The Director of Finance, Procurement & Contracting is responsible for oversight of these functions at QTS, ensuring a high-quality service is provided to both QTS, the estates and facilities ‘Group’ that QTS forms with Central & North West London NHS Foundation Trust, and our client base.
In particular the Director of Finance has responsibility for:
• Developing a financial strategy for QTS within the context of the organisation’s strategic direction, including considering local resources and relevant policies.
• Ensuring all key financial, procurement and contracting systems are operating effectively and that appropriate control and monitoring arrangements are in place to ensure reporting timescales can be achieved.
• Working closely with the teams and services across QTS, the CNWL corporate functions, in particular finance, and key stakeholders in our client organisations.
QTS operates as a wholly owned subsidiary of Central and North West London NHS Foundation Trust (CNWL). Established in 2017, QTS provides a broad range of Estates and Facilities services, spanning strategic operational delivery through to estates maintenance and repairs, primarily within mental health and community healthcare settings.
Finance
• Leading on the development of QTS’s annual financial plan and developing a financial strategy for QTS within the context of the organisation’s strategic direction, taking into consideration resources and relevant policies.
• Managing the financial position in relation to external income generation against targets, reporting progress and risks on a monthly basis.
• Responsible for managing the overall financial performance, reporting any variances on a monthly basis to the Directors and highlighting any risks to the outturn position as and when they arise, and providing insight into key financial metrics such as efficiency targets.
• Ensuring all key financial systems are operating effectively and that appropriate control and monitoring arrangements are in place to ensure reporting timescales can be achieved.
• Nurturing positive working relationships with key stakeholders, in particular those relating to finance for example our client’s financial representatives.
• Working closely with the teams and services across QTS, the CNWL corporate functions, in particular Finance.
• Ensuring that QTS’s finance team has the appropriate systems and processes that ensure annual accounts represent a ‘true and fair view’ and that they are delivered within agreed regulatory timeframes.
• Working in conjunction with the QTS Directors in the development and implementation of annual plans, focusing on reducing costs and increasing external revenue streams.
• Generating innovative solutions to complex multi-dimensional financial challenges, which face QTS and the CNWL E&F Group across the short, medium and long term.
• Acting as the lead for the monitoring and consideration of these cost pressures.
• Attending key meetings, such as the QTS Executive Board, Finance & Performance (F&P), and FSG and, where appropriate, delivering financial reports, either verbal or written.
• Putting in place robust financial, contractual and commercial agreements between QTS and our partner organisations, for example agreements with our software providers.
• Ensuring the QTS Standing Financial Instructions (SFIs) are reviewed on an annual basis and any changes are implemented and communicated to all relevant parties, such as CNWL.
• Line managing the QTS Finance Team.
• Reviewing and updating all finance related policies and procedures.
• Managing the process of producing contract prices for QTS’s fee proposals and commercial agreements with external clients.
• Liaising with the auditors in relation to the QTS annual accounts.
• Managing the processes of modelling alternative options for pricing implementation where appropriate.
• Ensuring key returns happen for example, pensions and Companies House.
• Spearheads the training of QTS staff members in financial matters to ensure that individuals are equipped with the appropriate financial skills, knowledge and understanding required for their roles.
Contracting
• Overseeing the contracting processes within QTS, ensuring robust management of QTS Contracts.
• Attending meetings and forums pertinent to the reporting of our contract performance such as external contract meetings with our clients.
• Evaluate the income that QTS receives and manage the process of converting that income into budget funding to be allocated to Departments.
• To work with the Managing Director of QTS and the CNWL CFO to review and agree any contract revisions post the first seven-year contract and, thereafter, in line with review/renewal dates.
Procurement
• Producing QTS’s Procurement Strategy working with others as appropriate, such as NWL’s Procurement Hub, and including sourcing, supply chain, purchasing systems, value-based improvement and leading Procurement to provide an excellent service to stakeholders.
• Overseeing the procurement of all major strategic projects.
• Leading on the re-tendering of all QTS frameworks and re-seller arrangements.
• Leading on the provision of appropriate compliance with, and training of, procurement policies and procedures.
• Establishing clear, measurable and deliverable key performance indicators (KPIs) in order to monitor and assess the progress and success of all elements of the procurement programme of work with an early warning system to identify and mitigate key risks.
Governance, Risk & Compliance
• Promoting and embedding effective financial and corporate governance throughout QTS including the development of relevant procedures, processes and underpinning systems, controls and information/reports. Including the implementation of policies protocols and procedures for all activities, to ensure they comply QTS’s and the Trust’s Standing Financial Instructions (SFIs) as appropriate.
• Ensuring that QTS’s systems and processes allow the annual accounts to represent a ‘true and fair view’ and that they are delivered within agreed regulatory timeframes.
• Ensuring all audit report recommendations (internal and external) are signed off and that any recommendations are acted upon within the agreed timeframes.
• Producing regular reports to the Managing Director on workflow.
• Supporting audits, data and other compliance checks as requested.
This advert closes on Wednesday 3 Apr 2024
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