Total 77 administrative clerical job vacancies in Australia

If selected for this position, you will join a well-respected team that is responsible for providing Administrative Services Assistant support in the U.S. Attorney's Office, Southern District of Florida, located in Miami, Florida, focusing in the areas of providing assistance in the Administrative Services Section which includes mail, vehicle maintenance, records maintenance, forms, supplies, inventory, and movement and storage of supplies and furniture.

Responsibilities will increase and assignments will become more complex as your training and experience progress.

Typical work assignments will include:

• Searches files, locates materials and furnishes material to the requester.
• Retrieves files by subject matter when relevant factors are easily determined.
• Incumbent separates records by series with the knowledge of records having the same disposal authority and same disposal date.
• Determines if records are eligible for transfer to the Records Center.

If selected for this position, you will join a well-respected team that is responsible for providing Administrative Services Assistant support in the U.S. Attorney's Office, Southern District of Florida, located in Miami, Florida, focusing in the areas of providing assistance in the Administrative Services Section which includes mail, vehicle maintenance, records maintenance, forms, supplies, inventory, and movement and storage of supplies and furniture.

Responsibilities will increase and assignments will become more complex as your training and experience progress.

Typical work assignments will include:

• Searches files, locates materials and furnishes material to the requester.
• Retrieves files by subject matter when relevant factors are easily determined.
• Incumbent separates records by series with the knowledge of records having the same disposal authority and same disposal date.
• Determines if records are eligible for transfer to the Records Center.

If selected, you will provide general office support to one or more professional, program, or technical staff members in the United States Attorney's Office. You will receive formal and/or on-the-job training as needed.

Duties include:

• Operating a copy machine;
• Answering telephones and referring callers to staff members or taking messages as appropriate;
• Collating and stapling materials;
• Sorting and arranging material for filing in alphabetical, numerical, or chronological order;
• Locating and retrieving materials;
• Stocking forms and other office supplies; and
• Making recurring and special messenger trips as necessary.

If selected for this position, you will join a well-respected team that is responsible for providing Legal Administrative Specialist (Litigation Support) support in the U.S. Attorney's Office, Southern District of Florida, located in Miami, Florida, focusing in the areas of litigation support; customer support; project management; and case presentation and preparation.

Responsibilities will increase and assignments will become more complex as your training and experience progress.

Typical work assignments will include:

• Serving as a trainee Litigation Support Specialist responsible for supporting civil and/or criminal litigation teams by performing routine litigation support tasks necessary to prepare or manage electronic discovery, evidence, exhibits, and other electronically stored information relevant to investigations and casework, using a variety of methods and software applications.
• Performing routine litigation support tasks necessary to process common electronically stored information (e.g., PDF files, Word documents, Excel spreadsheets, PowerPoint files, emails, etc.) and prepare it for review or production by the litigation team.
• Providing customer support services and project management services in connection with electronic discovery, litigation support projects, and litigation technology software applications.

If selected for this position, you will join a well-respected team that is responsible for providing Legal Administrative Specialist (Litigation Support) support in the U.S. Attorney's Office, Southern District of Florida, located in Miami, Florida, focusing in the areas of litigation support; customer support; project management; and case presentation and preparation.

Responsibilities will increase and assignments will become more complex as your training and experience progress.

Typical work assignments will include:

• Serving as a trainee Litigation Support Specialist responsible for supporting civil and/or criminal litigation teams by performing routine litigation support tasks necessary to prepare or manage electronic discovery, evidence, exhibits, and other electronically stored information relevant to investigations and casework, using a variety of methods and software applications.
• Performing routine litigation support tasks necessary to process common electronically stored information (e.g., PDF files, Word documents, Excel spreadsheets, PowerPoint files, emails, etc.) and prepare it for review or production by the litigation team.
• Providing customer support services and project management services in connection with electronic discovery, litigation support projects, and litigation technology software applications.

If selected for this position, you will join a well-respected team that is responsible for litigation support, with emphasis on facilitating discovery in civil cases in compliance with the Federal Rules of Civil Procedure, especially those provisions and amendments addressing electronic discovery (e-Discovery). Utilizing automated litigation software applications and other resources to organize, review, analyze and compile information for use by Assistant United States Attorney (AUSAs) in the litigation of a variety of civil cases. Typical work assignments will include:

• Providing technical assistance to AUSAs in facilitating the management of incoming and outgoing document discovery in accordance with electronic discovery and other procedural requirements.
• Utilizing a variety of Automated Litigation Support (ALS) software applications to locate, organize, analyze, characterize and present information that is pertinent to the government's position in cases.
• Assisting AUSAs in trial preparation by organizing and processing voluminous case information for retrieval through automated means such as scanning, indexing and organizing documents in a database.
• Assisting AUSAs in developing clear and effective presentations for use in legal proceedings.
• Providing a full-range of legal support to assigned AUSAs.

If selected for this position, you will provide general office clerical support to one or more professional, program or technical staff members in the Executive Office for United States Attorneys or in a United States Attorneys Office. Typical work assignments will include:

• Answers telephone and refers callers to staff members or takes messages as appropriate;
• Operates copying machine;
• Collates and staples materials;
• Sorts and arranges materials for filing in alphabetical, numerical or chronological order;
• Locates and retrieves materials;
• Stocks forms and other office supplies; and
• Makes recurring special messenger trips as necessary.

If selected for this position, you will join a well-respected team that is responsible for performing administration work. Typical work assignments will include:

• Providing leadership and management of staff and projects covering the broad range of areas of responsibility.
• Planning work to be accomplished by subordinates, setting goals and priorities and prepares schedules for completion of work.
• Exercising a delegation of authority to contract for a variety of services, supplies and equipment.
• Advising management on matters pertaining to procurement actions.
• Forecasting the need for; estimating cost; writing justifications; designing office layouts and work areas, system furniture design and installation; and acquiring, modifying and utilizing office space.
• Developing short- and long-range plans to ensure that administrative services are conducted effectively and efficiently.
• Providing for the management of non-expendable property through maintenance of records.

If selected for this position, you will join a well-respected team that is responsible for performing administration work. Typical work assignments will include:

• Providing leadership and management of staff and projects covering the broad range of areas of responsibility.
• Planning work to be accomplished by subordinates, setting goals and priorities and prepares schedules for completion of work.
• Exercising a delegation of authority to contract for a variety of services, supplies and equipment.
• Advising management on matters pertaining to procurement actions.
• Forecasting the need for; estimating cost; writing justifications; designing office layouts and work areas, system furniture design and installation; and acquiring, modifying and utilizing office space.
• Developing short- and long-range plans to ensure that administrative services are conducted effectively and efficiently.
• Providing for the management of non-expendable property through maintenance of records.

If selected for this position, you will join a well-respected team that is responsible for providing technical and analytical assistance to support the litigation needs of the United States Attorney's Office for the Eastern District of Texas. Typical work assignments will include:

-Performing a variety of automated support necessary to prepare, organize, index, develop and manage exhibits, evidence and relevant data;

-Applying basic knowledge of Federal Criminal and Civil procedures;

-Performing a wide range of information system analysis, development and installations;

-Assisting and/or training attorneys and legal support staff in organizing voluminous discovery applications;

-Preparing and organizing exhibits for court proceedings which involves audio/video, transcripts, documents and visual materials, including charts, diagrams, photographs and models;-Preparing computerized trial presentation programs;

-Providing automated support to present before a jury, grand jury or in other legal proceedings; and-Assuring documents are organized for efficient automated storage and retrieval by preparing appropriate indices, defining data file search criteria and indexing/coding fields.

Responsibilities will increase and assignments will become more complex as your training and experience progress.

If selected for this position, you will join a well-respected team that is responsible for providing technical and analytical assistance to support the litigation needs of the United States Attorney's Office for the Eastern District of Texas. Typical work assignments will include:

-Performing a variety of automated support necessary to prepare, organize, index, develop and manage exhibits, evidence and relevant data;

-Applying basic knowledge of Federal Criminal and Civil procedures;

-Performing a wide range of information system analysis, development and installations;

-Assisting and/or training attorneys and legal support staff in organizing voluminous discovery applications;

-Preparing and organizing exhibits for court proceedings which involves audio/video, transcripts, documents and visual materials, including charts, diagrams, photographs and models;

-Preparing computerized trial presentation programs;

-Providing automated support to present before a jury, grand jury or in other legal proceedings; and

-Assuring documents are organized for efficient automated storage and retrieval by preparing appropriate indices, defining data file search criteria and indexing/coding fields.

Responsibilities will increase and assignments will become more complex as your training and experience progress.

If selected for this position, you will join a well-respected team that is responsible for supporting the Administrative Division by providing essential clerical and technical support activities. If selected you will receive formal and/or on-the-job training as needed. Typical work assignments will include:

• Composes correspondence such as letters, endorsements, memoranda, and electronic correspondence from records or files maintained.
• Composes additional correspondence from brief oral or written notes, arranging form and continuity of thought.
• Receives and reviews incoming mail and determines whether appropriate to call to attention of supervisor, to redirect to other organizational entities, or to handle personally by presenting response in final form.
• Prepares a variety of recurring and special reports, compiling data and obtaining required information.
• Advises internal and external stakeholders on all procedural and administrative functions related to reports.
• Resolves a variety of administrative problems related to staff actions and assignments.
• Makes arrangements for offsite events including market research of venues, reservations, food/beverage arrangements, etc., and advises of contract requirements. Verifies vendors are in SAMS.
• Independently responds to routine and non-technical requests for information such as status of reports, suspense dates for matters requiring compliance and similar information readily available from files.
• Prepares replies to general inquiries not requiring technical program knowledge, determining whether or not to release the information based upon the nature or degree of sensitivity of the data and the requester's authority to receive the information.
• Prepares or assists with travel authorization requests, ensuring the proper electronic approvals are attained.
• Prepares or assists with travel expense vouchers in a timely manner.
• Reviews voucher submissions to ensure necessary receipts and correct funding information are submitted.
• Orders office supplies and other commonly used items using Government purchase card. Initiates and reviews requisitions based on the needs of the requestors and knowledge of regulations.
• Maintains a system for receipt verification of goods and services, addressing outstanding orders and tracking status.
• Reconciles purchase card statements.
• In coordination with the USAO Fleet Manager, maintains Plano/Sherman government vehicles. Ensures maintenance, service, registration, and repairs are handled in a timely manner.
• Remains aware of new, revised, or amended directives and instructional material pertaining to administrative practices for such matters as preparation and processing of correspondence, filing of reports and forms, mail handling, etc.
• Provides guidance and assistance on applicable procedures, instructions and regulations.

If selected for this position, you will join a well-respected team that is responsible for supporting the Administrative Division by providing essential clerical and technical support activities. If selected you will receive formal and/or on-the-job training as needed. Typical work assignments will include:

• Composes correspondence such as letters, endorsements, memoranda, and electronic correspondence from records or files maintained.
• Composes additional correspondence from brief oral or written notes, arranging form and continuity of thought.
• Receives and reviews incoming mail and determines whether appropriate to call to attention of supervisor, to redirect to other organizational entities, or to handle personally by presenting response in final form.
• Prepares a variety of recurring and special reports, compiling data and obtaining required information.
• Advises internal and external stakeholders on all procedural and administrative functions related to reports.
• Resolves a variety of administrative problems related to staff actions and assignments.
• Makes arrangements for offsite events including market research of venues, reservations, food/beverage arrangements, etc., and advises of contract requirements. Verifies vendors are in SAMS.
• Independently responds to routine and non-technical requests for information such as status of reports, suspense dates for matters requiring compliance and similar information readily available from files.
• Prepares replies to general inquiries not requiring technical program knowledge, determining whether or not to release the information based upon the nature or degree of sensitivity of the data and the requester's authority to receive the information.
• Prepares or assists with travel authorization requests, ensuring the proper electronic approvals are attained.
• Prepares or assists with travel expense vouchers in a timely manner.
• Reviews voucher submissions to ensure necessary receipts and correct funding information are submitted.
• Orders office supplies and other commonly used items using Government purchase card. Initiates and reviews requisitions based on the needs of the requestors and knowledge of regulations.
• Maintains a system for receipt verification of goods and services, addressing outstanding orders and tracking status.
• Reconciles purchase card statements.
• In coordination with the USAO Fleet Manager, maintains Plano/Sherman government vehicles. Ensures maintenance, service, registration, and repairs are handled in a timely manner.
• Remains aware of new, revised, or amended directives and instructional material pertaining to administrative practices for such matters as preparation and processing of correspondence, filing of reports and forms, mail handling, etc.
• Provides guidance and assistance on applicable procedures, instructions and regulations.

Serves as the Chief of the Administrative Division and administrative advisor to the U.S. Attorney for planning and managing the United States Attorney's Office resources. Typical duties include, but are not limited to:

• Planning and managing a comprehensive administrative support program that includes the spectrum of administrative support services, e.g., budget, administration, personnel, space management, purchasing, information technology management, internal controls, mail, records, acquisitions, communication services and supplies.
• Supervising a subordinate staff of approximately 8 administrative, technical and clerical personnel. Setting goals and priorities. Preparing schedules for completion of work.
• Analyzing management issues for the District, developing short and long range plans to ensure office operations are conducted efficiently and effectively and meet mission requirements.
• Designated as an Operating Plan district, exercises significant autonomy for short and long range budget administration. On behalf of the U.S. Attorney serves as the primary financial manager for the District; responsible for budget formulation, presentation to Headquarters, and execution.
• Developing and managing a comprehensive district-level personnel program exercising final authority for personnel planning and management activities to meet the short and long range needs of the office.
• Projects and analyzes space needs based on proposed initiatives, staff changes, and technology improvements. Designs office layouts, schedules alterations and repairs, oversees building renovation, and directs the relocation of personnel to new space.
• Plans and provides for all management services and office support functions in the district which include printing, publications, automation, selection of furniture and equipment, property management, and supplies.
• Oversees the purchasing program to ensure purchases are within delegated authority and guidelines.
• Manages the information technology program for the district ensuring employees have hardware and software needs to meet mission requirements.