job Description

We are looking for a self-motivated Finance and HR Executive. You have the chance to be one of our core team to implement systems and procedures to corportise our business

Our business includes a retail segment with 2 retail chains selling fast moving consumer goods and religious products, a property rental segment and a direct selling segment

Responsibilities:

Accounting, General Admin Functions

• Responsible for the full set accounts and day-to-day accounting
• Perform bookkeeping general ledger, AP, cash management, and bank reconciliation
• Ensure all accounting records are kept up-to-date and maintained promptly and accurately
• Handle all regulatory submissions including GST returns
• Process payments to suppliers
• Liaise with the external auditor and tax agents
• Report to the Directors and handle ad-hoc assignments

HR Functions

• Responsible for full spectrum of HR function
• Responsible in payroll process, claims expenses, and other related matters
• Manage recruitment cycle including sourcing, arrange for interview, and salary proposal
• Process Work pass application, renewable and cancellation
• Coordinate with insurance agents with regards to cancellation, renewal, new coverage of insurances

Requirements:

• ACCA/Diploma in Accounting or equivalent with 2 years of relevant work experience
• Possess knowledge in GST, Local Tax Regulations, and Singapore Financial Reporting Standards (FRS)
• Self -motivated. well organized, meticulous, and able to multi-task
• Ability to converse and liaise with external English and Chinese speaking vendors and suppliers

• Location: Bendemeer

• Working hours: 09:00 to 17:30 (Monday to Friday)

• Salary: Up to $5,000 (depending on experience)

Our client is a reputable company in medical-related products manufacturer. They are looking for dependent and flexible personnel to support the accounting function and logistics duties.

Job Description:

• Finance
  Company fund management (cashflow, FD placement, standing order, Giro)
• Accounting
  AP, AR, GL, Bank reconciliation, prepare monthly Financial Statement according to accounting standards via online accounting system (Xero)
  E-file GST returns quarterly
  Compile monthly sales report
  Liaise with the Auditor for the annual Audit
  Compile annual financial statement
• HR
  Payroll
  check claims for local and overseas staff
  Issue payslip
  E-submit CPF contribution
  E-submit annual income for local staff
  Update leave
  Submit employee income records annually (AIS)
• Logistics
  Inventory (Warehouse and Office)
  Sales Administration
  Inbound / Outbound arrangement
  Direct shipment arrangement
  Local Delivery arrangement
  Procurement arrangement
• Administration and office management such as office maintenance and supplies replenishment

Job Requirements:

• Degree (or equivalent) qualification or significant experience in a similar role may be considered instead of academic requirements
• Having job knowledge of accounting and logistics procedures to successfully and competently fulfill the responsibilities above
• Experience in handling a Form D
• Experience of working at a small/start-up company
• Excellent knowledge of computer office standard applications, such as Microsoft Word, Excel, and PowerPoint will be a plus
• Professionalism: Ability to perform a broad range of Accounting and Logistics functions. Voluntary and proactive attitude. Ability to multi-task. Capacity to work well under pressure in a fast-moving environment.
• Communication: Excellent communication and organizational skills, including regular updates to the supervisor regarding progress on required duties and the status of any projects
• Teamwork: Good interpersonal skills and ability to establish and maintain effective working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity

Interested applicants, please send in a copy of your resume with your current, expected salaries and availability in Microsoft Word format to Charlene (R22105303) at charlene@pasona.com.sg with the email subject header "Senior Finance and Admin Executive (Accounting, Logistics)" for immediate processing.

We regret that only shortlisted candidates will be notified. Other applications will be updated in our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed to the terms of our Privacy Policy and consented to us collecting, using, retaining, and disclosing your personal information to prospective employers for their consideration.

Please find our Privacy Policy Agreement in the below link.

http://www.pasona.com.sg/privacy.html

Thank you for your kind understanding and co-operation.

Pasona Singapore Pte Ltd

EA License No:90C4069

(Lau Rui Lin, Charlene, EA Registration No: R22105303)

• Responsible for invoice processing
• Generate monthly invoice
• Maintains cash book and issue official receipts if requested by sponsors
• Follow up outstanding receivables
• Prepare Accounts Receivable analysis report
• Perform such other duties and responsibilities that may be assigned from time to time

Requirements:

• Higher LCCI with at least 1-2 years of experience
• Meticulous, proactive, independent and a good team player
• Able to work in a fast paced working environment
• Possess good interpersonal and communication skills
• Strong proficiency in Microsoft Office Excel
• Knowledge in accounting software SAGE/ACCPAC
• Fresh graduates may apply

* Basic Salary & Incentives Scheme

* AWS

* Medical & Dental Benefits

Responsibilities

• To handle counter, email and telephone enquiries for all classes of general insurance.
• To provide insurance quotations and process motor insurance applications, renewals, extension, cancellation and issuance of insurance documents for all general insurance products including requirements under GIAS.
• To monitor and follow up on all aspects of customer support in spoken/ written form.
• To carry out telemarketing calls and marketing campaigns when required.
• To cross-sell all classes of general insurance in spoken and written form.
• To carry out daily opening and closing procedures such as checking of transaction records, NETS and Credit Card terminals.
• To assist the Operations Executive in daily operations and any ad-hoc projects/ assignments.
• To ensure training hours under CPD requirements and to comply with all regulatory requirements by the relevant authorities.

Requirements:

• Certificate in General Insurance (CGI) or BCP & PGI will be advantageous.
• At least 1 year's work experience in a similar capacity preferred.
• Possess a courteous and helpful personality.
• Pro-active with a positive mindset.
• Passion in delivering customers' satisfaction.
• Fresh graduates with related qualifications are welcome to apply.
• Experienced and matured workers in the insurance industry may also apply.

Job Responsibilities :

* To perform the Accounts Payable function

* Update receipt transaction records

* Process Claims and Petty Cash Documentations

* Other adhoc duties assigned by Management

* Assist Accountant in any accounting issues when required

Job Requirements :

* 1-2 years account related working experience

Good Pay + Good allowance + Good Bonus

Interested candidates please send an updated Resume / CV in Ms Word format to WhatsApp’s your resume to 98332779 ( no Calls)

Consultant in-charge : Quah Li Lian (Lilian) ( Registration No: R1983286 )