Total 1,431 administrative assistant job vacancies in george town pulau pinang

Job description for Cashier:

1. Manage all the matter in counter

2. Customer service

3. Counter operation & product exhibition

4. Cleanliness and tidiness

Job description for Sales Assistant:

1. Stock management

2. Damage product management

3. Customer service

4. Lane management

5. Cleanliness and tidiness

-Opportunities for promotion

收銀員職位說明：

1. 櫃檯管理所有事務

2. 客戶服務

3. 櫃檯操作及產品展示

4.乾淨整潔

銷售助理職位說明：

1、庫存管理

2. 破損品管理

3. 客戶服務

4. 車道管理

5. 清潔、整潔

- 晉升機會

Responsibilities :-

·         Take responsibility for the day-to-day processing of all purchase invoices ensuring the invoices are checked and prices are correct and that any discrepancies are investigated

and dealt with appropriately

·         Ensure that invoices are authorised for payment by relevant department managers and matched to purchase orders where applicable

·         Ensure that invoices are recorded and entered using appropriate account codes and that payments are posted on the system appropriately

·         Following authorisation of invoices organise payment runs and preparing cheques

·         Deal with all enquiries related to invoices/payments, answering telephone calls and emails and liaising with relevant departments as necessary to ensure enquires are dealt with in a professional and timely manner

·         Set up new supplier accounts and amend existing supplier details as necessary

·         Reconciliation of daily cash

·         Perform administrative duties such as photocopying, filing and printing

·         As required, assist with raising sales invoices including recording invoices system and

following up receipt of monies

·         As required, assist with account reconciliations as well as identifying and correcting accounting errors

Perform any other related duties assigned by the management from time to time.

Perks & Benefits

• Employee equity
• Casual dress code
• Free snacks / Happy hours
• Regular team activities
• Company trips
• Medical insurance

Responsibilities:

• Prepare daily bank reconciliation report.
• Maintain proper record and organisation of filling system.
• Responsible for day-to-day finance and accounts administration tasks.
• Complete weekly bank recon to ensure no discrepancy in banking.
• Check on petty cash returns from branches and issue reimbursement cheque.
• Check on staff expenses claim and input to staff claim template.
• Perform monthly bank statement reconciliation and resolve discrepancy if any.
• Any other ad hoc assignment.

Requirements:

• Possess at least a Bachelor's Degree in Accounting, Finance or related fields with professional qualifications.
• Experienced in Accounting Assistant or Accounting Clerk.
• Possess good knowledge of basic bookkeeping procedures.
• Familiar with accounting standards, tax laws, and filling procedure.
• Excellent math skills and the ability to spot numerical errors.
• Advance level in MS Excel and good knowledge of accounting software.
• Organization and multi-tasking skills.
• Ability to handle sensitive, confidential information.

Perks & Benefits

• Nearby public transport
• Central location
• Personal leave

職責：

• 準備每日銀行存款餘額調節表。
• 維護灌裝系統的正確記錄和組織。
• 負責日常財務和帳務管理工作。
• 完成每週銀行檢查，以確保銀行業務沒有差異。
• 檢查分行的小額現金回饋並簽發報銷支票。
• 檢查員工費用報銷並輸入員工報銷範本。
• 每月進行銀行對帳單核對並解決差異（如有）。
• 任何其他臨時任務。

要求：

• 至少擁有會計、金融或相關領域的學士學位並具有專業資格。
• 有會計助理或會計文員經驗。
• 具備基本簿記程序的良好知識。
• 熟悉會計準則、稅法和填寫程序。
• 出色的數學技能和發現數字錯誤的能力。
• MS Excel 的高級等級和會計軟體的良好知識。
• 組織和多任務技能。
• 能夠處理敏感、機密資訊。

津貼和福利

• 附近的公共交通
• 中心位置
• 事假

Why Join Us?

• Encouraging Work-Life Balance.
• Good Career Development Opportunities.
• Work with a Small and Vibrant Team.
• Opportunity to Wear Many Hats and Gain Different Sets of Skills.
• Employee Referral Fee
• Career Progression

Location: 10 Pandan Crescent (near to Clementi MRT Station)

Part-time Administrative Assistant (Warehouse) Responsibilities

• To perform picking, packing based on outlet orders.
• To ensure good receiving in order and verifying the quality and quantity of each item.
• To record warehouse stock and monitor inventory control.
• To perform sorting, organizing and keeping stock in the right location.
• To ensure the warehouse is organized and clean.
• To perform monthly stock count every end of the month.
• Any ad-hoc duties assigned by the superior.

Workday: Monday, Wednesday and Friday

Work Time: 9 am to 5 pm

Job Responsibilities

Provide professional administration support and ensure effective communication and confidentiality is maintained at all times

Arrange and coordinate various meeting and events and follow up actions

Prepare various reports and presentation materials

Handle ad-hoc requests as they arise

Handle department staff claims/ payments

To generate weekly monthly reports for management analysis

Requirement

Able to learn fast with minimum supervision

Type, edit and proofread documents

Able to multi-task and prioritize daily workload

Energetic, positive minded individual

Strong organization, communication and interpersonal abilities

Qualification

Minimum Diploma in Business, HR, Marketing, Management or any related discipline

1 – 2 years of similar working experience

Excellent knowledge in MS Office software including Excel, Word and Powerpoint

After the vehicle is ordered, the Administrative Coordinator will support to order parts for the vehicle with related departments.

Work Location: Inchcape Centre, 2 Pandan Crescent, Singapore 128462

Work Schedule:

• Monday – Friday : 8.15am – 5.00pm
• Alternate Saturday : 8.15am – 4.00pm

Job Responsibilities

• Allocation of daily job list, create new order number and parts for Pre-Delivery Inspection (PDI) vehicles
• Creating of purchasing order to supplier, match and input delivery order into system
• Upload vehicles information into system, assign and tag in vehicle unit (IU) number
• Upload registration number of franchises vehicles
• Review delivery date, invoice date and issue exit pass/ flashpay card/ SD card for each new vehicle delivery as per checklist sheet
• Generate monthly invoicing report for registered vehicles
• Support ah-hoc reports and tasks assign by PDI Manager

Job requirements

• Preferably with a Diploma in Commerce or Business-related discipline
• Proficient with MS Office Tool (e.g. Excel, Word, PowerPoint)
• Willing to learn new system for jobs order, creation, delivery order and etc
• Comfortable with routine administrative tasks
• A meticulous and ownership taker to follow through the process to completion
• Good in coordination and organizing skills, a team player who work without supervision

All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, or disability.

Inchcape is the leading global automotive distributor operating in more than 40 markets. We partner with some of the biggest brands in the business to power better mobility today and in the future.

Our diverse global team of over 20,000 talented people foster an inclusive and collaborative culture, championing a brilliant experience for our customers and partners. We’re a dynamic and fast-growing business, dedicated to shaping a successful and sustainable future for the industry.

Here, you will unlock your full potential with career opportunities and learning experiences. You’ll work with cutting-edge technology, ground-breaking innovation, and forward-thinking colleagues. If you are highly driven with a can-do attitude, and you bring out the best in yourself and others, then join us to power new futures.

TASKS & RESPONSIBILITIES

• Answer and transfer phone calls
• Attend to visitors and advise visiting parties accordingly
• Manage meeting room bookings & schedules
• Receive and distribute incoming mails. Arranage outgoing mails by courier service
• Travel related: flight and hotel booking, visa application, transports arrangement, travel insurance purchase
• Verify invoices and submit payment requests for phone bills, petrol, credit card, printer, courier, etc.
• Order stationeries and replenish pantry supplies
• Manage office facilities (aircon service, lights, water dispenser, etc.)
• Handle printings (name card, Tialoc stickers, envelope, shirt, customised arch files, etc.)
• Send occasion gifts for staffs' newborn, hospitalization and wreath
• Support any other administrative duties as requested

REQUIREMENTS

• Candidate must possess at least GCE “O” level or equivalent qualification
• Good communication and organization skills
• Strong skills in travel arrangements
• Basic computing skills

Key Responsibilities

· Provide a memorable experience with the highest level of responsiveness.

· Provide prompt response to source, suggest, recommend, book, and confirm printing, facilities, recreation, catering, gifts, and visa requests by providing available maps, and other materials.

· Project an approachable and professional image in personal appearance, manner, and demeanour. Maintain a clean and organized work environment.

· Attend to students, staff, faculty, visitors and resident complaints, feedbacks, concerns, requests, and suggestions promptly.

· Conduct quality assurance as a follow-up.

· Strive to resolve residential/facilities matters and/or elevate to the Residence/Facilities Manager when matters are outside scope or ability.

· Serve as information liaison to Residence/Facilities Manager.

· Maintain consistent presence at workstation.

· When so directed, participate, and assist in organising in campus-wide functions.

· Maintain a record on room reservations. Maintain professional telephone etiquette.

· Knowledgeable of current local attractions or events (concerts, theatre, sporting events, special events, and more.)

· Assist and coordinate with new move-ins as necessary.

· Provide administrative assistance to the facilities team and other assign departments when need arises.

· Implement recycling or other related cost-saving environmental programs, as approved by supervisor.

· Assist with package deliveries.

· Maintain records of students’ details, staff listing, and other data necessary for general queries.

Requirements

• Proven work experience as a receptionist, office admin, or similar role
• Diploma in Business Administration or equivalent
• Excellent communication and interpersonal skills
• Strong organizational and multitasking skills, with the ability to prioritize workload.
• Proficient in MS Office (Word, Excel, and PowerPoint)
• Experience in managing inventory and office supplies.
• Have positive attitude and professional demeanour.

PRODUCT AREA

Administrative jobs at Google are staffed by organized and dependable people driven by a common company goal: to help us accomplish great things. Working behind the scenes, we make a significant impact on the people we support as well as on Google users around the world. We're adept at leading and managing a variety of simultaneous projects, which requires the particular talent of being able to communicate effectively with all levels of the organization.

JOB DESCRIPTION

As an Administrative Business Partner, you're at the heart of your team's business operations and activities and the soul that keeps your team moving forward. You anticipate the needs of your managers and team members and help them stay focused on their projects by resolving operational and administrative issues before they arise. You move quickly with the changing environment and are up to date with the latest Google products and services. You also use that knowledge to strategically support your team's projects. In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions.

Qualifications

JOB RESPONSIBILITIES

• Perform an extensive array of administrative tasks (manage calendars, book travel, manage expenses, event management, and schedule facilities and equipment).
• Schedule, maintain, and update calendar events, with minimal guidance. Prepare meetings for the executive or team with minimal guidance.
• Execute expense management activities with minimal guidance.
• Plan and organize internal and external programs and events and manage event logistics in collaboration with internal partners and external vendors.
• Complete travel coordination tasks with minimal guidance.

MINIMUM QUALIFICATIONS

• Bachelor's degree or equivalent practical experience.
• 4 years of administrative experience in a high-tech and/or international environment working on core administrative tasks (e.g., travel management, expense reports, calendar management, facilities coordination, etc.).
• Experience working with Executives and/or supporting teams on the Administrative front.

PREFERRED QUALIFICATIONS

• Experience in calendar management over international timezones, high-volume travel scheduling and booking, and budgeting of events.
• Strong ability to collaborate and effectively communicate across a diverse range of people and job functions.
• Good attention to detail with proven ability to handle multiple priorities independently.
• Effective organisation skills with proven ability to project manage

Responsibilities

• Logistic handling, collection, unpacking of carton boxes
• Manual document preparation for scanning including removing of paper clips, staples, book bindings etc
• Operate high-speed production scanners equipment
• Scan and archive documents including archival of original hardcopy documents
• Document Quality Checking of Scanning and Indexing and final output
• Check if there are any double feeding between the rollers, remove paper jam and perform simple cleaning of rollers
• Document reassembly (including rebinding), Packing, labelling, delivery and return of carton boxes
• Arrange disposal of carton boxes as required
• Processing of hardcopy applications according to systems provided
• Processing of softcopy applications received from different internal channels & processing it into systems provided
• Ensuring incoming cases are handled on time and accurately

Requirements

• Good written and verbal communication (English)
• Basic computer and technical skills
• Data entry experience and strong admin background
• An understanding of priorities and the ability to meet services datelines
• Ability to assume responsibility for assigned daily + (Ad hoc) tasks and to achieve daily target
• Attention to detail
• Ability to work independently or in a team environment
• Able to work overtime during month end (if required)
• Prior relevant industrial experience is an added advantage

Responsibilities

• World check processing of new applications
• Giro forms processing (Hardcopy & Softcopy)
• Performing of maker and checker role when processing Giro forms
• Ensuring incoming cases are handled on time and accurately (via Email & inhouse system)
• Tallying of end of day cases for daily report.
• Familiar with Microsoft Office
• Proactive, accuracy and can work independently

Requirements

• Good written and verbal communication (English)
• Basic computer and technical skills
• Data entry experience and strong admin background
• An understanding of priorities and the ability to meet services datelines
• Ability to assume responsibility for assigned daily + (Ad hoc) tasks and to achieve daily target
• Attention to detail
• Ability to work independently or in a team environment
• Able to work overtime during month end (if required)
• Prior relevant industrial experience is an added advantage

· Move inventory and materials across facilities

· Process inventory for delivery

· Sort, organize and store inventory in the proper location

· Report damaged or missing inventory to supervisors

· Stack and organize large bulk items

· Update logs and documentation for inventory processing

· Operate heavy machinery like forklifts to move or store inventory

· Able to operate reach truck

Job Description

• Responsible for AP and AR functions.
• Support cashflow planning and maintain precise bank records, ensuring reconciliation.
• Handle petty cash and reimbursement transaction.
• Aid in preparing general ledger journals, schedules and closing procedures
• Manage fixed assets listing.
• Maintain transaction record into accounting system.
• Prepare schedules for audit and tax purposes
• Quarterly GST filing
• Perform additional ad-hoc duties delegated by the supervisor.

Job Requirement

• Minimum Diploma in Finance / Accountancy or equivalent
• Good interpersonal and communication skill
• Minimum 2 years accounting experience and background
• Able to work independently with minimal supervision
• IT savvy and good with MS office application
• Knowledge in Sage system is an added advantage