Total 1,386 Secretary job vacancies in Administrative / Clerical category in The United States of America

The Adult Community team is a dynamic, fast paced service. We are looking for someone who can use their initiative, possess mature judgement, and maintain a calm, friendly and efficient manner when dealing with service users, their relatives, colleagues and visitors. This role is pivotal to the service provision as it is often the first point of contact for people who want to access the service. You will be skilled in organisation of appointments, making sure that we offer appointments adhering to statutory time scales. You will be able to record accurate and timely records of meetings. You will be able to work with clinicians to make sure that paperwork is completed in accordance with guidelines. You will be flexible as the post is continually developing in order to meet the ever changing demands and needs of the service. For a more detailed Person and Job Description please read attached

Julian Grey represents a renowned engineering multinational client based in Singapore, globally recognized for pioneering technological and production advancements.

Responsibilities

• Ensure compliance with internal and export control regulations
• Organize key meetings and performance reviews
• Coordinate audits (internal and external)
• Conduct training on ethics, control, and compliance; Update company materials

Requirements

• Detail-oriented and able to cope with tight deadlines

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Interested Applicants
Please WA Bryan Tay @ 97559161
Shortlisted Candidates will be notified

Bryan Tay Reg No. R23112463
Julian Grey Corporate Advisory Pte. Ltd.
EA License No: 19C9568

Job ID: 18838

• Location: Bugis
• Working hours: 8.30am ～5.45pm
• Salary: up to $4,000 (Depending on experiences)

Job Description

• Preparing and editing official documents for submission to patent offices and clients (e.g. patent application/search and examination requests/formalities compliance)
• Monitoring and tracking of crucial deadlines
• Assisting the professional staff
• Filing of documents through Electronic Filing Systems
• General secretarial duties
• Translating documents, interpreting and liaising with Japanese clients
• Support when a Japanese client sends an inquiry (emails), the candidate will act as the intermediary translator between the client and the partners (lawyers). The partner replies in English, and the candidate will translate it into Japanese and send it to the client.

Job Requirement

• Minimum 2 years relevant working experience in Patents is a plus
• PC literate in MS Office
• Must be a good team player and be willing to work extra hours if required
• Able to work independently and deal tactfully with people at all levels
• Good time management and organizational skills
• Strong attention to detail
• Ability to communicate fluently in English (both written & spoken) to handle legal documents and talk to partners.
• Business-level proficiency in Japanese, both written and spoken, is required for translating and interpreting legal documents from English to Japanese and vice versa.

Interested applicants, kindly send your updated resume to Joanne (R21101135) Joanne@pasona.com.sg with the email subject header "Job Application for 18838, Administrator (Secretary & Translator Support)".

Only shortlisted candidates will be notified, other applications will be updated to our database for future job opportunities.

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Pasona Singapore Pte Ltd

Joanne Yeo Min Qian
EA License No:90C4069

Registration No.: R21101135

Job ID: 445975
Responsibilities:

Secretary to MD】 60%

• Attend meetings as MD's assistant
• Prepare Minutes
• Expense claim
• Arrange overseas travelling (eg: Hotel booking, flight booking etc.)
• Schedule adjustment/Internal and external conference adjustment /Assorted dinner
• Attend business dinner with the MD for customers

【Admin】40%

• File documents
• Assist other Japanese managers for admin matters
• Data entry

Requirements:

• At least 2 years of secretary experience or customer service experience
• Experience in attending business dinner and client entertaining
• Proficient in MS office
• Willing to go on business trip
• Proficient in Japanese in order to translate, liaise with Japanese third parties
  
  To Apply, please kindly email your updated resume to cv_karalgash(at)goodjobcreations.com.sg

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities.

Please kindly refer to the Privacy Policy of Good Job Creations for your reference:

https://goodjobcreations.com.sg/en/privacy-policy/

EA Personnel Name: Kajimkhaan Karalgash

EA Personnel Reg. no.: R22107165

EA License no.: R22107165

We have an exciting opportunity for a Clinical Secretary for Liaison Psychiatry based at Queens Medical Centre, Nottingham. The post holder will provide a high level, efficient, comprehensive, and confidential admin support service to the Liaison Psychiatry Team within Mental Health Services for Older People in Nottinghamshire. The roles require an experienced individual who has a flexible approach to work and the ability to prioritise and work on their own initiative. This will include maintaining patient related records/databases, making appointments, and preparing correspondence

To work as part of an administrative team supporting the full MDT.
To undertake office duties including diary management and message management, opening and distributing mail, operation of patient information systems, dealing with telephone calls and enquiries, production of documents, typing and photocopying, collating of documents and electronic filing as well as general administration support services

Nottinghamshire Healthcare employs over 10,000 colleagues who help #MakeADifference every day. We provide intellectual disability, mental health, community health, forensic and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire and South Yorkshire. Care is delivered from over 120 sites within the community from acute settings and across low, medium and high secure environments including prisons.

As one of the largest mental health and community trusts in the East Midlands and one of the biggest employers in Nottinghamshire. We are also home to national and regional services such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.

We are committed to flexible and agile working, including the opportunity to join our bank.

Your health and wellbeing is our priority and as such we invest significantly in this via our in-house Occupational Health Service, Staff Counselling Service and Health and Wellbeing Team.

We offer a number of employee-led staff networks, including Equality, Diversity and Inclusion (EDI) groups, our Green Champions Network, Freedom to Speak Up Network. Health and Wellbeing Champions Network and Menopause Champions. We provide care to a diverse range of communities and are passionate about supporting diversity and inclusion in the Trust.

If you believe in our values of Trust, Honesty, Respect, Compassion and Teamwork, then we would love to hear from you!

#TeamNottsHC

Efficient secretarial/admin/reception support, produce high quality reports within agreed deadlines as required, diary management, message management, opening and distributing of mail, dealing with telephone calls and enquires, production of documents, typing and audio typing, photocopying, collating of documents, electronic filing, minute taking.

Please note this post does not meet skill level required for a Skilled worker visa. Applicants requiring a Skilled Worker visa will usually need to be in a role which is at Band 3 or above, however please note not all Band 3 roles are capable of sponsorship. You can determine the likelihood of obtaining Sponsorship against the relevant skill and pay criteria here Immigration Rules - Immigration Rules Appendix Skilled Occupations - Guidance - GOV.UK (www.gov.uk)


This advert closes on Tuesday 7 May 2024

Proud member of the Disability Confident employer scheme

Conveyancing Secretary

Working Days & Hours: 5 days | Mon-Fri: 8.30am to 5.30pm
Working Location: 21 Cantonment Rd, Singapore 089742
Salary Range: $3000-$4000

Job Responsibilities:

• Provide administrative supports including claims, searches, billing, keeping deadlines and attending to general queries;
• Handling conveyancing related matters ie sale, purchase of private properties
• Review and proofread documents relating to conveyancing matters
• Handle incoming and outgoing mail/telephone calls and correspondence with clients to receive instructions
• All other secretarial / administrative duties assigned

Job Requirement:

• Relevant Experience

Tan Jia Jun | REG No: R23112681

The Supreme HR Advisory Pte Ltd| EA No: 14C7279

Conveyancing Secretary

Working Days & Hours: 5 days | Mon-Fri: 8.30am to 5.30pm
Working Location: 21 Cantonment Rd, Singapore 089742
Salary Range: $3000-$4000

Job Responsibilities:

• Provide administrative supports including claims, searches, billing, keeping deadlines and attending to general queries;
• Handling conveyancing related matters ie sale, purchase of private properties
• Review and proofread documents relating to conveyancing matters
• Handle incoming and outgoing mail/telephone calls and correspondence with clients to receive instructions
• All other secretarial / administrative duties assigned

Job Requirement:

• Relevant Experience

Tan Jia Jun | REG No: R23112681

The Supreme HR Advisory Pte Ltd| EA No: 14C7279

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Secretary / Executive Assistant to support the management team through the next phase of growth and development roadmap.

Duties:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in HR related matters
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Perform any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: hr@recruitpedia.sg

Job ID: 445975
Responsibilities:

Secretary to MD】 60%

• Attend meetings as MD's assistant
• Prepare Minutes
• Expense claim
• Arrange overseas travelling (eg: Hotel booking, flight booking etc.)
• Schedule adjustment/Internal and external conference adjustment /Assorted dinner
• Attend business dinner with the MD for customers

【Admin】40%

• File documents
• Assist other Japanese managers for admin matters
• Data entry

Requirements:

• At least 2 years of secretary experience or customer service experience
• Experience in attending business dinner and client entertaining
• Proficient in MS office
• Willing to go on business trip
• Proficient in Japanese in order to translate, liaise with Japanese third parties
  
  To Apply, please kindly email your updated resume to cv_karalgash(at)goodjobcreations.com.sg

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities.

Please kindly refer to the Privacy Policy of Good Job Creations for your reference:

https://goodjobcreations.com.sg/en/privacy-policy/

EA Personnel Name: Kajimkhaan Karalgash

EA Personnel Reg. no.: R22107165

EA License no.: R22107165

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Secretary / Executive Assistant to support the management team through the next phase of growth and development roadmap.

Duties:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in HR related matters
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Perform any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: hr@recruitpedia.sg

Tan Peng Chin LLC invites applicants for the position of Leasing Secretary in the Real Estate Department. Work will entail handling landlord and tenant leasing matters, primarily lease administration, which in general, the role provides admin support to the team to ensure smooth process of lease documentation.

Requirements:

• GCE "O" Levels (or equivalent)
• Proficient in MSWord and MSExcel
• Good command of written and spoken English to deal with clients
• Good attitude, interpersonal skills and must be open minded, committed and able to work in our team of dedicated and valued colleagues
• Good working speed and accuracy, with the ability to work under pressure in a fast-paced environment, if necessary
• Experience in handling leasing matters would be an advantage
• No experience in law firms is necessary
• Intensive on-job training will be provided
• Rewarding opportunities and a competitive and fair remuneration package
• 5-day work week and flexible work arrangements can be discussed

Please provide your resume with current and expected salary.

We regret that only short-listed candidates will be contacted shortly.

10th April, 2024 Dutton Park Parish & St Mary’s Catholic Parish invite applications for the part-time position of Parish Secretary (ideally Monday to Friday, but open to flexibility). The successful applicant will have: Compassion and empathy, Well-developed interpersonal skills, written and oral communication skills, Demonstrated ability in providing reception services and administrative support, Experience in all aspects of office administration covering a broad range of duties and functions including an intermediate level of knowledge across Microsoft Office software, Demonstrated capacity to work both independently and with others, Ability to support the parish sacramental programs, Readiness to assist in the preparation of Baptisms, weddings & funerals, A willingness to work within the Mission and Vision of the Catholic Church.   Specific responsibilities include: Reception, Administration with various tasks, Bulletin/Newsletter, Prayers of intercession and associated folders for the Church, Coordination of Funerals, Baptisms, etc, Parish Hall bookings, Management of Trades people, Maintenance of parish register, General Office duties. To…

Click here to view more detail / apply for Parish Secretary

Responsibilities:

1. Provide secretarial and administrative support to Vice President and the company

2. Assist Vice President in correspondence and email communication especially Chinese and English

3. Provide travel arrangements support and overseas traveling is required

4. Schedule meetings and arrange conference rooms

5. Calendar planning and alert President about cancelations or new meetings

6. Attend board meetings

7. Create, transcribe, and distribute meeting agendas and minutes

8. Relay directives, instructions, and assignment to executives

9. Prepare confidential and sensitive documents

10. Receive and relay telephone messages

11. Other ad hoc duties

Requirements:

1. Possesses excellent writing and communicating skills in French and Chinese in order to liaise with counterparts due to job requirement.

2. Willing to travel overseas (e.g. Africa).

3. Be able to work in a fast-paced environment.

4. Proficiency with Microsoft Office and knowledge of computerized accounting systems.

5. Must maintain confidentiality and discretion in all aspects.

6. Must be a team player and also be able to work independently with minimum supervision while demonstrating attention to detail.

• Perform full spectrum of secretarial support to director.
• Responsible for the director’s calendar and travel arrangements including flights, transportation and accommodation bookings.
• Manage the director’s email correspondences, schedule business meetings and record expenses and reimbursements.
• Handle internal communication and coordination by conveying the director's instructions and work arrangements to various stakeholders.

Requirements:

• GCE O level and above
• At least 5 years of working experience as an Executive Secretary in the Insurance/Finance sector.
• Pleasant personality with good working attitude, excellent time management skills.
• Meticulous, highly organised, and able to work independently in a fast-paced environment.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R1326740

Admin Team Lead/Senior Secretary based at the specialised Coral Suite, Moss Side Health Centre

Working within a busy, dynamic Community Paediatric Service based at the Coral Suite, our centre of excellence, which encompasses looked after children and child protection clinics, you’ll work in a great team . You’ll receive an induction programme, full training and have the opportunity for ongoing learning and development.

This is an important role within the service and you will utilise your strong leadership, communication and organisational skills to ensure the smooth running of the safeguarding clinics. With experience of working within an office environment you'll have excellent secretarial and Microsoft Office IT skills and be familiar with audio/digital dictation.

Come and join our supportive team and we’ll support you to develop and excel in your role.
• To co-ordinate, supervise and provide line management to the administration team, ensuring the efficient, effective and high quality administration functions within the service.
• To ensure the smooth running of the looked after children and child protection clinics.
• Provide secretarial support to the consultant community paediatricians.
• To develop, coordinate and maintain reporting systems within the service.

MFT is one of the largest NHS Trust In England with a turnover of £2.6bn & is on a different scale than most other NHS Trusts. We’re creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year.

Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working & transformation, encouraging our 28,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you’ll benefit from a scale of opportunity that is nothing short of extraordinary.

We’ve also created a digitally enabled organisation to improve clinical quality, patient & staff experience, operational effectiveness & driving research, and innovation through the introduction of Hive; our Electronic Patient Record system which launched in September 2022.

We’re proud to be a major academic Research Centre & Education provider, providing you with a robust infrastructure to encourage and facilitate high-quality research programmes. What’s more, we’re excited to be embarking on our Green Plan which sets out how MFT continues to play its part in making healthcare more sustainable.

At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open, and transparent, protecting your health and wellbeing and shaping the future of our organisation together.







To find out more about the key responsibilities and the specific skills and experience you’ll need, take a look at the Job Description & Person Specification attachments under the ‘Supporting Documents’ heading. So that you’re even more equipped to make an informed decision to apply to us, you’ll need to take time to read the ‘Candidate Essentials Guide’that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how ‘we care for you as you care for others’. Most importantly, it also contains critical information you’ll need to be aware of before you submit an application form.

Diversity Matters

MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team atresourcing@mft.nhs.uk.

We’re looking forward to hearing from you!




This advert closes on Sunday 12 May 2024

Proud member of the Disability Confident employer scheme