Total 21 human resource admin job vacancies in Johor Bahru Southkey

Mintcare is a provider of “management and services” for Health Care Solutions/Products in the south east Asia region. Based in Malaysia and founded in 2012 by a team of Health Care Market experts. We are currently looking to hire Account/Admin to join our company. 

You will play an important role, such as: 

• Administer and execute paperwork to ensure smooth operations
• General admin and clerical support
• Prepare payment voucher, Invoice and other task assigned from time to time
• Coordinate & facilitate Annual Financial Audit Process
• Handle daily documentation and proper filing system to ensure documents are traceable in an efficient manner
• Record expenses, bills and filing other financial documents
• Prepare Quotation, Invoice, and Stock report.
• Compile payment listing
• Responsible for supporting company day-to-day administration and office support to colleagues and management
• To manage all administrative & operation tasks which include documentation, filing, letter correspondences, arranging for courier services, etc
• Responsibility for supporting accounts and human resources-related matters.
•  Any ad hoc task assign by superior

 

To succeed in this role, we will need you to have: 

1. Candidate must possess at least CAT/Diploma/Advanced/Higher/Graduate Diploma in Finance/Accountancy/Banking or equivalent.

2. Computer literacy in Microsoft Office (Excel, Word, Powerpoint)

3. Good communication skills

4. Able to meet deadlines, able to multi-task, and capacity to work independently.

5. Positive working attitude

6. At least 2 years of working experience in the related field

7. Priority will be given to immediate availability.

Advantages of working with us: 

a. Salary/Compensation

b. Work-Life Balance

c. Career/Development Opportunities

 

Job Description :-

• Act as the quality management representative for ISO 9001:2015. EMS 14001
• Monitoring of Company Vehicles : Maintenance, Inspection, permit application, fine/penalty, sales & purchase, renewal of insurance & road tax
• Attending to all matters relating to Government Authority requirement
• Monitoring of Company Insurance : Fire, Burglary, Risk, Group PA & Public Liability
• To handle and coordinate training e.g source training provider , training requisition form, HRDF grant application and prepare payment voucher.
• To ensure all related training documentation (Training brochure , Training registration form, Training Invoice, Payment Receipt, Training Certified, Training Assessment  Form and etc., are filling and keep record.
• To handle grant application and HRDF claim in e-Tris website
• Attending to all matters relating to Government Authority requirement
• To apply cancel or revise Shell Card based on requirement.
• Handle travel arrangements and resolve related issues.
• To book flight ticket and hotel upon request.
• Monitoring of security guards performance
• Maintenance of Administration Office : purchase of equipment, repair & cleanliness
• Report direct to General Manager - and Ad Hoc Job
• Degree in Business  Administration/Management
• At least 5 years of experience 
• Good communication skill.

Perks & Benefits

• Personal leave
• Open culture

Job Responsibilities:

• Assist in data entry and filing of a document
• Assisting the sales department in inventory stock checking.
• Packing on sales orders if required.
• Handling admin-related tasks by supervisor.

Perks & Benefits:

• Attractive bonus
• Company trips
• Personal development opportunities

Mintcare is a provider of “management and services” for Health Care Solutions/Products in the south east Asia region. Based in Malaysia and founded in 2012 by a team of Health Care Market experts. We are currently looking to hire Account/Admin to join our company. 

You will play an important role, such as: 

• Administer and execute paperwork to ensure smooth operations
• General admin and clerical support
• Prepare payment voucher, Invoice and other task assigned from time to time
• Coordinate & facilitate Annual Financial Audit Process
• Handle daily documentation and proper filing system to ensure documents are traceable in an efficient manner
• Record expenses, bills and filing other financial documents
• Prepare Quotation, Invoice, and Stock report.
• Compile payment listing
• Responsible for supporting company day-to-day administration and office support to colleagues and management
• To manage all administrative & operation tasks which include documentation, filing, letter correspondences, arranging for courier services, etc
• Responsibility for supporting accounts and human resources-related matters.
•  Any ad hoc task assign by superior
   

To succeed in this role, we will need you to have: 

1. Candidate must possess at least CAT/Diploma/Advanced/Higher/Graduate Diploma in Finance/Accountancy/Banking or equivalent.

2. Computer literacy in Microsoft Office (Excel, Word, Powerpoint)

3. Good communication skills

4. Able to meet deadlines, able to multi-task, and capacity to work independently.

5. Positive working attitude

6. At least 2 years of working experience in the related field

7. Priority will be given to immediate availability.

Advantages of working with us: 

a. Salary/Compensation

b. Work-Life Balance

c. Career/Development Opportunities

 

 

Responsibility & Authority    :-

• COORDINATING OFFICE ACTIVITIES AND OPERATIONS TO SECURE EFFICIENCY AND COMPLIANCE TO COMPANY POLICIES.
• ADVISE AND ASSIST PROJECT TEAM MEMBERS IN THE APPLICATION OF PROJECT PROCEDURES, DICIPLINES AND RECORCING AND REPORTING SYSTEMS.
• DEVELOP AND MAINTAIN THE PROJECT LIBRARY, FILING, RECORDING AND REPROTING SYSTEMS.
• CO-ORDINATE THE PRODUCTION OF ALL REPORTS AND PRODUCE PROJECTS SUMMARY REPORTS.
• HELP TO SET UP PROJECT MEETINGS AND RECORD THE MINUTE MEETINGS.
• COMMUNICATE PERTINENT INFORMATION BETWEEN MANAGEMENT AND SATFF.
• MONITOR ALL MOVING OF THE PROJECTS KEEPINGTHEM SYNCHRONIZED AND MOVING FORWARD.
• ANALYZE PROJECT DATA AND PRODUCE PROGRES REPORTS.
• RESPONDING TO INCOMING CALLS, EMAIL AND QUERIES FROM CLIENTS. 
• KEEP STOCK OF OFFICE SUPPLIES AND PROJECT SITE WORKS SUPPLIES AND PLACE ORDERS WHEN NECESSARY.

Education/Qualification        :-

• CANDIDATE MUST POSSESS ATLEAST SPM,STPM, DIPLOMA OR DEGREE IN ADMINISTRATIVE/BUSINESS MANAGEMENT OR EQUIVALENT.

Experience              :-

• A MINIMUM OF 1 YEAR OR WORKING EXPERIENCE PERFORMING ADMINISTRATIVE DUTIES AS AN ADMINISTRATIVE ASSISTANT OR COORDINATOR, ETC.

 Skills                :-

• DISCREET AND ABLE TO HANDLE PRIVATE AND CONFIDENTIAL INFORMATION.
• STRONG INTERPERSONAL AND COMMUNICATION SKILLS.
• GOOD WORKING KNOWLEDGE AND PROFICIENCY IN MICROSOFT OFFICE SUCH AS WORD, EXCEL, POWER POINT OR SOFTWARE LIKE AUTOCAD OR EQUIVALENT WITH THE PLAN DRAWINGS IS EXTRA ADVANTAGE.
•  BE FLEXIBLE, EASILY ADAPT TO CHANGES AND COMFORTABLE IN DEALING WITH ALL LEVELS.
• POSSESS POSITIVE AND GOOD WORKING ATTITUDE, HARDWORKING, TEAM PLAYER, CAN FOLLOW INSTRUCTION.
• CAN HANDLE AD HOC TASK GIVEN BY MANAGEMENT OR SUPERIOR.

Perks & Benefits

• Personal leave
• Open culture

Position Summary: HR plays a crucial role in supporting the overall human resources functions within the organization. This role involves tasks related to recruitment, employee relations, training and development, payroll and HR administration.

Key Responsibilities:

Recruitment and Staffing:

· Assist in the end-to-end recruitment process, including job postings, candidate screening, interviews, reference check

· Coordinate and conduct new employee orientation programs and off boarding process

Employee Relations:

· Handle employee queries and concerns, fostering a positive work environment

· Assist in the resolution of employee relations issues and disciplinary matters

Training and Development:

· Support the design and implementation of training programs

· Identify employee development needs and assist in organizing relevant training sessions

HR Administration:

· Maintain and update employee records, ensuring accuracy and compliance

· Prepare HR-related documents, such as employment contracts and letters

· Process Work Pass application, renewal and cancellation

Performance Management:

· Assist in the performance appraisal process

· Coordinate feedback sessions and support performance improvement plans

Policy Implementation:

· Assist in the implementation and communication of HR policies and procedures

· Keep abreast of changes in employment laws and ensure compliance

Benefits Administration:

· Support the administration of employee benefits programs

· Process and manage leave requests and attendance records

Payroll Processing:

· Collect, verify, and process time and attendance data

· Calculate and process payroll deductions, taxes, and other withholdings

· Ensure accurate and timely distribution of employee salaries

· Ensure clearance of WP for foreign staff and process tax clearance when staff resigns

· NS makeup / maternity leave claim, CPF submission

Compliance:

· Stay up-to-date on payroll-related laws and regulations

· Ensure compliance with tax laws, labor regulations, and company policies

· Prepare and submit required reports to regulatory authorities

Recordkeeping:

· Maintain accurate records of employee information and payroll transactions

· Generate and distribute payroll reports as needed

· Assist in the preparation of financial reports related to payroll

Communication:

· Respond to employee inquiries regarding payroll matters

· Collaborate with Finance and other departments to address payroll-related issues

· Provide clear and concise communication regarding payroll policies and procedures

System Maintenance:

· Utilize payroll software to process payments accurately

· Collaborate with IT to ensure the functionality and security of payroll systems

· Implement system upgrades and improvements

Qualifications and Requirements:

· Diploma in Human Resources, Business Administration, or a related field

· Minimum 3 years of experience in human resources roles

· Knowledge of HR policies, employment laws, payroll processes and best practices

· Strong interpersonal and communication skills

· Ability to handle sensitive and confidential information

· Strong numerical and analytical abilities, detail-oriented with excellent organizational and multitasking abilities

· Proficient in HRIS and MS Office applications

We are seeking a dynamic and experienced HR Executive to join our team. The HR Executive will be responsible for overseeing various aspects of human resources operations, including recruitment, employee relations, performance management, training and development, and HR compliance. The ideal candidate will have a strong background in HR practices, excellent communication and interpersonal skills, and the ability to work effectively in a fast-paced environment.

Key Responsibilities:

• Manage the end-to-end recruitment process, including sourcing candidates, conducting interviews, and facilitating the hiring process.
• Coordinate employee onboarding and orientation programs to ensure a smooth transition for new hires.
• Provide guidance and support to employees on HR-related matters, including policies, procedures, and benefits.
• Handle employee relations issues, including conflict resolution, disciplinary actions, and performance improvement plans.
• Administer performance management processes, including goal setting, performance evaluations, and feedback sessions.
• Develop and implement training and development programs to enhance employee skills and competencies.
• Maintain accurate and up-to-date HR records, including employee information, attendance, and leave records.
• Ensure compliance with all relevant employment laws and regulations.
• Assist with HR projects and initiatives as assigned by the HR Manager or Director.
• Other ad-hoc duties as assigned

Qualifications:

• Proven experience in a similar HR role, preferably in a fast-paced environment.
• Strong knowledge of HR practices, policies, and procedures.
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Detail-oriented with strong organizational and time management skills.
• Proficiency in MS Office applications.

Primary Responsibilities & Duties:

• Responsible for full spectrum of HR & administrative functions
• Execute recruitment activities to meet business needs.
• Work closely on hiring requirements, ensure efficient and effective on-boarding and off-boarding activities including work pass application and orientation
• Compensation and Benefits, esp. Appraisal System
• Review, develop and implement HR policies
• Experience in dealings with clinic employee-related issues and monitor work performance
• Any other tasks as directed by Manager

Skills and Qualifications:

• Min Diploma holders with relevant job experience as HR generalist
• Independent and confident to carry out assignment in an efficient and effective manner
• Meticulous, organized, pro-active and able to work under pressure
• Task oriented work ethics
• Relishes challenges at work
• Good analytical, communication and interpersonal skills
• Good team player
• IT savvy and Proficient in MS Office applications: Excel, Word

Job Responsibilities:

• Work closely with HR Manager and team to ensure smooth operation in HR matters
• Process Bi-monthly payroll using payroll software
• Maintaining employee database in the HRIS & P-filing
• Prepare employment contracts, addendum, HR letters and correspondences
• Administer employee leaves and claims
• Work Passes related matters
• Manages WICA compensation and submission of WICA reports
• Process IRAS tax clearance and government paid leave claims
• Assist in MOM market labour survey and other MOM surveys
• Assist to attend to phone calls and other ad-hoc duties.

Job Requirement:

• No working experience required
• Minimum Educational level: 'O' Level
• Possess positive attitude and good adaptability
• Organized & Meticulous
• Good interpersonal, communication and coordinating skills
• Able to work well in a team, fast-paced environment and under pressure
• Able to handle private and confidential matters at all times
• In Redhill area (Transport provided)
• Fluent in English and Mandarin (to liaise with Mandarin speaking associate)
• Proficient in Microsoft Excel and Word
• Able to start work immediately or short notice

We regret that only shortlisted candidates will be notified.

We are seeking a detail-oriented and organized Administrative Assistant to join our dynamic team. The ideal candidate will provide crucial support to our daily operations, ensuring smooth and efficient workflow. The Administrative Assistant will play a key role in maintaining office processes, coordinating tasks, and facilitating effective communication within the organization.

Responsibilities:

1. Office Management: Maintain a well-organized and tidy office environment.
   Manage office supplies, place orders, and monitor inventory levels.
2. Administrative Support: Provide administrative assistance to team members. Schedule appointments, meetings. Prepare and distribute internal and external correspondence.
3. Data Entry and Documentation: Input and update data in databases, spreadsheets, and other systems. Prepare and maintain documentation and reports.
4. Meeting Coordination: Coordinate and schedule meetings, ensuring all necessary resources are available. Prepare meeting agendas, materials, and take meeting minutes as needed.

Qualifications:

• Proven experience as an Administrative Assistant or in a similar role.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Attention to detail and accuracy in work.
• Ability to handle sensitive and confidential information with discretion.
• Familiarity with basic office equipment and technology.

Education and Experience:

• Diploma in Business or equivalent; additional certification or training is a plus.
• Previous experience in administrative roles or office management is preferred.

Benefits:

• Competitive salary
• Commission Pay
• Professional development opportunities
• Friendly and collaborative work environment

If you are a proactive and resourceful individual with strong administrative skills, we invite you to apply for this exciting opportunity. Join our team and contribute to the success of our organization!

• Maintaining and reviewing financial records.
• Ensuring compliance with accounting and tax laws.
• Preparing budgets regularly.
• Monitoring expenditure and profits and providing reports.
• Evaluating internal management systems, procedures, and risks in order to provide recommendations.
• Contact clients and send reminders to ensure timely payments.
• Managing business accounts and preparing financial statements.

• Maintaining and reviewing financial records.
• Ensuring compliance with accounting and tax laws.
• Preparing budgets regularly.
• Monitoring expenditure and profits and providing reports.
• Evaluating internal management systems, procedures, and risks in order to provide recommendations.
• Contact clients and send reminders to ensure timely payments.
• Managing business accounts and preparing financial statements.

Job Description

. Provide administrative support to the department

. Perform data entry work

. Handle enquiries via calls and email

. other adhoc project and events when required

Requirements

. Minimum GCE ‘O’ level

. Good interpersonal and communication skill

. Proficient in Microsoft office ( Excel and word )

Company Description

LVL Music Academy is a premier destination for violin, cello , piano lessons and fine musical instruments and accessories. We take pride in our extensive collection of violins, cellos, and accessories, offering musicians and enthusiasts the finest quality products.

We are looking for a full time Admin Assistant to join our team, dedicated to providing top-notch service to our customers. This includes proficiency in prospecting, lead qualification, effective selling techniques, objection handling, deal closure, and meticulous follow-up. We're on the lookout for an individual whose drive and ambitions resonate with ours, someone who will motivate us to continually exceed our boundaries.

Location

2 minutes walk from Chinatown MRT

Requirements

• Possess an outgoing personality with a genuine enjoyment of engaging with people.
• Demonstrated ability to establish rapport with customers and drive sales.
• Thorough understanding of customer service principles with a commitment to delivering an exceptional customer experience.
• Strong team player with excellent communication skills.
• Proficient in Google Drive applications such as Google Sheets, Google Docs, with the capacity to quickly learn in-house software and cashiering systems.
• Punctuality is non-negotiable.
• Exhibit a strong sense of responsibility, proactively identifying and resolving issues, and displaying pride in delivering exceptional service.

Responsibilities:

• Promoting and selling products and services
• Ensure that every customer who visits the store is acknowledged with a friendly greeting
• Provide assistance and information required to encourage a purchase
• Eager to learn and participate in the company's training programs
• Perform tasks such as unpacking of stock, and other administrative tasks as necessary
• Perform cashiering duties
• Replenish displays to ensure that there is sufficient stock for selling and that visual merchandising is attractive to customers
• Team player
• Fast and efficient in getting the job done in time

Benefits:

Career development opportunities

Medical Insurance

Skill development

Vibrant work environment

• Maintaining and reviewing financial records.
• Ensuring compliance with accounting and tax laws.
• Preparing budgets regularly.
• Monitoring expenditure and profits and providing reports.
• Evaluating internal management systems, procedures, and risks in order to provide recommendations.
• Contact clients and send reminders to ensure timely payments.
• Managing business accounts and preparing financial statements.