Total 24 secretary job vacancies in Others category in Islandwide

Job Duties:

• Provide secretarial support to the senior MD and assist with the office administration functions
• Handle travel management that includes booking of air tickets, hotel room, car transfer, plan travel itinerary, match travel plan with business meeting schedule etc.
• Arrange logistics of tele and video conference calls, and schedule meetings including booking of meeting rooms
• Processing of expense claims and reports
• Ensure sufficicent pantry, stationery supplies and liaise with external vendors on facilities management
• Booking and scheduling of meeting rooms
• Other ad hoc duties as assigned

Job Requirements:

• Candidate must possess at least a Diploma, Advanced/Higher/Graduate Diploma, any field.
• At least 5-10 year(s) of working experience in the related field is required for this position.
• Candidates looking for flexible working arrangements/part time role

Interested applicants please send your resume in MS Words and attention it to Tan Joanna (R1104661)

Short listed candidates will be notified

www.ambition.com.sg

EA Registration Number: R1104661

Data provided is for recruitment purposes only

Business Registration Number: 200611680D. Licence Number: 10C5117

Job Duties:

• Manage the calendar and a variety of administrative task for the team
• Supports the team in all general administrative matters.
• Prepares expenses, invoices and procurement for proper authorization and approval.
• Handle travel management that includes booking of air tickets, hotel room, car transfer, plan travel itinerary, match travel plan with business meeting schedule etc.
• Arrange logistics of tele and video conference calls, and schedule meetings including booking of meeting rooms
• Processing of expense claims and reports
• Generating various daily, monthly, and quarterly portfolio reports
• Other ad hoc duties as assigned

Job Requirements:

• Candidate must possess at least Diploma, Advanced/Higher/Graduate Diploma, any field.
• At least 5year(s) of working experience in the related field is required for this position.
• Preferably Senior Executives specializing in Secretarial/Executive & Personal Assistant, Banking/Financial Services or equivalent.
• Comfortable to work in fast paced environment

Interested applicants please send your resume inMS Words and attention it to Tan Joanna (R1104661)

Short listed candidates will be notified

www.ambition.com.sg

EA Registration Number: R1104661

Data provided is for recruitment purposes only

Business Registration Number: 200611680D. Licence Number: 10C5117

Job Duties:

• Provide secretarial support to the senior MD and the portfolio management team
• Handle travel management that includes booking of air tickets, hotel room, car transfer, plan travel itinerary, match travel plan with business meeting schedule etc.
• Arrange logistics of tele and video conference calls, and schedule meetings including booking of meeting rooms
• Processing of expense claims and reports
• Generating various daily, monthly, and quarterly portfolio reports
• Other ad hoc duties as assigned

Job Requirements:

• Candidate must possess at least a Diploma, Advanced/Higher/Graduate Diploma, any field.
• At least 5-10 year(s) of working experience in the related field is required for this position.
• Preferably Senior Executives specializing in Secretarial/Executive & Personal Assistant, Banking/Financial Services or equivalent.

Interested applicants please send your resume in MS Words and attention it to Tan Joanna (R1104661)

Short listed candidates will be notified

www.ambition.com.sg

EA Registration Number: R1104661

Data provided is for recruitment purposes only

Business Registration Number: 200611680D. Licence Number: 10C5117

Job Duties:

• Manage the calendar and a variety of administrative task for the team
• Supports the team in all general administrative matters.
• Prepares expenses, invoices and procurement for proper authorization and approval.
• Handle travel management that includes booking of air tickets, hotel room, car transfer, plan travel itinerary, match travel plan with business meeting schedule etc.
• Arrange logistics of tele and video conference calls, and schedule meetings including booking of meeting rooms
• Processing of expense claims and reports
• Generating various daily, monthly, and quarterly portfolio reports
• Other ad hoc duties as assigned

Job Requirements:

• Candidate must possess at least Diploma, Advanced/Higher/Graduate Diploma, any field.
• At least 5year(s) of working experience in the related field is required for this position.
• Preferably Senior Executives specializing in Secretarial/Executive & Personal Assistant, Banking/Financial Services or equivalent.
• Comfortable to work in fast paced environment

Interested applicants please send your resume inMS Words and attention it to Tan Joanna (R1104661)

Short listed candidates will be notified

www.ambition.com.sg

EA Registration Number: R1104661

Data provided is for recruitment purposes only

Business Registration Number: 200611680D. Licence Number: 10C5117

- Manage diaries, organize meetings and schedule appointments
- Liaising with other team secretaries to ensure the smooth operation of the department
- Collate and prepare materials for pre and post meeting (agendas, meeting minutes, presentation slides, etc.)
- Process expense and medical claims in system and assist in the reconciliation of payments
- Assist in registration and processing of payment for courses, seminars, conference and updating of training records
- Assist in international travel arrangements for department
- Coordinate and manage the onboarding of new joiners and offboarding of resigned staff
- Manage and control office access (access cards, room/locker keys, etc)
- Manage cleaners to ensure the cleanliness of the office
- Coordinate with contractor/vendors for the general maintenance of the office
- Manage and control office access (access cards, room/locker keys, etc)
- Supports other administrative matters such as correspondences, stationery, pantry supplies, secured disposal of documents, mails and courier services, etc
- Provide cover for other Team Secretary when required

Requirement
- Minimum 2 to 3 years of secretarial experience

Responsibilities:

• Manage the schedules and calendars of the Senior Management
• Plan the logistics for the Senior Management
• Manage Senior Management's meetings and participation in various events.
• Arrange travel for Senior Management, coordinate activities during their business trips
• Prepare internal submissions such as routings, documents, accounts, for review and approval by Senior Management.
• Handle claims payment for Senior Management team
• Support the Manager as a liaison in connection with significant stakeholders.
• Help in meeting and event coordination as delegated by the respective team members.
• Assist the Manager in arranging and execution of meetings.
• Keep sensitive information confidential.
• Perform other secretarial duties as needed.

Requirements:

• Bachelor or Diploma in Secretarial or Business Administration
• At least 5 years of experience as Executive Assistant or Secretary, with experience supporting C-level executives.

Interested candidates who wish to apply for the advertised position, please send in your resume to gs1@talenttradersg.com.

EA License No: 13C6305

Reg. No.: R1654399

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Responsibilities

• Manage the schedules and calendars of the Senior Management
• Plan the logistics for the Senior Management
• Manage Senior Management's meetings and participation in various events.
• Arrange travel for Senior Management, coordinate activities during their business trips
• Prepare internal submissions such as routings, documents, accounts, for review and approval by Senior Management.
• Handle claims payment for Senior Management team
• Support the Manager as a liaison in connection with significant stakeholders.
• Help in meeting and event coordination as delegated by the respective team members.
• Assist the Manager in arranging and execution of meetings.
• Keep sensitive information confidential.
• Perform other secretarial duties as needed.

Requirements

• Bachelor or Diploma in Secretarial or Business Administration
• At least 5 years of experience as Executive Assistant or Secretary, with experience supporting C-level executives.

Interested candidates who wish to apply for the advertised position, please send in your resume to gs1@talenttradersg.com

EA License No: 13C6305

Reg. No.: R1654399

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Job Highlights

• Flexible workplace
• Work-life balance
• Carer Growth

Job Responsibilities:

1. Responsible for rendering secretarial and clerical services as required.

2. Draft and prepare correspondence, reports, and presentations on behalf of the Company, handling general corporate and commercial matters such as agreements and employment matters

3. Maintain clear and professional communication with internal teams, clients, partners, and stakeholders.

4. Handle sensitive and confidential information with the utmost discretion and professionalism.

5. Maintain a high level of integrity and ethical standards in all interactions and responsibilities. Keep confidential information CONFIDENTIAL

6. Support Patent Attorneys, and ensure synchronization of patent rights formation with product development.

7. Conversant in English & Mandarin to communicate with Mandarin-speaking stakeholders.

8. Any other duties as and when assigned by the management to liaise with the Finance team.

To apply, please submit your detailed CV with the following details for faster processing:

• Reason for leaving
• Expected salary
• Earliest availability date

To report to Senior Manager, assist in project/contracts documentation. To prepare supply agreement, letter of awards, contract agreement, bi-weekly report and to assist in Tender bidding exercise. To monitor project insurance, performance bond and warranty and ad-hoc duties

Requirements

• Diploma/GCE ‘A’/’O’ level
• Proficient in MS Office
• Relevant working experience in building & construction/main-con industry preferred

Interested candidates, please forward your updated resume in MS WORD format to michelle@hrfactors.com.sg

EA Licence: 00C5393 Registration no. R1109318

Responsibilities

• Manage the schedules and calendars of the Senior Management
• Plan the logistics for the Senior Management
• Manage Senior Management's meetings and participation in various events.
• Arrange travel for Senior Management, coordinate activities during their business trips
• Prepare internal submissions such as routings, documents, accounts, for review and approval by Senior Management.
• Handle claims payment for Senior Management team
• Support the Manager as a liaison in connection with significant stakeholders.
• Help in meeting and event coordination as delegated by the respective team members.
• Assist the Manager in arranging and execution of meetings.
• Keep sensitive information confidential.
• Perform other secretarial duties as needed.

Requirements

• Bachelor or Diploma in Secretarial or Business Administration
• At least 5 years of experience as Executive Assistant or Secretary, with experience supporting C-level executives.

Interested candidates who wish to apply for the advertised position, please send in your resume to gs1@talenttradersg.com

EA License No: 13C6305

Reg. No.: R1654399

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Our client, a leading Real Estate Investment Trust (REIT) listed on the Singapore Exchange (SGX), is seeking an experienced and detail-oriented Company Secretary to join their team. The ideal candidate will have in-depth knowledge of SGX listing requirements and the Singapore Companies Act, with a proven track record in managing end-to-end corporate secretarial functions for publicly listed companies.

Job Overview:

As the Company Secretary for the REIT, you will play a critical role in ensuring compliance with regulatory and corporate governance requirements. The successful candidate will be responsible for a wide range of corporate secretarial duties, including board and committee meetings, AGMs, SGX announcements, and other statutory obligations.

Key Responsibilities:

• Ensure compliance with the SGX Listing Manual and the Singapore Companies Act.
• Provide guidance to the board on corporate governance matters and best practices.
• Coordinate and organize board and committee meetings, including the preparation and distribution of meeting agendas and materials.
• Draft and circulate minutes of meetings, ensuring accurate and timely documentation.
• Oversee the organization and execution of the Annual General Meeting (AGM).
• Assist in the preparation of AGM documents and manage shareholder communications.
• Prepare and submit timely and accurate announcements to the SGX, ensuring compliance with regulatory requirements.
• Liaise with relevant stakeholders for the dissemination of information to the market.
• Draft and maintain board resolutions in accordance with legal and regulatory requirements.
• Monitor changes in legislation and advise the board on their implications.
• Ensure compliance with all statutory and regulatory requirements, including the maintenance of statutory records.

Qualifications:

• Professional qualification as a Chartered Secretary (ICSA) or equivalent.
• Minimum 7 years of relevant experience in corporate secretarial functions, preferably with SGX-listed companies.
• Familiarity with the SGX Listing Manual and the Singapore Companies Act is essential.

Jobscope

• Provide high-level administrative support to executives, including managing schedules, coordinating meetings, and handling correspondence.
• Organize and maintain files, records, and documents in both physical and electronic formats, ensuring easy retrieval and confidentiality.
• Facilitate communication between executives and internal/external stakeholders, ensuring timely and accurate dissemination of information.
• Manage travel arrangement / itineraries, bookings, and logistics for executives, ensuring smooth and efficient travel.
• Prepare agendas, documents, and presentations for meetings, ensuring executives are well-informed and equipped.
• Track and coordinate follow-up actions from meetings, ensuring timely completion of tasks and deadlines.
• Handle sensitive information with utmost confidentiality and discretion.
• Provide support on special projects and initiatives, assisting in research, coordination, and implementation.
• Assist in organizing and coordinating corporate events, conferences, and other gatherings.
• Maintain accurate and up-to-date records of executive decisions, actions, and communications.
• Prioritize and manage multiple tasks simultaneously, ensuring deadlines are met and priorities are aligned with organizational goals.

Requirements

• Min Diploma/ Degree in any related course of study
• Min 2 years of Secretarial/ Executive Assistant experience

All qualified applicants, please send in your resume to:

triciagoh@recruitexpress.com.sg

Tricia Celestine Goh (R1981653)

Recruit Express Pte Ltd | Company Reg. No. 199601303W | EA License Number: 99C4599

Job Description

· Providing secretarial and admin support to Finance team and senior executives

· Managing calendar, schedules and provide admin support to the team (make appointments, schedule meetings, travel/hotel/visa arrangements)

· Provide support to visitors for visa applications, flight reservations and hotel bookings

· Assisting in general administrative duties and work of other teams to ensure smooth operation

· Process the expense reimbursement, ensuring timely and accurate preparation of expense reimbursement requests and claims

· Assist in-coordinating meetings and booking of meeting rooms, venues and conference call facilities, and organize catering as required

· Perform any other ad-hoc duties as assigned

Job Requirements

• About 8-10 years of professional secretarial experience
• Team support experience
• High initiative
• Excellent communication and interpersonal skills

Qualified candidates may submit a copy of detailed resume in MS Word Format to charissaong@recruitexpress.com.sg

Charissa Ong Zimin (R1104659)

Email address: charissaong@recruitexpress.com.sg

Recruit Express Pte Ltd

EA License No.: 99C4599

Responsible for the smooth operation of the Executive Chairman's office, this role involves coordinating schedules, organizing travel arrangements, and managing day-to-day activities. From drafting communications to arranging VIP pickups and coordinating appointments, the position covers a spectrum of tasks.

Procurement responsibilities include sourcing and ordering a variety of items, updating inventories, and managing gift distributions. Logistics coordination involves overseeing miscellaneous item movements and supporting various events.

Financial management tasks range from credit card applications to payment handling, including fixed deposits and property-related financial transactions. Property management responsibilities extend to overseeing private properties, including renovations and tenancy matters.

The role involves handling insurance matters, managing displays and awards, and overseeing owned equipment. Administrative duties cover document dissemination, mail handling, and maintaining databases and filing systems.

Lai kok Soon

EA License: 11C2878

EA Registration No: R1988018

Responsibilities

• Manage the schedules and calendars of the Senior Management
• Plan the logistics for the Senior Management
• Manage Senior Management's meetings and participation in various events.
• Arrange travel for Senior Management, coordinate activities during their business trips
• Prepare internal submissions such as routings, documents, accounts, for review and approval by Senior Management.
• Handle claims payment for Senior Management team
• Support the Manager as a liaison in connection with significant stakeholders.
• Help in meeting and event coordination as delegated by the respective team members.
• Assist the Manager in arranging and execution of meetings.
• Keep sensitive information confidential.
• Perform other secretarial duties as needed.

Requirements

• Bachelor or Diploma in Secretarial or Business Administration
• At least 5 years of experience as Executive Assistant or Secretary, with experience supporting C-level executives.

Interested candidates who wish to apply for the advertised position, please send in your resume to gs1@talenttradersg.com

EA License No: 13C6305

Reg. No.: R1654399

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.