Total 4,034 Operations Executive job vacancies in D22 Jurong, Jurong Island, Tuas

Primary Objective(s) of Position

• Responsible for managing customer service operations, handling requests for quotation (RFQ), procurement of all SEA freight related services, and overseeing regional SOC container management in alignment with specified requirements.

Duties & Responsibilities

Customer Services, RFQ, Tender, Trade, Sales Support

• Attend to all customers enquiries, disputes cases via email or phone calls
• Preparation, maintenance and review of proposals, procedures, tenders, and service agreements with customers
• Procuring freight with shipping lines, freight forwarders & all other vendors
• Source and negotiate for competitive price-structure
• MRG approval on S.E.A shipments routing to all SOC Network agencies
• Analysis of trade-lane & pricing

Inventory Management

• Track, update and analyze equipment turnaround time/idle time/repair time and implement/enforce measures for improvement
• Prepare container inventory report on daily basis
• Liaising with various parties on purchasing, disposing, leasing of containers
• Assessing container repair charges, collection, detention & demurrage
• Oversee Container seal and DG sticker management

Sea Shipment Coordination & Documentation Support

• Liaising with Customers, Vendors & Overseas partners
• Preparation of full set shipping documentation for all SEA freight shipments (eg. FCL, LCL, Breakbulk, RORO & Chartering) & local handling services services.
• Execution of documents via SAP system,
• Ensure accurate & timely execution of documentation, custom manifest and invoicing to related parties within KPI
• Maintain proper and efficient e-filing system of all documents for easy and systematic retrieval

Full set payment requisition

• Ensure accurate & timely execution of invoicing to related parties within KPI,
• Keeping track of all payment’s invoices, reconciling processed work by verifying entries and arrange for payment requisition accurately & timely within credit period.

Transportation arrangement

• Monitoring delivery & collection to meet the schedule for all services provided

Miscellaneous

• Keep track of all quotation/tariff as well for payment’s invoices, reconciling processed work by verifying entries accurately & timely
• Coordination with all vendor & warehouse operations for loading/unloading related arrangement (if any)
• Any ad hoc tasks as assigned from management

Person Specifications

• Possess at least a Diploma in logistics/supply chain management
• At least 2 years of relevant experience
• Customer service orientated
• Knowledge & experience in container maintenance & repair
• Familiarity in SAP Transport module
• Experience in dealing with NVOCC Sea Freight Process Flow, Breabulk, RORO & Chartering services.
• Good verbal and written communication skill will be advantage

Job Description

The Operations Executive monitors a ship schedule and its status before arrival at the ports, the delivery and re-delivery notices for ships and arranges for freight / hire payments. He / She liaises with charterers and owners, and conducts negotiations with a view to addressing differences and resolving shipment issues, and ensures timely payment of receivables.

Critical Work Functions and Key Tasks

• Manage post fixture operations

1. Monitor ship schedules before arrival and discharge at port.
2. Keep charterers and owners advised on requirements pertaining to the fixtures such as voyage order, stowage, cargo quantity and cargo grades.
3. Ensure relevant documents are available at various stages of operations.
4. Serve the relevant delivery and re-delivery notices for ships.
5. Prepare reports on post-fixture activities.
6. Send hire/freight invoices to charterers and follow up on timely receipt of payments.
7. Liaise with clients on resolution processes for post-fixture issues.
8. Perform processing and invoicing of hire payments, including bunker calculations, deductions and off-hire time and bunkers and other deductions.

• Oversee claims, billings and invoice processing

1. Assist in negotiation of laytime disputes
2. Handle laytime calculations

• Service client account

1. Update clients on ship activities
2. Update customers databases

• Lead improvements to enhance efficiency

1. Propose workflow improvements to improve efficiency
2. Assist with implementation of workflow improvements to improve efficiency

Requirements

• Diploma or Degree in Maritime-related discipline
• Contactable after office ours and willing to work irregular hours
• Ability to work under pressure and handle ad-hoc requirements

Job Description

• To assist and support the Manager at the Ops department on the day-to-day workshop & depots operations.
• Provide administrative support to the Ops Department such as filing, recording of job requisition (JR), incoming & outgoing vehicles records, bi-weekly insurance claims report, etc.
• Assist to handle the full set of the accident claim processes, ensuring motor claims processes are followed up closely, till the finalization of payment.
• Submission of insurance report on a bi-weekly basis and endorsed by Manager
• Issuance of the Quotation, DO and Invoice for the depots.
• To assist Manager in conducting bi-weekly toolbox meetings, ensuring proper documentation is in place.
• Ensuring the First Aid box and its content are constantly monitored and replenished.
• Ensuring monthly OT claims are processed and approved for HR to process with payroll calculation.
• To render kind assistance to foreign workers on all administrative applications.
• Actively participate and attend safety committee meetings in the absence of the Manager in compliance with organizational safety practice & procedures.
• Any ad-hoc duties as assigned.

Job Requirement

• A-level / Diploma and above or equivalent.
• Compulsory to have knowledge in Microsoft Office, especially Excel.
• Report generation with a good eye for details to ensure report accuracies.
• Meticulous sense of responsibilities and good working attitude & follow-up skills.
• Good interpersonal skills and being able to work in a fast-paced environment.
• Enjoy working with all levels of employees.
• Process good communication and written skills.

Job Description

• To assist and support the Manager at the Ops department on the day-to-day workshop & depots operations.
• Provide administrative support to the Ops Department such as filing, recording of job requisition (JR), incoming & outgoing vehicles records, bi-weekly of insurance claims report, etc.
• Assist to handle the full set of accident claim process, ensuring motor claims processes are follow up closely, till the finalization of payment.
• Submission of insurance report on a bi-weekly basis and endorse by Manager.
• Issuance of the Quotation, DO and Invoice for the depots.
• To assist Manager in conducting bi-weekly toolbox meeting, ensuring proper documentation are in place.
• Ensuring the First Aid box and its content are constantly monitor and replenish.
• Ensuring monthly OT claims are process and approve for HR to process with payroll calculation.
• To render kind assistance to foreign workers on all administrative applications.
• Actively participate and attend safety committee meeting in the absence of Manager in compliance to organizational safety practice & procedures.
• Any ad-hoc duties as assigned.

Job Requirement

• A-level / Diploma and above or equivalent.
• Compulsory to have knowledge in Microsoft Office, especially Excel.
• Report generation with good eye for details to ensure report accuracies.
• Meticulous sense of responsibilities and good working attitude & follow up skills.
• Good interpersonal skills and be able to work in fast paced environment.
• Enjoy working with all level of employees.
• Process good communication and written skills

Responsibilities

• Assisting in sourcing, screening, and selecting qualified candidates for various positions complying to regulatory requirements governing Company's vessels
• Coordinating with recruiting agencies, maritime schools, and online platforms to attract potential candidates.
• Ensuring all required documentation, including passports, visas, medical certificates, and licenses, are complete and up-to-date for recruited personnel.
• Managing compliance with international maritime regulations, industry standards, and company policies related to crewing and recruitment processes.
• To plan, coordinate and execute deployment and personnel change for Company's vessels, repatriation, welfare and addressing concerns as they arise.
• Maintain accurate records, documentations, certification, training records
• Work closely with hiring personnel on all recruitment needs
• Conduct Interviews
• Onboarding & Offboarding processes
• Handles all MOM related matters
• Perform Full Payroll Cycle
• Leave Management
• Expense Claim Management
• CPF Submission
• Tax filings
• Statutory Filings: CCL, ECCL, NS, ML
• Create, Maintain, Update HRIS system, Face Scan System
• Perform all insurance related matters
• Support all HR Administration
• Ad hoc reporting and work as assigned by the HOD

Requirements:

• Diploma in Maritime Studies/HR/Businsess or any other related area and/or Certificate of Competency (COC)
• Knowledge of international maritime regulations
• Excellent organisational, communication and interpersonal skills
• High attention to details
• Proficient in Ms Office applications: Word, Powerpoint and Excel
• Be proficient in using mobile device applications/systems;
• Knowledge in Globe3 will be an added advantage

Job Descriptions:

• Oversee the day-to-day management of the Logistics team ensuring objectives are met and the team is operating at an effective level
• Monitor, adjust, plan and instigate changes to the logistics operations to eliminate delays and minimize demurrage costs ensuring efficient inbound and outbound deliveries
• Control and authorize all activities such as logistic budgets, incoming and outgoing receipts, plant operations, plant improvements, quality control, safety, environmental and personnel utilization
• Communicate the logistics department's weekly, monthly and quarterly reports to the Operations Manager to ensure alignment of logistics operations with the Operations strategy and objectives
• Act as a focal point for all external parties and negotiate with logistics partners to achieve cost-effective solutions in terms of transportation, services and inventory to improve on day to day logistics operations
• Monitor and ensure all issues relating to breaches in standards, discipline and procedures are controlled and resolved effectively
• Ensure that all activities are carried out in accordance with the company's Quality, Health, Safety & Environment (QHSE), Ethics & Compliance and Food Safety (if applicable) policies
• Perform any other duties as requested by the Operation Manager or General Manager

Job Requirements:

• At least 2 years of working experience in logistics and transportation with a sound knowledge of local ports and terminals is required for this position
• A team player with and ability to work in a fast-paced logistics environment and adapt to changing circumstances
• A positive attitude, willingness to learn, possess a solid problem-solving skills
• Practical communication skills - verbal and written.
• Good interpersonal skills to relate cordially with different classes of people
• Experienced in Microsoft Office Suite

Job Description & Requirements

We are freight forwarder company required for Operations Executive.

Job Competency Requirement:

1. Diploma in Logistics/Supply Chain or equivalent

2. Minimum one years of relevant experience

3. Good team player and interpersonal & communication skills

4. Flexible, adaptive to changes

5. Meticulous to details

6. Able to commence work immediately or within short notice

Role Performance and Expectation:

1. Handle Import, Export & Transhipment duties

2. Liaise with agent/ vendor for operational issue within stipulated time to meet client’s requirement

3. Schedule delivery/ pick-up and coordination between internal, agent and client

4. Permit declaration

5. Manage operational duties

6. Manage and update cargo tracing for on-going shipments

7. Maintain good relationships within internal and external stakeholders

8. Handle all client’s enquires timely and effectively

9. Other duties as and when delegated

Interested candidate, please write with full resume to Harianto.salim@famous.com.sg; doris@famous.com.sg

Executive Director, Quality Operations

THE OPPORTUNITY

• Great learning opportunities in a fast-paced environment with first hand encounter on real problems and high visibility on manufacturing operations.
• Join the premier biopharmaceutical company that has been in Singapore for more than 25 years and in AP for over 60 years.

Our Quality Assurance group ensures every single material inside our products is manufactured, processed, tested, packaged, stored and distributed aligned with our incredibly high standards of quality and meets all regulatory requirements. Partnering across our internal manufacturing facilities, external contract manufacturers and suppliers we create an interdependent global manufacturing network committed to deliver a compliant, reliable supply to customers and patients on time, every time, across the globe.

WHAT YOU WILL DO

• Provide leadership and management of all quality control, micro / sterile, quality assurance, and regulatory compliance functions to effectively support all our manufacturing plants in Singapore to supply new product transfer activities as a cost effective, high quality, business and cGMP compliant organization.
• Drive divisional strategy on site
• Develop and implement site strategy to achieve the desired business results.

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Other responsibilities include:

• Manage all on site Quality functions e.g. quality control, quality assurance, regulatory compliance, provide quality oversight for all GMP activities on site in line with our Quality Management Systems and in compliance to applicable regulatory guidelines.
• Drive divisional and site strategies on site, build robust quality systems and quality culture.
• Maintains laboratory areas and manages release of all raw materials, components and manufactured products (bulk drugs, interplant intermediates, dosage forms, and materials for clinical trials) and assures production complies with approved processes, regulatory and corporate requirements.
• Ensures investigations are performed to resolve production abnormalities and customer complaints.
• Lead, guide, develop and sustain a highly flexible and motivated business unit team to deliver quality support which are timely, cost effective, cGMP and business compliant.
• Set direction, strategies, champion innovation, and continuous improvement within the department to take the Quality function to successively higher performance platforms.
• Lead in the systems development of business, quality, safety, process and personnel recruitment, development, and succession in Quality department
• Network with internal and external parties to develop robust infrastructure of Quality support systems e.g. corporate directives\initiatives, application of our Quality Management Systems, harmonizing and synergizing best practices etc
• Facilitate the communications with regulatory agencies to support required compliance and business needs.
• Partner with site leadership team to develop business and organizational direction, design and execution of management strategies.
• Participate in EHS, Business Compliance, cGMP and all other compliance-related matters, where applicable. This can include specific duties involving in maintaining qualified status of equipment by timely application of and reporting exceptions to the GMP systems supporting the qualified state.
• Supervise and oversee Third Party Contractors, where applicable.
• Any other tasks as and when assigned by Managing Director and Immediate Manager.

WHAT YOU MUST HAVE

• Bachelor’s Degree or higher in a related Science, Chemical Engineering or technical field
• 10+ years relevant experience in a quality assurance and other function (e.g. operations, technical, etc) in pharmaceutical manufacturing environment, supplying to highly regulated markets such as FDA and EMA
• Experience of active pharmaceuticals, tablets, sterile and biotech operations and inhalation products preferred.

Our Manufacturing & Supply Division is committed to be the most trusted supplier of biopharmaceuticals worldwide. Our facilities, along with our external contractors, suppliers, and partners, create an interdependent global manufacturing network that’s committed to delivering a high quality, reliable supply to customers and patients on time, every time.

Who we are

We are known as Merck & Co., Inc., Rahway, New Jersey, USA in the United States and Canada and MSD everywhere else. For more than a century, we have been inventing for life, bringing forward medicines and vaccines for many of the world's most challenging diseases. Today, our company continues to be at the forefront of research to deliver innovative health solutions and advance the prevention and treatment of diseases that threaten people and animals around the world.

What we look for

Imagine getting up in the morning for a job as important as helping to save and improve lives around the world. Here, you have that opportunity. You can put your empathy, creativity, digital mastery, or scientific genius to work in collaboration with a diverse group of colleagues who pursue and bring hope to countless people who are battling some of the most challenging diseases of our time. Our team is constantly evolving, so if you are among the intellectually curious, join us—and start making your impact today.

JOB RESPONSIBILITIES

1) Facility Management

• Oversee the maintenance and cleanliness of the academy premises

• Coordinate repairs and maintenance work with vendors

• Ensure all equipment and facilities are in good working condition

2) Administrative Support

• Assist in organising and scheduling classes, workshops, and events

• Manage registration and enrolment processes

• Maintain accurate and updated student records

3) Inventory Management

• Monitor and replenish office and classroom supplies

• Keep track of equipment and materials, ensuring availability for classes and events

4) Finance

• Assist in managing the academy's expense tracking and reporting

• Process invoices, payments, and handle basic bookkeeping tasks

5) Communication and Correspondence

• Act as a liaison between the academy and students, trainers, staff, and external partners

• Handle incoming calls, emails, and inquiries

6) Event Coordination

• Assist in planning and executing academy events

• Coordinate logistics, including venue booking, catering, and participant registration

7) Compliance and Documentation

• Ensure compliance with relevant laws and regulations, including safety standards and licensing requirements

• Maintain accurate and up-to-date documentation related to operations and administration

8) Team Collaboration

• Collaborate with other departments (e.g., finance, marketing) to support overall academy goals and initiatives.

• Provide administrative support to other teams as needed

JOB REQUIREMENT

• Minimum Diploma in Business / Marketing / Logistics or equivalent;

• Experience in operations and administration roles, preferably in an educational or similar setting

• Proficiency in Microsoft Office Suite

• Strong organizational and multitasking skills

• Excellent communication and interpersonal abilities

• Attention to detail and problem-solving skills

Company Description

Cogent Holdings Pte Ltd is a subsidiary of Cosco Shipping International (Singapore) Co., Ltd and has a wide range of clientele ranging from local SMEs to multinational companies. Cogent owns one of Singapore's largest one-stop integrated logistics hub, Cogent 1.Logistics Hub. It offers warehousing, freight forwarding, container and ISO tank depot, automotive logistics, and transportation services in Singapore.

Role Description

This is a full-time role for a Customer Service Officer at SH Cogent Logistics Pte Ltd. The Customer Service Officer will be responsible for providing exceptional customer service and support to clients throughout the land freight transportation process, ensuring smooth operations, resolving inquiries, and maintaining positive relationships with customers.

1. Attend to customer’s enquiries and liaise with customers to ensure that all the job requirements of the orders given are captured
2. Perform trucking job creation
3. Communicate customers’ requirements to Operations for their execution
4. Monitor jobs and provide timely updates for shipment, including updating container details in the system.
5. Advise customers on delivery schedule/ inventory
6. Maintain inventory report and undertake monthly closing of accounts
7. Responsible for all documentation and administration duties
8. Monitor the progress of job orders and shipments adhering to deadlines or specified dates
9. Maintain business relationships with customers and be responsible for customer management on a basic level
10. Communicate and coordinate with the appointed third-parties in relation to job orders
11. Assist in all aspects of accounts receivables process including billing, invoices, issuance of debit notes and credit notes
12. Ensure all billings accruals and payments are made on time and generate invoices for posting to customers
13. Maintain billing system data integrity
14. Responsible for ensuring proper documentation and filling of invoice and job sheet
15. Accountability for accuracy and precision of billing processes to customers
16. Train and guide customer service assistants
17. Maintain networking with other departments including dispatch, billing, credit, and field management to respond to customer inquiries
18. Assist in permit declaration for job orders when required or when necessary

Requirements

1. Diploma or equivalent in logistics, supply chain management, business administration, or a related field.
2. Minimum 1 year of experience in customer service/ shipping documentation role in a 3PL company.
3. Strong knowledge of Hauler operations, transportation logistics, and customs clearance procedures in Singapore.
4. Excellent communication and interpersonal skills, with the ability to interact effectively with clients, colleagues, and external partners.
5. Experience with TradeNet is a plus.

Others Information:

1. Alternate Saturday
2. 2 ways transport from Jurong East MRT
3. Daily meal subsidy
4. In-house gym & entertainment room
5. Dental, medical, insurance benefits

Primary Objective(s) of Position

• Responsible for managing customer service operations, handling requests for quotation (RFQ), procurement of all SEA freight related services, and overseeing regional SOC container management in alignment with specified requirements.

Duties & Responsibilities

Customer Services, RFQ, Tender, Trade, Sales Support

• Attend to all customers enquiries, disputes cases via email or phone calls
• Preparation, maintenance and review of proposals, procedures, tenders, and service agreements with customers
• Procuring freight with shipping lines, freight forwarders & all other vendors
• Source and negotiate for competitive price-structure
• MRG approval on S.E.A shipments routing to all SOC Network agencies
• Analysis of trade-lane & pricing

Inventory Management

• Track, update and analyze equipment turnaround time/idle time/repair time and implement/enforce measures for improvement
• Prepare container inventory report on daily basis
• Liaising with various parties on purchasing, disposing, leasing of containers
• Assessing container repair charges, collection, detention & demurrage
• Oversee Container seal and DG sticker management

Sea Shipment Coordination & Documentation Support

• Liaising with Customers, Vendors & Overseas partners
• Preparation of full set shipping documentation for all SEA freight shipments (eg. FCL, LCL, Breakbulk, RORO & Chartering) & local handling services services.
• Execution of documents via SAP system,
• Ensure accurate & timely execution of documentation, custom manifest and invoicing to related parties within KPI
• Maintain proper and efficient e-filing system of all documents for easy and systematic retrieval

Full set payment requisition

• Ensure accurate & timely execution of invoicing to related parties within KPI,
• Keeping track of all payment’s invoices, reconciling processed work by verifying entries and arrange for payment requisition accurately & timely within credit period.

Transportation arrangement

• Monitoring delivery & collection to meet the schedule for all services provided

Miscellaneous

• Keep track of all quotation/tariff as well for payment’s invoices, reconciling processed work by verifying entries accurately & timely
• Coordination with all vendor & warehouse operations for loading/unloading related arrangement (if any)
• Any ad hoc tasks as assigned from management

Person Specifications

• Possess at least a Diploma in logistics/supply chain management
• At least 2 years of relevant experience
• Customer service orientated
• Knowledge & experience in container maintenance & repair
• Familiarity in SAP Transport module
• Experience in dealing with NVOCC Sea Freight Process Flow, Breabulk, RORO & Chartering services.
• Good verbal and written communication skill will be advantage

Airfreight Operations Executive

East

$3000 - $3800

51/2 work

Job Description:

- Coordinate Air exports and Air imports door-to-door shipments including transshipments

- Arrange transportation and monitor shipment status

- Customs formalities (send instructions to the customs broker)

- Shipment billing and/or invoicing

- Liaise with warehouse for cargo details and movements (e.g. receiving, deliveries, etc.)

- Work with the respective project managers to coordinate shipments, plan strategies and execute adhoc instructions

- Secure flight bookings with carriers and/or master loaders

- Develop and/or maintain good relationships with carriers and/or master loaders

- General administration

- Handle customer inquiries and complaints in a timely and satisfactory manner.

- Liaise with government agencies – e.g. Customs, AVA

Location: 7 Tuas Avenue 18 Singapore 638891

Working hours: Monday - Fridays 8am - 530pm, incl Saturdays 8am-12pm.

Job hours may vary accordingly as per the customer's request. May work on weekends and public holidays to meet the needs of customers.

Job Responsibilities

1. Clean used packaging materials such as oil barrels and HDPE Drums (with chemical residues)
2. Operate semi-automated machinery on the reconditioning drums process line
3. Quality check on individual drums to ensure internal and external condition meets the reconditioned qualities
4. Station at specific process line to assist in the cleaning of oil and chemical drums
5. Prepare machineries needed to clean up the used packaging materials such as Oil Barrels, HDPE Drums (with chemical residues).

Goods/Materials to be handled on a daily basis are mostly of Waste Management, including Toxic Waste.

Job Requirements

• Team Player
• Required to handle heavy equipment
• Able to stand for long hours

Job Highlights

• 5 day work week
• Young & friendly environment
• Work life balance

Job Description

• Assist in liaising with new customers’ onboarding process
• Coordinate with department leaders/ICs with routine administrative task
• Perform routine accounting document chasers, verification and updating of company system records
• Greeting visitors, clients and employees in a courteous and professional manner
• Managing incoming calls, screening and directing them to the appropriate personnel
• Sorting, preparing both incoming/outgoing mail and packages
• Assist in filing, scanning & photocopying
• Perform other administrative duties as assigned

Responsibilities

Ensure all operations are carried on in an appropriate, cost-effective way

Improve operational management systems, processes and best practices

Purchase materials, plan inventory and oversee warehouse efficiency

Help the organization’s processes remain legally compliant

Formulate strategic and operational objectives

Find ways to increase quality of customer service

Communicating changes in an order process to relevant parties.

Documenting procedures for third-party monitoring.

Creating and monitoring projects and teams.

Reviewing workloads and manpower to ensure targets are met.

Ensuring staff working on processes are happy and operating efficiently.

Supporting all functions of the business to work together.

Requirements

Proven work experience as Operations Manager or similar role

Knowledge of organizational effectiveness and operations management

Familiarity with Freight Forwarding business

Excellent communication skills

Leadership ability

Outstanding organizational skills

Degree in Business, Operations Management or related field