Total 396 admin executive job vacancies in Others category in George Town, Pulau Pinang

JOB RESPONSIBILITIES

• Responsible for accounts payable function.
• Processing supplier’s invoices and intercompany invoices.
• Ensure all payment procedures are adhered.
• Maintenance of Cash Books and monitor cashflow.
• Accrual of expenditure and journal entries.
• Balance Sheet schedules update.
• Month end closing process for AP.
• Validation and arrangement of staff claims.

JOB DESCRIPTIONS

Accounts Payable

• Ensure timely payments of suppliers’ invoices.
• Following up on outstanding items on clearing creditors’ aging and bank reconciliations

Miscellaneous Payments

• Ensure timely payments of monthly miscellaneous payments.
• Intercompany settlement.

Month End Duties

• Check and reconcile Statement of Accounts against Creditors’ Ledger.
• Prepare accounting schedules.
• Check Bank Reconciliation.
• Accrual of expenditure and journal entries.

Staff Claims

• Validation and tabulation of staff claims for month end accrual and payout.

ACCOUNTS EXECUTIVE

Responsibilities

· You would be involved in the preparation of full sets of accounts for clients using accounting software, assist in the preparation of information for GST submissions, tax computations as well as the preparation of schedules and reports for both management and for the preparation of the client’s annual financial report and to assist in other special assignments.

· Develop and maintain long-term client relationship.

Requirements

· Candidates must be suitably qualified with at least Diploma/Advanced Diplomas/ Bachelor’s Degree in Accounting, Finance or other professional qualifications

· At least 1 to 2 years of related working experience

· Excellent analytical, verbal and written communication skills both English and Mandarin (in order to liaise with Mandarin speaking associates)

· Familiar with accounting software (SAGE Accpac , Quickbooks , MYOB)

Why Join Us

The Firm recognizes and acknowledges that the quality of our people are the key drivers to the Firm success and hence, the Firm is constantly on the look-out for dedicated and committed professionals to grow with the Firm.

In attracting, retaining and motivating our people the Firm endeavor in providing a continuous learning environment in equipping our people with the necessary skills that help the Firm in fully developing our people potentials and professional growth.

If you have what it takes:-

Please email/send your comprehensive resume, including a recent photograph and to include the following details:-

1. Reasons for leaving current employment

2. Availability / Notice period required

3. Last drawn/ current and expected salary

4. References (if any)

The Recruitment Partner

ACFOSS PAC

100D Pasir Panjang Road #02-11

Meissa

Singapore 118520

Email: hr@acfoss.com.sg

Website : www.acfoss.com.sg

We regret to inform that only shortlisted candidates will be notified

Job Responsibilities

• Perform data entry of overseas suppliers’ invoices and invoices in foreign currency into accounting system.
• Ensure that all the invoices match with valid POs duly authorised before processing payments.
• Ensure that all invoices are approved by authorised personnel prior to processing payment.
• Perform data entry of payments in foreign currency.
• Perform data entry of overseas payments.
• Process cheque payments, TT payments, ACH payments & Giro payments timely
• Perform monthly AP reconciliation with vendor’s statement of accounts.
• Maintain Vendor master record and GST code.
• Maintain Directors’ travelling and phone bill records.
• Generate AP summary reports.
• Generate Import GST summary reports.
• Ensure all invoices and expenses of petty cash claims are complete and approved by authorised personnel prior to processing of payment.
• Perform data entry of petty cash claims.
• Process ACH payments for petty cash claims timely
• Any other ad hoc duties as assigned by supervisors.

Requirements

• Diploma in Accountancy or equivalent
• Minimum 3 years' experience in accounts payable function
• Experience in Navision accounting system preferred.
• Good in Microsoft Office
• High integrity, meticulous and initiative-taking
• Independent, self-driven with the ability to multi-task to meet deadlines.
• A team player with good interpersonal and communication skills

Job Brief

Executive Assistant to perform a variety of administrative tasks and support executives.

Executive Assistant’s responsibilities include managing calendars, making travel arrangements, preparing claims and expenses report.

A person with great time management, well organized and able to act without guidance. Needs to be resourceful, innovative, and proactive to support executives. Must think independently to make decision under pressure.

Job Responsibilities

- Point of contact among executive, employees, customers, and other external partners

- Managing information flow in a timely and accurate manner

- Managing executives’ calendars and set up meetings

- Making travel arrangements and preparing expenses claims and reports

- Attending to guests and visitors

- Preparation for meetings

- Liaison for any contract/agreement and/or payment/billing arrangement

- Keep track of revenue contact and processing of invoices

- Maintain proper filing and record keeping of contacts information for Management office

- Perform any ad hoc duties as assigned by Management

Functions and Responsibilities

• Comply to ASL HSSEQ policy and procedures.
• Responsible for the preparation of a full set of accounts for her or his portfolio of vessels up to monthly closing for review
• Issues the invoices for each client according to the contractual agreements and upon approval from his/her supervisor submits them to clients, as well as monitors their timely payment, reporting any potential discrepancies from the schedule. Monitors the financial position of assigned vessels.
• Executes all the accounting transactions of the assigned vessels, i.e., invoices, expenses, payments, payroll, etc., and updates accordingly to all the respective accounting ledgers, in order to assist in the effective monitoring of each vessel's financial operation and compliance with the accounting rules and legislation.
• Prepare cheques when payment is due.
• Review month-end victualling statement from vessels (non-Garret vessels) and additional costs due to the extra meals (for Garret's vessels)
• Produces and submits periodical financial reports of the assigned vessels to senior management and reviews vessels' actual costs against budgets. Informs the Senior Accountant of each assigned vessel, concerning budget variances.
• Responsible for the full set of accounts of his or her portfolio of vessels up to monthly closing for review with the Senior Accountant
• Review and check the master’s month-end cash statement
• Upon approval, proceeds to the prompt settlement of all accounts/payments of related vessels, to support the smooth operation of vessels.
• Assisting Senior accountant for the timely preparation of yearly Company financial reports.
• Proceeds all the accounting entries and develops analytical monthly accounting reports according to the requirements and processes of Arcadia, in order to provide management with the requirement information. (DANAOS)Produces and submits periodical financial reports of the assigned vessels to senior management and reviews vessels' actual costs against budgets. Informs the Senior Accountant of each assigned vessel, concerning budget variances.
• Responsible for the full set of accounts of his or her portfolio of vessels up to monthly closing for review with the Senior Accountant
• Review and check the master’s month-end cash statement
• Upon approval, proceeds to the prompt settlement of all accounts/payments of related vessels, to support the smooth operation of vessels.
• Assisting Senior accountant for the timely preparation of yearly Company financial reports.
• Proceeds all the accounting entries and develops analytical monthly accounting reports according to the requirements and processes of Arcadia, to provide management with the required information. (DANAOS)

Requirements

1. Diploma in Accountancy/Finance/CPA/ACCA/Diploma

2. At least 4 years of accounting experience specializing in vessel accounting handling analytical reporting from the shipping industry

3. Required Skill(s): Accounts, Tax and GST reporting

4. A team player who is hands-on and meticulous in his/her work and can deliver within tight deadlines

5. Prior experience in the Shipping / Ship Management industry is a MUST.

6. Prior experience with the DANAOS accounting module is preferred

Requirement :

1) Minimum O levels or relevant certificate

2) Minimum 2 years of relevant experience in a Civil and Structural Design Consultancy or Construction firm.

3) Able to work independently and exercise initiative

4) Computer literate and knowledge of MS Office.

5) Basic IT knowledge or interest in IT knowledge is an added advantage.

6) Good interpersonal and communication skills.

7) Meticulous and responsible.

8) Candidate with more extensive experience will be considered for senior position or office manager position.

Job Description :

1) Manage the office administration matters.

2) Assist Engineers in their preparation of documents.

3) Assist the Director in preparing and managing marketing/bid proposals.

4) Perform reception and office administration duties

5) Maintain office and security policy

6) Assist the IT consultant in maintaining the IT records and updates.

7) Monitor and update ISO matters, HR matters and the related administration works.

8) Handle project expenses and liaise with the company accountant.

RESPONSIBILITES:

• Maximize overall Hotel Revenue for a cluster of hotels.
• Review of daily selling rates, parity and closeout.
• Monitor and analyze market trends, competitor activities and customer feedback to identify new revenue opportunities.
• Negotiate contracts to ensure the best possible rates.
• Prepare reports and presentations as required.
• Ensure all revenue policies and procedures are followed and adhered to.
• Stay up to date with industry trends and best practices.

REQUIREMENTS:

• At least 3 years of experience in hotel management.
• Proficiency in hotel management systems and revenue management software eg Siteminder / EzRMS
• Ability to analyze market data and create pricing strategies.
• Ability to collaborate with other departments and provide revenue guidance.
• Knowledge of revenue management principles and practices.
• Ability to work independently or as part of a team.

We are seeking a highly motivated Communications Executive to join our team at the Experimental Drug Development Centre (EDDC), Singapore"s national platform for drug discovery and development. The ideal candidate will be primarily responsible for our digital marketing platforms, including our website and LinkedIn account, generating both graphical and written content for announcements, press releases, and social media, supporting events and outreach initiatives, and preparing our annual report. The primary goal of this role is to build and enhance EDDC’s image and reputation within the local and international academic, biotech and pharmaceutical communities.

Responsibilities:

1. Manage and Update Digital Communications Platforms:

• Curate, create and publish engaging content on the EDDC"s LinkedIn account and website to increase visibility and engagement with key stakeholders.
• Monitor our LinkedIn channel, track analytics, engage with followers, and respond to inquiries in a timely and professional manner.
• Develop and execute social media campaigns to promote the EDDC"s initiatives, events, and achievements.
• Manage and update the EDDC"s website to ensure content accuracy, relevance, and a user-friendly experience.

2. Content Creation and Updating:

• Write and edit written content for various communications materials such as news articles, press releases, and reports.
• Develop graphical content, including infographics, videos, and images, to accompany announcements, press releases, and social media posts.
• Update corporate presentations and soft-copy marketing materials

3. Event Support and Outreach:

• Assist in planning and coordinating events, workshops, and conferences to promote EDDC"s mission and objectives.
• Collaborate with internal teams and external partners to maximize outreach and participation in events.

4. Annual Report Preparation:

• Compile content, statistics, and achievements to prepare EDDC"s annual report. Edit, copywrite and organise content in order to showcase our progress and impact in drug discovery and development.

Requirements:

• Bachelor"s degree in Mass Communications, Marketing, or related field, alternatively a Life Science degree with relevant work experience in communications and/or marketing
• At least 5 years of working experience in digital communications including content creation, and digital marketing.
• Strong writing and editing skills, with a knack for crafting compelling copy
• Good graphical design skills with a keen eye for visual aesthetics
• Experience with communicating and marketing through LinkedIn, including use of its backend and analytics tools
• Familiarity with website management platforms (e.g., WordPress), graphical design tools like Canva or the Adobe suite
• Excellent organizational and project management abilities to handle multiple tasks and deadlines effectively.
• Knowledge of drug discovery, and/or the bio=pharmaceutical industry is a big plus.
• Team player with strong interpersonal skills and the ability to collaborate across departments.
• Strategic mindset with a focus on building and enhancing the organization"s brand image.
• Proactive and results-oriented approach to achieve communication goals and objectives.
• Creative thinker with a passion for storytelling and visual communication.

If you"re looking for an exciting opportunity to contribute to the advancement of drug discovery and development in Singapore and want to play a key role in shaping EDDC"s communication strategy, we encourage you to apply for this position. Join us in our mission to translate great science to great medicine!

The above eligibility criteria are not exhaustive. A*STAR may include additional selection criteria based on its prevailing recruitment policies. These policies may be amended from time to time without notice. We regret that only shortlisted candidates will be notified.

Job Details (Here’s what you can expect!)

• Work predominantly in 1 of our 25 hotels in Singapore
• Duty Meal allowance and uniform allowance
• Attractive incentives and bonuses
• Staff rates at Accor hotels in Singapore and worldwide
• Uniforms provided

Job Responsibilities:

• Provide quality customer service at all times; greet visitors and guests in a friendly and engaging manner ensuring a smooth and timely check-in/check-out during their stay
• Thorough understanding of all hotel room categories, room rates and other general product knowledge necessary to perform Front Office operations
• Proactively assist guests in an informative and helpful way on enquiries relating to their stay and follow-up promptly on guest requests and needs
• Accounting and maintaining an accurate cash float
• Any other ad-hoc duties assigned

Job Requirements:

• Passionate individuals who love customer service
• Communicate fluently in English
• Independent and work well in teams

Job Responsibilities:

Treasury and Credit Operations

• Support daily operations of Corporate Treasury and Credit functions
• Prepare weekly/monthly/quarterly/annually credit control reports for reporting and credit control meetings
• To maintain and update group’s master customer list and list to ensure records align with
• Support in any ad-hoc treasury/credit projects assigned and seek process improvements.
• Prepare Credit reports for management reporting purposes
• Ensure that policies and procedures align with corporate vision.
• Process simplification and digitalization

Group Corporate Functions

• Assist group corporate team in daily routine work
• Assist in meeting financial regulatory compliance of the Group’s assets.
• Assist in management reporting aspects of the Group’s corporate functions. These includes preparation of presentations and other materials as required.
• Assist to produce, monitor and control budgets/financial models relating to the Group’s corporate projects.
• Any other assignments/matters as directed by the Management or your Superior from time to time.

Job Requirements:

• Minimum Diploma in Accounting or equivalent
• 2-3 years working experience in similar capacity is advantageous
• Strong in advanced Microsoft Excel, Power Point and other Microsoft Office skills
• Pro-active and results-oriented
• Meticulous with positive work attitude and pleasant personality
• Good team player

Additional Notes:

• 5 days work week
• Company transport pick up at Clementi/Jurong East/Choa Chu Kang MRT Station

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

The job holder will conduct preliminary reviews of applications for ethics approval that are submitted by researchers to the NUS-IRB. He/she will ensure that approved research projects conform to Singapore’s laws and regulations (e.g., Human Biomedical Research Act, Medicines Act, Personal Data Protection Act, Penal Code, etc, and related Regulations) and to NUS’ policies (e.g., DMP, RDMP, etc). The job holder will be responsible to provide secretariat support to the NUS Institutional Review Board (NUS-IRB) and manage the ethical review, the approval processes and follow-up of all human research studies conducted in NUS.

Role As IRB Preliminary Reviewer

• To conduct preliminary ethics reviews for NUS research studies to ensure they comply with Singapore’s regulations and in accordance to NUS’ policies and guidelines.
• To be a resource person for NUS researchers, study personnel and administrators by answering questions related to their IRB applications.
• To participate in the development and subsequent implementation of institutional human research protections’ policies, procedures and guidelines.
• To provide administrative support within the department and for other NUS departments regarding research compliance matters and ethics review.
• To maintain IRB study-related documentation in accordance to NUS policies on data security and protection.
• To meet expectations and timelines of the stakeholders involved in the ethics review process.
• To perform any other ad-hoc job-related duties as assigned.

Qualifications

1. Minimum Bachelor’s Degree. Preferable fields include Science/ Life Sciences/ Health Sciences/ Pharmacy/Medicine/ Nursing/ Psychology/ Social Work/ Sociology/ Liberal Arts and similar from an accredited university. Entry level graduates, MSc holders and those with an interest in research ethics/ human welfare protection are welcome to apply.
2. Possess strong oral, written communication and interpersonal skills in order to manage cross-functional, institutional relationships and ability to multitask.
3. Proficient in the use of MS office applications.
4. Able to work independently and effective, as well as part of a team.
5. Meticulous, resourceful, work well under pressure, fast and keen learner.

We are seeking a highly motivated Communications Executive to join our team at the Experimental Drug Development Centre (EDDC), Singapore"s national platform for drug discovery and development. The ideal candidate will be primarily responsible for our digital marketing platforms, including our website and LinkedIn account, generating both graphical and written content for announcements, press releases, and social media, supporting events and outreach initiatives, and preparing our annual report. The primary goal of this role is to build and enhance EDDC’s image and reputation within the local and international academic, biotech and pharmaceutical communities.

Responsibilities:

1. Manage and Update Digital Communications Platforms:

• Curate, create and publish engaging content on the EDDC"s LinkedIn account and website to increase visibility and engagement with key stakeholders.
• Monitor our LinkedIn channel, track analytics, engage with followers, and respond to inquiries in a timely and professional manner.
• Develop and execute social media campaigns to promote the EDDC"s initiatives, events, and achievements.
• Manage and update the EDDC"s website to ensure content accuracy, relevance, and a user-friendly experience.

2. Content Creation and Updating:

• Write and edit written content for various communications materials such as news articles, press releases, and reports.
• Develop graphical content, including infographics, videos, and images, to accompany announcements, press releases, and social media posts.
• Update corporate presentations and soft-copy marketing materials

3. Event Support and Outreach:

• Assist in planning and coordinating events, workshops, and conferences to promote EDDC"s mission and objectives.
• Collaborate with internal teams and external partners to maximize outreach and participation in events.

4. Annual Report Preparation:

• Compile content, statistics, and achievements to prepare EDDC"s annual report. Edit, copywrite and organise content in order to showcase our progress and impact in drug discovery and development.

Requirements:

• Bachelor"s degree in Mass Communications, Marketing, or related field, alternatively a Life Science degree with relevant work experience in communications and/or marketing
• At least 3 years of working experience in digital communications including content creation, and digital marketing.
• Strong writing and editing skills, with a knack for crafting compelling copy
• Good graphical design skills with a keen eye for visual aesthetics
• Experience with communicating and marketing through LinkedIn, including use of its backend and analytics tools
• Familiarity with website management platforms (e.g., WordPress), graphical design tools like Canva or the Adobe suite
• Excellent organizational and project management abilities to handle multiple tasks and deadlines effectively.
• Knowledge of drug discovery, and/or the bio=pharmaceutical industry is a big plus.
• Team player with strong interpersonal skills and the ability to collaborate across departments.
• Strategic mindset with a focus on building and enhancing the organization"s brand image.
• Proactive and results-oriented approach to achieve communication goals and objectives.
• Creative thinker with a passion for storytelling and visual communication.

If you"re looking for an exciting opportunity to contribute to the advancement of drug discovery and development in Singapore and want to play a key role in shaping EDDC"s communication strategy, we encourage you to apply for this position. Join us in our mission to translate great science to great medicine!

The above eligibility criteria are not exhaustive. A*STAR may include additional selection criteria based on its prevailing recruitment policies. These policies may be amended from time to time without notice. We regret that only shortlisted candidates will be notified.

The Senior Accounts Executive/Executive assists the Finance Manager in all finance-related operations

Key Responsibilities

§ Run day-to-day operations related to accounts payable and/or receivable

§ Able to handle full set of Accounts

§ Liaise with vendors and/or customers to address financial requests and queries

§ Prepare GST schedule as required

§ Preparing of commission

§ Handle accounting functions related to posting of entries into the system/assign account code

§ Liaise with auditor and tax officer for all the quires.

§ Perform other ad-hoc duties as necessary

Requirements

§ Diploma in Accounting or equivalent

§ Ability to work independently or as a team player

§ Willing to learn

§Work place at Pasir Panjang

§ Minimum 3 years of experiences

ASSISTANT OPERATIONS EXECUTIVE 1

PILOTAGE SERVICES DEPARTMENT

(MISSION COMMAND CENTRE)

PSA MARINE (PTE) LTD

[This is a full-time permanent role.]

Keen to be part of the team that provides essential maritime services to the Port of Singapore, the world's busiest container transhipment hub?

Assistant Operations Executives play a crucial role in providing excellent service levels and deploying marine resources within Singapore waters!

• Take leadership in the planning and deployment of pilotage, harbour towage and waterboat resource to support 24/7 operations of the busiest port in the world;
• Uphold the efficiency of company’s services which is part of Singapore maritime ecosystem;
• Directly communicate with vessels to coordinate arrival and service timings; and
• Attend to all customer queries and request new orders, amendments and cancellations.

The successful candidate shall preferably:-

• Possess at least a Diploma or equivalent;
• Have good communication and interpersonal skills;
• Be able to remain calm and make logical decisions under stress and emergency circumstances;
• Be proficient in operating computer-based control systems;
• Be proficient in MS Office; and
• Be willing to perform shift work.

Job Description & Requirements

Join us as a Warehouse Executive, where your contributions will be essential to the efficient handling and delivery of goods. The following are your key responsibilities:

1. Logistics Support:Provide comprehensive logistics support, including wrapping, packing (palletizing/overpack), labeling, scanning, and meticulous documentation of cargo.

2. Goods Handling and Delivery:Efficiently load and unload import goods/cargo into company vehicles, ensuring timely delivery to customers or delivery addresses.

3. Return of Export Goods:Safely load and unload export goods/cargo into company vehicles, ensuring prompt return to the warehouse.

4. Vehicle Maintenance:Take responsibility for the maintenance of company vehicles, ensuring they are in optimal condition for safe and reliable transportation.

5. Housekeeping:Maintain a clean and organized warehouse environment, contributing to efficient operations and a safe working environment.

6. Accident Reporting:Report any vehicle or cargo damage resulting from accidents promptly and accurately.

7. Cargo Inspection and Handling:Conduct thorough checks, tallying, and proper handling of all incoming and outgoing cargoes to maintain accuracy and quality standards.

8. Safety Adherence:Strictly adhere to safety requirements while performing all tasks to ensure a secure and hazard-free work environment.

9. Proactive Problem Reporting:Communicate any issues or challenges promptly to superiors, ensuring quick resolution and preventing potential disruptions.

10. Flexibility and Adaptability:Be prepared to undertake any other tasks assigned by superiors, showcasing flexibility and a willingness to contribute to various aspects of warehouse operations.

We appreciate your commitment to excellence and attention to detail. Please note that your diligent efforts will contribute significantly to the overall success of our warehouse operations. Only shortlisted candidates will be notified, and all resumes received will be used for recruitment purposes only.

EA License ID :18C9520

EA Registtration ID :R1765753