Total 29 business management project planning job vacancies in Administrative / Clerical category in D09 Cairnhill, Orchard, River Valley

• Batching of trade related documents and forms
• Prepare docs to send out via courier and assist the team to key in courier request
• Statement and FX contract retrieval extraction, fee waiver, retag, upgrade via EAP
• Bringing physical forms to PBCs for processing and manage Inward and outward mail bags (review documents content)
• EWF scanning/ extraction/ reconciliation, preparation and print on Letter Head
• Order stationary, general filing and document archival
• You will also need to assist in any other duties as assigned

Requirements:

• Minimum A Level/Diploma holder with some admin working experience.
• Proficient in MS Office and IT Savvy.

Interested candidates please send in your resume to:

Yvonne Suan Ying Zhen

Outsourcing Team

Email: yvonnesuan@recruitexpress.com.sg

EA License No: 99C4599

*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified.

• Assist facility operations, logistics, and procurement.
• Arrange travel for fieldwork assignments.
• Manage project-related claims and procurement tasks.
• Coordinate conferences and meetings, provide secretarial support.
• Aid researchers with publications and project tasks.

Requirements:

• Minimum Diploma/Degree holder with at least 1 year of project handling experience.
• Keen interest in education industry.

Interested candidates please send in your resume to:

Yvonne Suan Ying Zhen

Outsourcing Team

Email: yvonnesuan@recruitexpress.com.sg

EA License No: 99C4599

*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified.

*Office Hours - 5 Days onsite ( Mon - Fri )*

*JOB DESCRIPTION:*

• Manage and provide support to customers and managers
• Perform sales administrative and order management functions
• Handle customer enquiries and correspondences
• Liaise with various departments on planning, delivery, quality, engineering and registration matters
• Provide design and administrative support in marketing materials and corporate website
• Any other sales administration and marketing related duties as assigned

*REQUIREMENT*

• Diploma/Degree in Business Administration or relevant discipline

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The Job:

• Managing the Scholarship application processes
• Ensuring efficiency, consistency and accuracy throughout
• Work closely with various stakeholders, including prospective students, the Admissions Office, the scholarship selection panel, and external partners to facilitate the selection and awarding of scholarships to deserving candidates
• Support the Committee to develop strategies and implement initiatives
• Coordinate meetings of the scholarship selection panel, providing administrative support, scheduling, preparing review materials and consolidating outcomes of panel discussions
• Maintain accurate records of scholarship applications, recipients’ data and program impact

The Requirements:

• Min Degree Bachelor’s degree from a recognized university in disciplines such as Business Administration, Education, Event Management
• Possess at least 2 years of working experience, preferably in administration, educational institution, youth development
• Strong project management skills, with the ability to prioritize tasks, meet deadlines, and manage multiple projects simultaneously

SALARY: $3,400 to $4,000

Interested applicants can send their detailed resumes to janelui@recruitexpress.com.sg or call Jane @ 6735 1955.

CEI: R1104482

JANE LUI JIE'EN

Company Reg. No. 199601303W EA Licence No. 99C4599

Job Summary
We are seeking a dedicated and highly organized Executive Secretary to the Director / Executive Director to provide comprehensive administrative support.

The ideal candidate will excel in multitasking, possess excellent communication skills, and have a strong attention to detail. This role requires discretion, professionalism, and the ability to handle sensitive information with utmost confidentiality.

Key Responsibilities

• Calendar Management: Proactively manage and prioritize the Executive Directors’ meetings and appointments, ensuring efficient use of their time.
• Written Communication: Draft, proofread, and edit a variety of documents, including correspondence, contracts, meeting minutes, reports, speeches, and presentations. Prepare official information releases for internal and external circulation, maintaining high-quality standards.
• Meeting Coordination: Organize and attend meetings, take detailed minutes (when applicable), and ensure prompt and accurate dissemination of communications from Senior Management to internal and external parties.
• Event Planning: Lead or actively participate in the planning and execution of business conferences, luncheons, and dinners involving internal and external stakeholders.
• Project Management: Manage and maintain Senior Management's special and strategic projects, handling confidential information
• Team Collaboration: Lead and collaborate with cross-divisional teams on special projects, ensuring effective communication and project completion.
• Onboarding Support: Facilitate a smooth onboarding process for top executives and new joiners within the Division, including coordinating logistics and necessary resources.
• Travel Planning: Manage travel arrangements for the Executive Directors, including itinerary planning, accommodation, transportation, and expense reporting.
• Driver Liaison and Vehicle Management: Coordinate with drivers and oversee vehicle maintenance to ensure the Director / Executive Director transportation needs are met efficiently and safely

Requirements

• Bachelor's degree/Diploma in a relevant field preferred.
• Proven experience as an Executive Assistant or Personal Assistant to senior executives.
• Exceptional written and verbal communication skills.
• Proficiency in Microsoft Office Suite and other relevant software.
• Strong organizational and time management skills.
• Ability to handle confidential information with discretion.
• Excellent problem-solving and decision-making abilities.
• Flexibility to adapt to changing priorities and work under pressure.

The Job:

• Managing the Scholarship application processes
• Ensuring efficiency, consistency and accuracy throughout
• Work closely with various stakeholders, including prospective students, the Admissions Office, the scholarship selection panel, and external partners to facilitate the selection and awarding of scholarships to deserving candidates
• Support the Committee to develop strategies and implement initiatives
• Coordinate meetings of the scholarship selection panel, providing administrative support, scheduling, preparing review materials and consolidating outcomes of panel discussions
• Maintain accurate records of scholarship applications, recipients’ data and program impact

The Requirements:

• Min Degree Bachelor’s degree from a recognized university in disciplines such as Business Administration, Education, Event Management
• Possess at least 2 years of working experience, preferably in administration, educational institution, youth development
• Strong project management skills, with the ability to prioritize tasks, meet deadlines, and manage multiple projects simultaneously

SALARY: $3,400 to $4,000

Interested applicants can send their detailed resumes to janelui@recruitexpress.com.sg or call Jane @ 6735 1955.

CEI: R1104482

JANE LUI JIE'EN

Company Reg. No. 199601303W EA Licence No. 99C4599

Job Responsibilities:

• Manage general administration and coordination of work actvities;
• Work order management through computer maintenance management system; meeting services activities in the office and any other duties as assigned by the manager;
• Assist the site manager on day to day operations of the facilities;
• Track, manage and raise purchase order requests;
• Attend to feedbacks from clients and end users to provide an all rounded client centric experience
• Maintain accurate and organized records related to facilities, including contracts, maintenance schedules, and service agreements;
• Prepare and update documentation for facility policies, procedures, and guidelines. Effective problem solving and critical thinking skills along with the ability to use discretion and good judgement;
• Serve as a point of contact for internal staff and external vendors regarding facilities-related inquiries;
• Coordinate with various departments to address their needs and ensure smooth communication flow;
• Manage the procurement of office supplies and maintain an organized inventory;
• Work with vendors to ensure timely delivery of supplies and equipment;
• Assist in monitoring and tracking the facilities budget;
• Provide support in identifying cost-saving opportunities and ensuring expenses align with budgetary constraints;
• Assist in coordinating office layouts, relocations, and space utilization;
• Work with relevant parties to address space-related concerns and requests;
• Support the coordination of maintenance activities, repairs, and service requests;
• Work closely with facilities management teams and external service providers to ensure timely and effective resolution of issues;
• Assist in coordinating facilities for meetings, events, and conferences;
• Ensure that necessary facilities and resources are available and properly set up;
• Any other duties assigned by the Site Manager.

Job Requirements:

• Candidates should have at least GCE O Level certificate with 3 years of experience in Facilities Management
• Outgoing and vocal with good communications skill.
• Excellent client management skills in a corporate environment and a strong team player.
• Proactive and independent.
• Familiar with CMMS for work order management;
• Dynamic and multi-tasking capabilities.

The Job:

• Managing the Scholarship application processes
• Ensuring efficiency, consistency and accuracy throughout
• Work closely with various stakeholders, including prospective students, the Admissions Office, the scholarship selection panel, and external partners to facilitate the selection and awarding of scholarships to deserving candidates
• Support the Committee to develop strategies and implement initiatives
• Coordinate meetings of the scholarship selection panel, providing administrative support, scheduling, preparing review materials and consolidating outcomes of panel discussions
• Maintain accurate records of scholarship applications, recipients’ data and program impact

The Requirements:

• Min Degree Bachelor’s degree from a recognized university in disciplines such as Business Administration, Education, Event Management
• Possess at least 2 years of working experience, preferably in administration, educational institution, youth development
• Strong project management skills, with the ability to prioritize tasks, meet deadlines, and manage multiple projects simultaneously

SALARY: $3,400 to $4,000

Interested applicants can send their detailed resumes to janelui@recruitexpress.com.sg or call Jane @ 6735 1955.

CEI: R1104482

JANE LUI JIE'EN

Company Reg. No. 199601303W EA Licence No. 99C4599

Admin Executive (Programme Management) needed!!!

Location: River Valley Campus

Salary range: $2500 to $3500 per month (commensurate with experience)

~~ Junior positions available as well ~~

Job Description:

1. Registers students with Collaborative Institutes.

2. To upload and download assignments to Collaborative Institutes online portal.

3. Plans, executes and monitors the respective programmes.

4. Prepares and supports on validation by external institutions, such as University Partners.

5. Ensures timely updates of academic information.

6. Ensures the maintenance of all essential documents.

7. Involved in organising monthly Tea Session with students to gather feedback.

8. Provides academic support to the Customer Service Department.

9. Assist the Director/HOD/HOS in the administration of the set of programmes.

10. Liaise and coordinate with partner organisations and examination bodies.

11. Prepare teaching materials for new courses and new intakes.

12. Prepares courses and lecturers’ documentation for Academic Board’s approval.

13. Prepares examination and assessment documentation for Examination Board’s approval.

14. Monitor the daily attendance of lecturers and feedback to Director/HOD/HOS.

15. Monitor the daily lesson delivery of lecturers and feedback to Director/HOD/HOS.

16. Register students for external examinations, and collate and analyse students’ results.

17. Conduct student surveys for new lecturers and existing lecturer.

18. To comply with the relevant EduTrust policies, procedures and documentation.

19. Any other duties as assigned the Academic HOD and Director

Requirements:

1. Excellent command of spoken and written English

2. Ability to multi-task

3. Able to work independently as well as in a team

Interested candidates, please send in your CV to: HR@DIMENSIONS.EDU.SG & indicate in the subject as "Admin Exec (Programme Management)".

We regret that only shortlisted candidates will be notified.

Job Responsibilities:

Planning and Development

• Provide administrative support and to the Planning & Development Director.
• Support preparatory work for Ops meetings, bilateral meetings and Board meetings.
• Follow up administration matters as necessary including distribution of slides & certificates to centres via (electronic or internal) mail.
• Manage, direct to the relevant departments or centres, reply emails from corporate inquiry email.
• Manage and direct messages on Facebook to the relevant persons. To initiate a generic reply for Facebook messages
• Flag out complaints / negative comments and verify with schools.
• Coordinate activities between school and vendors. eg. photo-taking / yearbook / concert, teaching resources, publications and materials, etc.
• Source for new suppliers with competitive prices.
• Maintain and develop an approved suppliers list.
• To render support to Pedagogy department when required.

New Centres

• Support new school from ordering of inventories, setup of the centre up to the point when the centre is successfully licensed.
• Answer calls from parents regarding waitlist, new school registration.
• Manage PSP list and call parents for new classes before the centre is licensed.
• Assist to set up and manage pre-licensing administration with ECDA and consultants in preparation of pre-licensing inspection, eg. LicenseOne, ONE@ECDA, CMS, etc.
• Render support to AEs and CLs to ensure smooth handover from pre-operation to commencement of centres, for eg. Little Lives, waitlist, ONE@ECDA.
• Obtain quotes from various suppliers and processing required paperwork relevant to the purchasing and receipt of goods.
• Assist with administration, place orders and monitor delivery dates for new centres.
• Raise purchase requisition form for all quotations for new schools’ setups, school projects, etc.

Job Requirements:

• Preferably a polytechnic diploma in any discipline and / or at least 3 years’ experience in an administrative role
• A team player with good interpersonal skills
• Good written and verbal communication skills
• Possess the ability to work well in a dynamic environment
• Able to work independently, multi-task and adapt quickly in a fast-paced environment
• Able to handle confidential information with discretion and integrity
• Proficient in MSOffice Applications

Responsibilities:

• Perform record creation and system updating in Bank’s operating systems relating to Secured Loans.
• Process documentation check, loan disbursement, loan servicing activities, loan redemption, fee payments & collection relating to Secured Loans.
• Prepare instructions, payment, advices & notification letters to customers/law firm
• Perform imaging, indexing and filing of collateral documents
• Perform reconciliation of General ledger accounts, transactions & documents
• Review & update system reports on daily, weekly and monthly basis.
• Handle filing of source reports & media and arranging for archival.
• Handle customer / lawyer’s enquiries

Requirements:

• Minimum Diploma
• No experience required, on-the-job training will be provided

Interested applicant, kindly send your detailed resume to jerlinaw@recruitexpress.com.sg

CEI no.: Jerlin Aw Bi Zhi (R1218675)

Recruit Express Pte Ltd

EA Licence no.: 99C4599

Job Responsibilities:

• Assist in administrative, operational, human resource and legal secretarial functions in an efficient and effective manner
• Assist to ensure proper documentation pertaining to all MAS licensing legislation matters
• Assist with secretariat matters
• Assist with daily procurement issues as well as cover recept functions
• Assist in the annual manpower and capital expenditure budgeting and reporting process, fixed asset reconciliation, ID access review and archival review exercise
• Assist in information collation for quarterly and yearly statutory reporting
• Ensure smooth onboarding logistics for new staff as well as create and administer records of staff training and development in accordance with applicable guidelines
• Assist in any admin and projects as assigned

Job Requirements:

- Highly proficient in MS Office applications

To apply, please email your resume in MS Word format to bfcg11@recruitexpress.com.sg indicating in your CV the following information:

Expected Salary:
Notice Required:
Reason for Leaving:

Only shortlisted candidates will be notified.

Jackie Ng May Ying (R1104602)

Recruit Express Pte Ltd

EA No: 99C4599

Position Summary

As a PT Leader-2, you will lead and develop a team of Fitness Professionals to a successful career at Life Time.  You will assist club leadership in bringing the Life Time Training brand and philosophy to life every day through amazing experiences. You will do this by being responsible for the experience on the fitness floor through delivering the best Dynamic Personal Training experience.  You will also be responsible for delivering team member one on one's, selling training for our newer Fitness Professionals, coaching live client and member experience sessions, on-boarding of new team members, assisting in managing the connectivity and sales process, educating on all products and services, delivering your own personal production, and helping your team achieve their personal financial goals and those of the division.

Job Duties and Responsibilities

• Manages, supports, develops, coaches, and mentors a team of fitness professionals to be successful based on brand and performance expectations.  Includes disciplinary and termination actions as needed.

• Responsible for the total experience and results of all clients

• Be a Player-Coach by setting the example through Dynamic Personal Training through managing your own individual book of business

• Oversees the quality and consistency of products, services, programs, and fitness floor experience for fitness professional team

• Determine and implement strategies for ensuring the personal training team meets their productivity goals; drive content for department-wide meetings to achieve these strategies

• Generates new clients and refers them to appropriate fitness professional based on client needs; Ensures TM has appropriate skills and training to successfully meet member needs

• Promotes and directs execution of Life Time Training initiatives such as 60 Day and other special events

• Completes and supports all scheduling, administrative, and coordination tasks for all programs and classes (metabolic, small group, nutrition, etc.)

Minimum Required Qualifications   

• High School Diploma or GED

• Certified Personal Trainer

• CPR and AED Certified

• 2+ year of personal training experience

• Demonstrated Leadership / Management Skills

• Demonstrated strong communication, sales, program design, and coaching skills

• Ability to drive results through others

Preferred Qualifications

• Bachelors degree in kinesiology, sports medicine, or a related field

• Experience in delivery and overall knowledge of virtual training methodology

• Demonstrates success in increasing client acquisition and retention

• Ability to manage multiple fitness professionals to a successful outcome

• Demonstrates expertise in Life Time business applications (Exerp, Workday, Domo, etc.) ​

Life Time is a place for everyone. As an organization, we are committed to an inclusive, diverse and equitable workplace that respects and celebrates the unique contributions of each individual while ensuring we remain an equal opportunity employer that recruits, hires, trains and promotes based on merit and qualifications.

Admin Executive (Programme Management) needed!!!

Location: River Valley Campus

Salary range: $2800 to $3800 per month (commensurate with experience)

~~ Junior positions available as well ~~

Job Description:

1. Registers students with Collaborative Institutes.

2. To upload and download assignments to Collaborative Institutes online portal.

3. Plans, executes and monitors the respective programmes.

4. Prepares and supports on validation by external institutions, such as University Partners.

5. Ensures timely updates of academic information.

6. Ensures the maintenance of all essential documents.

7. Involved in organising monthly Tea Session with students to gather feedback.

8. Provides academic support to the Customer Service Department.

9. Assist the Director/HOD/HOS in the administration of the set of programmes.

10. Liaise and coordinate with partner organisations and examination bodies.

11. Prepare teaching materials for new courses and new intakes.

12. Prepares courses and lecturers’ documentation for Academic Board’s approval.

13. Prepares examination and assessment documentation for Examination Board’s approval.

14. Monitor the daily attendance of lecturers and feedback to Director/HOD/HOS.

15. Monitor the daily lesson delivery of lecturers and feedback to Director/HOD/HOS.

16. Register students for external examinations, and collate and analyse students’ results.

17. Conduct student surveys for new lecturers and existing lecturer.

18. To comply with the relevant EduTrust policies, procedures and documentation.

19. Any other duties as assigned the Academic HOD and Director

Requirements:

1. Excellent command of spoken and written English

2. Ability to multi-task

3. Able to work independently as well as in a team

Interested candidates, please send in your CV to: HR@DIMENSIONS.EDU.SG & indicate in the subject as "Admin Exec (Programme Management)".

We regret that only shortlisted candidates will be notified.

- monthly administrative filing for accounts and HR documents

- scanning of monthly invoices

- download daily queue listings from clinic software system and save to excel copies

- creating bank template for monthly salaries payouts / monthly supplier payments

- keying in suppliers invoices details onto excel sheet

- data entries and updating of graph charts periodically

- able to work meticulously

- any other admin duties as required

- able to work in office (Orchard Liat Towers) on every Tuesdays of the week

- remunerated $9.00 per hour