Total 451 admin executive job vacancies in D09 Cairnhill, Orchard, River Valley

We are an international Public Relations firm with over three decades of experience in the Asia Pacific region. We looking for a smart Admin-cum-Finance Executive to join our team in Singapore and support us as we grow and expand into the region and also migrate into a fully digital organisation.

If you are excited about learning and want to keep up to date, then tell us more about yourself and we will show you around our organisation.

Key Responsibilities:

Human Resources Support:

· Manage and post job openings, schedule interviews, and coordinate candidate screenings.

· Maintain employee records and ensure compliance with HR policies and regulations.

· Assist in organising employee training sessions and orientation programs.

· Support HR manager in employee engagement initiatives and performance management processes.

Finance and Payroll Support:

· Handle confidential data on payroll and contracts (payroll processing) – including manage the e-signing of staff contracts and other client documents

· CPF submission and uploading onto the CPF portal

· Prepare the Annual IR8a forms

· Assist in the quarterly GST submissions

Office Maintenance:

· Ensure cleanliness and tidiness of the office premises.

· Manage and order office supplies

· Manage office maintenance services providers such as cleaning, repairs, and utilities.

· Address general office maintenance issues promptly to ensure a safe and conducive work environment.

Data Entry:

· Accurately input and maintain data related to employee records, payroll, and other HR processes.

· Generate reports and assist in data analysis as needed.

· Ensure data integrity and confidentiality at all times.

Requirements:

· Excellent written and verbal communication skills (English language)

· Proficient in MS Office suite (Word, Excel, PowerPoint)

· Attention to detail and high level of accuracy in data entry and record-keeping.

· Previous experience working for a professional services company would be an advantage

Qualifications:

· Diploma in Human Resources, Business Administration, or relevant field preferred.

· Previous experience in an administrative role, preferably in HR or office management.

· Strong organizational skills with the ability to multitask and prioritize tasks effectively.

Job Responsibilities:

• Manage general administration and coordination of work actvities;
• Work order management through computer maintenance management system; meeting services activities in the office and any other duties as assigned by the manager;
• Assist the site manager on day to day operations of the facilities;
• Track, manage and raise purchase order requests;
• Attend to feedbacks from clients and end users to provide an all rounded client centric experience
• Maintain accurate and organized records related to facilities, including contracts, maintenance schedules, and service agreements;
• Prepare and update documentation for facility policies, procedures, and guidelines. Effective problem solving and critical thinking skills along with the ability to use discretion and good judgement;
• Serve as a point of contact for internal staff and external vendors regarding facilities-related inquiries;
• Coordinate with various departments to address their needs and ensure smooth communication flow;
• Manage the procurement of office supplies and maintain an organized inventory;
• Work with vendors to ensure timely delivery of supplies and equipment;
• Assist in monitoring and tracking the facilities budget;
• Provide support in identifying cost-saving opportunities and ensuring expenses align with budgetary constraints;
• Assist in coordinating office layouts, relocations, and space utilization;
• Work with relevant parties to address space-related concerns and requests;
• Support the coordination of maintenance activities, repairs, and service requests;
• Work closely with facilities management teams and external service providers to ensure timely and effective resolution of issues;
• Assist in coordinating facilities for meetings, events, and conferences;
• Ensure that necessary facilities and resources are available and properly set up;
• Any other duties assigned by the Site Manager.

Job Requirements:

• Candidates should have at least GCE O Level certificate with 3 years of experience in Facilities Management
• Outgoing and vocal with good communications skill.
• Excellent client management skills in a corporate environment and a strong team player.
• Proactive and independent.
• Familiar with CMMS for work order management;
• Dynamic and multi-tasking capabilities.

The Administrative Executive will be responsible to the Principal for all administrative details related to the day-to-day operations of the centre and provide customer care services to students and their parents during their stay with the school.

Job Role & Responsibilities

• Meet and greet parents, students and visitors at the school
• Provide proper information about school fees and programs
• Manage students information
• Issue invoices, collect school fees and issue receipts
• Purchase items from suppliers for capital expenditures, kitchen, stationery, events, etcPrepare Expenditure Requisition Forms and obtain price quotations from suppliers
• Prepare Expenditure Requisition Forms and obtain price quotations from suppliers
• Responsible for proper storage of stationary and uniforms
• Perform general clerical duties
• Support operational work flow

Job Requirements

• Minimum 3 GCE ‘O’ levels with at least B4 in English and credit in a second language
• At least 2 years experience in an administrative role
• Good interpersonal skills, able to relate to people from different culture and languages.
• Good written and verbal communication skills
• Able to work independently, multi-task and adapt quickly in a fast paced environment
• Able to handle confidential information with discretion and integrity
• Proficient in MSOffice Applications

We offer a competitive remuneration package plus benefits to the right candidate. Suitably qualified applicants are invited to send your updated resume in MS Word via APPLY NOW button.

Please include cover application letter and detailed CV with current and expected salary and copies of qualifications and testimonials. On appointment original copies must be provided for verification.

Job Responsibilities:

• Manage and provide support to customers and managers
• Perform sales administrative and order management functions
• Provide design and administrative support in marketing materials and corporate website
• Any other sales administration and marketing related duties as assigned

For interested candidates, please send your updated resume:

Email: medical12@recruitexpress.com.sg

WA: wa.me/6587004901

Tele @jesswongie

Jessie Wong Yuan Si

R2197171

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)

EA License: 99C4599

HR & Admin Executive

Our client is a foreign-based MNC.

Job Description:

• Report to HR Manager

• Provide support to all HR and administrative duties

• Coordinate and participate in the recruitment process

• Facilitate the onboarding process for new hires

• Provide support to managers and employees in performance-related matters

• Identify training needs and coordinate relevant training programs for employees

• Ensure compliance with HR policies and procedures

• Stay updated on labour laws and regulations to ensure the organization's practices align with legal requirements

• Administer employee benefits programs, including health insurance, retirement plans, and other employee perks

• Assist employees with benefit-related inquiries and issues

• Maintain accurate and up-to-date employee records

• Handle HR administrative tasks such as documentation, contracts, and letters

• Assist in monthly payroll processing and CPF contributions

• Organize team-building activities and events

• Assist in travel bookings for the office

• Provide support in all office administrative matters

Job Requirements:

• Diploma in any relevant discipline

• 2 to 5 years of HR or administrative experience

• Salary ranges between S$3,000 to S$4,000 per month

Please send your application directly via janntan@recruitexpress.com.sg for a faster response.

Only shortlisted candidates will be notified.

(Jann) Tan Wei Ying (R1103708)

Email Address: janntan@recruitexpress.com.sg

Recruit Express Pte Ltd

EA License No: 99C4599

Recruiter's Ref Code: #BJJ

1. Recruitment and Onboarding:

 Coordinate and participate in the recruitment process, including job posting,

screening resumes, and conducting interviews.

 Facilitate the onboarding process for new hires, ensuring a smooth transition into the organization.

2. Performance Management:

 Provide support to managers and employees in performance-related matters.

3. Training and Development:

 Identify training needs and coordinate relevant training programs for

employees.

 Promote a culture of continuous learning and development within the organization.

4. HR Policies and Compliance:

 Ensure compliance with HR policies and procedures.

 Stay updated on labor laws and regulations to ensure the organization's practices align with legal requirements.

 Assist Div. Head to update staff benefits, update company handbook etc.

5. Benefits Administration:

 Administer employee benefits programs, including health insurance,

retirement plans, and other employee perks.

 Assist employees with benefit-related inquiries and issues.

6. HR Administration:

 Maintain accurate and up-to-date employee records.

 Handle HR administrative tasks such as documentation, contracts, and letters.

 Hands on for Employment and dependent pass application, transfer,

cancellation etc.

 Verify Encean staff claims.

 Require to assist Encean’s monthly payroll and CPF contributions etc.

7. Employee Engagement:

 Develop and implement initiatives to enhance employee engagement and satisfaction.

 Organize team-building activities and events

Interested applicants may email resume to cheryl.lee@recruitexpress.com.sg

Cheryl Lee Shi Le (CEI Registration No: R1434624)

Recruit Express Pte Ltd (EA: 99C4599)

• Provide administrative support to the marketing & leasing team by preparing tenancy and/or sales agreements, as well as input and update tenants and tenancy details.
• Perform marketing coordination functions, include handling of calls, emails, etc. and maintenance of data bases.
• Assist in all marketing, sales and leasing activities including online and social media platforms.
• Follow up on contractual documents, mass mailing letters & reminders as well as preparation of progress reports.
• Manning the hotline for sales and marketing to filter and route potential prospects to marketing colleagues.
• To provide centralized administrative function /support to ensure smooth operations of the company such as ordering of get-well baskets and/or wreath for employees or their families, handling of petty cash submissions as well as manage & execute travels and hotel arrangements.
• Provide administrative support to the project development team which includes printing, coordinating the signing of and scanning of development related documents, and preparing letters to government authorities for development projects as well as filing of drawing plans.
• Any other ad hoc administrative duties including assignments given by immediate supervisor.

Interested applicants may email resume to cheryl.lee@recruitexpress.com.sg

Cheryl Lee Shi Le (CEI Registration No: R1434624)

Recruit Express Pte Ltd (EA: 99C4599)

RESPONSIBILITIES:

• Checking operation outlet sales report and transactions
• Checking operation staff commission and incentive
• Checking outlet promotion guideline and make sure staff follow
• Checking outlet admin SOP
• Do roaster and attendance
• Others ad hoc ops admin task

REQUIREMENTS:

• Minimum GCE “N” Level and Above
• Meticulous and detail in work

• Coordinate recruitment, maintain HR records accurately.
• Manage onboarding, offboarding, and talent programs.
• Support employee welfare, surveys, and government grants.
• Handle discipline, termination following company policy.
• Assist in admin tasks, other HR functions.

Requirements:

• Minimum A Level/Diploma with some admin working experience.
• Part-time arrangement available (min 3 days per week)

Interested candidates please send in your resume to:

Yvonne Suan Ying Zhen

Outsourcing Team

Email: yvonnesuan@recruitexpress.com.sg

EA License No: 99C4599

*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified.

• Handle admin duties.
• Data entry
• Filing and scanning of documents
• Prepare invoices and documents.
• Other duties as assigned.

Requirements:

• Minimum Diploma/Degree holder with prior admin experience.
• Good Career Opportunity

Interested candidates please send in your resume to:
Yvonne Suan Ying Zhen
Outsourcing Team
Email: yvonnesuan@recruitexpress.com.sg
EA License No: 99C4599

*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified.

Our Client:

Our Client is a prestigious beauty company that originated in New York. We seek a Payment Specialist (one-year renewable contract) to perform administrative functions relating to project payment management and tracking for the store design visual merchandising team.

• Centralize Working Location
• Flexible Working Arrangement
• Good Compensation & Benefits

Job Responsibilities:

· Payment Process Ownership – Understand and become familiar with the payment processes between the Company and vendors, between different regions and functions. Also, process purchase orders, perform ‘Goods receipt’ in a timely and accurate manner.

· Stakeholder Communication – Establish clear communication with various stakeholders and provide monthly updates regarding cost trends and expenditures.

· Vendor Management – Communicate effectively with vendors on onboarding and payment queries.

· Data Management – Track and maintain accurate records of all Purchase Request and Purchase Order via the respective trackers.

· Cost Analysis – Run reports and analytics on Microsoft Excel using pivoting data and advanced functions for each marketing launch, projects, and maintenance.

· Policy Compliance - Adhere to company policies, procurement regulations, and ethical standards across all functions.

Job Requirements

· Highly organized and detail-oriented, with a proactive mindset, strong follow-up, and prioritization skills.

· Efficient time management to handle multiple projects and meeting deadlines.

· Excellent communication, analytical and problem-solving skills.

· Ability to work independently and collaboratively within a culturally diverse team.

· Good knowledge of related computer applications – (MS Excel, Word, PowerPoint).

Registration No: R22104771

EA Licence No: 22C1376

• Handle day to day administrative task/activities
• Perform general administrative duties such as data entry, organisation of files, documents etc. and other coordination duties
• Organized and Perform ad-hoc job related duties when assigned
• Attend to queries via calls and handling courier services and mails
• Main point of contact for various vendors such as service providers and office building management

Job Scope :

• Handling of incoming phone calls
• Handling of daily incoming & outgoing mails
• Procurement of stationery & pantry refreshments
• Admin Support
• Other Ad Hoc Tasks

Requirements :

• Possess good command of spoken and written English and Mandarin
• Organised, self-disciplined and a team-worker
• Pleasant & Good communication skills
• IT knowledge would be of advantage
• GCE ‘O’ & ‘A’ holders are welcome
• Singaporeans & PR only

Responsibilities

• Provide administrative support to the marketing & leasing team by preparing tenancy and/or sales agreements, as well as input and update tenants and tenancy details.

• Perform marketing coordination functions, include handling of calls, emails, etc. and maintenance of data bases.

• Assist in all marketing, sales and leasing activities including online and social media platforms.

• Follow up on contractual documents, mass mailing letters & reminders as well as preparation of progress reports.

• Manning the hotline for sales and marketing to filter and route potential prospects to marketing colleagues.

• To provide centralized administrative function /support to ensure smooth operations of the company such as ordering of get-well baskets and/or wreath for employees or their families, handling of petty cash submissions as well as manage & execute travels and hotel arrangements.

• Provide administrative support to the project development team which includes printing, coordinating the signing of and scanning of development related documents, and preparing letters to government authorities for development projects as well as filing of drawing plans.

• Any other ad hoc administrative duties including assignments given by immediate supervisor.

Angela Teh Ling Wei (CEI No.R1104464)

Contact Number:67860100

Email Address:angelateh@recruitexpress.com.sg

Recruit Express Pte Ltd / EA Licence No: 99C4599

We regret only shortlisted candidates will be contacted

• Support the design, development, implementation and embedding of a new programme across multiple institutions.

• Responsible for duties including budgeting, tracking and managing of funds awarded to the programme.

• Responsible for managing the team across multiple institutions and reporting to multiple stakeholders on a regular basis.

• Manage budget and claims to support short term & long term plans of the programme.

• Collaborate with MOH and other relevant agencies to drive the development of the new programme.

• Review programme reports for senior management endorsement and submission of quarterly and interim reports to management and relevant parties.

• Provide regular audits on reports submitted by all parties.

• Follow up on one-rehab tasks assigned by the various programme leads.

For interested candidates, please send your updated resume: