Total 78 corporate affairs executive job vacancies in Administrative / Clerical category in Bukit Jelutong, Selangor

Job Summary:

Assist the Business Admin Manager in overseeing the day-to-day business administration and verification work flow and other related support services as directed.

Job Responsibilities:

• To assist in compiling and preparing Monthly Sales Reports (MSR) or any other reports from respective Sales/Branch Managers from time to time for reporting and business analysis
• To assist in carrying out verification process for checking all submission of sales related documents to ensure all documents and procedures are in compliance with all relevant policies and guidelines set by respective departments
• To assist in monitoring and enforcement of the policies set by Business Administration Department, eg, change control policies, monitoring amendments made after Agreement is executed
• To assist in maintaining effective Document Management System
• Process RAS Application, liaison with leasing companies contact persons, follow up with sales person on the outstanding agreements and monitor the approval status until the case is invoiced by Order Management Department
• Contract Management. To monitor closely on the agreement physical signed copy, scan the agreement copy into the system. Follow up with sales team timely on the back logs, and communicate actively with Finance Department and Customer Support Department to ensure the contract is updated in the system
• To perform any other duties or special task or ad hoc assignment as and when required by the Superior

Job Requirements:

• Candidate should possess a Diploma / Advanced Diploma, Bachelor Degree or equivalent in Business Studies / Administration / Management/ All Others Field
• Preferably at least 2 years of related working experience.
• Preferably Executive specializing in Administrative / Clerical or equivalent.
• Good communication skills in English & Malay language for both spoken and written
• Able to work & communicate effectively with other/multiple stakeholders 
• 1 Full-time/Permanent positions available

About Us:

Join Our Growing Team!

As Skylink Group Holdings continues to expand, we're looking for passionate and talented individuals to join our journey. Our success has opened up exciting new roles across various departments, offering a wealth of opportunities for professional growth. At Skylink Group Holdings, you'll not only be a part of our success story but also a culture that values innovation, teamwork, and work-life balance. We offer a dynamic working environment, competitive benefits, and a chance to work with some of the brightest minds in the industry. Be a part of Skylink Group Holdings where your journey to excellence begins.

The Job:

You will be responsible for providing administrative support and exceptional customer service to ensure a seamless experience for our customers during their visits to our workshop. Constant updates and communicating of information between customer, workshop and workgroups with an exemplary art of communication.

Responsibilities:

• Direct contact point between workshop, customer and supplier
• Coordination with workshop team and other department (i.e. Operation, Leasing/Sales department, etc…)
• Assist, recommend, improve, handle and support the workshop on its day-to-day administration/operation workflow procedurals, customer service, data entry, invoicing, accidents claims, new project and internal control
• Handle customer request and issue work order, customer feedback and coordination work
• In charge of appointment booking and scheduling of job
• Handling of incoming call and outgoing call, including email
• Carry out data entry, document filing and organize orderly
• Managing inventory including keeping track and ordering of spare parts
• Liaising with customers, vendors, suppliers & partners
• Issuing quotation, invoice, cheque and collecting payment from customer
• Update, record and administer the latest Enterprise Resources Planner (ERP) and Customer Relationship Management (CRM) systems
• Implement standard operating procedures (SOP) for workshop to in line with company’s objectives
• Feedback and gather all information pertaining to safety measures in compliance with Workplace Safety and Health Act (WSH)

Requirements:

• Singaporean/Malaysian WP only due to tight quota eligibility
• Bilingual (Mandarin with Chinese speaking customer and English) with local dialects prefer
• With prior experience in vehicle servicing workshop and with experience in dealing with accident claim business will be an advantage
• Able to handle multiple tasks efficiently in a fast pace environment with each moment was precious, efficiency was paramount
• Team player and positive working attitude

About Us

Bjak is focused on providing access to affordable and sustainable financial services for people in ASEAN. Headquartered in Malaysia, Bjak is the largest insurance portal in Southeast Asia. Our main portal, Bjak.my, helps millions find the insurance policy with the best value and highest coverage for them.

Our core strengths are in navigating the most complex regulations and environments, creating some of the most innovative products in the world. For instance, we are the first platform globally to simplify and offer investment-linked life and health insurance online, coupled with an instant talk-to-agent service. We are seeking a Customer Service Representative to join our passionate team and help us maintain our commitment to excellence.

Position Overview:

We are seeking a highly organized and proactive Admin Executive to join our team. The ideal candidate will play a key role in ensuring the efficient operation of our office by providing administrative support and coordinating various tasks and functions. If you are detail-oriented, resourceful, and thrive in a fast-paced environment, we want to hear from you.

Key Responsibilities:

• Generate insurance quotations based on customer needs and policy requirements.
• Prepare cover notes for approved insurance policies.
• Request necessary documents from customers, such as grants, vehicle photos, transfer of ownership slips, and MYJPJ applications, to facilitate cover note issuance.
• Review cover notes and documents submitted by customers to verify accuracy and completeness, enabling policy activation.
• Liaise with insurance providers to follow up on pending approval cases and ensure timely processing.
• Address customer complaints and inquiries related to cover notes, providing excellent service and resolution.
• Maintain organized records of insurance policies, cover notes, and customer interactions.
• Collaborate with the insurance team to improve administrative processes and workflows.
• Perform other administrative tasks and support functions as required by management.

• Detail oriented and fast learner.
• Proven experience in administrative roles within the insurance industry.
• Strong knowledge of insurance policies, cover notes, and related processes.
• Exceptional organizational skills and meticulous attention to detail.
• Effective communication skills, both written and verbal.
• Problem-solving capabilities.
• Ability to work independently and as part of a team.
• Diploma or Bachelor's degree or relevant insurance certifications (preferred).
• Able to join immediately is a plus point
• This role open only for local

• You will be working in a fast-growing startup that promotes flexible and open culture.
• You will learn the latest technologies which will add value to yourself and give you an edge in today's job market.
• Fast moving, challenging and unique business problems
• Attractive remuneration and performance incentives
• Strong learning and development plans for your career growth
• Great career development opportunities in a growing company
• International work environment and flat organization
• Competitive salary
• Casual work attire

Bjak is committed to providing accessible and sustainable financial services to individuals across ASEAN. Headquartered in Malaysia, Bjak stands as the largest insurance portal in Southeast Asia. Our primary platform, Bjak.my, assists millions in finding insurance policies that offer optimal value and coverage.

Our expertise lies in navigating intricate regulations and environments while innovating some of the most groundbreaking products globally. For instance, we pioneered the simplification and online provision of investment-linked life and health insurance, accompanied by instant talk-to-agent service. We're in search of a Customer Service Representative to bolster our dedicated team and uphold our commitment to excellence.

Position Overview:

We are in need of a highly organized and proactive Admin Executive to join our team. The ideal candidate will be instrumental in ensuring the smooth operation of our office by delivering administrative support and coordinating various tasks and functions. If you possess keen attention to detail, resourcefulness, and thrive in a fast-paced environment, we eagerly await your application.

Key Responsibilities:

• Generate insurance quotations tailored to customer needs and policy requirements.
• Prepare cover notes for approved insurance policies.
• Obtain necessary documents from customers to facilitate cover note issuance.
• Review cover notes and customer-submitted documents to ensure accuracy and completeness, facilitating policy activation.
• Communicate with insurance providers to track pending approval cases and ensure timely processing.
• Address customer complaints and inquiries regarding cover notes, providing exemplary service and resolutions.
• Maintain organized records of insurance policies, cover notes, and customer interactions.
• Collaborate with the insurance team to enhance administrative processes and workflows.
• Perform other administrative tasks and support functions as required by management.

• Detail-oriented and quick learner.
• Demonstrated experience in administrative roles within the insurance industry.
• Strong understanding of insurance policies, cover notes, and related processes.
• Exceptional organizational skills and meticulous attention to detail.
• Effective communication skills, both written and verbal.
• Proficient problem-solving capabilities.
• Ability to work independently and collaboratively within a team.
• Diploma or Bachelor's degree or relevant insurance certifications (preferred).
• Immediate availability is a plus.
• This role is open only for local candidates.

• Opportunity to work in a fast-growing startup fostering a flexible and open culture.
• Access to the latest technologies, enhancing your skill set and marketability.
• Engaging in fast-moving, challenging, and unique business problems.
• Attractive remuneration and performance incentives.
• Robust learning and development plans for career growth.
• Abundant career development opportunities within a burgeoning company.
• International work environment within a flat organization structure.
• Competitive salary.
• Casual work attire.

• Assist the Banquet Operations Manager in supervising and overseeing the administration of the Banquet Events
• Evaluate the operations and procedures and suggest improvements to the Banquet Operations Manager.
• Assign responsibilities to subordinates and offer assistance during busy periods.
• TO handle AV Matters in Banquet and outlets in the hotel
• Hold departmental meetings and conduct daily briefings.
• Adhere to all house rules, regulations and Hotel policies.
• Anticipate the volume of business, taking into consideration the occupancy of the Hotel, the holidays, the weather, the activities in the Hotel, and the community in general.
• Attend F&B meetings.
• Assist the Banquet Operations Manager to analyse revenue and cost reports to be used for the preparation of a realistic annual budget.
• Analyse monthly Profit and Loss statements to ascertain that all costs are in line.
• Assist the Banquet Operations Manager to enforce all pre-check and check control procedures.
• Ensure that no reusable beverage is wasted.
• Monitor the quality and quantity of all food and beverage items served.

Only shortlisted candidates will be contacted.

Job Responsibilities:

Project Management Support

• Track project timelines, milestones, and deliverables to ensure timely completion.
• Monitor project progress and report any issues or delays to the research manager.

Budget and Financial Administration

• Assist in the preparation and monitoring of project budgets.
• Track expenditures against budget allocations and provide regular financial reports to the research manager.
• Process invoices and manage requisitions for project-related expenses.

Procurement and Inventory Management

• Coordinate the procurement of equipment, materials, and supplies for research projects.
• Manage bulk purchases and negotiate with suppliers to achieve cost-effective deals.
• Maintain an inventory of research assets and manage the storage of these items in accordance with organizational policies.

Data Management

• Oversee the storage, backup, and archiving of research data to ensure data integrity and compliance with data protection regulations.

Other Duties

• Provide admin support to Research Department.
• Perform other tasks as required by the Research Team.

Job Requirements:

• Bachelor’s degree in Educational Administration, Chinese Studies or a closely related field.
• Experience in research administration, particularly within educational or academic settings, is preferred.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Proficient in oral and written in both English and Mandarin, to liaise with Mandarin-speaking associates.
• Proficiency in data management software and Microsoft Office Suite.
• Ability to work independently and as part of a team.
• Knowledge of financial and procurement processes.

Island Maids is a well-established maid agency with branch offices conveniently located around Singapore. We are looking for an admin executive who is able to manage the day to day coordinations across our offices. If you are a self motivated team player, we invite you to join us!

Requirements

1. Manage the arrival process of Migrant Domestic Workers
2. Coordinate & support branch offices’ operations on day to day basis
3. Verifying documents and ensuring processes are adhered to
4. Data entry & managing bio data database
5. Must be well verse with excel, google forms, and possess basic computing skills.

Interested party, kindly email gabriel@islandmaids.com.sg to arrange for an interview.

Job Purpose

The incumbent is a team member in Corporate Services and supports the Manager of Finance & Admin. He / She ensures smooth daily operations by supervising and planning efficient administrative procedures, completing administrative duties and developing and improving systems, policies, and procedures. For Compliance, he/she supports Boys' Town in regulatory advisory, ensures compliance with ethical standards, laws, and best practices, and assists department heads with implementing and monitoring compliance activities.

Job Responsibilities

ADMIN

· Responsible for the day-to-day operations and ensuring smooth operations of the admin department.

· Plan and coordinate administrative procedures and systems and devise ways to streamline processes, improving administrative systems, policies, and procedures.

· Oversee and monitor the purchasing and inventory of office supplies with attention to budgetary constraints.

· Oversee admin services and maintenance activities ensuring they are carried out smoothly and in a timely manner (e.g., Water dispenser, photocopier, VMS).

· Ensuring all admin services equipment is working and properly maintained.

· Responsible for contracts management of the facilities and maintenance service contracts.

· Take calls from the public and provide accurate, satisfactory answers to their queries and concerns.

· Provide induction to new employees and inform them about the company’s customer management policies.

· Handle all incoming and outgoing mails/cheques /fax etc professionally.

· Assist in keying donation cheques into the system.

· Submit admin-related invoices for payment and expense tracking.

· Assist in events planning (eg Board meetings, company events etc.)

· Responsible for Document Management System (DMS) to ensure that it is up-to-date and assist department heads in the implementation, training, and coordination of system upgrades.

· To participate in performing internal/ external audits.

· To participate in committees and projects.

· Any other duties as assigned.

COMPLIANCE

· Assist the Executive Director for relevant Committees related to Personal Data Protection, Emergency Management, Fire Safety and Risk Management.

· Maintain proper documentation and records of the various committees for research, reference and audit purposes.

· Assist in establishing the policies and manuals that are relevant to the respective committees.

· Assist in facilitating discussions and meetings of the respective committees.

· Assist to ensure compliance procedures, practices, policies and processes to meet regulatory requirements and manage compliance monitoring.

· To identify action plans to address non-compliance issues.

· Support the various departmental heads in meeting statutory requirements suggested/ imposed by the government.

· Analyse, monitor, review, and report the organization’s performance and operations and propose recommendations in the best interest of the organization.

· Assist in reviewing processes and guidelines in accordance with the Code of Governance.

· Continuously identify updates on regulatory requirements and maintain them regularly.

· Regularly review or schedule governance checks and compliance duties assigned by the Executive Director and/or Assistant Director.

· Collaborate with stakeholders for risk management, mitigation and remediation measures.

· Liaise with internal and external parties for related audits and facilitate timely remediation of issues.

· Keep abreast of the charity landscape and identify opportunities for enhancement of governance processes/ practices.

· Work with key stakeholders in building a strong company-wide governance awareness.

· To be the Lead Officer of Safe Management Measures.

MANAGERIAL

· Report to and provide regular feedback to the Manager, Finance & Admin of Boys’ Town

· To support the Assistant Director of Corporate Services when necessary

· To support the Manager in budget tracking and ensure expenses are within budget

· Supervise the Admin team, coach and guide junior staff, interns and temp staff

· Conduct training and do presentations when necessary

· Preparation of reports and providing analysis

Requirements

· Diploma, Advanced/Higher/Graduate Diploma in Business, Accountancy or any relevant discipline

· At least 3 years relevant experience VWO/ NPO/ Social service sector preferred.

· Proficient in Microsoft Outlook, Word, Powerpoint, Excel, Office 365

· Excellent interpersonal skills with the ability to establish good relationships with various stakeholders

· Detail-oriented and excellent executive functioning skills (i.e. ability to plan ahead and meet goals, display self-control, follow multiple-step directions even when interrupted, and stay focused despite distractions, among others)

· Formal communication skills for presentations and report writing

· Excellent documentation and administrative skills

Job Responsibility:

• Provide necessary support and services to sales staff of the Company in the execution of day-to-day sales functions.
• Prepares various documents such as sales schedules, reports, and statistics as directed for managerial review.
• Responsible for generating quotations, agreements, correspondence, delivery orders / invoices, confirmation of orders for the Sales Department.
• Maintain an efficient control system of records, communications and correspondence.
• Collate sales records and prepare agreements and other documents in connection with sales and deliveries.
• Answer enquiries, receive customers’ complaints and coordinates with other related areas/personnel in-charge concerning proper operating procedures.
• Performs any other related duties as and when assigned by Superior.

Job Requirement:

• Candidate should possess a Diploma / Advanced Diploma or equivalent in any field.
• Preferably at least 1 year of related working experience.
• Preferably Executive specializing in Administrative / Clerical or equivalent.
• Good communication skills in English and Malay language for both spoken and written.
• 1 Full Time positions available.

Admin Executive & Receptionist

ㅤEmbark on a meaningful career to make a real difference in the lives of children!

ㅤScience Studios is a leading education centre specialising in the teaching of primary school science through engaging experiments and excellent printed materials. Learning at Science Studios is also supplemented by, and enhanced through, proprietary online resources.

ㅤWe believe children should enjoy learning in order to achieve better grades. We go the extra mile to carefully design, prepare, and deliver each lesson so that students are engaged and have fun learning. For many students, coming to Science Studios is one of the highlights of their week! If you want a positive work environment where you can make a real difference, this is the right place for you!

ㅤWe currently have 3 branches across Singapore: West (Bukit Timah Plaza), Central (Balmoral Plaza) and East (Eastgate at Katong). Do let us know if you prefer to work at one of the locations.

Job Description:

• Communicate with customers regarding SS programmes, fees, replacement classes, etc.

• Prepare apparatus for experiments. This includes purchasing and maintaining inventory.

• Mark quizzes and monitor students’ progress to help them achieve better grades.

Requirements

+ Passionate about enriching children's lives through effective education.

+ Maintain high standards with a strong attention to detail. Thorough and accurate when accomplishing assigned tasks.

+ Able to work one and a half weekend days (Sunday from 12 noon, and Saturday).

[2 weekdays, including Fridays, will be rest days. You’ll be able to avoid weekend crowds on your rest days. Furthermore, there is no need to work on most weekends in June and December.]

Job Requirement:

• Proven track record of at least 3 years in a Receptionist, Front Office Representative or similar role.
• Proficiency in Microsoft Office Suite, particularly Excel and Word.
• Hands-on experience with various office equipment such as fax machines and printers.
• Professional demeanor and appearance.
• Strong written and verbal communication skills in English.
• Knowledge of office management.
• Resourcefulness and proactive problem-solving abilities.
• Excellent organizational skills with a focus on multitasking and time management.
• Customer service orientation.

Job Responsibilities:

• Greet & welcome visitors and set a positive office atmosphere.
• Direct visitors to the appropriate personnel and offices.
• Manage incoming phone calls, and providing basic information when needed or record down the messages.
• Handle incoming mail and prepare outgoing correspondence and parcels
• Ensure office security by following protocols and controlling access.
• Maintain and update appointment calendars, scheduling meetings and managing meeting rooms.
• Monitor and manage emails, sorting and forwarding them as necessary.
• Keep the front desk organized and well-equipped with essential materials.
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing.
• Maintain accurate records and files.
• Monitor office supplies and request Front Desk Executive place orders when needed
• Assist with other duties as assigned, including travel arrangements and scheduling.

Our company

• Warmth and friendly family-oriented SME company culture
• We are a group of self-motivated teamplayers
• We work hard and play hard
• Training will be provided

Job Description

• Obtaining quotations for new and existing client's insurance policies, answering client's queries promptly, and processing of insurance policies.
• Develop and maintain client relationships by providing support, information and evaluating customer needs accurately.
• Handle daily office administrative duties including data administration, answering of phone calls, attending to emails and phone messages promptly.
• Other administrative duties as assigned by manager.

Requirements

• Strong organizational, prioritisation and time management skills.
• Positive attitude and client-centric service oriented.
• Seeking growth and looking to learn in this role.
• Meticulous with ability to handle highly confidential issues as well as communicate effectively with clients and colleagues.
• At least 3 year of administrative work experience.

Our company

• Warmth and friendly family-oriented SME company culture
• We are a group of self-motivated teamplayers
• We work hard and play hard
• Training will be provided

Job Description

• Obtaining quotations for new and existing client's insurance policies, answering client's queries promptly, and processing of insurance policies.
• Develop and maintain client relationships by providing support, information and evaluating customer needs accurately.
• Handle daily office administrative duties including data administration, answering of phone calls, attending to emails and phone messages promptly.
• Other administrative duties as assigned by director.

Requirements

• Strong organizational, prioritisation and time management skills.
• Positive attitude and client-centric service oriented.
• Seeking growth and looking to learn in this role.
• Meticulous with ability to handle highly confidential issues as well as communicate effectively with clients and colleagues.
• At least 3 year of administrative work experience.

Join Our Growing Team!

As Skylink Group Holdings continues to expand, we're looking for passionate and talented individuals to join our journey. Our success has opened up exciting new roles across various departments, offering a wealth of opportunities for professional growth. At Skylink Group Holdings, you'll not only be a part of our success story but also a culture that values innovation, teamwork, and work-life balance. We offer a dynamic working environment, competitive benefits, and a chance to work with some of the brightest minds in the industry. Be a part of Skylink Group Holdings where your journey to excellence begins.

The Job

• Assist with leasing sales admin process and coordinating with inter-department for day-to-day work
• Handling of incoming calls and providing customer service
• Administer and handle the latest Enterprise Resources Planner (ERP) and Customer Relationship Management (CRM) systems
• Responsible for accuracy data entry input; filing for all data record documentation in the ERP & CRM systems
• Prepare printed materials and compilation of reports
• Liaising with vendors, suppliers & partners for administrative & payment arrangements
• Good problem solving and analytical skills
• Excellent understanding of processes and able to quickly grasp system flows
• Follow up closely with the team's work progress

Requirements

• Min qualification diploma with 2 years’ experience in admin work
• Similar experience in the automotive industry is an advantage
• Strong computer skill, including Microsoft Word, Excel and Power Point
• Strong in English, able to write, type and speak
• Able to converse in Mandarin with customer
• Fast in respond and able to handle multiple task efficiently in a fast-paced environment
• Flexible, resilient and positive mindset

Join Our Growing Team! As Skylink Group Holdings continues to expand, we're looking for passionate and talented individuals to join our journey. Our success has opened up exciting new roles across various departments, offering a wealth of opportunities for professional growth. At Skylink Group Holdings, you'll not only be a part of our success story but also a culture that values innovation, teamwork, and work-life balance. We offer a dynamic working environment, competitive benefits, and a chance to work with some of the brightest minds in the industry. Be a part of Skylink Group Holdings where your journey to excellence begins.

The Job

• Provide advisory roles for insurance related inquires
• Provide quotation for customers and advise the best insurance and its products
• Administer documentation for cost, claims and Issuance of Cover Note, Insurance Certificate and Invoicing to customer
• Follow up with customers on Payment collection from customer
• Follow up with existing customers base for policy renewal
• Follow up with customers and insurance companies for payment of Excess pertaining to own damage claims and repair costs pertaining to third-party claims
• Liaise with all parties, mainly workshop and insurance partners for accurate information provide to customer and prompt repair of the vehicle
• Effectively handle multiple priorities, organize workload, meet deadlines and perform detailed daily record keeping and reporting
• Ensure all customer issues or complaints reported are resolved and addressed in a timely manner to ensure customer satisfaction
• Weekly and monthly updates and report to Directors

Requirements

• At least 3 Year(s) of working experience in the related field is required for this position
• Possess General Insurance Certificates (BCP, PGI and CommGI), Health Insurance (HI) certificates is an advantage.
• Bilingual (Mandarin and English) to liaise with Chinese clients
• Good interpersonal and communications skills with the ability to build strong client relationship
• Meticulous with a flair for details, multi-task and highly committed
• Able to prioritise, articulate issues, problem identification, evaluation, and provide resolution
• Team player with self–discipline and willing-to-learn qualities

BENEFITS

* Birthday Perks

* Medical & Dental claimable + Insurance Coverage

* Team Bonding & Activities

* Easy access working location

* Career Progression