Total 26 Student Affairs Director job vacancies in Administrative / Clerical category in Malaysia

Job Description

• Attend to enquiries and provide customer service to both existing and prospective students and parents.
• Manage and facilitate all student admission matters including enrolment, class placement, billing, and withdrawals.
• Oversee the maintenance of student admissions database, class register and attendance.
• Prepare and disseminate school communications to students and parents such as notices and announcements.
• Generate admission and attendance reports for analysis and planning of school activities.
• Assist with regular review of existing SOPs to develop new procedures and adoption of digital solutions to improve productivity
• Assist in planning, organization and facilitation of student activities and events.
• Assist in upkeeping of the academy premises including liaising with vendors for regular maintenance.
• Any other admin or marketing-related duties as assigned
• 5-day work week staggered work days including 1 weekend (Weekday: 10.30am to 7.30pm, Weekend: 8.30am to 5pm)
• Working location: Kallang Stadium

Requirements

• Polytechnic diploma or Bachelor’s degree
• Fresh candidates with passion for training and education are welcome to apply
• Student-centric service mindset
• Good communication (writing and speaking), interpersonal, and administrative skills
• Ability to multi-task, meet deadlines and work under pressure
• Meticulous and attention to details
• Knowledge and interest in dance/ballet is a plus but not a must.

Position: Admin Cum Assistant Director

• Location: Woodlands Avenue 12 (walking distance from Admiralty MRT)
• Working Hour: 9am to 6pm (Monday to Friday) - Saturday Alternate
• Salary (commensurate with experience): Up to $3500
• Bonus + Allowance + Medical reimbursement

Requirement:

• Minimum Diploma and above
• Minimum of 1-2 years relevant working experience in similar position
• Bilingual in English and Mandarin
• Ability to organize and manage multiple priorities and able to meet deadlines
• Proactive, committed and able to work in fast paced, high volume processing working environments

Responsibilities:

• Provides administrative support to head of Department including Account Manager and Site Manager.
• Preparation of quotation and invoice.
• Coordinating and follow up daily technician work schedule and prepare for work progress report.
• Maintain customer database.
• Ensure timeliness and completeness of job site profress and billing management.
• To check , record and follow up in- coming payment.
• Any ad hoc duties assigned.

Personal Assistant to Managing Director

• Working Days: 5 days, 9AM- 6PM
• Salary: $3000 -$4500
• Address: Shenton Way

Job Responsibilities:

• Provide high-quality administrative support to the MD, including managing calendars, scheduling meetings, and handling correspondence.
• Handle travel arrangements – flight reservation, hotel accommodation, visa applications etc.
• Assist in maintaining office policies and procedures, ensuring they are up-to-date and adhered to.
• Manage pantry, office supplies inventory and place orders as necessary.
• Assist in the onboarding process for new employees, including setting up workstations and completing necessary paperwork.
• Help organize office events, such as meetings and celebrations.
• Maintain office equipment and ensure it is in working order, arranging for repairs or replacements as needed.
• Update and maintain annual leave.
• Maintain monthly expense records accurately.
• Handle confidential information with discretion and integrity.
• Handle all other administrative tasks as required.

Requirements:

• Diploma or equivalent qualification in office administration or related field.
• Proven experience as an administrative assistant, office administrator, or similar role.
• Proficient in MS Office applications

Benefits:

• With AWS & Bonus
• 20 days Annual leave

Interested candidates please send your updated resume via hym.supremehr@gmail.com or

☎️ Whatsapp +6588278652 (Hym)

Goh Hym Yien Reg No: R24121939

The Supreme Hr Advisory Pte Ltd EA No: 14C7279

Responsibilities

- Coordinate and assist in day-to-day general administration in an office environment.

- Provide administrative support such as data entry, filing, printing, answering phone calls and scheduling meetings and appointments.

- Provide other ad-hoc duties as assigned.

Requirements

- Candidate must possess at least “O” Level certification or completed a Certificate education from a recognized educational institution.

- Proficient in Microsoft Office suite of applications.

- Highly organized and able to handle multiple tasks efficiently.

- Detail-oriented and problem-solving skills.

- Good communication and interpersonal skills.

Job Description

The Executive Assistant will function as the Personal Assistant (PA) to Director and form part of the Director’s Office, focusing in putting day-to-day business and personal aspects in priority, and being the image for the department. He/ she is someone meticulous and organised, ever ready to take on initiatives.

Duties & Responsibilities

• Oversee various projects assigned by the Director across diverse business lines, community initiatives, and personal interests, managing interconnected activities and relationships.
• Collaborate closely with Heads of Departments (HODs) for various projects.
• Balance the interests of the company's stakeholders, including shareholders, management, customers, suppliers, financiers, government, and the community.
• Manage Director’s calendar, travel, meetings, and schedules, facilitating appointments, securing necessary equipment and facilities.
• Coordinate and prepare materials for local, regional, and international meetings/ presentations, conduct meetings, and maintain accurate records of materials and meeting minutes.
• Perform additional duties as delegated by the Director, including coordinating the operations of the Director’s office.
• Handle ad-hoc duties as assigned by the Management.

Requirements

• Diploma or Bachelor’s Degree in Business or equivalent
• For communication with our Malaysia clients, proficiency in Malay is a must.
• High Proficiency in MS Office Suite
• Experience in corporate governance
• Discretion and confidentiality in scope of work
• Excellent written, verbal communication skills, with strong attention to detail and organization
• Willing to take initiative to learn and take ownership in work
• Must be willing to travel to other locations to coordinate meetings
• Outspoken with strong interpersonal skills and sense of responsibility

Personal Assistant - PA to Director
Full Time / Part Time (Flexible hours)
Monday – Friday (No weekends)

Join Our Team at TheBigPhoneStore!

Who We Are:
At TheBigPhoneStore, we're leading the charge in the UK's mobile phone recycling industry. With three decades of experience under our belt, we're not just a business—we're pioneers in the circular economy. Our directors are true advocates for reuse, and we're seeking innovative individuals who share our passion for environmental sustainability. Guided by our commitment to the three R's—Reducing, Reusing, and Recycling—we're on a mission to make a positive impact on the world.

Why Environmental Consciousness Matters to Us:
In a world dominated by throwaway culture, TheBigPhoneStore is here to make a difference. We're inspired by an era when products were built to last, and if they didn't, they were repaired. Our ethos is simple: we buy millions of phones, refurbish them, and give them a second lease on life. This dedication to sustainability is at the core of everything we do.

Position Overview:
Are you ready to play a vital role in our mission? We're searching for an exceptional individual to serve as the Executive Personal Assistant to our Managing Director. In this dynamic role, you'll provide unparalleled support to our MD, ensuring the smooth operation of our business and helping us achieve our objectives.

Responsibilities:

• Serve as the first point of contact, managing calls and emails with professionalism and efficiency.
• Take charge of diary management, ensuring our MD's schedule runs seamlessly.
• Handle expense approvals on behalf of senior management.
• Produce high-quality written documents, including confidential correspondence, reports, and presentations.
• Coordinate meetings and follow up on action points, ensuring deadlines are met.
• Act as a liaison between our MD and internal/external stakeholders.
• Assist with projects and initiatives to drive our business forward.

Candidate Attributes:

• Strong organizational and leadership skills.
• Confident and assertive communication abilities, both verbal and written.
•Exceptional problem-solving skills and attention to detail.
• Ability to build and maintain effective relationships.
•Proficiency in Microsoft Office Suite.
•Presentation skills.

Company Perks:

• Permanent position with room for growth.
• Flexible working hours, no weekends or night shifts.
• Child-friendly hours.
• Staff discounts.
• Pension scheme.
•Social events and team outings.
•Free onsite parking.
•Commitment to diversity, equality, and inclusion.
•Birthdays off with pay.
•Comprehensive Covid-19 precautions in place.
•Up to 28 days of paid holiday.

Location:
Our office is conveniently located and easily commutable from Bilston, Birmingham, Bloxwich, and many other areas.

Ready to Make a Difference?
If you're passionate about sustainability and ready to grow with us, we want to hear from you! Apply now to join our team at TheBigPhoneStore.

· Position: Admissions Officer

· Location: Pasir Panjang

· Working hours: Monday to Friday (8.30am - 6pm)

· Salary (commensurate with experience): Up to $3,500 + Variable Bonus

· Duration: Permanent

· Industry: Education

Main Responsibilities:

· Update student’s records status on Student Management systems to ensure accuracy of record

· Process Student’s Pass applications and Student’s Pass cancellation for each study period

· Maintain records of the application, payment, approval, and formality completions of Student’s Pass

· Ensure all Student’s Pass changes have relevant approvals in line with policy

· Maintain up-to-date knowledge of Student’s Pass requirements.

· Assist in the preparation and checking of Student Contracts

· Execute student contracts in accordance with the procedures and in line with policy

· Provide student services or any other ad-hoc duties assigned

Requirements:

· Possess at least Diploma in any field

· At least 2 years of relevant work experience in a similar role

· Bilingual in English and Mandarin to liaise with Chinese clients who can converse in Mandarin only

Email to: abby.pang@searchpersonnel.com.sg for more information.

Do visit www.facebook.com/search.personnel for more job listings.

***We do not charge our candidates any referral fee nor bind them with any contract.***

Abby Pang

Associate Consulting Director (APAC)

Reg no.: R2093867

EA No: 13C6684

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.

Job Highlights

• Mon-Fri 10-7pm & Sat 10-2pm
• Lunch Provided
• Required to do overtime

Job Description

• Provide chauffeuring service for Director
• Ensure cleanliness of car
• Aside from driving duties, attend to other occasional tasks such as dispatch of documents to clients, urgent deliveries.
• Safe and legal driving practices are expected at all times
• Safely keep receipts for vehicle repairs and maintenance and other records and reports concerning of the vehicle

Requirements

• Possess a record free driving license and practice excellent and safe driving habits
• Safe driving pattern and adherence to road traffic rules
• Able to work weekends and overtime when necessary
• Responsible, mature, reliable (be punctual, no frequent MCs)
• Understand and speak English and Mandarin
• Able to keep matters private and confidential

Brook Street (UK) Ltd are recruiting Clerical Officer's for our leading Public Sector client
Education Authority Northern Ireland, Belfast.

As the Clerical Officer, within the Free School Meals Dept, you will provide advice and assistance to Education Authority officers, customers, the public and other professionals for agreed aspects of the service and as directed by the Programme Manager.

You will provide efficient administrative support for the daily functional and operational staff.
You will be proficient in MS Packages such as Excel, Outlook and Word. You will be confident in the daily use of spreadsheets and databases and will conduct typing and word-processing duties:

Examples of work performed will include but not be restricted to:

• Collating and analysing information or data, submitting results in a written report
• Overseeing administrative procedures and processes
• Assisting with budget preparation and control, if required
• Acting as an administrative liaison with internal and / or external sources
• Preparing routine correspondence
• Supporting good customer service both face to face and via telephony.

Essential Criteria:

• Five GCSEs at Grade C or above or equivalent (including English Language or equivalent)
• Ability to demonstrate clerical / administrative experience in an office environment.
• Good communication skills, both oral and written

You will benefit from:

• Full training and induction
• Pension Scheme
• Work with a leading Public Sector Organisation
• Competitive rates of pay
• Accrue holiday hours as you work
• Brook Street (UK) Ltd back office support and mentoring
• No weekend work (Typical shift pattern Mon-Fri 9am-5pm)

The rate of pay is £11.91 per hour, the hours of work are 36hrs per week Monday to Friday.

Closes: 30 May 2024
Classification: Senior Officer Grade C Salary: $119,595 - $128,465 plus superannuation Position No: 54846 Directorate: Community Services Advertised (Gazettal date): 16 May 2024 Contact Officer: Nerida Gordon on or (02) 6205 9730

Details: Working with Community Services Directorate (CSD) offers you the opportunity to directly contribute to supporting the Canberra Community.
Everyday our diverse workforce collaborates and drives client centred services to assist the community in creating a safe and equitable environment across the ACT.
The Strategic Policy Division currently has a permanent vacancy for an Assistant Director to join the Office for Aboriginal and Torres Strait Islander Affairs. The Assistant Director Office for Aboriginal and Torres Strait Islander Affairs will contribute to strategic policy, governance, and advice to the ACT Government on matters of importance to Aboriginal and Torres strait Islander
... Click here to view more detail / apply for Assistant Director | Full-time Temporary with a Possibility of Permanency

We are a tuition centre located at Blk 232 Ang Mo Kio Avenue 3, looking for an Admin and Student Care support staff to join us as part of our team!

Working Hours :

• 2 Weekdays, 11am to 5.40pm (Mondays & Fridays)
• Closed on public holidays

Job Description

• Handle walk-ins, telephone and email enquiries .
• Promote centre course sand provide course consultation to prospective parents and students.
• Coordinating and facilitating classes for the centre.
• Handle general administrative tasks pertaining to student and course registration matters.
• Supervision of Chinese homework and spelling for primary school children (primary 1 to 6)
• Responsible for new students enrollment daily.
• Follow up on sales enquiries with parents who enquire and collection of school fees.
• Take attendance and assign classrooms to teachers and students for daily course.
• Communicate with tutors, parents and/or students on starting classes or change of timing, and any other situation that may arise.
• Take photos of classes for marketing collaterals and helping in creating advertising materials.
• Simple cleaning
• Perform any ad hoc basis as assigned by manager.

Job Requirements:

• Minimum GCE O' Level or any related educational level.
• Minimum possess 1 year of relevant working experience in customer service role would be advantageous.
• Training would be provided for candidate that does not have relevant working experience.
• A full day compulsory training is required.
• Must be able to work for the above timing mentioned.
• Able to commit full duration of the contract (1 year).
• Must be responsible and committed
• Possess good working attitude and keen to learn.
• Bilingual in English and Chinese (in order to follow up on sales enquiries with Mandarin speaking parents in regards with the collection of school fees.)
• Proficient in Microsoft Office.
• Must love children and comfortable working around them.
• Those can start work within short notice would be advantage.

Able to start work on short notice

Interested candidates are invited to apply online with a comprehensive resume. We are regret that only shortlisted candidates will be notified.

Brook Street (UK) Ltd are recruiting Senior Clerical Officers for our leading Public Sector client Education Authority Northern Ireland, Belfast.

As a temporary Senior Clerical Officer in the Free School Meals Dept. you will provide advice and assistance to Education Authority officers, customers, the public and other professionals as directed by the Programme Manager.

You will provide administrative support for the daily functional and operational staff.
You will be proficient in MS Packages such as Excel, Outlook and Word. You will be confident in the daily use of spreadsheets and databases and will conduct typing and word-processing duties.

Essential Criteria:

• Have the equivalent of five GCSEs at grade C or above and at least one-year administrative experience in an office environment.
• Have good customer service skills, along with excellent verbal and written communications skills.
• Be a good Team player with the ability to work on one's own initiative.

Job Role:

• Provide administrative support in relation to all aspects of the work of the programme using the full range of IT equipment including word processing/typing, databases, spreadsheets, email, fax, intranet and internet facilities.
• Answer telephone calls and queries from customers and clients and accurately record the call conversation, escalating to the correct department when necessary.
• The assistance in the collation of factual data and statistical information from various sources to support the work of identified officers within the service.
• Prepare letters, minutes, notes and other clerical support to officers as appropriate and as directed by the programme manager.
• Use initiative, tact and diplomacy in responding to queries, issues and problems which arise within the section in the absence of the programme manager.
• Order and monitor supplies of stationery and office requisitions for all staff within the section along with diary management of stakeholders.
• Be responsible for maintaining efficient recording and filing systems within the service as directed by the programme manager.
• Delegate tasks to the office team in the absence of senior management.

You will benefit from:

• Full training and induction
• Accrue holiday hours as you work
• Brook Street (UK) Ltd back office support and mentoring

The rate of pay is £12.52 per hour, the hours of work are 36hrs Monday to Friday.
If you would like to apply for this role, please email your CV via the `Apply` link.

Closes: 28 May 2024
Classification: Senior Officer Grade B Salary: $140,226 - $157,418 plus superannuation Position No: 60453 Directorate: Justice and Community Safety Advertised (Gazettal date): 14 May 2024 Contact Officer: Richard Dening on or (02) 6207 0041

Details: The Justice Reform Branch is seeking applications for a 12-month temporary position to lead ongoing efforts toward making Canberra a more restorative city.
Canberra is one of several cities world-wide which has an agenda to become more restorative. The vision of Canberra as a Restorative City recognises that relationships are central to our wellbeing and communities, and seeks to strengthen these relationships through collaborative approaches to problem-solving. Restorative practices aim to prevent and repair harm by centring the needs of those most impacted by issues and ensuring systems offer both support and accountability. The Restorative City portfolio is
... Click here to view more detail / apply for Director ? Restorative Justice Unit | Full-time Temporary with a Possibility of Permanency

WhatsApp: +65 90820021 (Kyler)

Email: kylergan.supreme@gmail.com

5 days, 9am- 6pm

Salary: $3000 -$4500

Address: Robinson Road (Shenton Way)

Job Responsibilities:

• Provide high-quality administrative support to the MD, including managing calendars, scheduling meetings, and handling correspondence.
• Handle travel arrangements – flight reservation, hotel accommodation, visa applications etc.
• Assist in maintaining office policies and procedures, ensuring they are up-to-date and adhered to.
• Manage pantry, office supplies inventory and place orders as necessary.
• Assist in the onboarding process for new employees, including setting up workstations and completing necessary paperwork.
• Help organize office events, such as meetings and celebrations.
• Maintain office equipment and ensure it is in working order, arranging for repairs or replacements as needed.
• Update and maintain annual leave.
• Maintain monthly expense records accurately.
• Handle confidential information with discretion and integrity.
• Handle all other administrative tasks as required.

Requirements:

• Diploma or equivalent qualification in office administration or related field.
• Proven experience as an administrative assistant, office administrator, or similar role.
• Proficient in MS Office applications

Benefits:

• With AWS & Bonus
• 20 days Annual leave

The Supreme HR Advisory Pte. Ltd | 14C7279

Gan Kai Le | R23112683

Personal Assistant to Managing Director

5 days, 9am- 6pm

Salary: $3000 -$4500

Address: Robinson Road (Shenton Way)

Job Responsibilities:

• Provide high-quality administrative support to the MD, including managing calendars, scheduling meetings, and handling correspondence.
• Handle travel arrangements – flight reservation, hotel accommodation, visa applications etc.
• Assist in maintaining office policies and procedures, ensuring they are up-to-date and adhered to.
• Manage pantry, office supplies inventory and place orders as necessary.
• Assist in the onboarding process for new employees, including setting up workstations and completing necessary paperwork.
• Help organize office events, such as meetings and celebrations.
• Maintain office equipment and ensure it is in working order, arranging for repairs or replacements as needed.
• Update and maintain annual leave.
• Maintain monthly expense records accurately.
• Handle confidential information with discretion and integrity.
• Handle all other administrative tasks as required.

Requirements:

• Diploma or equivalent qualification in office administration or related field.
• Proven experience as an administrative assistant, office administrator, or similar role.
• Proficient in MS Office applications

Benefits:

• With AWS & Bonus
• 20 days Annual leave