Total 82 human resource assistant job vacancies in Penang, Johor Bahru

Work Location :

DSP INDUSTRY SDN BHD

46, LORONG IKS BUKIT TENGAH,

TAMAN IKS BUKIT TENGAH,

14000 BUKIT MERTAJAM.

Contact : 012-4753533 ( Mr. Wilbert )

 

Language Required :

Bahasa Malaysia
English
Mandarin

Responsibilities:

• Prepare daily bank reconciliation report.
• Maintain proper record and organisation of filling system.
• Responsible for day-to-day finance and accounts administration tasks.
• Complete weekly bank recon to ensure no discrepancy in banking.
• Check on petty cash returns from branches and issue reimbursement cheque.
• Check on staff expenses claim and input to staff claim template.
• Perform monthly bank statement reconciliation and resolve discrepancy if any.
• Any other ad hoc assignment.
   

Requirements: 

• Possess at least a Bachelor's Degree in Accounting, Finance or related fields with professional qualifications.
• Experienced in Accounting Assistant or Accounting Clerk.
• Possess good knowledge of basic bookkeeping procedures.
• Familiar with accounting standards, tax laws, and filling procedure.
• Able to handle Full set Account will be an added advantage.
• Familiar with Auto Count Accounting System.
• Organization and multi-tasking skills.
• Ability to handle sensitive, confidential information.

Perks & Benefits

• Casual dress code
• Regular team activities
• Company trips
• 5 days worked per week
• Personal development opportunities

Job Scope:

Data entry into SAP system and Microsoft programs

 

Candidate requirements:

1) Able to use Microsoft office tools

2) Regular attendance at work

3) No work experience required

Perks & Benefits

• Commission and bonus
• Casual dress code
• Personal development opportunities

Mintcare is a provider of “management and services” for Health Care Solutions/Products in the south east Asia region. Based in Malaysia and founded in 2012 by a team of Health Care Market experts. We are currently looking to hire Account/Admin to join our company. 

You will play an important role, such as: 

• Administer and execute paperwork to ensure smooth operations
• General admin and clerical support
• Prepare payment voucher, Invoice and other task assigned from time to time
• Coordinate & facilitate Annual Financial Audit Process
• Handle daily documentation and proper filing system to ensure documents are traceable in an efficient manner
• Record expenses, bills and filing other financial documents
• Prepare Quotation, Invoice, and Stock report.
• Compile payment listing
• Responsible for supporting company day-to-day administration and office support to colleagues and management
• To manage all administrative & operation tasks which include documentation, filing, letter correspondences, arranging for courier services, etc
• Responsibility for supporting accounts and human resources-related matters.
•  Any ad hoc task assign by superior

 

To succeed in this role, we will need you to have: 

1. Candidate must possess at least CAT/Diploma/Advanced/Higher/Graduate Diploma in Finance/Accountancy/Banking or equivalent.

2. Computer literacy in Microsoft Office (Excel, Word, Powerpoint)

3. Good communication skills

4. Able to meet deadlines, able to multi-task, and capacity to work independently.

5. Positive working attitude

6. At least 2 years of working experience in the related field

7. Priority will be given to immediate availability.

Advantages of working with us: 

a. Salary/Compensation

b. Work-Life Balance

c. Career/Development Opportunities

 

Job Scope:

Data entry into SAP system and Microsoft programs

 

Candidate requirements:

1) Able to use Microsoft office tools

2) Regular attendance at work

3) No work experience required

Perks & Benefits

• Commission and bonus
• Casual dress code
• Personal development opportunities

Job Main Responsibilities:

• To carry out and managing day-to-day operations to ensure efficiency productivity.
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency.
• Manage supply chain.
• Developing Operations procedures.
• To collaborate on team member training and coaching opportunities.
• To oversees Engineering team to ensure zero down time on machine or equipment at all time.
• To provide direction and motivation to production personnel focusing on safety, quality, efficiency, cost, and morale according to Company’s policies.
• To maintain good relations with suppliers to assure best pricing and quality.
• To maintain good proper recording and reporting is carry out by all related parties.
• To implement short and long term corrective actions for manufacturing problems.
• To assure that all production floors are run efficiently in order to maximize productivity at lowest cost possible, and consistently meeting budgetary and production planning inventory goals while achieving the highest quality standards.
• Planning and organising production schedules.
• Assessing project and resource requirements.
• Creating a timescale for production.
• Determining quality control standards and ensuring products are produced on time or projects completed within the deadline.
• Overseeing production processes.
• Supervising the work of junior staff.
• Develop or update standard operating procedures and best practices for production operations.
• Ensure safety measures are procedures are followed to reduce unexpected incidents and hazards.
• To carry out such duties as the Company may from time to time direct.

 

Job Requirements:

• Degree in production management, operations management, or similar.
• Ability to confidently and proactively supervise production teams.
• Knowledge of procuring materials, equipment, and labour needed throughout the production process.
• Competence with computer-based administration, record-keeping, and procurement systems.
• Ability to work independently under minimum supervision.
• Good communication and interpersonal skills.
• Availability to work extended hours to meet deadlines, when necessary.
• Knowledge of engineering and contruction related to steel is an advantages.
• Able to work under preassure.

Perks & Benefits:

• Commission and bonus
• Personal leave
• Open culture
• Personal development opportunities

Job Description: 

• To perform and monitoring of preventive maintenance data.
• Maintain and organise engineering document, preventive maintenance checklist, machine manual and project plans. 
• Create and distribute reports, memos and other relevant documentation to team members.
• Daily monitoring on the downtime and preventive maintenance checklist submission.

 

Job Requirement:

• Minimum SPM. 
• Proficient in Microsoft Office (Words, Excel, Powerpoint & Outlook)
• Able to work with minimal spervision.
• Able to communicate in English and Bahasa Malaysia.  

Perks & Benefits

• Commission and bonus
• Casual dress code
• Medical insurance

Work Location :

DSP INDUSTRY SDN BHD

46, LORONG IKS BUKIT TENGAH,

TAMAN IKS BUKIT TENGAH,

14000 BUKIT MERTAJAM.

Contact : 012-4753533 ( Mr. Wilbert )

 

Language Required :

• Bahasa Malaysia
• English
• Mandarin

Responsibilities:

• Prepare daily bank reconciliation report.
• Maintain proper record and organisation of filling system.
• Responsible for day-to-day finance and accounts administration tasks.
• Complete weekly bank recon to ensure no discrepancy in banking.
• Check on petty cash returns from branches and issue reimbursement cheque.
• Check on staff expenses claim and input to staff claim template.
• Perform monthly bank statement reconciliation and resolve discrepancy if any.
• Any other ad hoc assignment.

 

Requirements:

• Possess at least a Bachelor's Degree in Accounting, Finance or related fields with professional qualifications.
• Experienced in Accounting Assistant or Accounting Clerk.
• Possess good knowledge of basic bookkeeping procedures.
• Familiar with accounting standards, tax laws, and filling procedure.
• Able to handle Full set Account will be an added advantage.
• Familiar with Auto Count Accounting System.
• Organization and multi-tasking skills.
• Ability to handle sensitive, confidential information.

Perks & Benefits

• Casual dress code
• Regular team activities
• Company trips
• 5 days worked per week
• Personal development opportunities

Job Description :

• Oversee stage events from proposal to conceptual plan execution.
• Coordinate with tenants, the surrounding community, event organizers, and government agencies for joint events, enhancing Public Relations, and fostering relationships with local authorities and government agencies.
• Coordinate tenant promotions by working closely with tenants on product, price, and theme.
• Manage all advertising materials including banners, buntings, backdrops, signage, and signboards.
• Develop and coordinate advertising materials and related communication activities within the approved budget.
• Plan and execute mall decorations according to festive seasons.

Fresh graduates are encouraged to apply.

Perks & Benefits

• Casual dress code
• Regular team activities
• Panel clinic
• Medical insurance
• Personal development opportunities

職位說明 ：

• 監督從提案到概念計畫執行的階段活動。
• 與租戶、週邊社區、活動組織者和政府機構協調聯合活動，加強公共關係，並培養與地方當局和政府機構的關係。
• 透過與租戶在產品、價格和主題方面密切合作，協調租戶促銷活動。
• 管理所有廣告材料，包括橫幅、彩旗、背景、標誌和招牌。
• 在批准的預算範圍內開發和協調廣告材料和相關傳播活動。
• 根據節日季節規劃並執行商場裝飾。

鼓勵應屆畢業生申請。

津貼和福利

• 休閒著裝要求
• 定期團隊活動
• 專案診所
• 醫療保險
• 個人發展機會

Position Summary: HR plays a crucial role in supporting the overall human resources functions within the organization. This role involves tasks related to recruitment, employee relations, training and development, payroll and HR administration.

Key Responsibilities:

Recruitment and Staffing:

· Assist in the end-to-end recruitment process, including job postings, candidate screening, interviews, reference check

· Coordinate and conduct new employee orientation programs and off boarding process

Employee Relations:

· Handle employee queries and concerns, fostering a positive work environment

· Assist in the resolution of employee relations issues and disciplinary matters

Training and Development:

· Support the design and implementation of training programs

· Identify employee development needs and assist in organizing relevant training sessions

HR Administration:

· Maintain and update employee records, ensuring accuracy and compliance

· Prepare HR-related documents, such as employment contracts and letters

· Process Work Pass application, renewal and cancellation

Performance Management:

· Assist in the performance appraisal process

· Coordinate feedback sessions and support performance improvement plans

Policy Implementation:

· Assist in the implementation and communication of HR policies and procedures

· Keep abreast of changes in employment laws and ensure compliance

Benefits Administration:

· Support the administration of employee benefits programs

· Process and manage leave requests and attendance records

Payroll Processing:

· Collect, verify, and process time and attendance data

· Calculate and process payroll deductions, taxes, and other withholdings

· Ensure accurate and timely distribution of employee salaries

· Ensure clearance of WP for foreign staff and process tax clearance when staff resigns

· NS makeup / maternity leave claim, CPF submission

Compliance:

· Stay up-to-date on payroll-related laws and regulations

· Ensure compliance with tax laws, labor regulations, and company policies

· Prepare and submit required reports to regulatory authorities

Recordkeeping:

· Maintain accurate records of employee information and payroll transactions

· Generate and distribute payroll reports as needed

· Assist in the preparation of financial reports related to payroll

Communication:

· Respond to employee inquiries regarding payroll matters

· Collaborate with Finance and other departments to address payroll-related issues

· Provide clear and concise communication regarding payroll policies and procedures

System Maintenance:

· Utilize payroll software to process payments accurately

· Collaborate with IT to ensure the functionality and security of payroll systems

· Implement system upgrades and improvements

Qualifications and Requirements:

· Diploma in Human Resources, Business Administration, or a related field

· Minimum 3 years of experience in human resources roles

· Knowledge of HR policies, employment laws, payroll processes and best practices

· Strong interpersonal and communication skills

· Ability to handle sensitive and confidential information

· Strong numerical and analytical abilities, detail-oriented with excellent organizational and multitasking abilities

· Proficient in HRIS and MS Office applications

Job Descriptions:

1. Manpower Requisition

• Post job openings and source candidate resumes.
• Coordinate interview arrangements with department heads.
• Schedule interview timings and locations with candidates
• Send application forms to candidates upon confirmation of interview details.
• Ensure candidates attend interviews as scheduled.
• Prepare employment contracts for selected candidates with apprval signature.
• Confirm work locations and process PC/laptop requests before staff onboarding.
• Update telephone list

2. Internship/WSDip

• Liaise with institution person-in charge and arrange interview with intern
• Send application forms to interns upon confirmation of interview details.
• Ensure interns attend interviews as scheduled.
• Prepare employment contracts for selected interns with approval signature.
• Confirm work locations and process PC/laptop requests before intern onboarding.

3. Primary Care Plan (PCP)

• Register new foreign staff with Anchor Operators (AO) based on their resident addresses.
• Verify invoices from AO monthly before forwarding to Finance for payment.
• Process PCP terminations for resignees monthly.

4. On-boarding Process

• Conduct orientation for new staff in HQ departments.
• Create personal files for new hires.
• Issue work passes for foreign staff.
• Create data into Whyze system.

5. Off-boarding Process

• Complete exit forms with all required signatures and determine last working day.
• Cancel work passes and PCP for foreign staff on their last working day.
• Cancel staff medical insurance and update telephone lists.

6. Workmen Injury Compensation (WICA)

• Informed by safety manager when there is any incident happened at site
• Notify insurer on WICA case with worker detail
• Site to provide incident report
• Submit iReport to MOM within 10 days when incident happened
• Liaise with HRM for worker average monthly salary and 12 months payslip to submit to MOM for WICA
• Notify insurer with full details on incident with iReport, incident report, average monthly salary and 12 months payslip etc for WICA processing
• Prepare WICA claim form for worker & Management signature
• Compile all documents (iReport, claim form, hospital bill, medical certificate, inpatient discharge summary etc) to insurer for WICA processing
• Follow up with insurer after worker discharge from hospital
• Verify billings from hospital and submit to finance for payment
• Verify payment received from insurer and update excel worksheet
• Submit hospital bill and medical bill (pre & post medical bill) to insurer for WICA claim. Repeat this step when there is additional medical bill (as & when)

7. Foreign Worker Medical Insurance (FWMI)

• Notify insurer on worker hospitalisation case
• Submit claim form together with hospital bills, inpatient discharge summary, medical certificate to insurer upon worker’s discharged from hospital
• Verify billings from hospital and submit to finance for payment
• Submit hospital bill and medical bill (pre & post medical bill) to insurer for payment processing. Repeat this step when there is additional medical bill (as & when)
• Verify payment received from insurer and update excel worksheet
• Liaise with insurer for quotation for renewal (yearly) of FWMI

8. Staff Medical Insurance

• Enroll new employees and dependents with insurer.
• Submit medical claims to insurer for payment processing.
• Liaise with insurer for staff LOG with hospitalization details.
• Assist staff with medical claim inquiries and referrals.
• Notify staff of payment advice upon receipt from insurer.

9. Training

• Ensuring all planned training programmes are executed
• Sourcing of relevant courses and making reservation for staff to attend the programmes
• Liaise with training centre for external course date with details
• Register coretrade personnel for new or renewal
• Prepare training request form for staff with respective department head signature and management signature
• Verify tax invoice from training centre and submit to finance for payment
• Scan copy of training request form and tax invoice
• Maintaining up-to-date training records into excel worksheet
• Submit AP payroll funding if any.

10. Work Passes Administration

• Handle new applications, renewals, and cancellations for SP & EP holders.

11. Staff Administration

• Maintain and update Whyze HR system records
• Reset passwords as required.
• Process NS claims and CCL claims

12. Levy Waiver

• Claim levy waiver for foreign staff every quarterly and update record in excel

13. Monthly Levy Details

• Verify monthly foreign staff levy and submit to Finance by 6th of each month

14. MOM Survey

• MOM survey when is required

15. Payroll Process

• Ensuring all payroll are accurate and precise

16. To perform any other ad-hoc duties as and when assigned.

We are seeking a dynamic and experienced HR Executive to join our team. The HR Executive will be responsible for overseeing various aspects of human resources operations, including recruitment, employee relations, performance management, training and development, and HR compliance. The ideal candidate will have a strong background in HR practices, excellent communication and interpersonal skills, and the ability to work effectively in a fast-paced environment.

Key Responsibilities:

• Manage the end-to-end recruitment process, including sourcing candidates, conducting interviews, and facilitating the hiring process.
• Coordinate employee onboarding and orientation programs to ensure a smooth transition for new hires.
• Provide guidance and support to employees on HR-related matters, including policies, procedures, and benefits.
• Handle employee relations issues, including conflict resolution, disciplinary actions, and performance improvement plans.
• Administer performance management processes, including goal setting, performance evaluations, and feedback sessions.
• Develop and implement training and development programs to enhance employee skills and competencies.
• Maintain accurate and up-to-date HR records, including employee information, attendance, and leave records.
• Ensure compliance with all relevant employment laws and regulations.
• Assist with HR projects and initiatives as assigned by the HR Manager or Director.
• Other ad-hoc duties as assigned

Qualifications:

• Proven experience in a similar HR role, preferably in a fast-paced environment.
• Strong knowledge of HR practices, policies, and procedures.
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Detail-oriented with strong organizational and time management skills.
• Proficiency in MS Office applications.

Job Responsibilities:

• Work closely with HR Manager and team to ensure smooth operation in HR matters
• Process Bi-monthly payroll using payroll software
• Maintaining employee database in the HRIS & P-filing
• Prepare employment contracts, addendum, HR letters and correspondences
• Administer employee leaves and claims
• Work Passes related matters
• Manages WICA compensation and submission of WICA reports
• Process IRAS tax clearance and government paid leave claims
• Assist in MOM market labour survey and other MOM surveys
• Assist to attend to phone calls and other ad-hoc duties.

Job Requirement:

• No working experience required
• Minimum Educational level: 'O' Level
• Possess positive attitude and good adaptability
• Organized & Meticulous
• Good interpersonal, communication and coordinating skills
• Able to work well in a team, fast-paced environment and under pressure
• Able to handle private and confidential matters at all times
• In Redhill area (Transport provided)
• Fluent in English and Mandarin (to liaise with Mandarin speaking associate)
• Proficient in Microsoft Excel and Word
• Able to start work immediately or short notice

We regret that only shortlisted candidates will be notified.

Main Responsibilities:

• Assist in recruitment process such as posting of job advertisement, downloading of resumes from different platforms and arrangement of interviews with stakeholders
• Assist in onboarding process such as preparation of documents/letters and e-pfile
• Assist in consolidating and maintain HR files and documents and keep employee database up to date
• Assist in preparation of documents and letters
• Assist in verification of invoices from external vendors
• Support day to day office administrative work for the HR department
• Any other ad-hoc duties assigned by the HR department

Requirements:

• Undergraduate/Diploma/GCE 'A' Levels
• Proficient with MS Office skills
• Responsible and possess with positive working attitude.
• Great team player & adaptable
• Professionalism and ability to exercise discretion at all times is essential

As a Human Resources Officer at Eastern & Oriental Express, a Belmond Train, you will be responsible for delivering overall support to various functions of the Human Resources department with responsibilities which include processing employee data & keeping employee records up to date, facilitating processes which align with company policies, administering employee benefits and assisting in the hiring and onboarding process. This level of attention and personalized service adds a special touch to the internal guest experience and contributes to the overall luxury atmosphere. If you’re looking to develop your skills and be part of the future of luxury, this is your moment. 

Primary Responsibilities include,

• Provide support to Employees and Management on daily Human Resource related queries.
• Responsible for all Human Resources administration and maintaining accurate records of personnel-related data which includes the administration of employee records, new joiners, terminations, status changes, birthday cards, long service milestone letters, filing etc.
• Communicate and coordinate with other departments effectively to support the Human Resources & business workflow.
• Support with and roll out Human Resources initiatives and projects.
• Support the recruitment process by creating job adverts, sourcing candidates, organising interviews, assisting in shortlisting, interviewing candidates and ensuring that all employment requirements are met.
• Provide current and prospective Employees with information about policies, job duties, working conditions, Employee benefits and general Human Resources queries.
• Assist with the preparation, implementation and delivery of Learning & Development initiatives as required.
• Support and coordinate Employee events, wellness days and special occasions (Employee party, Employee awards evening and farewells etc.).
• Travel to our products for any onsite Human Resources related matters (including employee relations, onboarding, induction, training and welfare events). This will include traveling at times that meet the needs of the operational teams pre, mid and post season.

Eastern & Oriental Express is relaunching on February 19, 2024. In preparation, Belmond is recruiting a new team of genuine, authentic people with a passion for travel, discovery, and guest interaction. We seek a diversity of talents and prize attitude above skills: full training will be given for the right people, and the new team will be able to practise working together and forge a great team spirit prior to the launch date. 

 

Eastern & oriental express: a living legend 

 

Eastern & Oriental Express is a story 30 years in the making. Sister of the celebrated Venice Simplon-Orient-Express, it has been narrating adventures in Southeast Asia since 1993. Guests step aboard the elegant train, which reflects the spirit of the land it travels through, to embark on alluring grand adventures. Cultural marvels, unseen landscapes and dynamic cities are theirs to unearth as they glide through epic Malaysian scenery. Immersive off-train activities, including jungle treks and art tours, blend with sublime modern Peranakan cuisine and entertainment on board for the journey of a lifetime.  

 

Everything about our train is extraordinary – and we want you to be, too. 

 

We strive to create an environment where our employees can thrive both personally and professionally. With a commitment to your ongoing development, you'll have the opportunity to learn and grow alongside some of the most talented individuals in the industry. Join us and be part of creating unforgettable moments for our guests, communities, and each other. 

 

The Belmond & LVMH Family 

 

The Eastern & Oriental Express is proud to be part of LVMH, and the Belmond global collection of iconic hotels, trains and river cruises, all creating exceptional experiences worldwide. When you join one of our properties, you join a global family of history-rich hotels and breathtaking destinations, where our employees are at the heart of the Belmond experience. 

• Previous experience in luxury hospitality experience
• Knowledge of local employment laws, employee relations, and HR best practices.
• Minimum 3 years of experience in Human Resources field
• Excellent communication and interpersonal skills
• Professional and polished appearance
• Flexibility to work a variety of shifts, including weekends and holidays

We seek warm, genuine, authentic people with a passion for travel and discovery. You are self-assured without being arrogant, and keen to interact with our discerning guests. You are a great storyteller with a positive mindset and a can-do attitude. 

 

International exposure will be considered a plus. You must speak English. Additional languages, such as Japanese, Korean, Cantonese, French and German, are a benefit. We welcome a diversity of backgrounds, ethnicities and religions.  

 

Experience in the hospitality industry is a bonus, but not a necessity. You could be from an independent restaurant or bar, have worked in luxury retail or private villas, or be a tour guide. 

At the Eastern & Oriental Express we pride ourselves on fostering a culture built on kindness, active listening, and genuine connections with our colleagues and guests. We offer a comprehensive range of compensation, perks and benefits including: 

• Competitive salaries and insurance plans. 
• Complimentary and preferred rate experiences at our iconic destinations. 
• Wellness programs 

Working on board the Eastern & Oriental Express is an amazing experience. As part of the highly prestigious Belmond and LVMH family, you travel with and cater to international guests, work with universally recognised chefs and enjoy an ideal work-life balance, alternating between time on the train and time off between journeys.