Total 18 Secretary job vacancies in Administrative / Clerical category in D14 Geylang, Eunos

Key Tasks and Responsibilities:

The Assistant Secretary General (ASG) of the Singapore National Paralympic Council (SNPC) holds a critical role in supporting the overall management and success of the organization. The ASG is responsible for a diverse range of accountabilities, ensuring effective coordination, communication, and execution of key initiatives.

Responsibilities / Activities

Strategic Planning and Implementation:

a. Contribute to the development and implementation of strategic plans and initiatives in alignment with the SNPC's mission and goals.

b. Collaborate with the Secretary General and other stakeholders to ensure strategic objectives are met.

General Administration:

a. Support the Secretary General in the day-to-day administrative functions to ensure the smooth operation of the SNPC.

b. Oversee operational processes and ensure compliance with organizational policies and procedures.

Coordination and Liaison:

a. Facilitate effective communication and coordination between different departments within the SNPC.

b. Act as a liaison between the SNPC and external organizations such as the International Paralympic Committees, International Federations, etc fostering positive relationships.

Event Management:

a. Play a key role in the planning and execution of SNPC events, ensuring they align with organizational objectives and standards.

b. Coordinate logistics, communication, and stakeholder engagement for events.

Policy Development and Implementation:

a. Contribute to the development and enhancement of organizational policies.

b. Ensure effective implementation and adherence to established policies.

Representation:

a. Represent the SNPC in various internal and external forums, meetings, and events.

b. Articulate the organization's mission, values, and objectives to different stakeholders.

Reports and Analysis:

a. Provide regular updates and reports to the Secretary General on key activities and achievements.

b. Contribute to the preparation of comprehensive reports on the overall performance of the organization.

Communication Management:

a. Develop and implement a comprehensive communication strategy to enhance the visibility and reputation of the SNPC.

b. Act as the primary liaison for media relations, coordinating press releases, interviews, and other media activities.

c. Manage public relations efforts to promote a positive image of the SNPC

d. Oversee the organization's digital presence, including the official website and social media platforms.

e. Coordinate the promotion of SNPC events, ensuring effective communication with stakeholders, athletes, and the public.

f. Contribute to the development of the annual report, highlighting key achievements, challenges, and plans in the area of Communication and Engagement.

Job Requirements

The Assistant Secretary General is a role that fits a candidate who is experienced and knowledgeable in consultancy, governance, partnership and administration. The role will also require a range of personal and professional skills.

Experience

• Strategic, operation and administrative planning
• Corporate partnership and events management
• At least 3 years or more in a senior management position, preferably in a non-profit organisation
• Leading and managing staff

Skills:

• High capability to build strong working relationships with key stakeholders and influence them
• Exceptional ability to identify strategic opportunities and emerging issues
• Critical thinking and problem-solving abilities.
• Strong facilitation and decision-making skills
• Ability to understand budgets and prepare reports
• Exceptional verbal and written communication skills
• Strong networking skills to build and maintain positive relationships with stakeholders, sponsors, and partners.
• Ability to represent the organization professionally in external settings.
• Excellent time management skills
• Attention to detail
• Commitment to ethical conduct and integrity in all aspects of leadership.
• Upholding the values and principles of the SNPC.

Candidates possessing a combination of these experiences and skill sets would be well-suited for the role of Assistant Secretary General at the Singapore National Paralympic Council.

The APAC Company Secretary will have a senior role in leading and supervising the delivery of best practice governance, managing the main APAC legal entities and ensuring compliance with all relevant legislation/regulation.

The position will require an experienced company secretary who will be able to work autonomously in an expanding ambitious company.

Key Responsibilities of the Job:

• To provide a full governance and secretarial service to the APAC legal entities
• To act as the trusted advisor to the main boards and committees
• Design and deliver corporate governance and company secretarial standards
• Embed the governance framework for the Group
• Interact with senior stakeholders on all aspects of corporate governance
• Design and deliver director training and inductions
• Support the Deputy Company Secretary/Group Company Secretary with governance projects
• Manage the Company Secretarial Assistant
• Horizon scan to ensure the group is to up to date with all relevant developments in company secretarial practice, law and regulation and develop best practice as a result of these changes
• Contribute to Legal team strategy and planning
• Manage relationships with contacts and external service providers for Company Secretariat
• Manage the process for the onboarding of non-executive directors
• Assist with Corporate Projects
• Any other relevant duties

What we are looking for:

• CGI qualified or international equivalent with 8 -10 years experience
  
• Experience gained in an international financial services or technology company
• Understanding of how to navigate the requirements of a growing dynamic company
• Commercial and business awareness
• Strong influencing, interpersonal and communication skills at all levels
• Confident and approachable
• Ability to work with minimum supervision and able to prioritise appropriately
• Flexible and hands-on approach to duties
• Attention to detail
• Good team player

What can we give you:

• A chance to work in an exciting and dynamic environment
• Working in a great friendly collaborative team
• Exposure to a variety of work, with no day the same
• A chance to work independently
• Flexible working

Our client, headquartered in Singapore is a commercial & industrial properties developer. They are currently looking for a Secretary (Contracts) to join their team.

Salary: $2800 to $3000
Work Days: 5 Days (8:45 am to 5:45pm from Mon to Fri)
Work Location: Mountbatten (Circle Line MRT)

Responsibilities:
Primary Roles
- Type project related letters and file project relates letters.
- Prepare Supply Agreement, Letter of Awards, Contracts Agreements.
- Prepare Minutes of Meeting.
- Assist in Tender bidding exercise (Keying in BQs).
- Update Summary of Tender participated.
- Prepare bi-weekly site Manpower Report.
- Maintain listing of current NSC, DSC and Suppliers per project.
- Monitor expiry of project Insurances, Performance Bond and Warranty.
- Assist Senior Manager (Contracts) on the tracking of letters/issues which required reply.
- Any duties to be assigned from time to time.
Secondary Roles
- Collate and distribute postage mail and prepare email circulation daily.
- Assist ISO Manager on ISO documentation updates.
- To retrieve information or documents required by General Manager

Requirements:
- Candidate must possess at least “A" level or Diploma level
- Good command of written and spoken English
- Proficiency in MS Office (Word, Excel, PowerPoint & Outlook)
- With 2 years of working experience in the related field is preferred
- Candidates without experience but with keen interest are welcome to apply
- Singaporean only need apply

Please submit your resume in MS Word format to sunnie@united-personnel.com

Please remember to include your
1) Recent photo
2) Current salary & Expected salary
3) Notice period

UNITED PERSONNEL SERVICES
21 Bukit Batok Crescent
#11-74 WCEGA Tower
Singapore 658065
Tel: +65 6565 1939
www.united-personnel.com

EA Licence Number: 05C5278
Registration No.: R1103477

(All applications will be treated in strictest confidence. We regret that only shortlisted candidates would be notified)

Handling corporate secretarial duties including company incorporations, preparation of directors’/shareholders’ resolutions for on-going corporate secretarial matters for clients, application of employment passes, etc

Maintain company statutory registers and records

Assist in bank opening for clients

Maintain and update contracts and corporate secretarial records

Priority to those with at least 2 years experience working in secretarial companies

MUST be able to communicate in English and Chinese

Must possess a secretary certificate

Good understanding of the Singapore Companies Act & ACRA requirements

Excellent interpersonal skills and good work attitude

Key Responsibilities:

- Provide comprehensive administrative support to executives and team members, including managing calendars, scheduling appointments, and arranging meetings.

- Handle incoming calls, emails, and correspondence, ensuring timely responses and proper routing of messages to the appropriate parties. Draft, proofread, and edit documents, letters, and reports as needed.

- Maintain accurate and up-to-date records, files, and databases. Organize and manage documents, ensuring easy retrieval and confidentiality as required.

- Arrange meetings, conferences, and appointments, including scheduling, preparing agendas, and coordinating logistics such as catering and audiovisual equipment.

- Coordinate travel arrangements for executives and team members, including booking flights, accommodations, transportation, and preparing travel itineraries.

- Handle sensitive information with discretion and maintain confidentiality at all times. Adhere to company policies and procedures regarding data protection and confidentiality.

- Collaborate effectively with colleagues and other departments to support overall organizational goals and objectives. Assist with special projects and initiatives as assigned.

Requirements:

• Can start work immediately or at a short notice period.
• ‘Can do’ work attitude to problem solving.
• Diploma in Business admin or Secretary or equivalent related field is preferred.
• Proven experience as a secretary, administrative assistant, or similar role.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Strong interpersonal and communication skills, both verbal and written.
• Attention to detail and accuracy in work.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Flexibility and adaptability to changing priorities and responsibilities.
• Proactive attitude and willingness to take initiative.
• Able to communicate in English and Mandarin as one is required to liaise with Mandarin speaking.

Job Description:

• To provide secretarial/administrative duties and personal assistance to the retired Chairman.
• Arrange/coordinate business meetings and personal appointments.
• Draft and prepare letters, correspondences, reports and materials, including paralegal content. [Paralegal experience a definite advantage]
• Perform office duties and general administrative support.
• Maintain a systematic filing system, records and safekeeping of different kinds of documents.
• Maintain strict confidentiality and interact professionally with all levels of active Management officers, staff, business partners and external parties.
• Undertake ad-hoc assignments and related duties as and when required.

Benefits:

• Competitive Salary
• Career progressive
• Work-Life balance
• Allowance
• Medical & Dental

Interested candidates, kindly click on the "APPLY NOW" tab to submit your resume stating your expected salary or send it to:

Manager – Human Resources

Powerplus Group Pte Ltd

39 Ubi Crescent, #05-00, Powerplus Building, Singapore 408587

(We regret to inform that only shortlisted candidates will be notified)

Looking for CBD Area opportunity?

Job Description:

1. Secretarial & Administrative Support

• Performs general clerical and secretarial duties
• Liaising with relevant organizations and clients
• Coordination and scheduling of meetings within office and with external parties
• Determine which issues require immediate attention, and communicate to leadership
• Prepare letters, reports, memoranda, meeting minutes, forms, and similar material based on dictation
• Booking and preparing of conference rooms for meetings.
• Making travel arrangements (flight, hotel, transport, etc.), and itineraries for executives
• Logging and processing bills or expenses
• Printing and copying documents as needed
• Any other duties as assigned

2. Support to Business Group

• Updating of vessels’ schedules and voyage record information in file
• Prepares Hire invoices to Charterers
• Prepares and sends remittance instructions with supporting documentation
• Prepares documents required in accordance with financial contracts
• Upkeeping of cash waterfall
• Internal coordination on commercial claims handling
• Any other duties as assigned

Job Requirement:

• Minimum Diploma in relevant fields
• Detail-oriented and professional experience in an administrative role
• Exceptional communication skills
• Ability to work independently and reliably
• Flexible and adaptable in various situations and when interacting with many different personalities
• Ability to organize and prioritize tasks including delegation of tasks when appropriate
• Proficient with Microsoft Office Suit

Key Responsibilities:

- Provide comprehensive administrative support to executives and team members, including managing calendars, scheduling appointments, and arranging meetings.

- Handle incoming calls, emails, and correspondence, ensuring timely responses and proper routing of messages to the appropriate parties. Draft, proofread, and edit documents, letters, and reports as needed.

- Maintain accurate and up-to-date records, files, and databases. Organize and manage documents, ensuring easy retrieval and confidentiality as required.

- Arrange meetings, conferences, and appointments, including scheduling, preparing agendas, and coordinating logistics such as catering and audiovisual equipment.

- Coordinate travel arrangements for executives and team members, including booking flights, accommodations, transportation, and preparing travel itineraries.

- Handle sensitive information with discretion and maintain confidentiality at all times. Adhere to company policies and procedures regarding data protection and confidentiality.

- Collaborate effectively with colleagues and other departments to support overall organizational goals and objectives. Assist with special projects and initiatives as assigned.

Requirements:

• Can start work immediately or at a short notice period.
• ‘Can do’ work attitude to problem solving.
• Diploma in Business admin or Secretary or equivalent related field is preferred.
• Proven experience as a secretary, administrative assistant, or similar role.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Strong interpersonal and communication skills, both verbal and written.
• Attention to detail and accuracy in work.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Flexibility and adaptability to changing priorities and responsibilities.
• Proactive attitude and willingness to take initiative.
• Able to communicate in English and Mandarin as one is required to liaise with Mandarin speaking.

Responsibilities

• Managing recruitment activities including job posting and preparation of employment letters
• Process application for student pass/ employment pass
• Manage incoming and outgoing correspondences of business
• Schedule and confirm appointments and business meetings
• Assist in bank opening for migrating clients
• Manage corporate secretarial duties including preparation for corporate secretarial matters for clients
• Maintain and update contracts and corporate secretarial records
• Incorporation or registration of new Companies
• Provide full spectrum of HR and administrative support.

Job Requirements

• At least 2 years of working experience in the admin and secretarial related field is required.
• Priority to those with experience in EP/DP/STP application and/or experience working in secretarial firms
• Excellent communication and interpersonal skills
• Able to speak and write English & Chinese in order to communicate with Chinese customers
• Able to start work in short notice period
• Singaporean & PR only

Our client, headquartered in Singapore is a commercial & industrial properties developer. They are currently looking for a Secretary (Contracts) to join their team.

Salary: $2800 to $3000
Work Days: 5 Days (8:45 am to 5:45pm from Mon to Fri)
Work Location: Mountbatten (Circle Line MRT)

Responsibilities:
Primary Roles
- Type project related letters and file project relates letters.
- Prepare Supply Agreement, Letter of Awards, Contracts Agreements.
- Prepare Minutes of Meeting.
- Assist in Tender bidding exercise (Keying in BQs).
- Update Summary of Tender participated.
- Prepare bi-weekly site Manpower Report.
- Maintain listing of current NSC, DSC and Suppliers per project.
- Monitor expiry of project Insurances, Performance Bond and Warranty.
- Assist Senior Manager (Contracts) on the tracking of letters/issues which required reply.
- Any duties to be assigned from time to time.
Secondary Roles
- Collate and distribute postage mail and prepare email circulation daily.
- Assist ISO Manager on ISO documentation updates.
- To retrieve information or documents required by General Manager

Requirements:
- Candidate must possess at least “A" level or Diploma level
- Good command of written and spoken English
- Proficiency in MS Office (Word, Excel, PowerPoint & Outlook)
- With 2 years of working experience in the related field is preferred
- Candidates without experience but with keen interest are welcome to apply
- Singaporean only need apply

Please submit your resume in MS Word format to sunnie@united-personnel.com

Please remember to include your
1) Recent photo
2) Current salary & Expected salary
3) Notice period

UNITED PERSONNEL SERVICES
21 Bukit Batok Crescent
#11-74 WCEGA Tower
Singapore 658065
Tel: +65 6565 1939
www.united-personnel.com

EA Licence Number: 05C5278
Registration No.: R1103477

(All applications will be treated in strictest confidence. We regret that only shortlisted candidates would be notified)

Responsibilities

• Managing recruitment activities including job posting and preparation of employment letters
• Process application for student pass/ employment pass
• Manage incoming and outgoing correspondences of business
• Schedule and confirm appointments and business meetings
• Assist in bank opening for migrating clients
• Manage corporate secretarial duties including preparation for corporate secretarial matters for clients
• Maintain and update contracts and corporate secretarial records
• Incorporation or registration of new Companies
• Provide full spectrum of HR and administrative support.

Job Requirements

• At least 2 years of working experience in the admin and secretarial related field is required.
• Possesses secretarial certificate
• Familiar with Work Pass/ Employment Pass online application transaction
• Excellent communication and interpersonal skills
• Able to speak and write English & Chinese in order to communicate with Chinese customers
• Able to start work in short notice period
• Singaporean & PR only

- Provide secretarial duties like answering calls, taking messages, and scheduling meetings.

- Provide administrative and secretarial support to the Manager.

- Coordinate, arrange, and manage appointments, and schedules.

- Phone call screenings and managing of emails.

- Prepare and assist in day-to-day admin operations.

- Any other ad-hoc duties assigned by the Manager.

Requirements :

- Possess at least a diploma in any discipline.

- 2 years experience preferred.

- Organised, meticulous and responsible.

- Display a high level of initiative with the ability to work independently.

Responsibilites :

- Provide secretarial duties like answering calls, taking messages, and scheduling meetings.

- Provide administrative and secretarial support to the Manager.

- Coordinate, arrange, and manage appointments, and schedules.

- Phone call screenings and managing of emails.

- Prepare and assist in day-to-day admin operations.

- Any other ad-hoc duties assigned by the Manager.

Requirements :

- Possess at least a diploma in any discipline.

- 2 years experience preferred.

- Organised, meticulous and responsible.

- Display a high level of initiative with the ability to work independently.

Handle multiple tasks precisely and develop a good rapport with the individual. This includes understanding the individual's preferences and interests. Private secretary work also requires strong organizational and communication skills.

Job Description

Maintain company statutory registers and records

Provide expert guidance to clients throughout the company incorporation process

Perform general secretarial and administrative duties

Other duties as assigned by the Director

Providing secretarial and administrative support to lawyers including updating various records, keying in daily time sheets & replying to correspondence/mails / faxes/billings, etc

Scheduling of meetings/appointments

Perform secretarial and general administrative duties

Any other matters/projects that the management may require assistance with from time to time

Requirements

Minimum Diploma in Business Admin and/or relevant qualifications

Must possess a Secretary Certificate

Preferably experience working in a secretarial company

Good command of written and spoken English

Fluency in Mandarin to communicate with Chinese clients

Excellent interpersonal skills and good work attitude

Minimum an ‘O’ level or Diploma in Business Admin or LCCI Private Secretary Certificate

Minimum 1 year of secretarial working experience

Good command of spoken and written English

Good work attitude and team player