Total 55 admin assistant job vacancies in Human Resources category in Bukit Indah

· Provide administrative support for HR executives

· To handle MOM - WPONLINE & EPONLINE

· Organize, compile, update company personnel records and documentation

· Manage and update HR databases with different information such as new hires, terminations, sick leaves, warnings, vacation and days off

· Help in payroll management, preparation and payment

· Prepare, manage and store paperwork for HR policies and procedures

· Answer employees’ questions and provide requested information

· Maintain schedule and coordinate calendar activities

· Assist recruiters in posting job ads on careers pages and processing received resumes

· Answer telephone calls and provide needed information

· Labour Monitoring, insurance and other adhoc works

· In charge for Employees Training

· In charge for Company Insurance (WICI, FMI, PL), Company vehicle VPC, Motor Insurance, Road Tax

· Help organize and manage new employee orientation, on-boarding, and training programs

Job Highlights

• Fastest-growing F&B company
• Close knit work culture
• 5-day work week

Job Description

The incumbent will be responsible for assisting in the full spectrum of Human Resources function for our 2 outlets.

Job Responsibility

• Responsible for the hiring process on recruitment, selection and screening of staff
• Monitor of employees’ employment contract expiry, permit expiry and confirmation due date
• Maintain & update staff personal file
• Prepare of Monthly HR Reports
• Review HR policies & processes and ensure compliance to statutory requirement
• Administer staff benefits (such as Leave Records, Insurance claim, Medical claim etc)
• Coordinate and arrange for work pass medical examination and processing / collection of work pass
• Process training applications and filing for training grants, (if required)
• Process employees’ insurance claim (if any)
• Compile Monthly Staff Timesheets for Payroll processing;
• Manage all matters relating to submission of government required surveys and mandatory documentations
• General HR administration, such as preparation of appointment letters, confirmation letter etc
• Prepare and submit all MOM and other government bodies and statutory reports and statutory survey forms
• Assist in sourcing of accommodation for new foreign worker (if required)
• Any other ad-hoc duties as assigned

Job Requirement

• Preferably with Diploma in Human Resource Management, Business Administration or equivalent
• Minimum 1 – 2 years HR administration experience
• Well-versed with Singapore Employment Act and HR related practices
• Good communication and interpersonal skills
• Able to work independently with minimal supervision and provide professional HR knowledge to management and staffs
• Able to start work immediately

Job Title: HR Cum Admin Executive (ID3408)
Location: Toa Payoh
Working Hours: Mon-Fri 8:15am-5:45pm
Salary: $3000-$4000

Job Description:
Handle all HR functions:
• Facilitate and assist recruitment process, coordinate interview arrangements, prepare employment agreements, etc.
• Support onboarding and offboarding tasks.
• Maintain accurate HRI records.
• Handle employees’ insurance and wellness programs.
• Ensure compliance of employees’ work permits, support and follow up on new applications, monitor and initiate renewal in a timely manner.
• Handle monthly payroll and CPF submission.
• Prepare and provide monthly HR schedules and reports (i.e.: leave balance report).
• Support annual performance review process.
• Update and maintain HR policies, employees’ guidelines, code of conduct in accordance with Group’s directions.
• Ad-hoc projects.
Handle all general administration functions:
• Maintain office supplies (i.e.: stationery, pantry, etc.)
• Handle travel arrangements (i.e.: hotel & air ticket reservation, etc.)
• Update and maintain office policies.
Other function:
• Assist Finance lead in AP/AR transactions and data-entry tasks.
Requirements:

• Minimum 4-5 years of experience in HR, including recruitment and payroll.
• Diploma in Human Resources / Business preferred.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Attention to detail and accuracy in all tasks.
• Strong interpersonal & communication skills, organizational skills.
• Ability to interact with all levels of staffs.
• Positive work attitude and display initiative in problem solving.
• Ability to work independently and multi-task efficiently.
• Proficient in Microsoft office & Microsoft Excel.

Job Title: HR Assistant
Location: Bukit Batok
Working Hours: Monday to Friday: 8am-5pm or 9am-6pm
Salary: $2000-$2300
Benefit:
*AWS based on company performance
*AL 14 days

Job Description:
•Need familiar with MOM rules and regulations for working days/hours formula in order to settle the payroll of workers.
•Handling confidential employee and company information
•Assisting in the preparation of HR documents, such as employment contracts, HR policies and employee handbooks
•Any other ad-hoc duties as assigned by the management

Requirement:
•Min 1 year related working experience
•Can start in short notice period

Job Title: HR Assistant (ID4573)
Location: Pioneer
Working Hours: Mon to Fri 8.30am – 6.00pm
Salary: $2700-$2900

Responsibilities
• Onboarding and off boarding process
• Arrange Recruitment and interviews
• Prepare and issue employment contracts, HR-related letters and memorandums.
• Maintain staffs profile
• Ensure HR process follow company policy
• Application, renewal and cancellation of work pass
• Handle insurance and road tax
• Follow MOM up to date regulation
• Arrange company vehicle inspection and servicing
• Arrange and update training records
• Handle payroll, leave, cpf submission and statutory claims, etc
• Process IR21 and IR8A
• Handling employee relations issues such as conflicts, grievances, and disciplinary actions.
• Other ad-hoc HR & Admin duties delegated from management and superior.

Requirements
• O Level and Above
• At least 2 years HR Assistant Experience
• Team player who possesses excellent communication and interpersonal skills.
• Independent, reliable and analytical.

HR & Admin Manager (Singapore & Malaysia)

Responsibilities:

Human Resource

· Review HR and performance management policies and key KPIs

· Review company handbooks to include any updates or amendments in Employment Acts

· Handles recruitment process including talent sourcing, liaison with recruitment agencies, drafting job posts, onboarding and orientation.

· Plan manpower needs in line with Minstry of Manpower (MOM) directives and apply for work permit, S Pass, EP, DP and process pass renewals

· Organize annual medical checks for employees

· Handles off-boarding process like conduct exit interviews, termination, retirement

· Handles employee’s queries, grievances and provides career guidance

· Process monthly Singapore and Malaysia payroll using iPay and UBS SAGE including uploading to banks for payment

· Plan and implement annual performance management and propose division of bonuses

· Submission monthly CPF contribution to CPF Board and pay all relevant taxes like EPF, EIS, SOSCO, Zakat, PCB and corporate taxes to Malaysia statutory boards

· Submission of annual tax forms to IRAS and LHDN (Malaysia equivalent of IRAS)

· Apply and claim from statutory boards childcare leave and training course subsidies

· Ensures proper administration of HR and admin practices in line with corporate compliance by HQ, includes meting out disciplinary actions

· Submission of HR reports like monthly headcount, salary list, organization charts and contact list

· Organize annual team bonding sessions and quarterly staff engagement activities

· Manage and verify annual leaves and benefits entitlement, petty cash and transport claims

· Source and identify safety course providers for employees in Singapore and Malaysia

· Ensure all training, payroll and filing records are in place and maintain office cleanliness

Office Administration

• Maintain and process any of the general office admin of the company.
• Stationery & sundry purchasing for office and other ad-hoc projects.
• Tenancy/Rental Management (For both SG & MY offices and rental units for Employees)
• Stationery & Office Equipment management (Sourcing, purchasing, maintain)

IT Support

· Liaising with Vendor on IT equipment and Software matters

· Procuring and maintaining of IT equipment (both mobile phones, laptops, router and printer), issue, returns & repair

· Handling IT enquiries from employee

Requirements:

· Singapore Citizen or SGPPR

· Fluent in both English & Mandarin (Proficiency in Japanese language or Malay is a bonus)

· Preferably Bachelor Degree or Graduate Diploma in Human Resource/Capital Management

· Proficient in MS applications like Word, Excel, Powerpoint and Outlook

· At least 5years’ experience as HR practitioner in Singapore, be well versed in Singapore Employment Act and willing to learn Malaysia labour laws

· Strong communication skills (both verbal & written)

The HR Administrative Assistant is responsible for the execution of the HR operational activities to ensure business needs are met at optimal efficiency and compliance to statutory regulations.

Below is a non-exhaustive list of deliveries expected from the candidate. However, it covers the foundation responsibilities and capabilities that are required for the candidate to be successful in role.

• Complete data entry of new hires’ record in HR system
• Organize and maintain electronic pfiles
• Ensure data integrity of HR record
• Maintain proper record of work pass and training record
• Handle and sort daily mailers
• Assist in other ad hoc HR admin duties

Qualification and Requirements

• NITEC in Human Resources or relevant field
• MS Office literacy
• Strong team player
• Ability to handle volume and multi-task in fast-pace environment
• Meticulous and strong in documentation

Job Title: HR cum Admin (ID1495)

Location: Redhill

Working Hours: Mon to Fri, 9am to 7pm

Salary: $2600 - $2900

Job Responsibilities:

• Day to day HR operation and administrative support.

• Administer staff attendance, leave benefits, staff welfare

• Assists in employee queries regarding claims, benefits, and procedures.

• Prepare and coordinate employee on-boarding/off-boarding process.

• Maintain and update employee training records.

• Plan and coordinate recreation and events activities

• Maintain the contact point with the employees from different sites

• Backup for all other HR/admin support function

• Perform any other ad-hoc duties and projects as assigned.

Job Requirements:

• Minimum Degree in any field

• At least 1 year experience in HR

• Able to adapt in a fast pace & challenging environment

• Able to work independently and in a team

Assisting the Assistant Director (Corporate Services) and be responsible for handling all the HR functions including recruitment, training, payroll, compensation & benefits, employee relations in Boys’ Town. Ensuring smooth HR operations on a daily basis and provide quality customer service to both internal and external clients. The incumbent needs to help to coach, counsel, and discipline HR employees. Support in developing, coordinating, and enforcing systems, policies, procedures, and productivity standards.

FUNCTIONAL – HUMAN RESOURCE

Talent Acquisition and Recruitment:

· Collaborate with hiring managers to identify staffing needs and develop effective recruitment strategies.

· Manage end-to-end recruitment processes, including job postings, candidate screening, and interviewing.

· Ensure a positive candidate experience and contribute to building a diverse and inclusive workforce which includes on-boarding process.

· Lead and participate in recruitment strategy efforts such as career fairs, career talks etc.

· Handles end-to-end process for Assistant Manager and above level entries, transfers and exit.

Employee Relations:

· Act as a point of contact for employees, addressing HR-related queries and concerns through email, face-to-face and/ or ticketing system.

· Assist in the resolution of workplace conflicts and employee relations issues.

· Contribute to the development and implementation of employee engagement initiatives.

Learning and Development:

· Identify training needs and coordinate learning and development programs.

· Facilitae training sessions and workshops as needed.

· Oversees the training and development records for all employees.

Performance Management:

· Manage the performance management process.

· Support assistant managers and above in setting performance expectations and conducting performance reviews.

· Contribute to the continuous improvement of performance management systems.

General HR Management:

· Collect HR data collection from employees for the purpose of generating operations and HR insights.

· Establish, review and manage all standards and practices of corporate governance, audits relating to HR and ensuring compliance and proper documentation.

· Ensure all HR matters are in compliance with relevant laws & regulations.

· Prepare, structure and manage HR data and information to assist in the analyses off operations and HR issues.

· Innovate HR processes and practices through digitalization by evaluating its impact on the delivery of HR services.

· Manage, review HR quality service level agreement and ability to communicate findings and outcomes of HR service quality reviews to relevant stakeholders.

· Manage, update and maintain an effective and efficient HRIS which includes Assistant Manager and above employee data and leaves administration.

· Participate in projects, committees, taskforce being appointed by the Assistant Director or management team.

· Manage and maintain all assistant managers’ level and above HR records, PFiles, training and development.

HR Administration:

· Manage HR documentation, including employee contracts, policies, and procedures.

· Maintain accurate and up-to-date employee records.

· Manage and handle payroll vendor to manage payroll processes and functions including submitting/ filing of CPF, Income Tax and all other statutory claims.

· Assist in the administration of employee benefits including insurance.

Other Administration:

· Manage, update and submit various reports eg. Headcount, Training, Management, Statutory, Surveys report etc.

· Manage and handle statutory reporting, submission of claims, grants and funding.

· Participate in manpower, C&B and any other related surveys.

· Participate and provide administrative support (which include any statutory requirement related e.g PDPA, Safe Management etc.) to the Human Resource Manager.

· Any other duties assigned.

MANAGERIAL

· Report to and provide regulare feedback to the Assistant Director (Corporate Services) of Boys' Town.

· Coach, counsel, and discipline and guide HR team members, interns and temp staff.

· Attend management and other relevant meetings and to do presentation when necessary.

REQUIREMENTS

· At least a Degree in Business Administration or Human Resources.

· At least 5 years of relevant working experience and 3 years in the capacity of a Senior HR Executive, preferably in non-profit sector.

· At least 3 years of direct payroll processing.

· Experienced in managing and leading HR team members.

· Good understanding of the Employment, CPF, Employment of Foreign Manpower, Retirement & Re-Employment, WICA, Workplace Safety and Health Act.

· Have an eye for details.

· Good in record keeping (filing/documentation etc.).

· Ability to handle sensitive and confidential information with discretion

· Proficient in HRIS and MS Office suite (i.e. Microsoft Outlook, Excel, Word, PowerPoint etc)

· Strong interpersonal and communication skills.

· Good initiative and able to work independently.

· Ability to work fast and handle pressure well.

• Support full spectrum of HR and Admin functions
• In charge of the full activities of recruitment, placement, and resignation
• Manage end-to-end onboarding & offboarding matters including but not limited to email, door access, documents, and uniform
• Process work pass applications, renewal & cancellations and liaise with the Ministry of Manpower for work pass-related issues.
• Provide prompt updates and accurate maintenance of employee database, organization charts, personal files as well as medical check-ups and work pass renewals
• Assist in coordinating in the training programme and liaise with nominated trainees on training requirements
• Assist in managing company insurance & workman compensation
• Assist in administering claims such as hospitalization, work injury compensation and etc
• Assist in payroll processing and salary administration
• Support managers on HR processes including staff issues about confirmation, performance management, grievance, and exit management.
• Keep abreast of all legal and statutory requirements and ensure compliance with Singapore labor law
• Other ad-hoc duties as assigned

We are looking for a Human Resources Assistant to work in the HR team in Singapore. You will be responsible for areas of HR including recruitment, employee engagement, compensation and reward and performance management cycles. This role will report into the HR Manager.

A few of the defining attributes of the candidate include a resilient and positive attitude, creative and innovative solutions and an understanding of Singapore talent market and employment regulations.

Areas of Responsibility:
● Assist with the day-to-day operations and administration of HR duties including maintaining P-files, ensuring correct employment documentation is kept, preparing HR correspondence such as employee letters and onboarding and off-boarding processes
● Recruitment: Keep up to date adverts and job descriptions, post adverts on job portals, agree candidate shortlists with the HR Manager and hiring managers, be the point of contact for candidates, arrange interviews and follow up with feedback
● Onboarding: Assist with onboarding process including onboarding presentation and adding details to HR system
● Payroll: Responsible for the monthly payroll processing which includes using the Whyze system to collate working hours and overtime, add in new joiners and leavers, liaising with the Finance team, Whyze team and employees to ensure accurate payroll queries and changes are resolved, ensure correct documentation and reporting, organizing the appropriate approvals for monthly payroll processing
● Benefits: managing and controlling leave entitlements, medical claims, incentive payments, and answering employees’ queries
● Administer statutory reporting and filing requirements with CPF, IRAS, MOM, NS, and other government-related claims
● Process work pass applications, issuance and cancellations and liaise with relevant agencies on foreign employee matters including employee travel to overseas restaurants
● Support the HR Lead to coordinate employee engagement and other HR projects such as HR analytics reporting, audits, training and talent management, company events

We Are Looking For Someone Who:

• Shows a passion for people and workplace culture
• Experience in F&B or Hospitality industry and HR experience would be an advantage but full training on HR processes and administration will be given depending on experience.
• A team player, goals oriented, highly motivated and with speed of execution
• Has good communication, interpersonal and organisational skills in a fast-paced environment
• Preferably knowledge of Singapore labour laws and HR best practices in accordance with TAFEP guidelines
• Preferably one year working experience in HR or admin function, Diploma in HR or a related subject

EXKLUSIVE LANDSCAPE PTE LTD (the “Company”) is a Exempt Private Company Limited by Shares, incorporated on 14 February 1997 (Friday) in Singapore. The address of the Company’s registered office is at the WCEGA PLAZA building. The Company current operating status is live and has been operating for 23 years 11 days. The Company’s principal activity is landscape planting, care and maintenance service activities (eg garden installation and maintenance, grass cutting, tree felling, pruning) with building construction n.e.c. as the secondary activity.

HR Generalist
FULL TIME: $2800 - 3200

8am - 5pm (5.5 Working Days)

Roles & Responsibilities:

· Responsible in doing full spectrum of HR duties including payroll.

· Assist in HR matters in manpower planning, recruitment, compensation, and performance management

· Administer foreign worker work passes related matter, i.e. application, renewal and cancellation

· Handle employees’ onboarding / orientation and off-boarding processes

· Handle employees' leave, attendance, welfare, and benefits

· Handle submission of government grants and claims

· Administer, maintain and update HR policies and procedures

· Administer employees’ competency and appraisal matrix

· Handle employee disciplinary issues and grievances

· General administrative duties (data entry, filing, answering incoming calls, license renewal etc)

· Assists in corporate events and staff recreational activities

· Arranging and scheduling meetings, setting up video and/or teleconferences and preparation of meeting packs

· Any other relevant duties as assigned

Job Requirements:

· 5.5 Working day

• Proficient in Microsoft office (Outlook, Word, Excel )

· Computer literate and handle emails / correspondences

· GCE ‘A’ Level or Diploma in HR/Business administration or related field

· Minimum 2 years relevant working experience in Human Resources Functions

· Excellent team player and highly dependable

• Knowledge of human resources policies, MOM rules and regulations
• Ability to maintain confidentiality in HR matters
• Ability to interact and work with staffs of all levels (need to interact with foreign workers)
• Pro-active attitude, responsive, able to multitask well & eye for details
• Ability to exercise initiative, work independently and under pressure
• Strong organizational skills
• Immediate availability or can start work within short notice will be of great advantage

How to Apply:

Contact us at 6481 1383 or email jenny@exklusivelandscape.com

By submitting any application or resume to us, you will be deemed to have agreed and consented to us collecting, using, retaining and disclosing your personal information to a prospective employer for their consideration.

We regret to inform you that only shortlisted candidates would be notified. We wish you all the best.

Job Description:

• Assist to process all work pass applications, renewals and cancellation on a timely basis, including arrangement of medical check-up, PCP etc.
• Assist to manage all work passes and foreign workers housing compliance matters.
• Arrange for purchase of Air Ticket for home leave and repatriation of foreign workers.
• Arrange for employees’ training matters.
• Process monthly payroll, overtime for workers on a timely basis.
• Maintain & update HR documents such as payroll, leave and claims and ensure accuracy and updated information on HR system and Personal-files.
• Assist in implementation of policies, procedures and best practices in HR functions.
• Other administrative duties which may be assigned from time to time.

JOB Requirements:

• GCE ‘O’ Levels or equivalent.
• At least 2 years of working experience in Construction Industry is highly preferred.
• A team player who works well with others.
• Friendly can-do attitude.
• 5 days work/week.

• Process Payroll for foreign workforce
• Maintain and upkeep of Employee master record
• Assist in recruitment, onboarding & off-boarding of the workers
• Work permit/Spass application, renewal and cancellation
• PCP Application and update the records accordingly
• Handle Dormitory related matters
• Liase with MOM, Insurance agents and various stake holders
• Co-ordinate in training program and renewal of courses/certification due for expiry
• Travel, Visa and Hotel Booking
• Letters and Memos and other Adhoc duties as assigned

Job Title: HR cum Admin Assistant (ID3389)
Working Location: Tuas
Working Hours: Monday-Thursday 8.00am to 5.30pm, Friday 8.00am to 5.00pm
Salary: $1900 - $2300

Job Description:
• Prepare monthly payroll for Malaysia (MUST)
• Involved in Recruitment Process – schedules job interviews.
• Prepare HR document (ex: employment contract for new hire)
• Apply / cancellation Work Pass
• Updating Internal HR Data base
• Organizing and maintaining personnel record, organization chart etc.
• Plan and arrange training for staff.
• Answer employees’ queries about HR related issued
• Assist in MOM Survey.
• Assist on ISO documents and other corporate certification application and/or renewal.
• Communicating with external partners to renew company vehicle insurance.
• Corporate mobile line renewal and etc.
• Other day to day activities.

Requirements:
• Possesses a Certificate in HR or related field
• Minimum 1-2 years of experience in HR based in Malaysia/Singapore.
• Excellent knowledge of labour/employment laws, prevailing market practices and government initiatives
• Excellent interpersonal and communication skills.
• Knowledge of Singapore employment-related laws and regulations and it will be an added advantage with Malaysia labor requirements.
• Good initiative, resourceful and meticulous.
• Able to work independently as well as a good team-player.