Total 4,012 administrative clerical job vacancies in Administrative / Clerical category in Australia

Working Location: Yishun/ Woodlands

Description

• Assist in day-to-day administrative tasks, including but not limited scanning, filing, and document preparation.

• Book flight tickets and make travel arrangement for staffs.

• Support the team in organizing meetings, scheduling appointments, and maintaining calendars.

• Other adhoc duties assigned by Management

Requirements

• Basic Computer and MS knowledge

• Experience in Filing and other basic admin Duties

• Preferably Singaporean / SPR

Key Responsibilities:

- Provide administrative support for the Church Office and Sunday Services

- Assist the Administrator in day-to-day matters

- Generate and prepare reports ie TRAC Statistical Report, Local Conference Reports, etc

- Provide support for baptism and membership process

- Maintain accurate baptism and membership database

- Assist in enhancing the church’s online presence, and presence in the neighbourhood

- Handle office tasks, such as filing, schedule meetings, purchase supplies, respond to email enquiries, designing and updating publicity collaterals, and any other administrative work

- Screen phone calls / emails and route the party to the appropriate staff

- Greet and assist visitors/vendors

- Assist with payment of vendors

- Any other tasks assigned by Pastor-In-Charge or Administrator

Requirements:

- Minimum GCE ‘O’ Levels

- Some prior administrative experience and open to learning

- Proficient with Microsoft Office, WordPress, Canva, etc

- Bilingual in both written and spoken English and Mandarin

- Good knowledge of PDPA

- Able to work independently and a good team player

- Good written and communication skills

- Resourceful with good interpersonal skills

- Committed and meticulous

- Prepared to work 5.5 days

Only Singaporeans or Singapore PR may apply.

Please send your detailed resume with your current and expected salary to Administrator at hr@lhmc.org.sg.

- Handling and responding to enquiries;
- Organising and reviewing supporting documentation for visa applications;
- Preparing skill assessments, as well as nomination and visa applications for clients;
- Drafting client correspondence;
- Contributing to research and the preparation of legal advices;
- Managing client files to ensure organisation and adherence to deadlines;
- Supporting additional administrative tasks as necessary.

Required for as soon as possible

Pontefract Academies Trust is a cross phase Multi-Academy Trust comprising of nine schools: seven primaries and two 11 – 16 secondary schools. Our schools are run for the benefit of children and young people, and we have unwavering focus on achievement which is paramount so that all of our children and young people enjoy greater life chances.

The Rookeries Carleton J, I & N School is proud to be part of Pontefract Academies Trust. At The Rookeries, we are committed to investing in all of our children to prepare and provide them with the educational life skills that they will need to be successful. We ensure that the children believe in themselves as valued members of our community..

We are seeking to appoint an enthusiastic, hardworking and committed Administrative Assistant to join the team at Rookeries Carleton Junior, Infant & Nursery School. The candidate will be responsible for providing an efficient and professional administration service to pupils, staff, visitors, parents and other internal and external enquirers. They will provide general and financial administration support, as well as data input support to the school as required.

The role is 37 hours per week, term time plus 5 days, permanent contract, equating to 195 working days per annum.

Salary: £23500 - 23893 FTE (£20145 - £20482 pro rata)

We are looking for a dedicated and enthusiastic person who:
· has a passion for helping pupils thrive and meet their full potential.
· has a friendly manner and can communicate effectively with staff and pupils.
· can work effectively as part of a team but can also work independently using their own initiative.
· has experience of working in a similar specialist area.

Benefits - What we can offer you?

At Rookeries Carleton J, I & N School, every member of our team, whether in teaching or support roles, plays a pivotal part in contributing to the ongoing success of our students. In return, we provide a wealth of benefits, as we believe Our People Matter.

· Experience the warm, welcoming, and social environment at Rookeries Carleton J, I & N School, often praised by visitors for its positive atmosphere and the exceptional friendliness and support of our staff.
· We highly value every member of our team, and we are proud of our focus on professional learning and development as we are of our reputation.
· Access to recognised training and leadership courses.
· Enjoy our modern staff room, offering a comfortable environment.

Our highly visible senior leadership team is there to support you throughout the school day, along with a collaborative team of colleagues within the department and across the school.

· As a staff member, benefit from our employee assistance program, offering services such as physiotherapy, 24/7 GP access, and personal or professional advice on legal, health, finance, wellbeing, and more.
· Enjoy additional perks like free on-site parking, flu jabs, childcare vouchers, gym discounts, a cycle-to-work scheme, and much more.
· We offer a very generous pension scheme with an impressive employer contribution and life assurance of at least three times your salary.

This is not an exhaustive list, but just some of the reasons to be a proud member of Pontefract Academies Trust, Rookeries Carleton J, I & N School, and our community!

To apply for this vacancy or view a job description please visit www.pontefractacademiestrust.org.uk/vacancies.

For more information or to discuss or arrange a potential visit please contact the school on 01977 600368 or via email at admin@rookeries.patrust.org.uk.

Completed application forms should be returned via the Face-Ed system no later than 10am on Wednesday 24th April 2024.

We are an equal opportunities employer, welcoming applications from everyone. The Pontefract Academies Trust is wholly committed to ensuring children and young people are fully supported and safe. We are dedicated to the safeguarding of all children and young people whilst promoting their welfare. Any offer of employment will be subject to receipt of a satisfactory DBS Enhanced Disclosure and pre-employment checks (including online checks). Shortlisted applicants will also be asked to provide a self-declaration form.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac

Administrative Officer (529039)


Department of Health
Community, Mental Health & Wellbeing
CMHW - MH & Statewide Services


Applications must be submitted by Wednesday 22 May, 2024 11:55 PM

Position details



Applications close:
Wednesday 22 May, 2024 11:55 PM AEST



Award/Classification:

Health and Human Services (Tasmanian State Service) Award, General Stream, Band 3



Employment type:
Full Time



Region:
South



Location:

Clare House, 26 Clare St



Job description:

An exciting opportunity for an Administration Officer to join our friendly and supportive Child and Adolescent Mental Health Service team.





As part of a multi-disciplinary team delivering high quality mental health services in accordance with the Mental Health Services Strategic Plan, Mental Health

... Click here to view more detail / apply for Administrative Officer (529039)

Key Relationships Mortuary Assistant, Anatomical Pathology Technologists, Bereavement Officers, Service Manager, Consultants, Junior Doctors, Nurses, Medical and Nursing Students, Biomedical scientists and various external stakeholders; Funeral Directors, Coroners Officers, Police Officers. Duties and Responsibilities Organisational and Administrative To organise the office work area To establish and maintain high standards of work within the office area. To ensure that records are kept up to date and stored safely to ensure compliance with good working practices for the standards of ISO accreditation and the Human Tissue Authority (HTA) codes of practice. To organise the daily case list in consultation with the APT staff. To liaise with and book appointments for funeral directors and/or family to collect deceased patients from Guys and St Thomas Mortuaries. To management appointment diaries To book viewings as required and liaise with relevant stakeholders to ensure adequate attendance by qualified staff. To maintain professional links with external statutory offices concerned with the administration of death by communicating in an effective and professional manner. To book groups attending the Mortuary for lectures in consultation with APT staff. To provide secretarial assistance to the department and management team. To organise patient transfers when required To maintain the departmental filing systems to an acceptable standard in order to comply with ISO and HTA standards. To ensure the provision of effective telephone answering service for department. To issue official documentation from the department under the direction of APTs. To maintain professional competency and dexterity in those precision based physical tasks, e.g. keyboard skills and maintain the levels of concentration required maintaining a quality service. To take minutes at meetings as required To identify and participate in audits within the department To adhere to all departmental standard operating procedures, policies and health and safety regulations. To keep the workplace and work areas clean and tidy To control access to the Mortuary within working hours. Clinical and Laboratory Informatics To arrange for the safe collection and transportation of human tissue and samples and to maintain accurate records of dispatch and receipt To take case referrals from external service users in liaison with the APTs. To obtain relevant clinical information as required for cases including collection from departments if required. To enter data onto the Mortuary and Bereavement Microsoft CRM system correctly and with care Procurement To assist the APTs in requisitioning and maintaining adequate supplies of office and Mortuary consumables To assist with liaison and emergency call out of engineers and companies related to Mortuary equipment. To maintain adequate levels of up to date printed stores Quality To establish and maintain high standards of work in the office and to ensure effective liaison between the Mortuary and all its stakeholders. To be aware of the requirements of data protection To attend departmental meetings as required To adhere to all regulations as set out by the HTA

To be responsible for ensuring the data on the required electronic patient care record or Local Authority systems, if required, is accurate and up to date. The post holder will review the Trust dashboard or extract routine data for the Trust and/or team members. To address and alert teams to errors and problems as they arise. To support team members in being able to access basic information held on My Dashboards and Pulse To ensure that appointments are booked for clinical staff and discharges are completed in a timely fashion. To be responsible for ensuring referrals to the teams are processed on the day received. To facilitate effective communication within the team by providing team members with messages and information. To ensure that all telephone enquiries to the team are handled politely and sympathetically, ensuring that all messages are passed on to the appropriate person in a timely and accurate manner which may often involve dealing with difficult and distressed patients on the phone. To support the administration of multi-agency meetings, panels, Safeguarding Meetings and forums as required to attend, including the preparation/distribution of agendas and associated papers, formal minute taking and follow up actions and distribute these as appropriate. To maintain confidentiality at all times as the content of multi-disciplinary meetings, panels and Safeguarding Organise meetings including room bookings or video conferencing were possible as required Ensure that Admin related Trust KPIs are addressed through regular reports provided by the Team Manager. Co-ordinate all the support services provided to the team including domestic, catering, security, To be responsible for the ordering and purchasing of stationery and office supplies for staff as well as monitor and ensure that adequate levels of stationery supplies are maintained and distributed accordingly liaising with the Procurement Team regarding any problems. To have the need for confidentiality of service users and professional information Photocopy/fax/scan/email as requested by other members of the team To implement Trust and team policies/procedures and propose changes to practices if necessary.

As the Administrative and Logistics Executive, you are responsible for managing and replying emails on customer complaints, shipping orders and technical enquiries. Other warehouse operations including printing air waybill (AWB) and inventory tracking. You must be interested in coffee machines and its technicalities.

Responsibilities

• Managing day-to-day emails, responding to user enquiries and resolving technical problems calmly and promptly.
• Patient and possess excellent communication skills to provide technical support and guidance to end-users.
• Collaborate with the fulfillment manager to ensure seamless integration of email enquiries with the correct order fulfillment.
• Collaborate with the fulfillment manager on warehouse operations including daily inventory tracking, printing air waybill (AWB) and order fulfillment
• Maintain the company's email protocol and professionalism.
• Performs other related duties as assigned.

Traits

• Physically fit
• Patient and Determined
• Self initiated with good communication skills
• Collaborative
• Computer Savvy
• Willing to learn coffee and coffee machines

Location

• On-site, West of Singapore

Work location: Sengkang
Working Days: 5.5 Days [Alternate Saturday]
Working Hours: 9am - 6pm // 9am - 1pm

Job Description:

• Job co-ordination and scheduling of work
• Preparing of quotation and invoices
• Liaise with external clients
• Ad-hoc duties as assigned

Chin Wai Loon Reg No: R24121618

The Supreme Hr Advisory Pte Ltd EA No: 14C7279

Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants. Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment.Any applicants who do not meet the eligibility criteria will not be progressed. If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview. Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies. Please ensure that you document evidence of meeting all the essential criteria in the supporting information. If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered. Important Information Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date. For candidates applying using a Hotmail account or have strict firewall settings please ensure the following: Junk Mail is checked regularly Disclosure and Barring Service: On 28 November 2020, the new Disclosure and Barring Service filtering rules will come into effect. The changes mean that: youth cautions, reprimands and final warnings will no longer be subject to automatic disclosure the multiple conviction rule has been removed, meaning that if an individual has more than one conviction, regardless of offence type or time passed, each conviction will be considered against the remaining rules individually, rather than being automatically disclosed. If you are unsure about whether you need to disclose certain criminal record information, free confidential advice may be sought from one of the charity bodies listed below. These bodies can advise you on what you are legally required to declare and may also be able to advise you on how you can disclose criminal record information to a prospective employer and your legal rights when doing so. Nacro Tel: 0300 123 1999, or email: helpline@nacro.org.uk Unlock Tel: 01634 247350, email advice@unlock.org.uk or complete the online form on the Unlock website The Trust is committed to safeguarding adults and children therefore if the post is subject to the Rehabilitation of Offenders Act (ROA) 1974 (Exceptions) Order 1975 (as amended) the successful candidate(s) will be subject to a criminal records check with the Disclosure and Barring Service (DBS). The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post: Standard Check: £18 + Administration cost of £3.85 = £21.85. Deducted at £6.85 from 1st month salary and £5 deducted from salary over following 3 months. Enhanced Check: £38 + administration cost of £3.90 = £41.90. Deducted at £11.90 from 1st month salary and £10 deducted from salary over following 3 months. As part of the one of the largest employers in the UK NCIC future employees will have also access to the following benefits. A lease car may be available for this position; further details will be provided upon appointment if applicable. 27-day holiday scheme rising to 33 after 10 years Flexible working Scheme Excellent opportunities for development Competitive NHS Pension scheme Access to NHS discounts with retailers and leisure companies EAP (Employee Assistance Programme) a free, confidential counselling and information service to assist with personal or work-related problems These schemes are subject to availability

Job Title: Administrative Support Officer

Location: Tanjong Katong Secondary School, 130 Haig Road, Singapore 438796

Contract Period: 18 April 2024 to 17 April 2025

Option to Extend: 18 April 2025 to 17 April 2026.

Working Hours:

• Mondays, Tuesdays, Thursdays, Fridays: 8:30am to 6:00pm (inclusive of 1-hour lunch break)
• Wednesdays: 8:30am to 5:30pm (inclusive of 1-hour lunch break) (Note: Service is not required on Saturdays, Sundays, and gazetted public holidays)

Objective:The Administrative Support Officer will play a crucial role in providing essential administrative support to Tanjong Katong Secondary School. The incumbent will manage printing and inventory tasks while also offering administrative assistance across various operational areas of the school.

Scope of Services:

Main Duty: Printing and Inventory Management

1. Process and fulfill all printing requests from staff for school materials and documents.
2. Prepare and verify documents, maintaining monthly printing/meter readings records.
3. Order and replenish consumables associated with school supplies and printing requirements.
4. Manage and order school inventories and consumables.

Additional Duty: Administrative Assistance

1. Provide administrative support in areas such as customer service and counter duties.
2. Assist with general administration to support finance, staff, and student matters and activities.
3. Manage records, compile statistics, and perform general tasks to support school logistics.
4. Draft correspondence, handle calls, and address inquiries.

Qualifications & Experience:

1. Proficiency in operating office automations and equipment such as printers and photocopiers.
2. Strong communication skills and ability to work effectively in a team environment.
3. Relevant work experience in general administration, preferably within a school setting.
4. Familiarity with Microsoft Office applications and comfort using IT systems.
5. Minimum of one year of experience in a secondary school setting.
6. Excellent organizational skills and attention to detail.
7. Ability to multitask and manage a range of administrative duties effectively.
8. Strong communication and interpersonal skills.

JOB DETAILS Job Title: Administrative Officer Reports to: Business Manager/Office Manager/Supervisor Accountable to: Business Manager/Office Manager Band: Band 3 Unit/Department: Maternity Directorate/CSU: Women's Services Location : SJUH AfC Job No: 740 JOB PURPOSE To provide administrative and clerical support to the Digital Maternity Team. JOB DIMENSIONS The postholder will be responsible for the provision of a full and effective administrative and clerical support service to the Digital Maternity Team. They will also be responsible for inputting data onto the departmental database system and producing reports as required. The postholder will be expected to arrange and plan their own work on a day-to-day basis within the overall demands and priorities of the department. Please refer to document attached for full job description and personal specification.

JOB PURPOSE To provide administrative and clerical support to the Gender Identity Development Service. JOB DIMENSIONS The postholder will be responsible for the provision of a full and effective administrative and clerical support service to the Gender Identity Development Service. He/she will be responsible for inputting data and attending meetings. The post holder will prepare and reception Outpatient clinics and support chaperoning patients in clinic. The postholder will be expected to arrange and plan her/his own work on a day-to-day basis within the overall demands and priorities of the department.

Job Title: Junior Administrative Officer

Start Date: from 6th June 2024

Job Description:

We are seeking a friendly and organized individual to join our team as an Junior Administrative Officer. As the first point of contact for our company, you will play a crucial role in providing exceptional customer service and ensuring smooth office operations.

Responsibilities:

• Greet and welcome visitors with professionalism and courtesy.
• Answer and direct incoming calls in a timely and efficient manner.
• Manage incoming and outgoing mail, packages, and deliveries.
• Maintain a clean and organized reception area.
• Assist with various administrative tasks including filing, copying, and data entry.
• Coordinate appointment schedules and conference room bookings.
• Provide basic information about the company and its services to visitors.
• Handle inquiries and requests from employees and external parties.
• Assist in organizing office events and meetings.
• Ensure compliance with security procedures, including visitor sign-in and badge issuance.

Qualifications:

• High school diploma or equivalent.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office suite (Word, Excel, Outlook).
• Prior experience in a receptionist or administrative role is preferred but not required.

If you are enthusiastic about delivering exceptional customer service and thrive in a dynamic office environment, we encourage you to apply for this position. Please submit your resume and cover letter detailing your qualifications and availability.