Total 966 Executive Assistant job vacancies in The United States of America

Your new company
This global accountancy and business advisory firm operates from 18 offices in the UK, covering all major business centres, across the country, employing 3,500 people offering tax, audit and assurance, and a wide range of consulting and advisory services.

Your new role
This role will provide VAT advisory services for a wide range of clients, with only a small amount of VAT compliance.
The primary responsibility will be to deal with all VAT advisory matters relating to the management of a portfolio of clients. You will also provide assistance to the senior members of the team in both client work and in the management of the group. You will be involved in special assignments on an ad hoc basis.

What you'll need to succeed
Candidates should be able to demonstrate basic staff management/mentoring skills, have previous experience of advising on VAT and have some experience of dealing with client management.

What you'll get in return
Working in an experienced and established team you will gain access to a wide range of clients in both the public and private sectors. Study support will be provided if required and promotion prospects to Manager and beyond are openly available.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company
Our client, based in Sheffield, require a repairs assistant for £13.68 per hour PAYE premium (£12.21 basic) or £16.05 per hour Umbrella.
This is an on going, office based, temporary placement, ASAP start.

Your new role
You will work on various projects dealing with issues/complaints from residents whilst working in the repairs office.
You will be required to log calls from clients and tenants, making inward and outward calls as required.
Answering the phone, dealing with repairs issues and engagement with maintenance team around appropriate responses.

This role is due to begin immediately with 37 hours a week.
Monday to Friday between 8:30am-4:30pm.

What you'll need to succeed
Previous experience working in a social housing/maintenance/scheduling environment
Good customer service & IT skills.

What you'll get in return
Immediate full time employment

Regular weekly pay

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company
This is a Public-Sector organisation based in Harborne. More information can be discussed upon application.
Your new role
You will be assisting with interim cover that may be required for a handful of weeks but could go longer. This position is a part-time role consisting of 25 hours per week however may be required to do more if needed.
What you'll need to succeed
Sage Experience - Desirable
Previous experience in a finance setting is required
Dealing with other teams who may not be knowledgeable with accounting functions/purposes


What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Primary School Finance Assistant
Based in Alum Rock, Birmingham
£13ph - £14ph

Your new company
A large Primary School based in North Birmingham is looking for a Finance Administrator to support the finance function. The role is a long term role with potential permanent opportunities. The role is Monday to Friday, 8am - 4pm, term time only.

Your new role

The role will be based in a busy office and will entail raising purchase orders, goods receipting, investigating finance queries, liaising with suppliers etc. It will also include answering the phone and other data input and checking.

What you'll need to succeed

You will need to have proven finance admin experience in the above and be able to work quickly under your initiative. You will also have recent satisfactory references for carrying out a similar placement within the last 2 years. You will also need to have a clear DBS check.

What you'll get in return

Hays Education has had an established Support Service desk in Birmingham for over ten years, providing quality non classroom based staff into schools. We also provide free Child Protection and Safeguarding Training to any candidate who is registered and working for us as part of their CPD What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company
Global logistics firm specialising in luxury goods
Your new role
Focused on purchase ledger but with a wide variety of duties and offering scope to progress with month end. This will include invoicing, gaining approval for payment, BACS runs, fixed asset register, general ledger including accruals, prepayments using SUN, bank reconciliations, query resolution, petty cash and expenses using SAP Concur, assisting with billings and receivables
What you'll need to succeed
2 years plus experience in accounts, ideally use of SUN, SAP Concur and strong Excel, commenced or looking to commence studies (AAT, ACCA). Experience with international currencies
What you'll get in return
Great career potential. Role is office based
What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company

One of the largest MGA's in the UK, based in the heart of the City that specialises in SME to mid-market Property & Casualty business. They have fantastic relationships with their panel of brokers and put their clients at the centre of their underwriting strategy.

Due to the growth of the business, they are now looking to add an operations assistant to their team to support their growing workload.

Your new role

As an operations assistant, your role will feature the following:

• To assist the operations and underwriting teams with their insurance admin tasks.
• Work alongside the accounts department to help resolve account queries.
• Manage the process of setting up new brokers onto the system.
• Manage the agency transfer process and incoming enquiries.
• Reconciliation of underwriting transactions to the database.
• Provide admin support to the Regional Directors

What you'll need to succeed

• 3+ Years experience working within the insurance industry
• Ability to work under pressure and take on ad-hoc tasks
• Good verbal communication skills
• Confidence to engage with both internal and external stakeholders

What you'll get in return

• Salary up to £35,000 (experience dependant) + bonus
• Comprehensive benefits package
• Sponsorship toward insurance qualifications

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Occupation

Office Admin/Assistant to GM

Job Description & Requirements

Your new company

We are looking for an office admin/assistant to General Manager for a family office.

Your new role

· Handle general administrative tasks such as data entry, filing, and record keeping.

· Independently manage all aspects of family office backend operations, coordinating with vendors and service providers to ensure smooth operations.

· Assist with coordinating meetings, conferences, appointments, ad-hoc travel arrangements.

• Maintain accurate financial records, including accounts payable and accounts receivable.

• Prepare and process invoices, receipts, and payments.

• Assist in preparing and submitting required reports and filings.

• Assist in budgeting and expense tracking to help manage the company's finances effectively.

• Work closely with external vendors such as accountants/lawyers to coordinate operations work.

• Prior corporate secretarial experience is advantageous.

• Ensure compliance with local tax regulations, labour laws, and other applicable laws.

What you'll need to succeed

• Proficiency in excel is a must.

• Proven experience as an Office admin or similar role, with a track record of managing office operations independently.

• Excellent time management and organizational skills, with the ability to prioritize tasks effectively.

• Strong communication and interpersonal skills, with the ability to collaborate effectively with internal and external stakeholders.

• Ability to work autonomously

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV to shien.koo@hays.com.sg now. If this job isn't quite right for you but you are looking for a new position, please email a copy of your updated CV and contact us for a confidential discussion on your career.

EA Reg Number: R22106488

EA License Number: 07C3924

Company Registration No: 200609504D

Your new company
Hays are working with a growing business in Telford who are looking to appoint a Telemarketer on a permanent basis.
Your new role
As a Telemarketer your role will involve:

• As a Telesales Executive, you will be focusing on qualifying and booking appointments for our field sales team.
• You will be required to generate opportunities by contacting potential customers from our CRM database and manage your own pipeline.
• Achieve and exceed daily, weekly and monthly appointment targets and objectives.
• Listen to the needs of customer and help find a solution from our product portfolio.
• Focus on the effectiveness, efficiency, and quality of appointment activity not just the quantity, closing ratio, conversion ratio, and booking with decision makers.
• Attend regular training sessions and sales days to improve your product knowledge and self-development.

What you'll need to succeed

• An excellent and personable communicator.
• Self-starter who is motivated by targets and incentives.
• Proven appointment booking experience.
• Team player who thrives in a fast-paced environment and collaborates well with other teams, to provide a positive customer experience.
• Someone who is driven by hitting and overachieving targets.
• Build rapport with customers easily over the telephone.
• Can spot opportunities and capitalise on them quickly.
• IT Literate with proven experience of using CRM systems.
• Resilient and tenacious.

What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new school
This fantastic nursery school based in Wolverhampton is looking for a Level 2 Early Years Teaching Assistant to join them. This school has a great ethos and community with a great family feel and has an 'Outstanding' Ofsted report. They are upbeat and enthusiastic in a positive environment to ensure all children and staff are happy and safe.Your new role
The role is working within the nursery, supporting the children in the main room and the resource base. You will be supporting colleagues and working as a team to provide a safe, caring and stimulating environment for all children. You will also be helping to develop the children's learning and abilities through phonics sessions and monitoring their progress. What you'll need to succeed

• You should have experience within a classroom setting in the last 2 years.
• You will need to have a Level 2 teaching assistant qualification.
• As it's an immediate start, having your DBS on the update service would be ideal.
• You will be required to have experience supporting pupils.
• You will need to have experience working with a child with SEN.

What you'll get in return
Here at Hays, we can offer you flexibility to suit your lifestyle, whether that is part-time, full-time, long-term, and short-term roles. You will also be supported by a passionate and experienced consultant who will support you all the way with regular communication and aftercare. We also offer a referral scheme where you can receive £350 of high street vouchers from any educational professional who successfully works 20 days on a long-term basis.What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Job Title: Assistant Headteacher - Inclusion Contract Type: PermanentStart Date: September

Responsibilities:

• Provide strategic direction for inclusive practices.
• Collaborate with staff, parents, and external agencies to support students with diverse needs.
• Lead on the development and implementation of effective inclusion policies and practices.
• Contribute to whole-school improvement and leadership.

Qualifications and Experience:

• Qualified teacher status (QTS) and relevant leadership experience.
• Strong understanding of inclusive education and strategies to support diverse learners.
• Passion for promoting equality and ensuring every child reaches their potential.
• SENCO qualification.

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now on 02072598770 and ask for Wendi.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company
My client is seeking a motivated and highly organised administrative assistant to join their team.

Your new role
In this role, you will have the opportunity to support students in navigating the application process, facilitate meetings between students, parents, and the careers team, and manage and supervise the Student Careers Team. You'll also have the chance to assist with the organisation of career events and presentations throughout the year.


What you'll need to succeed
To be successful in this role, you should be a team player with excellent organisational and communication skills, IT savvy, and a great problem solver. You should also be able to work independently and show initiative, have native-level English proficiency, and be good with numbers with analytical skills. You should have previous experience in a similar role and strong administrative skills.

- French is a desirable language


What you'll get in return
Fantastic workspaces and resources
Annual leave
Fresh meal cooked every day
Professional development opportunities (internal & external)
Cycle to work scheme
70% contribution to cash health plan
Free hot drinks throughout the day
Social events and staff parties
Contribution towards language classes - French or English
Discounts at local businesses
Free Financial Times online
Annual flu jab and more...

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays EA is a trading division of Hays Specialist Recruitment Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company
Working for a successful law firm who have offices based all over Somerset.
We currently have 2 roles available for Legal Assistant/ Secretaries for this organisation. One for the Family department and the other for the Conveyancing department.
Both roles are full-time permanent, paying £23k.
Working hours are Monday - Friday, 9am - 5pm. 35 hours per week.

Your new role
Both roles will require the duties below. However, the family secretary role will be based in the Taunton office. However, the conveyancing/ private client secretary will be required to travel to most of their offices during the working week, which are all within local travelling distance-the cost of the travel will either be reimbursed or a company car provided. This info is currently being looked into.
To provide both clerical and administrative support to fee earners, either as part of a team or individually.
The role plays a vital part in the administration and smooth running of the business. Secretaries are involved with the coordination and implementation of office procedures and may be responsible for specific tasks or projects and, in some cases, oversee and supervise junior staff.

• answering calls, taking messages and handling correspondence.
• maintaining diaries and arranging appointments.
• typing, preparing and collating reports.
• filing.
• organising and servicing meetings (producing agendas and taking minutes)
• managing databases.
• prioritising workloads.
• audio typing

What you'll need to succeed
You will be confident in your ability to work well under pressure, conducting matters professionally, whilst providing a friendly, courteous and knowledgeable service.
A driving licence and your own vehicle are essential for this role.
You must have audio typing experience to be successful in either of these roles.
Minimum 2 years experience within a legal role.


What you'll get in return
Good rate of pay for a 35 hours per week contract.
Pension contribution
Holiday allowance
Career progression opportunities
Excellent company benefits to be discussed.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company
This is a great time to join this growing global consultancy firm based in London that has recently gone through some changes and is looking to expand their finance team. The senior management team are passionate about ensuring they have a positive culture throughout the organisation, ensuring all teams collaborate together and creating a supportive network. They are now actively seeking to hire an Accounts Assistant to take control of the Accounts Payable function on a full-time permanent basis.

Your new role
As the Accounts Assistant, you will be responsible for a variety of tasks including, but not limited to, the following:

• Posting supplier invoices and taking full ownership of the AP ledger
• Posting credit card receipts and payments to the accounting system
• Preparing the employee travel cost and project expense uploads to the accounting system
• Monitoring the finance mailbox and responding to queries accordingly
• Preparing the weekly supplier invoice payment run
• Preparing the weekly employee expenses payment run
• Running the aged creditors report
• Completing ONS surveys
• General administration as required

What you'll need to succeed
This opportunity would suit someone who has experience working for an SME in a hands-on position with circa 2-5 years experience in an accounts payable role and can cover both sides of the ledger when required. Ideally, you will be working towards a formal finance qualification (AAT, ACCA or CIMA), but this is not an essential requirement. You must be able to work collaboratively as a team and have a "can do" positive attitude. Someone who is initiative, committed and hardworking is key for this role. Experience using Sage Intacct and a background in consultancy would be a bonus, but again not essential.

What you'll get in return
On offer is a salary between £35,000-£38,000 per annum depending on experience plus a 10% contractual bonus and a 10% discretionary bonus based on personal and company performance, 25 days annual leave plus bank holiday with the option to buy/sell, enhanced parental leave, 5% employer pension contribution, life assurance x4 salary, Income protection, Interest free loans, various health insurance benefits and much more. Hybrid working is also offered with 2 or 3 days per week in the office and the rest working from home.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call Tom Kierman now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays EA is a trading division of Hays Specialist Recruitment Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company
This Global Business Management Consultancy has a passion for powering their clients in terms of sales, value and profit. They help businesses grow by using their personalised scientific methods and digital abilities to address real-life challenges.
With 2000 people across 30 offices worldwide, they have had a vacancy arise for a PA to join their London team in supporting 3 Partners on an interim basis for 5 months.

Your new role
Joining a supportive community of 3 PAs within the London side of the business, this position will be providing support to three partners - the majority of the support being given to two of the partners, and ad-hoc support to a third if/when required.
At this time, the duties of the role will include, but are not limited to, the following:

• Diary management,
• Comprehensive domestic and international travel arrangements eg; Canada, USA, South Africa, tec,
• Meeting arrangement - in person and virtual using Teams and Zoom,
• Ad hoc team support to one Partner's team of consultants if necessary.

What you'll need to succeed
Prior recent experience as a Personal or Executive Assistant is a necessity.
Experience within a professional services firm supporting at Partner level are also a requirement.

What you'll get in return
The business operates on a hybrid working pattern - 50% in office and 50% remote over the course of two weeks. Naturally, some flexibility may be needed for business needs.

What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company
Our client is a well known institute providing further education in Manchester.

Your new role
You will be responsible for processing invoices,managing vendor accounts, and ensuring timely payments.

• Processinvoices and ensure timely payments
• Managevendor accounts and resolve any issues
• Reconcileaccounts payable transactions
• Prepareand process electronic transfers and payments
• Maintainaccurate records of all transactions
• Assistwith month-end closing activities

What you'll need to succeed
You will have:

• Bachelor'sdegree in Accounting or related field
• 2+ yearsof experience in Accounts Payable
• Proficientin Microsoft Office Suite
• Excellentcommunication and interpersonal skills

What you'll get in return
This company offers long term stability and 25 days annual leave, generous pension contribution. Benefit from flexible working opportunities including hybrid working.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV.
If this job isn'tquite right for you, but you are looking for a new position, please contact usfor a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk