Total 71 Admin job vacancies in Maintenance / Repair category in Malaysia

JOB REQUIREMENTS

• Minimum of 2 years of experience in a related field is required for this position.
• Proficiency in Microsoft Office, especially Excel, is necessary.
• Fluent in English and Chinese for effective communication and liaison.

JOB DESCRIPTION

As a Maintenance Admin, you will play a pivotal role in ensuring the smooth and efficient operation of our maintenance department. Your responsibilities will include providing administrative support to our maintenance team, and assisting with scheduling, documentation, and communication. Your attention to detail and organizational skills will greatly contribute to the overall effectiveness of our maintenance operations.

• Strong interpersonal, communication, and negotiation skills for customer interactions and discussions.
• Assist in scheduling maintenance tasks and appointments.
• Maintain accurate records of maintenance activities, including work orders, repairs, and equipment inventory.
• Coordinate communication among maintenance staff, management, external contractors, and clients.
• Prepare reports and presentations related to maintenance operations as required.
• Monitor maintenance budgets and expenses.
• Procure necessary supplies and materials for maintenance projects.
• Assist in developing and implementing maintenance procedures and protocols.
• Respond promptly to maintenance requests and inquiries from staff and tenants.
• Perform general administrative tasks such as data entry, filing, and correspondence.
• Undertake ad hoc tasks assigned by superiors.

JOB HIGHLIGHTS

• Career advancement opportunities.
• Attractive yearly bonus.
• Steady employment.

COMPANY INTRODUCTION

Established in 1982, Kiat Lay Cold Room Specialist Pte Ltd is a leading cold room contractor in Singapore. We specialize in building customized industrial cold rooms and cold rooms for Automated Storage Retrieval System (ASRS). Additionally, we offer cold room repairs and panel installation services catering to various industries including Food and Beverage, Logistics, Mortuary, Pharmaceutical, and Hospitality.

Over the years, our products have been recognized for their efficiency and cost-effectiveness, making the Kiat Lay brand a trusted name in addressing unique design concerns and issues.

Learn more at www.kiatlay.com.sg.

If you are a proactive and motivated individual with a passion for organization and efficiency, we encourage you to apply for the Maintenance Admin position at [Insert Company Name]. Join us in our mission to deliver excellence in maintenance services and contribute to the success of our company. Apply now by submitting your resume and cover letter detailing your relevant experience and qualifications. We look forward to welcoming you to our team!

Responsibilities:

• Provide general administrative support to Maintenance Department.
• Maintain records of maintenance activities in the appropriate logs.
• Support preparing documentation and reports.
• Assist in regular maintenance inspection and liaise with the vendor for the schedule arrangement.
• Perform other general administrative duties assigned by Superior.

Requirements：

• Superior organizational skills and multitasking abilities.
• Strong communication skills.
• Attention to the little details.
• Problem-solving skills.
• Basic qualification or sufficient experience as an Admin in Construction Sector.

Responsibilities:

• Provide general administrative support to Maintenance Department.
• Maintain records of maintenance activities in the appropriate logs.
• Support preparing documentation and reports.
• Assist in regular maintenance inspection and liaise with the vendor for the schedule arrangement.
• Perform other general administrative duties assigned by Superior.

Requirements:

• Superior organizational skills and multitasking abilities.
• Strong communication skills.
• Attention to the little details.
• Problem-solving skills.
• Basic qualification or sufficient experience as an Admin in Construction Sector.

• Maintain and upkeep office facilities and serves as a liaison with vendors/ service providers/ building management team for facilities work maintenance
• Handle reparatory or maintenance of office facilities, equipment and pantry appliances such as lightings, telephone and aircon systems, etc.
• Monitor office equipment and other service/ maintenance contracts and handle contract renewals including drafting simple approval papers
• Support social and staff engagement events such as refreshment ordering, logistics coordination as required
• Purchase and replenish stationery and pantry supplies when necessary
• Assist to process HR department’s invoices for payment
• Any other ad hoc admin duties as delegated by management

Requirements

• Minimum GCE ‘O’ Level with at least 5 years of experience in office admin
• Good team player with a positive and can-do attitude
• Meticulous with high degree of initiatives and resourcefulness
• Self-driven, able to multitask with good time management
• Proficient in Microsoft Word and Excel

For interested candidate, please email your resumes to denyse.tan@recruitexpress.com.sg

Denyse Nicole Tan Shuqin (#HDT)

Recruit Express Pte Ltd

CEI No: R1333503

Company EA license : 99C4599

Responsibilities:

• Provide general administrative support to Maintenance Department.
• Maintain records of maintenance activities in the appropriate logs.
• Support preparing documentation and reports.
• Assist in regular maintenance inspection and liaise with the vendor for the schedule arrangement.
• Perform other general administrative duties assigned by Superior.

Requirements:

• Superior organizational skills and multitasking abilities.
• Strong communication skills.
• Attention to the little details.
• Problem-solving skills.
• Basic qualification or sufficient experience as an Admin in Construction Sector.

Facilities Admin ( 6 months contract, up to $,3000)

Location:Downtown

Office Hours:9:00am – 6:00pm (Monday to Friday)

Job Description

• Coordinate and track all occupancy changes (desk swap, office layout changes), permanently maintain precise records.
• Assign desks for new hires in close liaison with relevant internal clients.
• Work with the internal Task system to close out tasks to SLA/KPI’s
• Communicate clearly and professionally with business stakeholders, handle general internal queries, clarify concerns, and identify solutions.
• Work with the Client to manage and plan general desks moves (from individual to medium and large office moves).
• Manage assets – addition/removal/orderingof furniture and special equipment.
• Prepare for/attend MAC meetings and compile specific and accurate MAC statistics/reports.

Requirement

• Proficient in Excel (Pivot tables, X or Y lookups)
• Attention to detail.
• Ability to multitask and work without direct supervision
• Great analytical skills
• Ability to read and process floor plans/drawings/SpaceView

Interested candidate please click "APPLY"to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R1879511 (Serena Ho)

• • Provides administrative support to Facilities.
• Capture fault reporting/defects (from staff), log in the case reported and generate job sheet for contractor to carry out the work. Track work done.
• Set up mailroom.
• Maintains the distribution of incoming and outgoing mail/packages.
• Create labels for all the various pigeon holes and cabinets in the Utility Area cum mailroom..
• Provide clerical support to the Facilities team at Annex i.e. create directional signage posters, name labels, asset tagging of chairs, tables, pedestals and other furniture such as lockers and cabinets.
• Maintains security by following procedures; issuing new access cards and collecting 1-1 exchange of access cards.
• Set up excel database for the Annex Office.
• Maintains telecommunication system by following manufacturer's instructions for Teams Phone and its corresponding Teams Phone hand sets.
• Set up keys catalog system.
• Maintain records of key distribution.
• Testing and Commissioning of Pantry Appliances – create records to track serial numbers and warranty
• Asset tag AV equipment, manage equipment and set up instructional posters for utilization.

Requirements:

• Min Diploma in Facilities management
• Prior Admin Experience will be advantageous

For interested candidates, please send your most recent and updated resume to andreatan@recruitexpress.com.sg

Subject heading: Facilities Admin Assistant

Andrea Eunice Tan Min Er

(R23112594)

Recruit Express Pte Ltd

EA License No. 99C4599

JOb Description

• Provide general administrative support to Maintenance Department.
• Maintain records of maintenance activities in the appropriate logs.
• Support preparing documentation and reports.
• Assist in regular maintenance inspection and liaise with the vendor for the schedule arrangement.
• Perform other general administrative duties assigned by Superior.

Requirements

• Superior organizational skills and multitasking abilities.
• Strong communication skills.
• Attention to the little details.
• Problem-solving skills.
• Basic qualification or sufficient experience as an Admin in Construction Sector.

• Local MNC
• Basic $ 2600 - $ 2800 + AWS
• Excellent Welfare and Benefits + Career progression
• Working location: Tai Seng
• Working Hour: 9am – 6:30pm
• Working Days: Monday - Friday

Job Responsibilities

• Work with Electricians, Technicians, and the Building Maintenance Manager to co-ordinate repairs in our facilities, buildings, and shops Perform regular checks on CCTV of the Company's buildings and shop outlets
• Handle the security systems such as Biometric system, CCTV etc.
• Co-ordinate buildings’ and shops’ repairs with contractors and vendors
• Manage tenants of our facilities and their maintenance and repair requests
• Handle administration duties related with the above requests

Requirement

• Possess minimum Nitec in Facilities Management or related field, preferably with at least 1 year of experience in facilities management and administrative duties

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

CHENG JAU WEI (R23115788)

EA Recruitment Pte Ltd

EA License No: 21C0492

JOB REQUIREMENTS

• Minimum of 2 years of experience in a related field is required for this position.
• Proficiency in Microsoft Office, especially Excel, is necessary.
• Fluent in English and Chinese for effective communication and liaison.

JOB DESCRIPTION

As a Maintenance Admin, you will play a pivotal role in ensuring the smooth and efficient operation of our maintenance department. Your responsibilities will include providing administrative support to our maintenance team, and assisting with scheduling, documentation, and communication. Your attention to detail and organizational skills will greatly contribute to the overall effectiveness of our maintenance operations.

• Strong interpersonal, communication, and negotiation skills for customer interactions and discussions.
• Assist in scheduling maintenance tasks and appointments.
• Maintain accurate records of maintenance activities, including work orders, repairs, and equipment inventory.
• Coordinate communication among maintenance staff, management, external contractors, and clients.
• Prepare reports and presentations related to maintenance operations as required.
• Monitor maintenance budgets and expenses.
• Procure necessary supplies and materials for maintenance projects.
• Assist in developing and implementing maintenance procedures and protocols.
• Respond promptly to maintenance requests and inquiries from staff and tenants.
• Perform general administrative tasks such as data entry, filing, and correspondence.
• Undertake ad hoc tasks assigned by superiors.

JOB HIGHLIGHTS

• Career advancement opportunities.
• Attractive yearly bonus.
• Steady employment.

COMPANY INTRODUCTION

Established in 1982, Kiat Lay Cold Room Specialist Pte Ltd is a leading cold room contractor in Singapore. We specialize in building customized industrial cold rooms and cold rooms for Automated Storage Retrieval System (ASRS). Additionally, we offer cold room repairs and panel installation services catering to various industries including Food and Beverage, Logistics, Mortuary, Pharmaceutical, and Hospitality.

Over the years, our products have been recognized for their efficiency and cost-effectiveness, making the Kiat Lay brand a trusted name in addressing unique design concerns and issues.

Learn more at www.kiatlay.com.sg.

If you are a proactive and motivated individual with a passion for organization and efficiency, we encourage you to apply for the Maintenance Admin position at [Insert Company Name]. Join us in our mission to deliver excellence in maintenance services and contribute to the success of our company. Apply now by submitting your resume and cover letter detailing your relevant experience and qualifications. We look forward to welcoming you to our team!

Audio Visual (AV) Technician Cum Admin

Overview of Job Description

The Audio-Visual Technician cum Adminplays a crucial role in ensuring seamless audio and visual experiences during various events and at different venues. This position requires a combination of technical ability, excellent customer service skills, administrative skills and the ability to troubleshoot any technical issues that may arise as well.

Duties and Responsibilities:

• Manage audio and visual equipment, including speakers, microphones, and other necessary gear.
• Set up equipment for events and ensure proper functioning.
• Regularly support and inspect AV equipment to ensure optimal performance.
• Quickly identify and resolve technical issues related to audio and visual systems.
• Provide effective solutions to minimize disruptions during events.
• Assist event organizers and participants with AV-related queries and concerns.
• Offer technical guidance and troubleshooting assistance.
• Maintain accurate records of AV equipment inventory.
• Support facility maintenance and repairs related to AV systems.
• Ensure that all audio and visual equipment adheres to safety standards.
• Regularly inspect and assess safety protocols.
• Check room bookings and coordinate with the Hall Assistant to prepare rooms as needed.
• Address AV-related emails from clients promptly.
• Assist with AV requirements for various events, following PGP hall guidelines.
• Keep track of upcoming events and bookings.
• Assist or manage parking logistics during / off events.
• Always maintain a prominent level of cleanliness and hygiene.
• Manage ad-hoc administrative booking related matters and other tasks as assigned.

Requirements and Qualifications:

• ITE/Diploma or equivalent.
• Familiarity with audio and visual equipment.
• Ability to troubleshoot technical issues accurately.
• Excellent people skills, positive and vibrant personality
• Willingness to provide top-notch customer service.
• Able to commit to long hours, weekends, and public holidays.
• Passion for Cultural Matters:
• Willingness to learn and engage in cultural aspects.
• Fluency in Tamil is an advantage and other languages.
• Comfortable working in a Hindu Temple environment.

Are you a strong leader with previous maintenance or engineering experience within a strata/MLR operation? Join us as our next Accommodation & Hospitality Manager - Maintenance Manager.

We are hiring for multiple positions across Sydney, Melbourne, and Brisbane!

As our next Maintenance Manager, you will:
• Oversee and complete all general maintenance in a timely and efficient manner
• Responsible for developing and overseeing a preventative maintenance plan for the Property, revising where necessary and conducting regular checks on all operating equipment
• Coordinates, liaises with and supervises external contractors that provide a 24 hour service, to ensure all work activities are carried out.
• Seek to implement procedures to assist in improving the efficiency of repairs and maintenance to maintain acceptable costs and high standards.
• Provide leadership and direction to maintenance Team Members to ensure maintenance requests are actioned efficiently
• Conduct general inspections of the Property, recording the condition of property, plant and equipment and fixtures and fittings
• Ensure all chargeable and non-chargeable works are reported in Apollo or similar works tracker used at Property
• Responsible for monitoring and maintaining Department expenses (including wages), ensuring the Department is operating in a way that maximises profitability and within budgetary guidelines
• Record the costs of repairs done by maintenance personnel and contractors accurately
• Plans regular maintenance and up-keep of all equipment and keeps accurate records, responsible for managing all planned maintenance projects
• Prioritises tasks according to urgency and importance
• Oversee waste management at the Property, ensuring waste is removed at acceptable intervals
• Ensure that maintenance stores are kept at the required par stock level. Order stock as required and in a timely manner, liaising with suppliers to negotiate rates
• Keep well informed regarding new trends, products and ideas that may benefit the operation. Assist in the formulation and development and implementation of new standards and services as needed
• Participate in scheduled training and development provided by Accor to improve self and department standards
• Attend Departmental and Body Corporate meetings as required
• Compile reports as required
• General public area cleaning duties, gardening duties and pool maintenance tasks as required
• Provide passionate and friendly service to external and internal guests at all times
• Assist guests with all enquiries and complaints and provide accurate information to guests about Property facilities and features
• Comply with all guest privacy and security procedures
• Be trusted to follow correct procedures for all lost property items
• Foster and encourage a culture of open communication with other Departments such as Housekeeping and Front Office to ensure requests are actioned appropriately with minimal disruption to guests
• Handle all amenities, chemicals and equipment according to specific instructions and Workplace Health & Safety standards, ensuring Maintenance Team Members do the same
• Undertake special projects, as directed

What we are looking for:
• A strong leader with previous maintenance or engineering experience within a strata/MLR operation to take ownership of the maintenance department
• Strong administrative and computer skills as well as exceptional stakeholder management and negotiation skills
• A comprehensive financial understanding of managing a profitable operation, and familiarity with WHS legislation compliance would be advantageous
• Availability to carry our emergency maintenance work outside of normal working hours, in the event of a full power failure, evacuation fire system re-set and/or failure of mechanical systems

Annual Base Salary: $70,696.25 - $85,000.00 (gross) based on qualifications and experience

Why work for Accor?

With over 400 hotels in Australia and New Zealand, and over 5000 globally, Accor offers limitless opportunities to grow your career within a supportive network of likeminded professionals.
Become a Heartist and work in an environment where we encourage you to bring your real self to work, unleash your creativity and have fun.
Take advantage of special team member rates from as little as $60 per night and experience our properties as a guest.

Apply now to begin your journey!

Are you a strong leader with previous maintenance or engineering experience within a strata/MLR operation? Join us as our next Accommodation & Hospitality Manager - Maintenance Manager.

We are hiring for multiple positions across a range of regional Australian locations outside of Sydney, Melbourne, and Brisbane.

As our next Maintenance Manager, you will:
• Oversee and complete all general maintenance in a timely and efficient manner
• Responsible for developing and overseeing a preventative maintenance plan for the Property, revising where necessary and conducting regular checks on all operating equipment
• Coordinates, liaises with and supervises external contractors that provide a 24 hour service, to ensure all work activities are carried out.
• Seek to implement procedures to assist in improving the efficiency of repairs and maintenance to maintain acceptable costs and high standards.
• Provide leadership and direction to maintenance Team Members to ensure maintenance requests are actioned efficiently
• Conduct general inspections of the Property, recording the condition of property, plant and equipment and fixtures and fittings
• Ensure all chargeable and non-chargeable works are reported in Apollo or similar works tracker used at Property
• Responsible for monitoring and maintaining Department expenses (including wages), ensuring the Department is operating in a way that maximises profitability and within budgetary guidelines
• Record the costs of repairs done by maintenance personnel and contractors accurately
• Plans regular maintenance and up-keep of all equipment and keeps accurate records, responsible for managing all planned maintenance projects
• Prioritises tasks according to urgency and importance
• Oversee waste management at the Property, ensuring waste is removed at acceptable intervals
• Ensure that maintenance stores are kept at the required par stock level. Order stock as required and in a timely manner, liaising with suppliers to negotiate rates
• Keep well informed regarding new trends, products and ideas that may benefit the operation. Assist in the formulation and development and implementation of new standards and services as needed
• Participate in scheduled training and development provided by Accor to improve self and department standards
• Attend Departmental and Body Corporate meetings as required
• Compile reports as required
• General public area cleaning duties, gardening duties and pool maintenance tasks as required
• Provide passionate and friendly service to external and internal guests at all times
• Assist guests with all enquiries and complaints and provide accurate information to guests about Property facilities and features
• Comply with all guest privacy and security procedures
• Be trusted to follow correct procedures for all lost property items
• Foster and encourage a culture of open communication with other Departments such as Housekeeping and Front Office to ensure requests are actioned appropriately with minimal disruption to guests
• Handle all amenities, chemicals and equipment according to specific instructions and Workplace Health & Safety standards, ensuring Maintenance Team Members do the same
• Undertake special projects, as directed

What we are looking for:
• A strong leader with previous maintenance or engineering experience within a strata/MLR operation to take ownership of the maintenance department
• Strong administrative and computer skills as well as exceptional stakeholder management and negotiation skills
• A comprehensive financial understanding of managing a profitable operation, and familiarity with WHS legislation compliance would be advantageous
• Availability to carry our emergency maintenance work outside of normal working hours, in the event of a full power failure, evacuation fire system re-set and/or failure of mechanical systems

Annual Base Salary: $70,696.25 - $85,000.00 (gross) based on qualifications and experience

Why work for Accor?

With over 400 hotels in Australia and New Zealand, and over 5000 globally, Accor offers limitless opportunities to grow your career within a supportive network of likeminded professionals.
Become a Heartist and work in an environment where we encourage you to bring your real self to work, unleash your creativity and have fun.
Take advantage of special team member rates from as little as $60 per night and experience our properties as a guest.

Apply now to begin your journey!

Business Administration Operations

• Manage stakeholders to monitor completion of requirements and activities
• Participate in value-based culture and a culture of accountability in the organisation
• Adhere to organisation’s governance, compliance issues and reporting processes
• Adhere to organisation’s data governance and protection processes
• Lead teams in the workplace
• Review allocation of resources in support of different business activities
• Optimise use of allocated resources
• Coordinate operational policies, standards and procedures
• Execute risk mitigation plans

Job Requirements

• Basic knowledge of SAP/Warehouse Management System (WMS)/Supply Chain Software/Enterprise Resource Planning (ERP) Systems
• Proficiency in basic Microsoft (MS) Office/Power Platform Applications
• Degree/Diploma in Business/Logistics/Supply Chain or equivalent certifications
• 1-3 years of relevant working experience in Warehouse Operations/Vendor Management

For consideration, kindly submit your CV by clicking “APPLY Now”

**Only shortlisted candidate would be notified**

EA Reg. No: R22090617 | Zhao Zi Yuan (Anna)

Job Description:
• Responsible for planning and execution of all M&E periodic preventive maintenance, repair and replacement program
• To procure service contracts and liaise with relevant service providers to implement the rectification works.
• In charge for Investigation of M&E issues, review technical recommendations and solutions from service providers or outsourced contractors on any technical issues.
• To manage and execute the M&E upgrading projects.
• Responsible for plan, control, organise and monitor all property M&E operations to ensure compliance with building safety requirements and regulatory requirements.
• To propose, plan, coordinate Opex and Capex projects and tenant improvement works.
• Supporting the budgeting process and tracks the cost controlling of expenses.
• To Manage 3rd party service providers, e.g. managing agents, outsourced vendors, term contractors, etc.
• Make sure the KPIs of services providers are met and provide service level assessment for renewal of contracts.
• Make sure the timely and cost-effective renewal of contracts and regulatory licenses.
• Managing quotation and tender processes from drafting of specifications to contract administration.
• To liaise with tenants or external stakeholders to resolve maintenance and project related matters.
• Responsible to Implement and manage the building sustainability initiatives.
• Any other duties allocated/assigned.

Requirements:
• Minimum diploma or equivalent study qualification in building related field (building, Facility Management, Mechanical and Electrical)
• Minimum 3 years work experience in facility management environment will be an advantage
• Fire Safety Manager (FSM) qualification will be an advantage
• Good computer literacy
• Proficient in Microsoft Office applications (Excel, Word, Powerpoint etc)
• An eye for detail
• Pro-active and responsible team player who is able to complete assigned tasks with little supervision

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START YOUR REWARDING CAREER WITH US NOW!
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Interested Candidates, Please send your Detailed Resume stating Past Employments, Including Reasons of Leaving, Current / Last Drawn and Expected Salary to: leroy.lok@manfield.com.sg

WE REGRET TO INFORM THAT ONLY SHORTLISTED CANDIDATES WILL BE NOTIFIED

Manfield Employment Services Pte Ltd (Lic. No: 95C2823)
Posting Personnel: Leroy Lok
EA Personnel Reg No.: R2090115

By sending your job resume to us, it shall be deemed that you have agreed and hereby give your consent to MANFIELD in collecting, using and/ or disclosing your personal data for the purpose of accessing and processing your job application and/ or for future job opportunities within MANFIELD and/ or with the client(s) of MANFIELD. If you wish to withdraw your consent, please notify us. Kindly visit our company website for more information on the Privacy Policy.