Total 613 Procurement Administrator job vacancies in Malaysia

Responsibilities:

• Compares prices amongst various vendors in order to make sound purchasing decisions.
• Manage within a given budget to purchase goods and services for an organization.
• Guarantees that products are delivered in a timely manner, and that the quality of the goods received is satisfactory.
• Negotiate with suppliers on price, mode of shipping, and delivery time.
  Procure goods such as office supplies on a continuing basis in order to
  maintain certain inventory levels.
• Monitor invoices for accuracy, and authorizes the accounts payable department to issue payment.
• Analyse the performance of certain vendors in order to decide whether or not to continue buying from them.
• Input data concerning inventory and order amounts into a computer database.

 

Requirement

• Posses at least a Diploma or equivalent in related field. 
• Computer literate & knowledgeable in Inventory System is an advantage (Hands-on Training provided)
• Fresh graduate are very welcomed to apply!
• Must be fluent in Mandarin and Bahasa Malaysia. 

JOB DESCRIPTION:

• Source the quality and cost effective raw material, packaging material and Non Trade for Group.
• Evaluate and assess New supplier. Monitor performance / audit existing supplier.
• Negotiate with supplier on price/service.
• Monitor the price trend and material demand/supply in market.
• Involve in new product/project. Coordinate and plan out qty needed and advise supplier.
• To check and verify SST report.
• Resolve product quality issue with supplier.
• To plan / liaise with supplier and ensure sufficiency of raw and packaging material to cover for future production use.
• To handle license/permit/MIDA/MITI/Customs & meeting with Government Officers.

JOB REQUIREMENT:

• Candidate must possess at least a Diploma / Bachelor's Degree in Business Studies / Administration / Management / Supply Chain / Logistics or equivalent
  Industrial Background Preferred.
• Min 4 years experience in the Food & beverage manufacturing industry.
• At least 6 years experience for Procurement Executive role.
• Required skills : ERP and MS Office (MS Excel, MS PowerPoint, MS Word)
• Able to work independently to meet tight deadlines, resourceful and multi-task
• Ability in problem-solving, strong time management skills with a passion for learning

 

We thank all applicants. Only shortlisted candidates will be notified.

Responsibilities:

• Compares prices amongst various vendors in order to make sound purchasing decisions.
• Manage within a given budget to purchase goods and services for an organization.
• Guarantees that products are delivered in a timely manner, and that the quality of the goods received is satisfactory.
• Negotiate with suppliers on price, mode of shipping, and delivery time.
  Procure goods such as office supplies on a continuing basis in order to
  maintain certain inventory levels.
• Monitor invoices for accuracy, and authorizes the accounts payable department to issue payment.
• Analyse the performance of certain vendors in order to decide whether or not to continue buying from them.
• Input data concerning inventory and order amounts into a computer database.

 

Requirement

• Posses at least a Diploma or equivalent in related field. 
• Computer literate & knowledgeable in Inventory System is an advantage (Hands-on Training provided)
• Fresh graduate are very welcomed to apply!
• Must be fluent in Mandarin and Bahasa Malaysia. 

REQUIREMENTS :

• Knowledge of local market.
• Proficient computer skills.
• Knowledge of export and Import procedures will be beneficial.
• Awareness regarding: 
  1. The organisation's quality, environmental, or health and safety
  policies;  
  2. Job Specific procedures, instructions and formats; 
  3. Relevant quality, environmental, or health and safety objectives; 
  4. Their contribution to the effectiveness of the management system; 5. Benefits of improved performance;  
  6. The implications of not conforming to management system
  requirements.  

RESPONSIBILITIES :

• Review the requirement received from project team in charge and float the RFQ’s to relevant suppliers.
• Gather prices from relevant suppliers and submit them to project team for review.
• Negotiate the best deal for pricing and delivery as per project requirement.
• Prepare the purchase order and submit to project team in charge for approval.
• Send the purchase order to supplier and ensure that supplier obtain the acknowledgement from supplier.
• Follow up on Material Traceability Certificates, if missing.
• Coordinate with Logistic team to arrange the collection of material once ready.
• Create relationships with the long term/reliable suppliers to ensure the best service and delivery is guaranteed.
• Explore and source new suppliers.
• Make professional decisions in a fast-paced environment.
• Maintain and update a list of suppliers and their qualifications.
  Note: Duties highlighted may vary over time. 

SKILLS :

• Accountability – Takes personal responsibility for the quality and timeliness of work.
• Proactivity – Ability to evaluate future implications of current decisions and actions.
• Multitasking – Ability of handling more than one task at the same time.
• Planning and organizing – Coordinates ideas and resources to achieve goals.
• Negotiations Skills – Explores positions and alternatives to reach outcomes that gain acceptance of all parties.
• Collaboration – Works efficiently and inclusively with a range of people, both within and outside of the organization.

Perks & Benefits

• Allowance (travel, transportation, etc.)
• Medical insurance
• Positive and friendly working environment
• Work life balance
• EPF, SOCSO and EIS contribution
• 5 working days per week 

Job Responsibilities:

• Responsible in generate Invoices, customer orders and etc. related document.
• Negotiate for best purchasing package (in terms of quality, price, term delivery and service) with suppliers.
  
• Maintain complete updated purchasing records/data and pricing in the system.
• Responsible for preparation and process purchase orders and documents in accordance with company policies and procedures.
• Monitor and co-ordinate deliveries of items between suppliers to ensure that all items are delivered to site/store on time.
• To liaise and coordinate with the dealers and internal departments for sales support task.
• Timely and accurately processing of daily sales order.
• Established and maintain proper filing system to ensure smooth documentation and administration.
• Perform daily office general clerical duties.
• Perform ad-hock tasks if needed.

 

Job Requirements:

• At least 1-2 years of working experience in the related field is required for this position.
• Good working attitude and pleasant personality.
• Ability to perform multitask and prioritize daily workload.
• Knowledge in using Microsoft Words, PowerPoint and Excel.
• Languages: Bahasa Malaysia and English (中文 will be added advantages).
• MUST willing to work for 6 days. 
  
• Working Hour: Mon-Sat 8.30AM to 5.30PM

Perks & Benefits

• Casual dress code
• Personal leave
• Personal development opportunities

Urgent!! 

We are looking for a reliable Sales & Administrator to be part of the team. Fluent in both written and spoken English, Mandarin, and Bahasa Malaysia and have prior experience in Admin, sales, or customer service; however, fresh graduates are welcome. 

They will undertake sales & administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The tasks of the Sales & Administrator will include sales and mentoring office sales & admin assistants. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy. The Sales & Administrator ensures the smooth running of our company’s offices and contributes to driving sustainable growth.

Responsibilities

• Build and maintain relationships with new or existing clients. Maintain positive and professional staff and client relationships: welcome and greet clients and office guests. 
• Support office staff and executives with general operational tasks. 
• Complete all paperwork relating to a sales.
• To liaise between clients, maids, and colleagues for a smooth flow of operation.
• To liaise with relevant authorities to get a work permit for the maids.
• To arrange pick up of the maids from the airport and arrange for medical check-ups with Fomema-appointed clinics.
• Assist in reminding clients and process for the maids' renewal of working permits and contracts.
• Answer phones in a professional manner and direct calls to appropriate persons or take detailed messages.
• Assist in the preparation of presentation or interview materials.
• Monitor and maintain office equipment: repair or replace malfunctioning equipment and hire technicians when required.
• Monitor office supplies: order and re-stock as needed.
• Ensure the office is kept clean and organized at all times.
• Keep files, contacts, contracts, invoices, and receipts orderly and at the Management's and relevant authorities' disposal.
• Keep all internal company information confidential; in particular don't share information about clients

Perks & Benefits

• Annual bonus
• Uniform dress code
• Personal leave

RESPONSIBILITIES

• Process quotations, invoices, and other sales documents efficiently.
• Negotiate prices and terms with clients.
• Maintain and update CRM system to track sales performance.
• Follow up on inquiries and quotations promptly.
• Address customer feedback and complaints effectively.
• Manage debtors’ collections on a monthly basis.
• Prepare budgets and purchasing plans for management.
• Coordinate training arrangements with external trainers and team members.
• Develop and update business SOPs based on ISO standards.
• Run marketing campaigns for training, promotions, and events.
• Schedule and organize training logistics, including venue and materials.
• Coordinate HRD Claimable Course submissions with HRD Corp.
• Manage training submissions and approvals with government agencies.
• Coordinate logistics for training, meetings, and teleconferences.
• Assist in scheduling and coordinating training sessions.
• Communicate with participants before, during, and after courses.
• Provide technical support during virtual training sessions.
• Maintain documentation for training and certification programs.
• Gather feedback from trainees and trainers after each session.
• Ensure timely evaluation processes and prepare training reports.
• Collaborate with external trainers to maintain TMS quality.
• Support training development by preparing materials.
• Introduce SPS products and services to customers and prospects.
• Collaborate with team members on sales and marketing campaigns.
• Support activities or events based on client agreements.
• Establish affiliations with reliable institutes or training providers.
• Seek collaborations with government and international organizations.
• Attend SPS events, trade shows, or conferences as needed. 

 

REQUIREMENT

The following traits, skills, and attitudes encompass the essential qualities needed for a successful Training Coordinator role.

• Organizational & Time Management: Efficiently manage tasks, prioritize
  deadlines, and maintain order in work processes.
• Communication & Interpersonal Skills: Clearly communicate with clients,
  trainers, and team members, while actively listening and empathizing with their needs.
• Problem-Solving & Adaptability: Quickly identify issues, find practical solutions, and adapt to changing priorities and procedures.
• Customer Focus & Service Orientation: Provide exceptional service to clients, promptly addressing their needs and concerns.
• Tech Proficiency & Analytical Thinking: Utilize CRM systems and software proficiently, while analyzing data to make informed decisions.
• Proactive & Resilient Attitude: Take initiative, anticipate challenges, and
  bounce back from setbacks with optimism.
• Collaboration & Leadership Abilities: Work effectively within teams, guiding external trainers and colleagues towards common goals.
• Continuous Learning & Cultural Sensitivity: Stay updated on industry trends, regulations, and best practices, while respecting diverse perspectives and backgrounds.
• Confidence & Accountability: Approach tasks with confidence, take
  responsibility for outcomes, and maintain integrity in all interactions.
• Creativity & Resourcefulness: Think innovatively, utilizing available resources efficiently to develop solutions and approaches.
• Networking & Confidentiality: Build professional relationships with industry
  partners, while maintaining confidentiality of sensitive information.
• Qualification: Possess a minimum of SPM qualification

*SPS’s HQ is only 500m from the MRT Train Station*

JOB RESPONSIBILITIES:

• Prepare and issue purchase orders to suppliers, and follow up on delivery.
• Obtain quotations from vendors/suppliers and negotiate for the best price, the best quality, and the best service to ensure cost-effectiveness.
• Source for new parts, materials, services, or suppliers when the need arises.
• Shipment arrangements & liaise closely with forwarding agencies for all customs-related issues (export and import permit applications).
• Support day-to-day Administration, the purchase of stationery, office equipment, office general items, etc.
• Filing and keeping track of documents.
• Provide administrative support to account and operation departments such as Project Costing, Data Entry of Purchase invoices, and Petty Cash.
• Arrangement of disposal wastage, recycle bin.
• Ensure purchasing activities are complying with ISO requirements and within departmental objectives.
• Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.
• Maintaining good supplier relations and negotiating contracts

REQUIREMENTS & SKILLS:

• Candidate must possess at least a Bachelor’s Degree, Post Graduate Diploma, Professional Degree, Business Studies/Administration/Management, Marketing or equivalent.
• 3+ years of experience as a procurement officer or in a similar.
• Knowledge in Purchasing / Inventory / Material (Electronics & Mechanical) and Warehouse Management is an added advantage.
• Management and leadership skills.
• Multi-tasking and time-management skills, with the ability to prioritize tasks.
• Highly organized and detail-oriented.
• Excellent analytical and problem-solving skills.

Perks & Benefits

• Nearby public transport
• Regular team activities
• Company trips

Job Scope:

• Managing manage service client help desk tickets & prioritize according to SLA and severity.
• Recognize and escalate complex issues.
• Server setup and configuration - RAID, Windows Server OS, firmware upgrade. 
• Hardware and Software Setup configuration, and maintenance of desktops, laptops, printers, and other hardware.
• Laptop/Desktop configuration – Domain Join, Outlook configuration, Software installs.
• Computer software and hardware troubleshooting.
• Diagnose and repair minor network and server issues.
• Employee onboarding (Account creation O365, in-house System, O365, AD, , etc.)
• Employee offboarding (account deactivation, data transfer, email access, equipment gathering).
• Reaching out to vendors for warranty claims.
• Onsite visit manage service client maintenance support weekly or as needed.
• Provide on-site support to handle various issues based on incoming customer incidents/requests.
• Documenting and analyzing technical issues and customer interactions
   

 

Required:

• 2-3 years of corporate IT Help Desk experience
• Experience providing hardware and software support primarily on Windows laptops/desktop
• Experience working with Windows 7/10, Windows servers 2008-2019
• Experience working with MS Office suite including email clients (Outlook)
• Experience with ticketing systems and helpdesk processes

Perks & Benefits

• Commission and bonus
• Travelling Allowance (travel stipends, transportation, etc.)
• Flexible working hours
• Casual dress code
• Regular team activities
• Company trips
• Annual Leave / Medical Leave
• Medical Claim
• Optical & Dental claim
• Fast growing company that ensure career growth.

Job Scope:

• Managing manage service client help desk tickets & prioritize according to SLA and severity.
• Recognize and escalate complex issues.
• Server setup and configuration - RAID, Windows Server OS, firmware upgrade. 
• Hardware and Software Setup configuration, and maintenance of desktops, laptops, printers, and other hardware.
• Laptop/Desktop configuration – Domain Join, Outlook configuration, Software installs.
• Computer software and hardware troubleshooting.
• Diagnose and repair minor network and server issues.
• Employee onboarding (Account creation O365, in-house System, O365, AD, , etc.)
• Employee offboarding (account deactivation, data transfer, email access, equipment gathering).
• Reaching out to vendors for warranty claims.
• Onsite visit manage service client maintenance support weekly or as needed.
• Provide on-site support to handle various issues based on incoming customer incidents/requests.
• Documenting and analyzing technical issues and customer interactions
   

 

Required:

• 2-3 years of corporate IT Help Desk experience
• Experience providing hardware and software support primarily on Windows laptops/desktop
• Experience working with Windows 7/10, Windows servers 2008-2019
• Experience working with MS Office suite including email clients (Outlook)
• Experience with ticketing systems and helpdesk processes

Perks & Benefits

• Commission and bonus
• Travelling Allowance (travel stipends, transportation, etc.)
• Flexible working hours
• Casual dress code
• Regular team activities
• Company trips
• Annual Leave / Medical Leave
• Medical Claim
• Optical & Dental claim
• Fast growing company that ensure career growth.

要求 ：

• 了解當地市場。
• 熟練的計算機技能。
• 了解進出口程序將是有益的。
• 關於以下方面的認識：
  1. 組織的品質、環境或健康與安全
  政策；
  2. 工作具體程序、說明和格式；
  3.相關的品質、環境或健康安全目標；
  4. 對管理系統有效性的貢獻； 5. 提高績效的好處；
  6. 不符合管理系統的影響
  要求。

職責：

• 審查從專案負責團隊收到的要求，並向相關供應商提出詢價。
• 從相關供應商收集價格並提交給專案團隊審核。
• 根據專案要求協商定價和交付的最佳交易。
• 準備採購訂單並提交專案負責團隊批准。
• 將採購訂單發送給供應商並確保供應商獲得供應商的確認。
• 如果缺少材料追溯證書，請跟進。
• 準備好後，與物流團隊協調安排材料的收集。
• 與長期/可靠的供應商建立關係，以確保提供最好的服務和交付。
• 探索並尋找新的供應商。
• 在快節奏的環境中做出專業決策。
• 維護和更新供應商及其資質的清單。
  注意：突出顯示的職責可能會隨著時間的推移而變化。

技能：

• 責任－對工作的品質和及時性承擔個人責任。
• 主動性－能夠評估當前決策和行動的未來影響。
• 多工處理－同時處理多項任務的能力。
• 規劃和組織－協調想法和資源以實現目標。
• 談判技巧－探索立場和替代方案，以達到獲得各方接受的結果。
• 協作－與組織內部和外部的一系列人員有效率、包容地合作。

津貼和福利

• 津貼（旅遊、交通等）
• 醫療保險
• 積極、友善的工作環境
• 工作與生活的平衡
• EPF、SOCSO 和 EIS 繳款
• 每週 5 個工作天

Job summary: The role in the procurement team is to undertake the daily administration on the Trust e-procurement systems. This included training and support for the end users of the system Job responsibilities: To administrate the Trust e-procurement system in an effective and efficient manner. To administrate the Trust e-catalogue system in an effective and efficient manner. To support and administrate end users requirements on the NHS Supply Chain system. To set up and deliver all aspect of training on the Trust procurement systems. Provide ongoing support where necessary to all users of the Trust e-procurement systems. Key Tasks & Responsibilities: To set up, monitor and maintain all new user points on all system platforms. To set up new catalogues In the Trust e-cataloguing system. Export, maintain and support catalogues within the Trust e-procurement system. To link with the Finance department around setting up new suppliers, budget codes and access requests. To monitor, amend and complete purchase orders and requisitions when applicable. To create training guides to support the training of end users. To expedite outstanding order for the end user and procurement team. Communication: To liaise with the Trust e-procurement provider and be first point of contact for the Trust To link with all stakeholders to arrange and undertake training of all end users. To liaise with all users of the system offering support, guidance, share best practice and collaborate with all stakeholders. Respond sensitively and tactfully to queries/complaints and other enquiries relating to the role. Planning and organisational Skills: Arrange training sessions for new users Plan regular auditing of the system to ensure all catalogues are up to date Maintain manual and electronic filing systems for audit requirements. Governance: Be fully conversant with all the procurement policies and contribute to revisions and updates Be fully conversant with all relevant Trust policies and procedures, including, Fire, Health, and Safety, Disciplinary, Grievance and Industrial Relations. Finance and Resources: To monitor and work with the Buyers and Account payable teams to support the matching of invoices to ensure timely payment of invoices. Information Resources: Maintain manual and electronic filing systems for audit requirements. To undertake regular audits of the e-procurement system to ensure all catalogue data is cleansed and updated accordingly, understand the process of raising orders in accordance with Trust Standing Orders (SOs) and the Standing Financial Instructions (SFIs).

· Updates management on sub-contractor's claims status (i.e. work performed, penalties, back-charges, advances imposed on sub-contractors);

· Prepares debit notes on back-charges and/or penalties imposed on sub-contractors; follows up to ensure that such debit notes are contra against claims raised by sub-contractors;

· Assists in identifying and resolving discrepancies/errors between records of sub-contractor work completed against sub-contractor claims;

· Verifies and ensures that payment certifications issued to sub-contractors are in accordance with approved sub-contractors’ interim payment recommendations;

· Reconciliation of sub-contractors’ invoices against payment certification issued;

· Prepares accrual listing reporting on a quarterly basis (i.e. work done by sub-contractors yet to be billed);

· Works closely with external suppliers to ensure the accuracy in price and quantity for materials ordered & delivered;

· Reconciliation of delivery orders against approved purchase orders and suppliers invoices;

· Liaises and rectifies discrepancies/disputes with external supplies;

· Liaises with QS of any discrepancy in certification amount;

· Liaises with finance for payment that requires immediate attention due to site work schedule;

Performs any other duties as may be assigned.

Our client is currently looking for a Procurement Specialist to join their growing team within the local government sector. As a senior member within the team, this role will play a pivotal part in ensuring the success of ongoing and upcoming projects by leading the development and implementation of procurement plans and systems. Key responsibilities:

Managing end to end procurement processes and contracts for a range of council projects and programs
Providing sound advice on tender evaluation plans and the management of high risk and complex procurement processes
Building and developing relationships with key stakeholders and suppliers
Providing training to ensure compliance with contracts, tenders and procurement policies, procedures and systems
Refining and improving existing systems and procedures to ensure best practice
Developing and presenting reports to management to inform decision making

Desired skills and knowledge:

A background in procurement, contract management, commercial finance, legal, or similar
Experience working in local council, government, public sector statutory authorities or corporations, utilities or similar is desired
Demonstrated stakeholder management and engagement abilities, as well as high level written and verbal communication skills
Strong analytical, problem solving and decision-making skills
An ability and willingness to mentor others

To apply for this opportunity, please submit your CV via the link or call one of Randstad's Procurement specialists, Henry Ferris, on 0400363405.
If this is not the role for you but you are interested in hearing about further opportunities within procurement, contracts and supply chain, please feel welcome to call for a confidential discussion.


At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

Please click here to apply.

With offices in Australia, Africa, Canada, Peru and the Philippines, Lycopodium proudly delivers high quality professional engineering and project delivery services globally, across the resources, infrastructure and industrial processes sectors. By joining our global team and learning from renowned subject matter experts, we can offer you a diverse career that could take you anywhere in the world.
As we continue through an exciting period of growth, and due to the Companys involvement in a number of new projects and studies, we are currently recruiting for a Procurement Officer to join our Perth based team.
Reporting to the Group Manager Project Services , the Procurement Officer will provide support in the areas of procurement, purchasing, expediting, cost control, and transport and logistics for your allocated project(s). If you are driven, looking to get your foot in the door or further your experience and make your mark in a ... Click here to view more detail / apply for Procurement Officer