Total 145 admin executive job vacancies in johor

Responsibilities:

• Answer and direct phone calls.
• Organize and schedule appointments.
• Plan meetings and take detailed minutes.
• Write and distribute email, correspondence memos, letters, faxes and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures.
• Maintain contact lists.
• Book travel arrangements.
• Submit and reconcile expense reports.
• Provide general support to visitors.
• Act as the point of contact for internal and external clients.
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.

Requirements:

• Proven experience as an administrative assistant, virtual assistant or office admin assistant.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and fax machines.
• Excel in MS Office (MS Excel and MS PowerPoint, in particular).
• Knowledge in SQL will be added advantage
• Good time management skills and the ability to prioritize work.
• Attention to detail and problem solving skills.
• Strong written and verbal communication skills.
• Possess at least Diploma in Business Administration or relevant field; additional qualification as an Administrative assistant or Secretary will be a plus.
• Excellent computer skills

• EPF
• SOCSO
• EIS
• ANNUAL BONUS

Mintcare is a provider of “management and services” for Health Care Solutions/Products in the south east Asia region. Based in Malaysia and founded in 2012 by a team of Health Care Market experts. We are currently looking to hire Account/Admin to join our company. 

You will play an important role, such as: 

• Administer and execute paperwork to ensure smooth operations
• General admin and clerical support
• Prepare payment voucher, Invoice and other task assigned from time to time
• Coordinate & facilitate Annual Financial Audit Process
• Handle daily documentation and proper filing system to ensure documents are traceable in an efficient manner
• Record expenses, bills and filing other financial documents
• Prepare Quotation, Invoice, and Stock report.
• Compile payment listing
• Responsible for supporting company day-to-day administration and office support to colleagues and management
• To manage all administrative & operation tasks which include documentation, filing, letter correspondences, arranging for courier services, etc
• Responsibility for supporting accounts and human resources-related matters.
•  Any ad hoc task assign by superior
   

To succeed in this role, we will need you to have: 

1. Candidate must possess at least CAT/Diploma/Advanced/Higher/Graduate Diploma in Finance/Accountancy/Banking or equivalent.

2. Computer literacy in Microsoft Office (Excel, Word, Powerpoint)

3. Good communication skills

4. Able to meet deadlines, able to multi-task, and capacity to work independently.

5. Positive working attitude

6. At least 2 years of working experience in the related field

7. Priority will be given to immediate availability.

Advantages of working with us: 

a. Salary/Compensation

b. Work-Life Balance

c. Career/Development Opportunities

Overview :

We are seeking a dynamic and experienced Senior Account cum Admin Executive to join our team. This role requires a blend of financial acumen, administrative skills, and the ability to manage multiple tasks efficiently. The ideal candidate will be detail-oriented, organized, and possess strong communication skills. This position offers an exciting opportunity to contribute to the financial health and operational efficiency of our organization.

Responsibilities :

• Manage accounts payable and accounts receivable processes.
• Prepare and review financial statements, reports, and budgets.
• Ensure compliance with financial regulations and company policies.
• Maintain accurate and up-to-date financial records.
• Prepare monthly, quarterly, and annual financial statements for management review.
• Assist in the preparation of financial forecasts and projections.
• Oversee office administrative tasks, including managing schedules, correspondence, and supplies.
• Coordinate meetings, conferences, and travel arrangements.
• Assist in HR-related tasks such as onboarding, record-keeping.
• Maintain and update company databases and filing systems.
• Handle general office duties and provide support to team members as needed.
• Liaise with internal teams, external vendors, and clients to address financial and administrative needs.
• Communicate effectively with stakeholders to ensure timely and accurate information exchange.
• Collaborate with colleagues to streamline processes and improve operational efficiency.
• Serve as a resource for financial and administrative inquiries, providing guidance and support as required.

Qualifications :

• Diploma / Advanced Diploma / Higher Graduate Diploma / DVM / DKM Level 4 / DLKM Level 5 or Bachelor's degree in Accounting, Finance, Business Administration, or related field.
• Proven experience (3 years++) in accounting and administrative roles, preferably in a similar capacity.
• Strong analytical skills and attention to detail.
• Excellent organizational and time management abilities.
• Ability to prioritize tasks and work effectively under pressure.
• Excellent interpersonal and communication skills.
• Familiarity with relevant financial regulations and compliance standards.
• Certification such as CPA (Certified Public Accountant) or ACCA (Association of Chartered Certified Accountants) is a plus.

Benefits :

• Competitive salary and benefits package.
• Opportunities for professional development and growth.
• Positive and collaborative work environment.
• Flexible work arrangements may be available.

• To oversee daily branch operations and provide assistance and support to branches;
• To liaise and work closely with internal departments as well as external parties such as auditors;
• To ensure the compliance of local authority;
• To maintain productive communication with other branches / departments and convey important information, messages or announcements from HQ to branches and colleagues;
• To ensure staffs to follow the company and operational procedures and related policies;
• To ensure that all assigned work activities and operations are carried out smoothly, timely and compiled with the company' requirements;
• To monitor the usage and issuance of manual delivery order;
• To review monthly Shell petrol transaction;
• To act as a HR window and be responsible for all HR and Administrative related matters such as to conduct new employee orientation, to prepare, check and verify attendance report, trip commission and overtime report, to arrange for maintenance servicing for office equipment, assets and vehicles, to monitor and renew for business license / Quit Rent / Assessment / Road Tax etc and prepare Exit Employee Checklist for resigned staff and collect all the company properties;
• To act as an IT Window and assist IT Department for all IT related issues;
• To be in charge of the ordering and distribution of stationery, administrative items, groceries and staff refreshments;
• To prepare, monitor and submit Non-Trade bills/ invoices to HQ - Accounts for payment;
• To review and submit Sales Personnel expenses monthly claim;
• To be in charge of branches' Petty Cash claim reimbursement (including of keying in into system);
• To arrange bank in of cash and cheques and system knock off for customers' payments;
• To check and review PCR/Return Order and monitor pending Return Order in AX System and submit workflow to get approval from required approver(s);
• To issues Credit Note and/or Debit Note;
• To monitor Cash Sales / COD1 accounts' payments in AX System;
• To undertake any other ad-hoc assignments or duties assigned by superior when required.

Requirement:

• Diploma in Business Studies / Administrative / Management / Marketing or equivalent and/or at least 5 years of working experiences;
• Computer literate and have good skills in Microsoft Office or equivalent;
• Responsible, self-motivated, well-organized and meticulous;
• Able to communicate in Mandarin, English and Malay;
• Willing to travel.

Perks & Benefits

• Commission and bonus
• Free snacks / Happy hours
• Regular team activities
• Medical insurance

Responsibilities:

• Answer and direct phone calls.
• Write and distribute email, correspondence memos, letters, faxes and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures.
• Order office supplies and research new deals and suppliers.
• Submit and reconcile expense reports.
• Provide general support to visitors.
• Act as the point of contact for internal and external clients.

Requirements:

• Language Proficiency: Mandarin, English, Malay.
• Prefer Mandarin speaking as this position requires deal Mandarin stakeholder. 
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and fax machines.
• Basic Computer Literature, Microsoft Office (Words, Excel, Outlook).
• Good time management skills and the ability to prioritize work.
• Attention to detail and problem solving skills.
• Candidate must possess at least SPM or Accounting Diploma in any related field.
• Able to work independently, responsible and willing to learn.

Perks & Benefits

• Transportation Allowence depend on area.
• EFP & SOCSO
• Bonus
• Personal leave
• Personal development opportunities

Any interested candidates, please contact or WhatsApp：Ms. Tan 019-763 7817

Mintcare is a provider of “management and services” for Health Care Solutions/Products in the south east Asia region. Based in Malaysia and founded in 2012 by a team of Health Care Market experts. We are currently looking to hire Account/Admin to join our company. 

You will play an important role, such as: 

• Administer and execute paperwork to ensure smooth operations
• General admin and clerical support
• Prepare payment voucher, Invoice and other task assigned from time to time
• Coordinate & facilitate Annual Financial Audit Process
• Handle daily documentation and proper filing system to ensure documents are traceable in an efficient manner
• Record expenses, bills and filing other financial documents
• Prepare Quotation, Invoice, and Stock report.
• Compile payment listing
• Responsible for supporting company day-to-day administration and office support to colleagues and management
• To manage all administrative & operation tasks which include documentation, filing, letter correspondences, arranging for courier services, etc
• Responsibility for supporting accounts and human resources-related matters.
•  Any ad hoc task assign by superior

To succeed in this role, we will need you to have: 

1. Candidate must possess at least CAT/Diploma/Advanced/Higher/Graduate Diploma in Finance/Accountancy/Banking or equivalent.

2. Computer literacy in Microsoft Office (Excel, Word, Powerpoint)

3. Good communication skills

4. Able to meet deadlines, able to multi-task, and capacity to work independently.

5. Positive working attitude

6. At least 2 years of working experience in the related field

7. Priority will be given to immediate availability.

Advantages of working with us: 

a. Salary/Compensation

b. Work-Life Balance

c. Career/Development Opportunities

Job Description :-

• Act as the quality management representative for ISO 9001:2015. EMS 14001
• Monitoring of Company Vehicles : Maintenance, Inspection, permit application, fine/penalty, sales & purchase, renewal of insurance & road tax
• Attending to all matters relating to Government Authority requirement
• Monitoring of Company Insurance : Fire, Burglary, Risk, Group PA & Public Liability
• To handle and coordinate training e.g source training provider , training requisition form, HRDF grant application and prepare payment voucher.
• To ensure all related training documentation (Training brochure , Training registration form, Training Invoice, Payment Receipt, Training Certified, Training Assessment  Form and etc., are filling and keep record.
• To handle grant application and HRDF claim in e-Tris website
• Attending to all matters relating to Government Authority requirement
• To apply cancel or revise Shell Card based on requirement.
• Handle travel arrangements and resolve related issues.
• To book flight ticket and hotel upon request.
• Monitoring of security guards performance
• Maintenance of Administration Office : purchase of equipment, repair & cleanliness
• Report direct to General Manager - and Ad Hoc Job
• Degree in Business  Administration/Management
• At least 5 years of experience 
• Good communication skill.

Perks & Benefits

• Personal leave
• Open culture

ADMIN

Requirements :

• Must be computer literate with basic knowledge in Microsoft Office
  Posses knowledge in SQL software will be an advantage
• Posses own transport 

Job Responsibilites :

• Key in sales report for payment received
• Prepare and submit weekly total sales invoice report to Supervisor
• Assist Sales team in handling Sales commission, Contractor commission, Installer fees and etc.
• Check SQL order list, stock balance and update stock record
• Issue DIR and perform logistics duties by arranging stocks in and out to and from main factory.
• Key in service case and update with Installer
• Check and manage payment record by ensuring to obtain and attach with receipt
• Send reminder and follow up with superior on urgent case / pending cases
• Monitor CCTV of work premises
• And any other ad hoc tasks

Perks & Benefits

• Casual dress code
• Monthly Bonus
• Company Trip
• Annual leave, Medical Leave & Public Holidays
• KWSP, PERKESO, EIS and etc.

Job Responsibilities:

• Assist in data entry and filing of a document
• Assisting the sales department in inventory stock checking.
• Packing on sales orders if required.
• Handling admin-related tasks by supervisor.

Perks & Benefits:

• Attractive bonus
• Company trips
• Personal development opportunities

• Attend to Management Meeting.
• Record accurate and comprehensive notes at meetings.
• Help with daily time management.
• Draft correspondence such as emails and letters.
• Typing, formatting, and editing reports, documents, and presentations.
• Reminding the  important tasks and deadlines.
• Able outstation and socialize.
• Able communicates and written in English, Bahasa Malaysia and Chinese.
• Proficiency in Microsoft Office.
• Must careful, resourceful, and punctual.
• Prefer below 35 years old.

Perks & Benefits

• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Flexible working hours
• Free snacks / Happy hours
• Regular team activities
• Medical insurance
• Open culture
• Personal development opportunities

Job Responsibility :

• Handle order processing and billing to customers
• Issuing of PO, DO, work orders and invoices
• Coordination of delivery with warehouse and freight forwarders (logistics support)
• Filing of documents
• Provide administrative support to sales team
• Attending to customer’s inquiries and complaints
• Undertakes project work or ad hoc job related matters or any other duties as and when assigned/requested by the Management from time to time.

Job Requirements :

• 5.5DAYS WORK
• Posses own transport and practical driving experience
• Based in Kempas

Perks & Benefits

• Medical insurance
• Open culture

Responsibility & Authority    :-

• COORDINATING OFFICE ACTIVITIES AND OPERATIONS TO SECURE EFFICIENCY AND COMPLIANCE TO COMPANY POLICIES.
• ADVISE AND ASSIST PROJECT TEAM MEMBERS IN THE APPLICATION OF PROJECT PROCEDURES, DICIPLINES AND RECORCING AND REPORTING SYSTEMS.
• DEVELOP AND MAINTAIN THE PROJECT LIBRARY, FILING, RECORDING AND REPROTING SYSTEMS.
• CO-ORDINATE THE PRODUCTION OF ALL REPORTS AND PRODUCE PROJECTS SUMMARY REPORTS.
• HELP TO SET UP PROJECT MEETINGS AND RECORD THE MINUTE MEETINGS.
• COMMUNICATE PERTINENT INFORMATION BETWEEN MANAGEMENT AND SATFF.
• MONITOR ALL MOVING OF THE PROJECTS KEEPINGTHEM SYNCHRONIZED AND MOVING FORWARD.
• ANALYZE PROJECT DATA AND PRODUCE PROGRES REPORTS.
• RESPONDING TO INCOMING CALLS, EMAIL AND QUERIES FROM CLIENTS. 
• KEEP STOCK OF OFFICE SUPPLIES AND PROJECT SITE WORKS SUPPLIES AND PLACE ORDERS WHEN NECESSARY.

Education/Qualification        :-

• CANDIDATE MUST POSSESS ATLEAST SPM,STPM, DIPLOMA OR DEGREE IN ADMINISTRATIVE/BUSINESS MANAGEMENT OR EQUIVALENT.

Experience              :-

• A MINIMUM OF 1 YEAR OR WORKING EXPERIENCE PERFORMING ADMINISTRATIVE DUTIES AS AN ADMINISTRATIVE ASSISTANT OR COORDINATOR, ETC.

 Skills                :-

• DISCREET AND ABLE TO HANDLE PRIVATE AND CONFIDENTIAL INFORMATION.
• STRONG INTERPERSONAL AND COMMUNICATION SKILLS.
• GOOD WORKING KNOWLEDGE AND PROFICIENCY IN MICROSOFT OFFICE SUCH AS WORD, EXCEL, POWER POINT OR SOFTWARE LIKE AUTOCAD OR EQUIVALENT WITH THE PLAN DRAWINGS IS EXTRA ADVANTAGE.
•  BE FLEXIBLE, EASILY ADAPT TO CHANGES AND COMFORTABLE IN DEALING WITH ALL LEVELS.
• POSSESS POSITIVE AND GOOD WORKING ATTITUDE, HARDWORKING, TEAM PLAYER, CAN FOLLOW INSTRUCTION.
• CAN HANDLE AD HOC TASK GIVEN BY MANAGEMENT OR SUPERIOR.

Perks & Benefits

• Personal leave
• Open culture

Syarat Kelayakan Jawatan :-

1. Lelaki dan Warganegara Malaysia.
2. Mempunyai Ijazah Sarjana Muda/Ijazah Sarjana dalam bidang Ukur Bahan, Kewangan, Perakaunan, Pentadbiran Perniagaan atau bidang berkaitan yang diiktiraf oleh Kerajaan daripada Institusi-institusi Pengajian Tinggi Awam atau Swasta atau kelayakan yang diiktiraf setaraf dengannya.
3. Keutamaan bagi yang berdaftar sebagai Juruukur Bahan Siswazah dengan Lembaga Juruukur Bahan Malaysia.
4. Mempunyai minima tiga (3) tahun pengalaman dalam bidang perolehan dan kontrak / sebutharga dan tender;
5. Sijil-sijil profesional yang setaraf.

Deskripsi Tugas Utama :-

Pentadbiran

Bertanggungjawab untuk menyediakan perkhidmatan pentadbiran yang cekap termasuk merancang, melaksana dan memastikan operasi pentadbiran syarikat termasuk alatan dan perabot pejabat, alat tulis dan barang bercetak serta kenderaan syarikat ditadbir dengan berkesan untuk menyokong operasi syarikat.

Kewangan

• Bertanggungjawab terhadap urusan perolehan dan kontrak Syarikat.
• Melaksanakan kerja-kerja penilaian ukur bahan ke atas pelan-pelan untuk tawaran, kontrak, penilaian kontrak dan lain-lain tugas berkaitan.
• Bertanggungjawab memastikan polisi dan peraturan perolehan dipatuhi.
• Melaksanakan analisa kos untuk perolehan dan kontrak.
• Menyediakan terma dan syarat kontrak.
• Membantu penyediaan anggaran dan kos kontrak.
• Boleh bekerjasama dengan pembekal dan pelanggan dalaman bagi meminimakan kos dan memaksimakan keberkesanan “supply chain”.

Faedah-Faedah

• Elaun (Sara Hidup, Bil Telefon, dan lain-lain)
• Rawatan Perubatan, Optik dan Pergigian
• Insurans Berkelompok

JOB DESCRIPTION : 

* To work with operation team to ensure safety, security, facilities, cleanliness, hygiene       and welfare of the residents at all times.

* To assist the Accommodation Executive and Manager in the management of the               overall operational function.

* To run the daily routine checks of hostels.

* To assist in reports & documentation works. 

* To coordinate the newcomers to the hostels, conduct transfer, relocation of hostels         from time to time.

* Supervise cleanliness and make sure housekeeping are done for each hostel locations     and ensure it is tidy at all times.

* Assist to carry out spot check as and when required.

* Handle all complaints and feedback from residents.

* Conduct fire safety drills on a regular basis and familiarize workers with fire-fighting         equipment, fire exits and assembly points. 

* To take charge of welfare and discipline of residents.

* Liaise with government authorities, contractors, and vendors for duties such as safety,    security or any services that related. 

* Any other tasks assigned by superior.
 

JOB REQUIREMENT :

* Knowledge of basic Microsoft Office applications.

* Good in human relation and verbal communication skills in Bahasa Malaysia & English.

* Able to work independently and a team.

* Willing to attend emergencies after office hours.

* Responsible and dependable.

* Has own transport and valid driving license.

Perks & Benefits

• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Regular team activities
• Open culture
• Personal development opportunities

Responsibilities:

• Research potential vendors.
• Compare and evaluate offers from suppliers.
• Negotiate contract terms of agreement and pricing.
• Track orders and ensure timely delivery.
• Review quality of purchased products.
• Input order details (e.g. vendors, quantities, prices) into internal databases.
• Maintain updated records of purchased products, delivery information and invoices.
• Document reports on purchases, including cost analyses.
• Monitor stock levels and place orders as needed.
• Work with warehouse staff to ensure proper storage.
• Attend trade shows and exhibitions to stay up-to-date with industry trends.

Requirements:

• Proven work experience as a Purchasing Officer, Purchasing Agent or similar role.
• Strong knowledge of vendor sourcing practices (researching, evaluating and liaising with vendors).
• Hands-on experience with purchasing software (e.g. Procurify or SpendMap).
• Familiarity of supply chain procedures.
• Excelent analytical skills, with the ability to create financial reports and conduct cost analyses.
• Outstanding negotiation skills.
• Possess at least a Bachelor's Degree in Logistics, Business Administration or relevant field.

 - EPF / SOCSO

 - MEDICAL CLAIM