Attention Current Lewis & Clark College Employees: In order to apply for posted positions, please close this window and log into Workday and click on Talent and Performance to apply internally.
Working at Lewis & Clark College
The campus is located on 137 acres of beautifully landscaped grounds in Portland’s southwest hills. Our strong commitment to sustainability is reinforced through recycling programs, energy conservation, alternative transportation options, and farm to fork initiatives. For benefit-eligible positions, we offer a competitive benefits package that includes options for health, dental, vision, tuition, life insurance, retirement and more.
Lewis & Clark College is committed to achieving a diverse workforce. Candidates from diverse backgrounds are encouraged to apply. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, gender identity, sexual orientation, marital status or age.
Welcome to Facilities Services
Facilities Services is the operational core of Lewis & Clark’s physical campuses. Facilities Services constructs and maintains Lewis & Clark’s campuses, where advancements across the academic spectrum are made possible.
Our work is founded upon the collective value of dedication, innovation, expertise, teamwork, and continuous improvement. We are a service organization supporting learning, teaching, and living environments by effectively managing the buildings, grounds, infrastructure, and the energy and water systems on Lewis & Clark’s 137 acres. Our team is our strength, and we are proud to contribute to Lewis & Clark’s legacy.
We are looking for an Event Crew and General Maintenance staff member to fill a temporary role on our team. Reporting to the Director of Facilities Support Services, the staff member will complete work for the Event Services and the Operations Departments.
The purpose of the Event Services Department is to support planners in producing effective, safe event experiences for students, faculty, staff, and visitors. The Facilities Operations is responsible for maintaining the academic buildings and grounds. We are prompt, efficient, and professional in appearance and duties. We "tailor make" our services and are immediately responsive to our diverse clientele.
About You
You are an independent analytical thinker.
This position involves a lot of variations of the same tasks, which requires following OSHA and driving safety standards, Portland Fire Marshal codes, and College policies; interpreting information; implementing processes and procedures, and using common sense to solve. You enjoy the challenge of solving issues with the tools at hand and making sound defensible decisions.
You have a “How can I help you?” attitude.
Whether you are answering questions from students, faculty, and staff, or providing information to external clients and contractors, you warmly welcome the chance to give them the help and support they need. We are looking for a team player with a willingness to contribute expertise and learn from others.
You have a genuine passion for the work of event production, building and grounds maintenance, resource stewardship, and customer service.
We are in the business of implementing and advancing a year-round coordinated facility services program consistent with the mission, strategic initiatives, and policies of
Lewis & Clark. You will bring this passion to a variety of Facilities projects and weekly event production tasks.
You are skilled at building and nurturing relationships in a diverse community.
Lewis & Clark is committed to fostering a socially-just community with cultural humility. We want to learn how you have effectively enabled positive collaboration with diverse communities and cross-cultural situations, ensuring genuine inclusion in the work environment and decision-making processes.
Position Summary
This recruitment will be used to fill one temporary full-time position within the Facilities Services department at Lewis & Clark College.
The purpose of this position is to effectively perform routine event set up, production, and teardown duties involving light to heavy physical effort, and provide general maintenance services as assigned under Facilities Services management.
Working in a fast-paced environment, the Event Crew and General Maintenance employee will have a high level of interaction with facility reservationists, event planning staff, and both Lewis & Clark and hired service providers working to produce events. The employee will also interact with Lewis & Clark students, faculty, staff, visitors, Facilities Services managers, and staff represented by Teamster Local Union No. 305.
The Event Crew and General Maintenance employee works 37.5 hours per week, 7:30 AM - 3:30 PM, Monday - Friday. Opportunity to work an adjusted start time or overtime hours may be offered based on venue schedule needs.
Facilities Services’ Event Services Department recognizes the importance of learning both in and out of the classroom, and supports the concept of education as an individual as well as a community experience. Our primary focus is service to the L&C community. We strive to provide our students, faculty, staff, and guests with safe, economical, on-campus event production services year-round that are convenient and comfortable. We work to maintain the highest service standards for our clients. The Event Services team is committed to an appreciation of diversity, and fosters an open, respectful, and enjoyable living, learning, and working environment.
A personal and professional commitment to providing excellent customer service and creating inclusive environments is a core value of the Facilities Services department. The Event Crew and General Maintenance employee is expected to affirm and uphold policies that help create and maintain non-discriminatory campus environments. One must be attentive to issues related to multiculturalism, sexism, racism, gender, sexual orientation, and disability.
As an employee of Lewis & Clark, the Event Crew and General Maintenance employee is perceived as a representative of the College in one’s relationships and contacts, both on and off campus. The Event Crew and General Maintenance employee follows all College policies and is expected not to engage in activities that may jeopardize one’s credibility as a staff member or activities that make the College legally vulnerable.
Position Duties
Within the Facilities Client Services area, the Event Crew and General Maintenance employee will be assigned to the following core duties.
Event Set-up and Production Services
Production consulting
Large venue conversions
Room layout with chair and table sets
Day-of production assistance
Temporary electrical set-up
Potable water hook-up and shut-off
Rental equipment drop-off and pick-up, including labor
Event trash and recycling cleanup for large-scale events serving food
Event equipment tear-down
Wayfinding event signage setup and clean-up
Facilities Logistics and Warehouse Management
Responsible for supporting campus operation functions, including: delivering moving boxes; transporting large packages and shipped palettes of materials; picking up heavy items; moving, setting, and removal of appliances and furniture.
Responsible for maintaining Facilities inventory of event furniture and décor pieces keeping accurate counts of the inventory (e.g., tables, chairs, lecterns, staging, drapery), and alerting supervisor if items are missing or need repair.
Responsible for working with rental companies on job sites when deliveries and pickups take place.
Building and Grounds Maintenance
Complete general maintenance and repair tasks assigned through AkitaBox work order management system including, but not limited to the following specific areas:
Bed de-lofting in residence halls
Power washing
Sheetrock and taping, wall coverings, windows and window frames, window coverings, ceiling tile, floor tile and grout, minor carpet repairs, wall fans, minor door adjustments, and roof leaks.
Performs general maintenance tasks and assists all crafts in performance of duties.
Safely operates all hand and power tools necessary to complete assigned tasks.
Maintains tools and equipment so they remain in safe operating condition.
Maintains accurate records of materials, labor and equipment costs on assigned tasks.
Keeps accurate inventory of all parts and supplies used for general maintenance.
Grounds leaf and snow removal.
Ensure work has been completed by deadlines.
Customer Service
Maintain positive customer service relationships with all clients and Facilities Services colleagues.
Promptly communicate and address requests from event coordinators.
Cultivate a culture of excellent customer service within the staff group and model outstanding customer service and communication skills.
Take initiative to solve problems, improve processes, and serve as a resource for Facilities Services staff and clients.
Clerical
- Complete computer data entry tasks in AkitaBox, Google Sheets, Workday and other software applications
- Maintains records and inventory counts
Safety and Security
Learns and follows the Standard Response Protocol (SRP) and offers event staff and guests guidance how to use the SRP in event of an emergency.
Address, report, and document any injuries, or incidents. Report any inappropriate event attendee behavior to supervisor, or Campus Safety.
Ensure furniture configurations meet fire code safety requirements.
Safely operates all hand and power tools necessary to complete assigned tasks.
Assist with Law enforcement agencies when necessary and within Lewis & Clark emergency response procedures.
Adhere to quiet hours in residential buildings to ensure residents are not disturbed when conducting event set-ups, tear-downs, or performing maintenance tasks.
Maintain the confidentiality of records as stipulated by FERPA (Family Educational Rights and Privacy Act).
Performs other duties as assigned.
Minimum Qualifications
To be successful in this role, you must bring
Ability to perform manual work in all types of weather conditions.
Knowledge of uses and purposes of common hand tools.
Basic math skills and ability to follow a map or site layout diagram.
Ability to work effectively in a team-based environment and independently.
Ability to complete assigned tasks with a minimum amount of direction and supervision.
Ability to follow job-related instructions, both written and verbal, provided in English.
Demonstrated strong communication skills (both verbal and written) with a diverse population.
Must have a valid U.S. driver’s license with a good driving record, and the ability to pass Lewis & Clark’s driver’s clearance requirements, and meet College driver insurance requirements.
Must be able to lift 75 lbs.
Additional Information
High school diploma or equivalent.
Minimum of five years’ experience in the field of general maintenance.
This position requires good judgment, motivation, self-starting abilities, commitment, attention to detail, a caring and positive attitude, self-discipline, sensitivity to racial and cultural diversity, and common sense.
Demonstrated customer service experience and strong interpersonal skills.
Pursuant to L&C emergency response plans, this position is required to maintain current Cardiopulmonary Resuscitation (CPR) certification (if cognitively and physically able to do so) within 60 days of employment or when training becomes available by the department. Training is provided at department expense. Duty to act ends at summoning professional assistance.
Must be proficient using computers and software including: email, calendar, Google doc and spreadsheet applications.
Must maintain good conduct standing with both Lewis & Clark and the Office of Conferences and Events.
May need to work in and have access to guest rooms and residential community areas while occupied by adults and minors (youth under 18 years old); therefore, this position requires a criminal history check.
May require training and certification as a forklift operator.
Work Standards
When conducting Lewis & Clark business, must comply with the Oregon Vehicle Code and Lewis & Clark driving requirements.
Interpersonal Skills: Demonstrates the ability to work well with Lewis & Clark colleagues, students, clients, vendors, and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable
Lewis & Clark policies and procedures, including but not limited to the personnel policies and other administration policies
Physical Requirements
Ability to obtain and maintain an Oregon Non-commercial Class C Driver’s License.
Ability to enter and exit work trucks.
Ability to perform manual work in all types of weather conditions, including working on ladders and scaffolding.
Must be able to effectively and safely manipulate the tools and equipment used in assigned tasks; ability to constantly grasp forcefully.
Ability to lift/carry/push/pull objects that weigh up to or more
than 50 pounds repetitively over one-half hour periods. Must be able to lift 75 lbs.
Ability to carry objects that weigh up to 25 pounds repetitively and continuously.
Quickly walk to Lewis & Clark venues across the Undergraduate and Graduate campuses.
Ability to frequently stand, walk,, climb and descend stairs, twist and bend
Ability to work in a stooped, kneeling, crouched, or squatting position continuously*.
Frequently read information on a computer screen, speak on a smartphone, send/respond to work text messages.
Occasionally sit, work/reach above shoulders, use telephone, write by hand, operate hand controls, perform desk-based computer and printing tasks.
Rarely, sort/file paperwork or parts, kneel/crawl, climb (ladders, scaffolds, or other) grasp lightly, sweep/scrub/mop, locate and operate emergency response/fire equipment.
*The word continuously means that the work may be carried out over consecutive eight hour shifts with one half-hour rest period mid-shift, a fifteen minute rest period two hours after the start of the shift, and a fifteen minute rest period two hours before the end of the shift. Working under the conditions described above, workers are expected to vary their positions frequently, pause, or stretch in order to avoid fatigue and injury.
Preferred (Special) Qualifications
Experience working in a facilities management department on a college/university campus.
Experience working as an event crew employee, theater stage crew, or related position.
Basic knowledge of repair and maintenance practices and techniques.
Basic knowledge in working with blueprints and drawings.
Forklift and lift operator certified.
CPR certified.
Working Conditions / Work Schedule
The Event Crew and General Maintenance position is routinely an indoor and outdoor role.
Working Conditions
Required to wear a uniform shirt.
Required to use a work-provided smartphone for calls and text communication.
May be required to work overtime, evenings, and weekends, including holidays, sometimes in inclement weather conditions.
May require training and certification as a forklift operator.
May be exposed to temperature extremes.
May be required to wear Personal Protective Equipment (PPE).
Frequently, the Event Crew and General Maintenance employee will:
Attend and contribute to internal meetings with the Conferences and Events staff.
Work in all types of weather.
Load, move, unload, and deliver heavy and bulky materials, supplies, and equipment by hand, dolly, or forklift.
Rarely, employee will:
Pay Rate
Special Instructions to Applicants
When applying you will be required to attach the following electronic documents:
1. A Resume/Vita
2. A cover letter – Please address how your experiences have prepared you for the responsibilities and duties outlined in the posting.
3. Diversity statement
For additional information please contact: Shane Kaser at fsclientservices@lclark.edu.
The Facilities Services department commits to inclusive excellence by advancing equity and diversity in all that we do. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA+ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
This position is designated as a security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
Lewis & Clark will conduct a background check and conduct a review of the National Sex Offender Public Website prior to hire.
Directions for Cover Letter
Please upload your cover letter on the My Experience screen in the resume section.
Lewis & Clark College adheres to a nondiscriminatory policy with respect to educational programs, activities, employment, and admission. We do not discriminate on the basis of actual or perceived race, color, sex, religion, age, marital status, national origin, the presence of any physical or sensory disability, veteran status, sexual orientation, gender identity, gender expression, or any other basis prohibited by applicable federal, state, and local laws. The Associate Vice President of Human Resources has been designated to handle inquiries regarding employment- and disability-related non-discrimination policies. Title IX inquiries may be directed to the Title IX coordinator or deputy Title IX coordinators
(https://www.lclark.edu/about/title_ix_compliance).
Reasonable Accommodation
Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.
Background Check
Lewis & Clark College will conduct a background check on the finalist, which will include a criminal record check. If a conviction is discovered, a determination will be made whether the conviction is related to the position for which the individual is applying or would present safety or security risks before an employment decision is made. A criminal conviction does not necessarily automatically bar an applicant from employment.
Eligibility to Work
In order to comply with US Homeland Security Department regulations, all employees must complete an I-9 form in Workday prior to or no later than the first day of work and bring originals (no photocopies) of their supporting documentation to Human Resources no later than the 3rd business day of employment. Failure to have a completed I-9 form on file with the College will result in immediate termination of employment.
