Total 1,502 administrative assistant job vacancies in george town pulau pinang

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

The Department of Civil and Environmental Engineering invites talented academics with excellent research track records in science, technology and engineering to apply for appointments as NUS Presidential Young Professors.

We seek exceptionally talented candidates who will develop the next generation of solutions to sustainability challenges and demonstrate excellence in system-level thinking. Relevant research topics include but are not limited to (1) climate change mitigation and adaptation, (2) digital and robotic technology, (3) smart and liveable cities, (4) environmental protection and sustainability, (4) resource circularity and resilience, and (5) aging infrastructures.

Successful candidates will receive:
• A tenure-track position with an attractive salary package as an assistant professor at NUS
• Up to SGD 1 million in a start-up research grant + Scholarships to hire PhD students
• An award of SGD 250,000 in white space funding

About the University

Consistently ranked as one of the top universities in Asia and the world, NUS is internationally respected for its high-quality multi-disciplinary research that addresses complex and critical issues facing Asia and the world. NUS was recently placed 8th in the Quacquarelli Symonds World University Rankings 2024.

About the College

The College of Design and Engineering (CDE)’s 10 Departments and Division as well as 10 corporate laboratories and research centres build on the convergence between the disciplines of engineering, architecture, and design to offer a distinctive interdisciplinary educational experience for our students and foster a cutting-edge multi-disciplinary research environment for our researchers. To learn more about our College and department, please visit https://cde.nus.edu.sg/

About CEE Department

NUS CEE, a vibrant department with talented faculty members and students, is widely acknowledged to be a national and international leader in both education and research and is consistently ranked among the top ten in the world. Further information on the Department of Civil & Environmental Engineering is available at: http://www.cde.nus.edu.sg/cee/.

Qualifications

Applications

Candidate should have/is completing a PhD degree in Civil and Environmental Engineering or related field, preferably with teaching and post-doctoral research experience. Interested candidates should send a cover letter, their detailed curriculum vitae with a full list of publications, statements of research and teaching interests and plans (maximum 3 pages each), and the names of three referees with contact details.

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

About Asian Institute of Digital Finance

The Asian Institute of Digital Finance (AIDF) is a university-level institute in the National University of Singapore (NUS), jointly founded by The Monetary Authority of Singapore (MAS), the National Research Foundation (NRF) and NUS. AIDF aspires to be a thought leader, a FinTech knowledge hub, and an experimental site for developing digital financial technologies as well as for nurturing current and future FinTech researchers and practitioners in Asia.

Duties and Responsibilities

• To develop an LLM-enabled application for financial applications.
• Ability to work collaboratively in a team environment and manage multiple projects simultaneously.
• Independently carry out the design and execution of experimental research required by the research component of the project.
• Planning and conduct experiments, data analyses, progress reporting and report writing
• Perform other related duties incidental to the work described therein.

Qualifications

• Bachelor of Science (Hons) preferably in Business Analytics and Applied Maths specializing in Operation Research
• Strong analytical and problem-solving skills, with the ability to translate complex data into actionable insights.
• Excellent communication skills, including the ability to write reports and deliver presentations to a variety of stakeholders.
• Strong business analytics and Mathematics background.
• Strong programming skills in Python, Java and C++
• Full stack developing experience

The Institute of Microelectronics (IME) is a research institute of the Agency for Science, Technology and Research (A*STAR). Positioned to bridge the R&D between academia and industry, IME"s mission is to create innovative technologies and add value to Singapore"s semiconductor industry by enabling enterprises to be technologically competitive through R&D and cultivating a technology talent pool to inject new knowledge to the industry.

The Research, Talent, and Planning (RTP) office in IME is looking for a resourceful self-starter to plan and manage the events portfolio in IME. Reporting to the Planning Office within IME, the candidate is entrusted with the coordination and execution of internal and external events, especially outreach activities, technical workshops, and seminars. This role offers the opportunity to collaborate across various R&D departments within IME and the opportunity to engage with external stakeholders throughout the event planning and implementation phases.

Job Responsibilities:

- Take the lead for planning, organizing, and overseeing IME"s internal and external events, ensuring seamless execution and adherence to event objectives.

- Liaise with internal and external stakeholders to manage all event operations (eDMs, vendors, budget, venue, invitations etc.)

- Evaluate event’s success and prepare post event report.

- Other duties as assigned.

Job Requirements:

- Diploma or bachelor’s degree in relevant fields such as mass communications, hospitality/events management.

- Knowledge and experience in digital content design and creation using Canva, photoshop and creation/others. Experience as an emcee is an advantage.

- More than 2 years of experience in relevant fields.

- Familiarity with project management, microelectronics or semiconductor industry is an advantage.

- Proactive, creative, responsive, detail-oriented, with the ability to work quickly across shifting priorities and tight timelines with the goal of delivering best-in-class service, quality, and accuracy.

- High degree of confidence, adaptability, and professionalism in interacting and communicating with partners, government agencies, high-profile leaders in the industry and education institutes.

Responsibilities:

• Assist the finance department in completing relevant financial tasks, including cashier work, initiating payment processes, and handling reimbursement issues.
• Handle daily office tasks such as answering phone calls, greeting and assisting visitors, office maintenance, ordering office stationery and pantry supplies, printer cartridge management, and booking and setting up meeting and conference rooms.
• Make travel arrangements, including booking flights, cars, and making hotel and restaurant reservations.
• Manage day-to-day operations, such as rental agreements, utilities, mailboxes, and overseas document delivery arrangements.
• Support the finance and HR departments in the company's administrative, financial, and personnel management-related systems.
• Ensure that documents entered into the system are properly filed.
• Perform other duties as assigned.

Requirements:

• Certificate/Diploma in Administration, Finance, Accounting, or equivalent.
• At least 1 year of working experience in administrative or finance functions.
• Must be diligent, proactive, willing to learn, and capable of completing work with reasonable accuracy.
• Able to communicate and write in Chinese

***The workstation is at the company's receptionist counter. If this arrangement is not suitable for you, please refrain from applying. Thank you.

Executive Assistant, CEO Office

Trendlines Medical Singapore operates through investing in, incubating, and providing a range of services targeted to nurture and support Singapore-based entrepreneurs and start-up companies in the medical device sector leading these from development to commercialization into the global markets.

To find out more about Trendlines Medical Singapore visit us at: https://www.trendlines.com/facilities/trendlines-medical-singapore/

Job Description

Reporting directly to the CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the CEO. The Executive Assistant also serves as a liaison to senior management teams and CEOs of portfolio companies; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work, independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Roles & Responsibilities

Executive Support

· Completes a broad variety of administrative tasks for the CEO including: managing an active calendar of appointments; composing and preparing correspondence that is sometimes confidential; arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings

· Communicates directly, and on behalf of the CEO, with CEOs of portfolio companies and others, on matters related to CEO’s programmatic initiatives

· Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response

· Provides a bridge for smooth communication between the CEO’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.

· Work closely with and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately

· Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the CEO, some of which may have organizational impact

· Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO’s ability to effectively lead the company

· Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures

· Support administrative task in the human resource functions

Senior Management Liaison

· Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings

· Assists in coordinating the agenda of CEOs of portfolio in delivering business outcomes

· Works with finance department to prepare fundraising activities for portfolio companies

Qualifications

· Strong organizational skill that reflects ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

· Strong interpersonal skills and ability to build relationships with stakeholders, including staff, external partners and stakeholders

· Expert level written and verbal communication skills

· Demonstrated proactive approaches to problem solving with strong decision making capability

· Emotional maturity

· Highly resourceful team player, with the ability to be effective independently

· Proven ability to handle confidential information with discretion, be adaptable to various competing demands

· Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment

· Forward looking thinker who actively seeks opportunities and proposes solutions

Education and Experience Requirements

· Bachelor's degree

· Strong work tenure: 5 to 10 years of experience supporting C-level Executives

· Experience and interest in internal and external communications, partnership development

· Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat

Please send your updated CV to hr_sgp@trendlines.com

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

The Department of Electrical and Computer Engineering invites talented academics with excellent research track records in science, technology and engineering to apply for appointments as NUS Presidential Young Professors.

Successful candidates will receive:
• A tenure-track position with an attractive salary package as an assistant professor at NUS
• Up to SGD 1 million in a start-up research grant + Scholarships to hire PhD students
• An award of SGD 250,000 in white space funding

About the University

Consistently ranked as one of the top universities in Asia and the world, NUS is internationally respected for its high-quality multi-disciplinary research that addresses complex and critical issues facing Asia and the world. NUS was recently placed 8th in the Quacquarelli Symonds World University Rankings 2024.

About the College

The College of Design and Engineering (CDE)’s 10 Departments and Division as well as 10 corporate laboratories and research centres build on the convergence between the disciplines of engineering, architecture, and design to offer a distinctive interdisciplinary educational experience for our students and foster a cutting-edge multi-disciplinary research environment for our researchers.

To learn more about our College and department, please visit:

• https://cde.nus.edu.sg/
• https://cde.nus.edu.sg/ece/

Qualifications

Candidate should have/is completing a PhD degree in Electrical and Computer Engineering or related field, preferably with teaching and post-doctoral research experience.

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

The Department of Chemical and Biomolecular Engineering invites talented academics with excellent research track records in science, technology and engineering to apply for appointments as NUS Presidential Young Professors.

Successful candidates will receive:

• A tenure-track position with an attractive salary package as an assistant professor at NUS
• Up to SGD 1 million in a start-up research grant + Scholarships to hire PhD students
• An award of SGD 250,000 in white space funding

About the University

Consistently ranked as one of the top universities in Asia and the world, NUS is internationally respected for its high-quality multi-disciplinary research that addresses complex and critical issues facing Asia and the world. NUS was recently placed 8th in the Quacquarelli Symonds World University Rankings 2024.

About the College

The College of Design and Engineering (CDE)’s 10 Departments and Division as well as 10 corporate laboratories and research centres build on the convergence between the disciplines of engineering, architecture, and design to offer a distinctive interdisciplinary educational experience for our students and foster a cutting-edge multi-disciplinary research environment for our researchers.

To learn more about our College and department, please visit:

• https://cde.nus.edu.sg/
• https://cde.nus.edu.sg/chbe/

Qualifications

Candidate should have/is completing a PhD degree in Chemical and Biomolecular Engineering or related field, preferably with teaching and post-doctoral research experience.

Applications for the NUS Presidential Young Professorship can be submitted throughout the year.

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

The successful candidate will work with Dr Michael Choi on sum-of-squares method under a project on Markov chains and their applications.

The main responsibilities of the position include:

• Assist the PI in conducting literature review on sum-of-squares method, information theory and Markov chains
• Assist the PI in drafting research papers on Markov chains
• Assist the PI in Markov chains simulation

Qualifications

• Qualifications / Discipline: Bachelor degree in Mathematics, Statistics, Computer Science or related fields

• Skills: Knowledge on Markov chains, stochastic algorithms, information theory and sum-of-squares method.

• Experience: 0-1 year.

Nestled in the heart of Tengah Forest Town, the new Tengah General and Community Hospitals will be an exciting and innovative health campus providing a comprehensive range of clinical specialties and healthcare services including emergency, inpatient, rehabilitative and outpatient specialist care.

As part of National University Health System (NUHS) cluster, this state-of-the-art facility is slated to be ready by early 2030s.

Intricately connected with the surrounding community, Tengah Health Campus offers you the opportunity to create a healthcare facility of the future, tightly integrated with the residents and nature. As a people-focused organisation, we believe in respect and recognition. By harnessing the passion and strength of our team and putting them at the core of our culture, we create a nurturing environment to excel and deliver fulfilling care.

Be part of our groundbreaking team to bring our vision to life – a hospital in a forest, and a healing oasis within the hospital. Join #TeamTengah #TengahHealthCampus

Senior Assistant Manager/Assistant Manager

In this role, you will be responsible for various tasks related to clinical service planning, infrastructure development, and resourcing planning. Your contributions will play a crucial role in optimizing patient journeys, enhancing patient experience, and expanding access to care. You can expect to work in a fast-paced environment and be challenged to navigate complex healthcare needs.

Your responsibilities (not limited to) are as follows :

• Attend user engagement workshops to provide subject matter input throughout the hospital design planning process, with the aim of optimizing patient journeys and enhancing patient experience;
• Participate actively in road-mapping Tengah Health Campus development from clinical service planning, infrastructure development and resourcing planning works;
• Collaborate closely with consultants, medical planners, and internal stakeholders to develop service flow design and planning parameters aligned with the project's strategic intent;
• Facilitate workshops and coordinate meetings with stakeholders to understand project requirements, develop appropriate methodologies, technologies, and assumptions for assigned projects;
• Develop end-user briefs, operations requirements, guidelines, and work processes, organizing workshops to gather user requirements and test new models virtually and on physical prototype;
• Assist in preparing business cases to seek approvals for infrastructure growth and associated funding;
• Track, monitor and provide updates from various work streams and planning areas to the management, escalating concerns in a timely manner;
• Assist in the preparation of periodic reports to update the Tengah Hospital Committee on the progress of the project;
• Organize and coordinate activities in relation to the development of the Tengah Health Campus directed by supervisors;
• Support the implementation of the operational models in line with the development of hospital services and care models and ensure that it is in accordance with the budget and guidelines;
• Support the implementation of the operational models in line with the development of hospital services and care models and ensure that it is in accordance with the budget and guidelines and
• Any other tasks which may be assigned from time to time.

Job Requirements :

• Bachelor's degree in healthcare administration, business administration, or a related field;
• Experience in administrative support roles, preferably in healthcare or related industries;
• Possess exceptional interpersonal and communication skills with the ability to develop strong working relationship at various levels
• Strong organizational and time management skills;
• Self-directed, resourceful and self-motivated with an analytical mind and good problem-solving skills;
• Able to multi-task and work under a stressful environment;
• Proficient in MS Office application.

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

The National University of Singapore invites applications for Research Assistant role funded by Department of Obstetrics and Gynaecology in Yong Loo Lin School of Medicine, Department of Medicine.

The Department of Obstetrics and Gynaecology is dedicated to providing excellent and affordable care to patients. This mission is driven tirelessly by a staff united by a common identity – to support patient care through best-in-class medical practices informed by insights from cutting-edge clinical and translational research.

Further information about the Department, its staff, and its areas of clinical and research expertise may be found via the department’s website: https://medicine.nus.edu.sg/obgyn/index.html

Appointments will be made on a yearly contract basis with the possibility of extension.

Purpose of the Post

We are seeking for a passionate, detail-oriented Research Assistant to aid our projects by participating in screening and recruitment of potential patients/healthy volunteers. You will be responsible for overall conduct of clinical research studies of the Principal Investigator (PI).

You will also work with the PI’s team to ensure that smooth and efficient day-to-day operation of research and clinical services. Ultimately, you will be responsible for managing multiple tasks (research-related and administrative-related), but understand when one is more important than another to complete it on time.

Qualifications

• A minimum of Bachelor of Science degree in the related field
• Clinical experience and exposure to clinical settings is advantageous
• Excellent administrative skills
• Strong command of written and spoken English
• Knowledge of research methods (is advantageous)
• Ability to work under pressure and work independently
• Excellent time management skills

Main duties and responsibilities

• Assist Principal Investigator in research and administration
• Subject recruitment
• Documentation maintenance
• DSRB/HSA submission reports
• Research conduct and coordination
• Maintain quality standards to preserve the integrity of data and findings
• Assist other Principal Investigators in the Department
• Preparation and presentation of research data slides

Other responsibilities:

• Participate and assist on Administrative and Ad Hoc duties in the Department

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

The Research Assistant will be responsible for designing and implementing efficient and robust systems, and applications for algorithms and methodologies based on state-of-the-art research in data science, machine learning, artificial intelligence and big data. He/she will be working closely with the Principle Investigator and lab members on one or more research projects with external collaborators on interesting and challenging real-world datasets and problem statements.

Requirements

• Bachelors or Masters in Computer Science or related disciplines with a focus in AI/Machine Learning/Big Data
• Candidate must be able to work with fast moving, “hands-on”, results-oriented environments. He/ she will have a ‘can-do’ attitude and be passionate about building and developing new ideas and models
• Solid programming and application development

Key Responsibilities

• Match purchase orders, delivery receipts, and vendor invoices to ensure consistency
• Resolve discrepancies through communication with relevant departments
• Handle invoice processing, receive, review, code and enter invoices into the system
• Reconcile vendor statements with accounts payable records.
• Investigate and resolve any discrepancies or missing documents.
• Record accruals for expenses incurred but not yet invoiced.
• Manage prepayments and ensure proper accounting treatment.
• Ensure compliance with company policies and procedures in accounts payable processes.
• Verify the accuracy of payment requests and ensure proper authorization
• Prepare payment batches for approval by management
• Maintain vendor accounts, including accurate contact information and payment terms
• Resolve issues or discrepancies with vendors regarding invoices and payments
• Verify receipts and approvals before reimbursement.
• Match purchase orders, delivery receipts, and vendor invoices to ensure consistency.
• Support internal and external audit processes related to payables transactions and inventory
• Identify opportunities for process improvements in accounts payable procedures.
• Collaborate with other departments, such as procurement and receiving, to streamline processes and improve communication.
• Involve in the implementation of ERP and POS Project
• Any ad-hoc duties assigned by Management

Qualifications and Requirements

• Degree or Diploma in accounting or equivalent fields - Entry Level are welcome to apply.
• Experience in handling large volume of transactions, preferably in F&B, Retail, E-Commerce Industry is a plus!
• Proficient in Microsoft Office
• Good team player with positive attitude and able to work multi-tasks.
• Ability to work independently and able to meet deadline for closing

We look forward to receiving your application and resume to hradmin@wineconnection.com or alternatively you may WhatsApp to +65 8511 2188

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

The Research Assistant will join a multi-agency national longitudinal research project. The project focuses on the rehabilitation and reintegration of youth in Singapore. The target sample is youth offenders and youth at risk. The study will examine the interaction between developmental and environmental factors with regard to offending and investigate the influence of these factors on successful rehabilitation and reintegration of youth into society.

He/She will serve as the crucial link between the study and its participants, and be in charge of recruiting and interviewing participants for the study. His/her responsibilities include:

• Engage with potential participants to recruit and seek consent for participation
• Arrange and conduct interviews with participants
• Build rapport and maintain contact with participants for annual interviews
• Provide feedback on interview sessions with participants
• Meticulously maintain and collate records of contact with participants and data collected
• Innovate to improve processes within the study, particularly in recruitment and data collection
• Contribute to preparing data for analysis
• Contribute to preparing findings for dissemination in multiple formats (e.g., PowerPoint, infographics)

• Any other duties as requested

Qualifications

Minimum Education Qualification: A Bachelor’s degree and above in relevant areas

More Information

Project Information

This is a multi-agency national research project, known as the Enhancing Positive outcomes in Youth and the Community (EPYC). The project focuses on the rehabilitation and reintegration of youth offenders in Singapore. Presently, it is studying a longitudinal sample of youth offenders and youth at risk. It aims to study interactions between developmental and environmental factors with regard to offending, and understand the influence of these factors on successful rehabilitation and reintegration of youth into society.

The research officer will work within a team that focuses on exploring research ideas and generating insights from the project’s data and the literature. The team’s responsibilities can be broken down into two areas: data exploration and literature consultation. Each member is expected to contribute to one or both areas.

Job Responsibilities:

• Provide necessary general engineering and technical support to various department
• Assist in the creation of technical drawings, plans, and diagrams using CAD software such as AutoCad
• Prepare lifting plans, engineering studies, method statements according to the requirements of the lifting operations
• Produce technical drawings for the tendering of projects
• Conduct reserch and gather technical specifications to support drafting activities
• Coordinate and correspond with the clients for their lifting requirements
• Conduct site surveys and assessment and answer to the customers' enquiries
• Site supervision and deployment to site may be required
• Perform other job duties as assiged

Job Requirements

• Minimum ITE Certificate or Diploma in Engineering, Architecture or related engineering field
• Minimum 2 years of relevant working experience
• Proficient in MS Office and IT savvy
• Knowledge in AutoCAD drawing & drafting related to crane lifting / heavy haulage/ Design Calculation preferred
• Familiarity with engineering principles or construction techniques preferred
• Knowledge of lifting / heavy haulage work preferred
• Good interpersonal skills and able to work well with others in a fast paced working environment

Interested applicants, please send us yourdetailed resume stating current andexpected remuneration, reasons forleaving previous employment andavailability to commence work.

We regret that only shortlisted candidateswill be notified.

• Manage day to day financial transactions such as payment and recording transactions in the accounting system.
• Verify supporting documents, process local and overseas payment.
• Match and record all the AP Invoices, Credit Notes, Debit Notes
• Reconcile of AP and sub-ledgers to GL
• Maintain records of AP creditors and reconcile vendors’ SOA
• Maintain and reconcile Bill Payables schedules.
• Generate monthly AP aging report and ad-hoc reports.
• Updates Cash Book
• Assist in annual finance audits.
• Any other ad-hoc as and when assigned by superior.

Job Requirements:

• LCCI/ Diploma in Finance/ Accountancy or equivalent
• At least 2 years of relevant experience
• Proficient in MS Office
• Attention to details and accuracy.
• Independent, and the ability to multi-task