Total 10 workforce administration job vacancies in Purchasing / Procurement / Inventory category in Mid Valley City

The Role
In this exciting and busy role which will see you assist in analysing, developing and implementing procurement / sourcing strategies to help deliver the best products and services to our customers in venue. You will be looking to identify and drive cost savings and supplier improvement initiatives, to deliver improved results to Merivale Operations and Venues.

This role will see you working across our supply and services sector giving you the ability to make some big impacts across our business.

Reporting to the Senior Procurement Specialist, your key responsibilities will include, but not be limited to:
• Lead sourcing activity through direct negotiation and formal RFP processes
• Negotiating and drafting contracts in line with our standard purchasing agreement
• Managing & mitigating Supply Chain risk
• Facilitate measurements and maintain KPI measures for relevant vendors
• Conducting spend data analyses to establish cost baselines and help determine best opportunities for sourcing initiatives.
• Manage supplier relationships, including supplier performance reviews and non-conformance
• Developing buying guides / catalogues to enable venues to be self-sufficient
• Conducting market research, supplier research and supplier prequalification & evaluation to ensure adherence to business requirements and capability to meet present or future business needs.
• Resolving issues e.g. invoice, delivery, quality problems with suppliers and A/P, Ops and end users.
• Identifying continuous improvement opportunities to product and service specifications
• Creating and maintaining tools to track savings and progress of projects.
• Engaging with internal stakeholders to ensure business needs are being prioritised & met, identify and quantify trade-offs between cost, quality and service.

The Essentials
To be successful in this position, you will also have the following skills, knowledge and attributes:
• 4-5 years' experience within a similar role, experience within hospitality would be a bonus but is not essential
• Experience with procurement, contract management, competitive price analysis and supplier management within a complex environment
• Change management skills
• Strong commercial and critical mindset
• Strength in business partnering and ability to communicate effectively to stakeholders and suppliers
• A ‘Can do’ attitude with excellent attention to detail
• Ability to manage to a timeline and juggle multiple tasks
• A passion for food and beverages and keen to be part of our team.

The Reward
You will be joining a company that wants you to succeed, we offer:??
• Competitive annual salary between $90,000 - $100,000
• Amazing discounts at 90+ venues.
• Career and development opportunities, learning from the best.
• Employee Assistance Program.
• Employee Referral Program.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Major Duties of the Purchasing Agent include, but are not limited to:

• Works independently on recurring assignments to complete purchase orders, reconcile charges, conduct market research, communicate between clinical staff, Veterans, and contractors, review guidelines, manage consults, etc.
• Performs a variety of tasks using primarily simple noncompetitive purchasing methods. Methods include: placing orders against single award Federal Supply Schedules and other similar contracts or using impress fund or credit card accounts.
• Independently makes decisions, such as whether to solicit additional sources or question a price, based on a review or knowledge of similar purchases and basic procedures.
• Selects purchasing methods by considering a various factors, such as price, available sources, and urgency of requirement.
• Recommends awards using primarily price and/or delivery as determining factors.
• Submits Acquisition Plans and Procurement Packages for stockand Veteran specific needs to the Network Contracting Office and uploads quotes, bids, invoices, consults, and other important documents to the Electronic Contract Management System (eCMS).
• Responsible for successfully completing the mandatory purchase card training, allowing the incumbent to be a government purchase card holder and obligate funds on behalf of the government. The holder will adhere to all purchase card policies, applicable regulations, and ethical considerations, as the incumbent will sign official documents that result in obligation of funds or commits the VA to a course of action.
• Verifies Data Universal Numbering System (DUNS) and Bradstreet information and ensures each vendor is in the System for Award Management (SAM) and in good standing to do business with the government.
• Obligates under established contracts, agreements or mandatory sources, or requiring 'excluded' documentation or Chief of Staff 'waiver' approval; or open market adhering to FAR, VAAR and Prosthetics requirements.
• Required to act on emergent situations with knowledge of up-to-date practices, procedures, and products; justifies actions to include sole source justification.
• Provides patient care and support services to an adult population and serves as the point of contact for external customer service inventory needs and support.
• Performs other related duties and functions as assigned.

Work Schedule: Monday- Friday, 8:00am-4:30pm
Telework: Not Authorized
Virtual: This is not a virtual position.
Position Description/PD#: Purchasing Agent/PD99434-A and PD99433-A
Relocation/Recruitment Incentives: Not Authorized
Financial Disclosure Report: Not required

Starting at $42,628 Per Year (GS 6-7)

Major duties and responsibilities include:

• Inventory Management and Control: responsible for the management and control of an assigned class of expendable material; serves as the point of contact for the coordination of material support and resolution of logistic problems; conducts forecasting and quantitative analysis; conducts spot checks; and complies with special requirements for firearms, ammunition and sensitive equipment;
• Returns, Recalls, and Reutilization: implements federal and agency programs for the return and reutilization of medical supplies; coordinates disposal of surplus or excess supplies; makes emergent procurement decisions; and participates in root cause analysis process;
• Performs other related duties as assigned.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: Monday - Friday, 7:00AM-3:30PM
Virtual: This is not a virtual position.
Position Description/PD#: Inventory Management Specialist (EX)/PD99823S
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Authorized
Permanent Change of Station (PCS): Not Authorized
Financial Disclosure Report: Not required


***Incumbent must possess and maintain a current, valid state driver's license. The selectee will be required to provide a legible copy immediately upon selection.***

Physical Requirements and Work Environment: Work is normally accomplished in an office setting; however, due to the nature of the position and duties, may be called upon to assist in the receipt, storage and distribution of various supplies, primarily consisting of lifting light boxes generally less than 40 pounds, utilizing appropriate material handing devices, and placing items on shelves or carrying them elsewhere on station or within the catchment area. Must maintain applicable training and licensing to operate assigned equipment. Work is primarily performed in normal office surroundings involving everyday risks or discomforts which require normal safety precautions. Is required to use safe work practices with office equipment, avoid trips or falls and observe fire regulations and traffic signs. Frequent trips outside are required for visits to the other areas of the Medical Center; such as the warehouse and some patient care areas, in order to provide services, cover for other members in the unit, attend meetings and training.

Starting at $46,696 Per Year (GS 7-9)

This position serves as a Supervisory Inventory Management Specialist for expendable (EX) assets/materials for the Supply Chain Management Service within the VA Health Care System supervising multiple supply series of consumable medical supply/inventory used in the healthcare system as well as the micro-purchase program and recognized as the Commodity Management Division's subject matter expert serving as an advisor and consultant to the Chief Supply Chain Officer (CSCO) and Assistant CSCO on inventory management matters for sound commodity management concepts, practices, and control of all consumable inventory.

Duties include, but may not be limited to the following:

• Supply Management: responsible for the inventory management, control and distribution of expendable inventory; ensures maximum effectiveness in the management of inventories; has oversight and accountability of the management plan for the commodity program; conducts effectiveness/efficiency reviews; oversees the computation of requirements for supplies; may serve as the approving official for approving reconciled purchase card transactions; oversees the care and handling of specialized items; prepares/reviews submissions to obtain approval or funding; and acts as the central point of contact for the coordination of commodity support and the resolution of logistics problems;
• Returns, Recalls and Reutilization: manages federal and agency programs for the return and reutilization of medical supplies; approves emergent procurement decisions; participates in root cause analysis process; and serves as the utilization and disposal official for excess consumables;
• Supervision: supervises employees from separate but interrelated units; makes recommendations for promotions, reassignments and awards; develops position descriptions and performance standards; conducts semi-annual and annual performance reviews; assists subordinate staff with performance issues; schedules and grants leave; monitors overtime usage; resolves informal complaints and grievances; develops the ability of subordinate staff; develops individual development plans for professional growth and development; coordinates and integrates various technical units to ensure compliance; conducts on the job training and in service training; and assesses training and educational needs and implements training programs;
• Performs other related duties as assigned.

***A one-year supervisory/managerial probationary period may be required.***

***Incumbent must possess and maintain a current, valid state driver's license. The selectee will be required to provide a legible copy immediately upon selection.***

Work Schedule: Monday - Friday; 7:00 am - 3:30 pm
Virtual: This is not a virtual position.
Position Description/PD#: Supervisory Inventory Management Specialist (EX)/PD99808S
Relocation/Recruitment Incentives: May be Authorized for a highly qualified candidate
Critical Skills Incentive (CSI): Not Approved
Permanent Change of Station (PCS): Not Authorized
Financial Disclosure Report: Not required

Starting at $69,107 Per Year (GS 11)

Duties:
This position serves as a Property Manager in the Material Management Division of the Logistics Service in the VA Health Care System responsible for the inventory and lifecycle management of all non-expendable (NX) equipment in the assigned area(s). Major duties and responsibilities include:

• Lifecycle Management: Responsible for the lifecycle management of non-expendable assets; conducts short, mid and long-term advanced planning; analyzes data; supports customers and acquisition personnel in developing requirements, utilizing mandatory sources and standardization sources; and corresponds with procurement officials and other stakeholders to resolve issues
• Inventory Management and Control: Responsible for the management and control of NX equipment assets; serves as the point of contact for the coordination of material support and resolution of logistic problems; conducts forecasting and quantitative analysis; conducts spot checks; and complies with special requirements for firearms, ammunition and sensitive equipment
• Performs other related duties as assigned.

Work Schedule: Monday - Friday, 7:00am to 3:30pm
Virtual: This is not a virtual position.
Position Description/PD#: Inventory Management Specialist (NX)/PD99824S
Financial Disclosure Report: Not required

Starting at $57,118 Per Year (GS 9)

Duties include but not limited to:

• Perform technical level purchasing adhering to the FAR, VAAR, VHA, and Prosthetics Directives and Handbooks, VISN policy and station memorandums to acquire patient specific medical equipment, supplies and services.
• Submits Acquisition Plans and Procurement Packages for stock and Veteran specific needs to the Network Contracting Office and uploads quotes, bids, invoices, consults, and other important documents to the Electronic Contract Management System (eCMS).
• Monitor, receives, tracks, interprets, and analyzes Prosthetic Consults, and prescriptions (VAF 10-2431) for items, services and home medical equipment from physicians, therapists, medical center personnel, patients or their representatives.
• Identifies, verifies and ensures eligibility of all services and durable medical equipment (DME) requested on Computerized Patient Record System (CPRS) consult request by an authorized requester per the area of responsibility and training is addressed before issuing durable medical equipment.
• Obligate the Government in procurement actions up to the single micro-purchase threshold for open market and under established contracts for all types of goods and services.
• Provide assistance and training to new Purchasing Agents in ordering of appropriate prosthetic appliances, purchase card reconciliation, stock and inventory control, etc., via latest PSAS software packages.
• Identification and recording of all equipment by documenting the serial, model, manufacturer and other identifiable information for possible recall; and by expiration dates for necessary replacement.
• Ensure correct Medicare Healthcare Common Procedure Coding (HCPC) is used to identify the items provided, along with verifying and annotating eligibility when provided to the Veteran.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.
Work Schedule: Monday - Friday; 8:30 am to 4:30 pm
Virtual: This is not a virtual position.
Position Description/PD#: Purchasing Agent/PD12026A
Financial Disclosure Report: Not required

Starting at $42,022 Per Year (GS 6-7)

Duties include:

• Conducts short, mid and long-term advanced planning for new and replacement NX assets, utilizing enterprise-wide computerized planning tools.
• Analyzes data to include projected lifecycle, down time, repair rates, lost workload, cost, depreciation, trade-in value and other factors which impact procurement decisions.
• Conducts data/information analysis for acquisition planning associated with materials and/or capital equipment.
• Conducts market research on product pricing and performance.
• Researches opportunities for and conducts analysis of potential cost savings, efficiencies, and process improvements using quantitative analysis and historical usage patterns.
• Manages and controls NX assets for a VA HCS and supported catchment area.
• Resolves inventory problems requiring extensive and exhaustive research of receipts, issues, surveys and other available sources.
• Identifies and rectifies asset management issues with other Services, VISN-level staff, or support contractors.
• May be directed to travel to all VA HCS and catchment area locations to perform equipment management duties, transferring of equipment and disposal/recycling of equipment.
• Other duties as assigned.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: Monday-Friday, 7:00am-3:30pm
Telework: Ad Hoc Telework Only
Virtual: This is not a virtual or remote position.
Position Description/PD#: Inventory Management Specialist/PD99824S
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not Authorized
Financial Disclosure Report: Not required
Bargaining Unit: Yes, AFGE

The VA Midwest Health Care Network advocates for a Whole Health System of care in each of the Medical Centers. This is an approach to healthcare that empowers and equips people to take charge of their health and well-being and live their lives to the fullest. As an employee operating in a Whole Health System of care, you will operate in a model with three core elements, seeking to create a personalized health plan for each Veteran. This is done in the context of healing relationships and healing environments and a connection back to the Veteran's community. This aligns with the Veterans Health Administration (VHA) Mission Statement to Honor America's Veterans by providing exceptional health care that improves their health and well-being.

Starting at $46,696 Per Year (GS 7-9)

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION***

This position utilizes knowledge of policies and procedures for delivery orders and small purchases and knowledge of commercial supply sources and common business practices related to sales, prices, discounts, units of measurement, deliveries, stocks, and shipments. The Purchasing Agent maintains responsibility for work leading to the purchase of a wide variety of complex and highly specialized services, supplies, equipment, and systems that support the full range of programs and activities. Major duties and responsibilities include:

• Purchasing Support - Conducts purchasing under the micro purchase threshold; reviews and edits purchase requests; resolves issues to ensure requests and bills are processed accurately and in a timely manner; identifies needs or problems and determines corrective action; utilizes federal and agency acquisition regulations to identify possible sources and other pertinent information related to purchases; tracks obligations/commitments and monitors expenditures to support recurring budget forecasts and identify potential fraud, waste and abuse based on procurement history and purchase trends; and,
• Procurement Support - Procures supplies and services to meet the purchase, rental, or lease needs of the organization; develops unique selection criteria for each purchase; Prepare and issue contract modifications for changes in delivery schedule and sends formal correspondence to a variety of customers such as inventory management specialists, other service line contacts, and contracting officers as appropriate for the purposes of auditing documents, processing receiving reports, and payments.; conducting open market research and sole source small purchases for highly specialized medical items with critical product requirements; and,
• Administrative Support - Serves as the first line of contact for medical staff and customers in regard to procured items; develops reports and spreadsheets, obtains, organizes, files and retrieves reports for briefing and presentation purposes; performs a variety of receptionist, timekeeping, record keeping and miscellaneous duties in medical facility; and,
• Performs other related duties as assigned.

Work Schedule: Full-Time, Monday - Friday, 8:00 am - 4:30 pm
Recruitment & Relocation Incentives: Not authorized
Critical Skills Incentive (CSI): Not approved
Financial Disclosure Report: Not Required

Starting at $42,022 Per Year (GS 6)

This position serves as a Supervisory Inventory Management Specialist for non-expendable (NX) assets/materials for the Supply Chain Management Service within the VA Health Care System supervising multiple supply or material classes/series and recognized as the Material Management Division's subject matter expert serving as an advisor and consultant to the Chief Supply Chain Officer (CSCO) and Assistant CSCO on property management matters for sound material management concepts, practices, and control of all personal property. Major duties and responsibilities include:

• Lifecycle Management: responsible for the lifecycle management of non-expendable assets; develops multi-year equipment/NX plans; utilizes advanced automated non-expendable planning tools; participates in strategic planning, quality management of the equipment program, equipment replacement planning on a progressive basis, integrated with management budgetary plans and consistent with life expectancy of equipment; utilizes performance improvement methodologies to improve the overall management of NX assets; and conducts analysis and uses intensive knowledge of NX assets to make recommendations about standardization opportunities;
• Supply Management: responsible for the management and control of NX equipment and the inventory management of all NX assets; provides full logistics and supply chain support of pre-planning, preparation and equipment purchases; implements and monitors automated NX inventory management systems; and analyzes, studies, develops, and directs systems in connection with the NX requirements;
• Supervision: supervises employees from separate but interrelated units; makes recommendations for promotions, reassignments and awards; develops position descriptions and performance standards; conducts semi-annual and annual performance reviews; assists subordinate staff with performance issues; schedules and grants leave; monitors overtime usage; resolves informal complaints and grievances; develops the ability of subordinate staff; develops individual development plans for professional growth and development; coordinates and integrates various technical units to ensure compliance; conducts on the job training and in service training; and assesses training and educational needs and implements training programs;
• Performs other related duties as assigned.

The incumbent must possess and maintain a current, valid state driver's license. If an interview is requested, you will then be required to provide a copy of your current and valid driver's license (Do NOT include a copy of your license with your application package).


Work Schedule: Monday-Friday, 7:00AM-3:30PM
Virtual: This is not a virtual position.
Position Description/PD#: Supervisory Inventory Management Specialist (NX)/PD99825S
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Approved
Permanent Change of Station (PCS): Not Authorized
Financial Disclosure Report: Not required

Starting at $69,107 Per Year (GS 11)

This position serves as a Purchasing Agent for the Logistics Service within the VA Health Care System performing work to acquire supplies, services, and construction by purchase, rental, or lease through (a) delivery orders and/or (b) small purchase procedures. This position utilizes knowledge of policies and procedures for delivery orders and small purchases and knowledge of commercial supply sources and common business practices related to sales, prices, discounts, units of measurement, deliveries, stocks, and shipments. The Purchasing Agent maintains responsibility for work leading to the purchase of a wide variety of complex and highly specialized services, supplies, equipment, and systems that support the full range of programs and activities.

Major duties and responsibilities include:

• Purchasing Support - Conducts purchasing under the micro purchase threshold; reviews and edits purchase requests; resolves issues to ensure requests and bills are processed accurately and in a timely manner; identifies needs or problems and determines corrective action; utilizes federal and agency acquisition regulations to identify possible sources and other pertinent information related to purchases; tracks obligations/commitments and monitors expenditures to support recurring budget forecasts and identify potential fraud, waste and abuse based on procurement history and purchase trends.
• Procurement Support - Procures supplies and services to meet the purchase, rental, or lease needs of the organization; develops unique selection criteria for each purchase; Prepare and issue contract modifications for changes in delivery schedule and sends formal correspondence to a variety of customers such as inventory management specialists, other service line contacts, and contracting officers as appropriate for the purposes of auditing documents, processing receiving reports, and payments.; conducting open market research and sole source small purchases for highly specialized medical items with critical product requirements.
• Administrative Support - Serves as the first line of contact for medical staff and customers in regard to procured items; develops reports and spreadsheets, obtains, organizes, files and retrieves reports for briefing and presentation purposes; performs a variety of receptionist, timekeeping, record keeping and miscellaneous duties in medical facility.
• Performs other related duties as assigned.

Work Schedule: Monday - Friday; 7:00am - 3:30pm
Virtual: This is not a virtual position.
Position Description/PD#: Purchasing Agent/PD99896S
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not Authorized
Financial Disclosure Report: Not required

Starting at $42,022 Per Year (GS 6)