Total 16 Secretary job vacancies in Administrative / Clerical category in The United States of America

WHAT IS THE TAXPAYER ADVOCATE SERVICE (TAS) DIVISION?
A description of the business units can be found at: https://www.jobs.irs.gov/about/who/business-divisions
Taxpayer Advocate Services (TAS) EDCA ITS, CCI

The following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.

• Receives, screens, and answers routine telephone calls. Provides telephone and receptionist services to visitors.
• Establishes, organizes, and maintains files of correspondence, manuals, and other related information. Maintains the files in accordance with IRS regulatory policies and guidance.
• Maintains the manager's calendar by scheduling, canceling and shifting appointments based on the manager's commitments.
• Arranges conferences and meetings, reserves office space, notifies participants and provides pertinent information and documents to participants. Attends conferences or meetings when required to record and transcribe minutes from written notes. Prepares minutes of conferences or meetings and distributes as per manager's instructions.
• Briefs the manager on important and office related facts, issues, reports, and correspondence arising during the manager's absence.

WHAT IS THE TAXPAYER ADVOCATE SERVICEDIVISION?
A description of the business units can be found at: https://www.jobs.irs.gov/about/who/business-divisions

Vacancies will be filled in the following specialty areas:
Taxpayer Advocate Service (TAS), Deputy Executive Director Case Advocacy (DEDCA), Area 1

The following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.

• Receives, screens, and answers routine telephone calls. Provides telephone and receptionist services to visitors.
• Establishes, organizes, and maintains files of correspondence, manuals, and other related information. Maintains the files in accordance with IRS regulatory policies and guidance.
• Maintains the manager's calendar by scheduling, canceling and shifting appointments based on the manager's commitments.
• Arranges conferences and meetings, reserves office space, notifies participants and provides pertinent information and documents to participants. Attends conferences or meetings when required to record and transcribe minutes from written notes. Prepares minutes of conferences or meetings and distributes as per manager's instructions.
• Briefs the manager on important and office related facts, issues, reports, and correspondence arising during the manager's absence.
• Reviews all incoming mail and correspondence. Reads all incoming correspondence determining proper action. Prepares written responses when appropriate. Refers to the manager correspondence requiring the manager's personal attention. Determines deadlines for correspondence requiring suspense dates. Logs and maintains correspondence and action item suspense data. Follows-up on suspense dates to ensure timely reply to actions and those actions resulting from meetings and conferences.
• Reviews outgoing correspondence, reports and other documents for proper format, grammar, punctuation, and mathematical correctness. Corrects and removes typographical/grammatical errors or returns the document to the originator for correction.
• Types and reviews correspondence to ensure conformity with IRS correspondence policies, guidelines, and procedures. Types into final format written documentation and corresponding information.
• Writes simple or complex non-technical correspondence. Gathers, assembles, and provides necessary supporting documentation for correspondence or reports as instructed by the manager which may involve simple research of statistical data.
• Uses a variety of computer applications to input, update, retrieve, gather, and generate data or reports. Uses a typewriter. Uses a computer. Uses various word processing, spreadsheet, slides, and statistical data computer software applications.
• Arranges and prepares travel itinerary. Reserves airline, hotel, and other travel accommodations. Prepares and reviews travel vouchers in compliance with IRS and related established travel regulations.
• Guides and assists other secretarial positions assigned to subordinate support offices with regard to new or establish procedures, guidelines, policies, and regulatory information.
• Provides administrative support services such as preparing personnel actions; reconciling bank/credit account statements; preparing bank/credit card reports; preparing requests for training; ordering and maintaining supplies; maintaining time and attendance records; and using related computer databases.
• Performs other duties as assigned.

WHAT IS THE WAGE AND INVESTMENTDIVISION?
A description of the business units can be found at: https://www.jobs.irs.gov/about/who/business-divisions

Vacancies will be filled in the following specialty areas:
WI - RICS-Return Integrity and Compliance Services

The following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.

• Receives, screens, and answers routine telephone calls. Provides telephone and receptionist services to visitors. Determines nature of call. Authorized to give out administrative and technical information to callers upon determination of their right to receive the information. Obtains the appropriate background information before referring calls to the manager.
• Establishes, organizes, and maintains files of correspondence, manuals, and other related information. Maintains the files in accordance with IRS regulatory policies and guidance.
• Maintains confidential files and personal files. Maintains the manager's calendar by scheduling, canceling and shifting appointments based on the manager's commitments. Establishes administrative priorities, and arranges for representation by a subordinate official to meetings as per the philosophy of the manager.
• Arranges conferences and meetings, reserves office space, notifies participants and provides pertinent information and documents to participants. Attends conferences or meeting when required to record and transcribe written minutes into final report format. Prepares minutes of conferences or meetings and distributes as per manager's instructions.
• Briefs the manager on important and office related facts, issues, reports, and correspondence arising during the manager's absence. Assists the manager and staff on special assignments requiring confidentiality, and administrative expertise. Works effectively and harmoniously in a team environment with employees at all levels.

WHAT IS THE LBI-LARGE BUSINESS AND INTERNATIONAL DIVISION?
A description of the business units can be found at: https://www.jobs.irs.gov/about/who/business-divisions

Vacancies will be filled in the following specialty areas: LBI-LARGE BUSINESS AND INTERNATIONAL
LBI-DIRECTOR PASS THRU ENTITIES

The following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.

• Serves as the liaison between the manager and his key subordinate staff members and other key officials.
• Assures understanding and clarification of manager's views on all problems and issues.
• Serves as liaison with National Office officials in matters relating to highly sensitive congressional inquires, reorganizations, receiving and transmitting information, etc.
• Acts as office manager for the office and ensures that the practices and procedures used by secretaries in
  subordinate offices are consistent with those of the office.
• On own initiative, recommends changes in administrative policies.
• Devises and installs office procedures and practices to be used by secretaries in
  subordinate offices.

WHAT IS THE LBI-LARGE BUSINESS AND INTERNATIONAL DIVISION?
A description of the business units can be found at: https://www.jobs.irs.gov/about/who/business-divisions

Vacancies will be filled in the following specialty areas: LBI-LARGE BUSINESS AND INTERNATIONAL
LBI-DIRECTOR PASS THRU ENTITIES- Any Team in Pass Thru Entities

The following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.

• Serves as the liaison between the manager and his key subordinate staff members and other key officials.
• Assures understanding and clarification of manager's views on all problems and issues.
• Serves as liaison with National Office officials in matters relating to highly sensitive congressional inquires, reorganizations, receiving and transmitting information, etc.
• Acts as office manager for the office and ensures that the practices and procedures used by secretaries in
  subordinate offices are consistent with those of the office.
• On own initiative, recommends changes in administrative policies.
• Devises and installs office procedures and practices to be used by secretaries in
  subordinate offices.

WHAT IS THE RETURN PREPARER OFFICE (RPO)DIVISION?
A description of the business units can be found at: https://www.jobs.irs.gov/about/who/business-divisions

Vacancies will be filled in the following specialty areas: RPO, Return Preparer Suitability, Group 2

The following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.

• Functions as an expert in clerical transactions, performing a full range of standard and non-standard clerical and technical assistance to support Tax Analysts, Lead Tax Analysts, Supervisory Management, and Program Analyst IR-5. This includes the sorting/delivery of mail, filing documents, and ordering office supplies for the field office.
• Incumbent sends standard correspondence through the mail and reviews all outgoing reports and correspondence for grammatical accuracy. Incumbent handles all aspects of clerical work in an office setting for higher graded employees. Maintains administrative calendars for Tax Analysts, Lead Tax Analysts, and Supervisory Management. Transcribes documents from handwritten notes into proper format with responsibility for procedural and grammatical accuracy, factual correctness, and adequacy of treatment. Establishes meetings and creates meeting agendas as well as recording meeting minutes. Reviewing time and attendance on TAPS/SETR. Incumbent responsible for performing time and attendance and addressing time and attendance issues for higher graded employees.
• Use of office automation hardware, software, and other devices for improving efficiency of office operations. Uses word processing and other software (Microsoft Suite, database, electronic mail, and/or desk top publishing) to produce a variety of documents and reports. Uses office automation software to compose standard correspondence. Receives and reviews incoming correspondence. Carries out tasks, methods, and procedures that assist higher graded employees completing basic administrative duties. Performs other duties as assigned.

WHAT IS THE RETURN PREPARER OFFICE (RPO) DIVISION?
A description of the business units can be found at: https://www.jobs.irs.gov/about/who/business-divisions

Vacancies will be filled in the following specialty areas: RPO, Return Preparer Suitability, Group2

The following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.

• Functions as an expert in clerical transactions, performing a full range of standard and non-standard clerical and technical assistance to support Tax Analysts, Lead Tax Analysts, Supervisory Management, and Program Analyst IR-5. This includes the sorting/delivery of mail, filing documents, and ordering office supplies for the field office.
• Incumbent sends standard correspondence through the mail and reviews all outgoing reports and correspondence for grammatical accuracy. Incumbent handles all aspects of clerical work in an office setting for higher graded employees. Maintains administrative calendars for Tax Analysts, Lead Tax Analysts, and Supervisory Management. Transcribes documents from handwritten notes into proper format with responsibility for procedural and grammatical accuracy, factual correctness, and adequacy of treatment. Establishes meetings and creates meeting agendas as well as recording meeting minutes. Reviewing time and attendance on TAPS/SETR. Incumbent responsible for performing time and attendance and addressing time and attendance issues for higher graded employees.
• Use of office automation hardware, software, and other devices for improving efficiency of office operations. Uses word processing and other software (Microsoft Suite, database, electronic mail, and/or desk top publishing) to produce a variety of documents and reports. Uses office automation software to compose standard correspondence. Receives and reviews incoming correspondence. Carries out tasks, methods, and procedures that assist higher graded employees completing basic administrative duties. Performs other duties as assigned.

WHAT IS THE WAGE AND INVESTMENT DIVISION?
A description of the business units can be found at: https://www.jobs.irs.gov/about/who/business-divisions

Vacancies will be filled in the following specialty areas:
Wage and Investment (W&I) RICS- Return integrity and Compliance Services

• The following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.
• Receives, screens, and answers routine telephone calls. Provides telephone and receptionist services to visitors. Determines nature of call. Authorized to give out administrative and technical information to callers upon determination of their right to receive the information. Obtains the appropriate background information before referring calls to the manager.
• Establishes, organizes, and maintains files of correspondence, manuals, and other related information. Maintains the files in accordance with IRS regulatory policies and guidance. Maintains confidential files and personal files.
• Maintains the manager's calendar by scheduling, canceling and shifting appointments based on the manager's commitments. Establishes administrative priorities, and arranges for representation by a subordinate official to meetings as per the philosophy of the manager.
• Arranges conferences and meetings, reserves office space, notifies participants and provides pertinent information and documents to participants. Attends conferences or meeting when required to record and transcribe written minutes into final report format. Prepares minutes of conferences or meetings and distributes as per manager's instructions.
• Briefs the manager on important and office related facts, issues, reports, and correspondence arising during the manager's absence. Assists the manager and staff on special assignments requiring confidentiality, and administrative expertise. Works effectively and harmoniously in a team environment with employees at all levels.

WHAT IS THE LBI - LARGE BUSINESS AND INTERNATIONAL DIVISION?
A description of the business units can be found at: https://www.jobs.irs.gov/about/who/business-divisions

Vacancies will be filled in the following specialty areas:
LBI - Office of Program and Business Solutions, Resource Solutions.

The following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.

• Serves as the liaison between the manager and his key subordinate staff members and other key officials. Assures understanding and clarification of manager's views on all problems and issues.
• Acts as office manager for the office and ensures that the practices and procedures used by secretaries in subordinate offices are consistent with those of the office.
• The incumbent exercises exclusive control over the manager's appointments, with complete authority for commitments of time.
• Analyzes incoming directives, manual issuance, policy changes, regulatory and procedural changes, etc., for significant potential effect on manager's objectives and for general interests of the manager.
• Personally handles to completion a variety of administrative projects, performing necessary coordination, making contacts, obtaining comments from management officials concerned, and preparing correspondence.

WHAT IS THE LARGE BUSINESS AND INTERNATIONAL- LB&I DIVISION?
A description of the business units can be found at: https://www.jobs.irs.gov/about/who/business-divisions

Vacancies will be filled in the following specialty areas:
Large Business and International Director Northeastern Compliance Practice Area (NECPA)

The following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.

• Acts as office manager for the Director, International's office ensuring that the practices and procedures used by secretaries in subordinate offices are consistent with those of the Director's office. Recommends changes in administrative policies as needed. On own initiative, establishes and revises office procedures and practices, developing desk procedures for use by other secretaries. Regularly meets with subordinate secretaries to provide training and discuss topics of mutual interest. Maintains schedule for providing secretarial support for the Director's office.
• Responds to inquiries and administrative problems brought to the attention of the Director by members of the staff and officials of LMSB Headquarters, International governments, other Federal agencies, and congressional staff. Notifies the appropriate officials of the need for information or recommendations, and either prepares responses or follows up to ensure a timely response by others.
• Exercises exclusive control over the Director's calendar. Schedules appointments for meetings and conferences without prior clearance, coordinating with other participants as to time and location. As priorities change due to unexpected or emergency situations, determines which appointments should be rescheduled for the Director and which can be referred to the Deputy Director or other LMSB officials. Arranges with these officials for their attendance as the Director's representative.

WHAT IS THE SMALL BUSINESS SELF EMPLOYED (SBSE)DIVISION?
A description of the business units can be found at: https://www.jobs.irs.gov/about/who/business-divisions

Vacancies will be filled in the following specialty areas:
Small Business Self Employed Collection Non-Campus Collection Operations.

The following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.

• Receives and reviews all incoming mail and correspondence for the manager. Refers only that which requires personal attention. Determines what correspondence should be controlled with deadlines.
• Serves as the liaison between the manager and his/her key subordinate staff members and other key officials. Assures understanding and clarification of manager's views on all problems and issues. Serves as liaison with Headquarter and Program Officials.
• Acts as office manager for the office. On own initiative, recommends changes in administrative policies. Devises and installs office procedures and practices to be used. Personally handles to completion a variety of administrative projects, performing necessary coordination, making contacts, obtaining comments from management officials concerned, and preparing correspondence.
• Analyzes incoming directives, manual issuances, policy changes, regulatory and procedural changes, etc., for significant potential effect on manager's objectives and for general interests of the manager. Alerts manager of the area of potential impact and arranges for any necessary follow-up technical review by an appropriate segment of the organization. Ensures the follow-up action is accomplished. Edits and offers a critique on organizational internal management documents, pointing out aspects such as lack of clarity or understandability and questions on substantive content.
• Exercises exclusive control over the manager's appointments, with complete authority for commitments of time. Screens all calls and visitors, answering most questions and completing most administrative business involving established policy or routine matters. Maintains the confidential files of all sensitive material for the manager. Territory Managers, and equivalent level supervisors, are given authority and latitude in dealing with employee issues, including actions involving labor relations matters. The secretary also establishes and maintains general administration and other confidential files in the manager's immediate office.

WHAT IS THE WAGE AND INVESTMENTDIVISION?
A description of the business units can be found at: https://www.jobs.irs.gov/about/who/business-divisions

Vacancies will be filled in the following specialty areas:
Wage and Investment Service Center; Brookhaven Accounts Management

The following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.

• Serves as the liaison between the Director and key subordinate staff members and other key officials. Assures understanding and clarification of Director's views on all problems and issues. Serves as liaison with Regional and National Office officials in matters relating to highly sensitive congressional inquires, reorganizations, receiving and transmitting information, etc.
• Acts as office manager for the Director's office and ensures that the practices and procedures used by secretaries in subordinate offices are consistent with those of the Director's office. On own initiative, recommends changes in administrative policies. Devises and installs office procedures and practices to be used by secretaries in subordinate offices. Prepares agenda for and conducts periodic secretarial training sessions for all secretaries.
• The incumbent exercises exclusive control over the Director's appointments, with complete authority for commitments of time. Screens all calls and visitors, answering most questions and completing most business involving established policy or routine matters.
• Analyzes incoming directives, manual issuances, policy changes, regulatory and procedural changes, etc., for significant potential effect on Director's objectives and for general interests of the Director. Alerts Director of the area of potential impact and arranges for any necessary follow-up technical review by appropriate segment of the organization. Ensures the follow-up action is accomplished.
• Personally handles to completion a variety of administrative projects, performing necessary coordination, making contacts, obtaining comments from management officials concerned, and preparing correspondence. Reviews agenda items for Executive Conferences and assembles digests, consolidates comments from management officials, and summarizes material for use by the Director in preparation for these conferences.

WHAT IS THE LARGE BUSINESS AND INTERNATIONAL DIVISION?
A description of the business units can be found at: https://www.jobs.irs.gov/about/who/business-divisions

Vacancies will be filled in the following specialty areas:
Large Business and International-Office of Program and Business Solutions, Headquarters.

The following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.


Serves as the Liaison between the manager and subordinate staff members and other key officials. Assures understanding and clarification of the manager's views on all problems and issues. Serves as office manager for the office and ensures that the practices and procedures used by secretaries in subordinate offices are consistent with those of the manager's office. On own initiative, recommends changes in administrative policies. Devises and installs office procedures and practices to be used by secretaries in subordinate offices. Ensures an orderly and efficient flow of work and resolves various problems and situations that affect the flow of work.

Exercises exclusive control over the manager's calendar, with authority for commitments of time. Screens all calls and visitors, answering most questions and completing most business in an authoritative and accurate manner based on knowledge of the manager's views and an awareness of all matters in which he/she is currently involved.

Analyzes incoming directives, manual issuances, policy changes, regulatory and procedural changes, etc., for significant potential effect on the manager's objectives as well as for general interests and informal objectives of the manager. Alerts the manager of areas of potential impact and arranges for any necessary follow-up technical review by appropriate segments of the organization.

Identifies trends that may have a significant effect on, for example, operations, administrative practices, communications, etc. Suggests possible courses of action to take when trends indicate actual or potential problem areas. Recommends functional component or individual best suited to provide follow-up action.

WHAT IS THE WAGE AND INVESTMENTDIVISION?
A description of the business units can be found at: https://www.jobs.irs.gov/about/who/business-divisions

Vacancies will be filled in the following specialty areas:
Wage and Investment Customer Assistance, Relationship and Education-Field Assistance

The following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.

• Serves as the liaison between the manager and his/her key subordinate staff members and other key officials. Assures understanding and clarification of manager's views on all problems and issues. Serves as liaison with Headquarter and Program Officials in matters relating to highly sensitive congressional inquires, reorganizations, receiving and transmitting information, etc.
• Acts as office manager for the office and ensures that the practices and procedures used by secretaries and administrative staff in subordinate offices are consistent with those of the office. On own initiative, recommends changes in administrative policies. Devises and installs office procedures and practices to be used by secretaries and administrative staff in subordinate offices. Prepares agenda for and conducts periodic secretarial training sessions for all secretaries.
• Exercises exclusive control over the manager's appointments, with complete authority for commitments of time. Screens all calls and visitors, answering most questions and completing most administrative business involving established policy or routine matters.
• Analyzes incoming directives, manual issuances, policy changes, regulatory and procedural changes, etc., for significant potential effect on manager's objectives and for general interests of the manager. Alerts manager of the area of potential impact and arranges for any necessary follow-up technical review by an appropriate segment of the organization. Ensures the follow-up action is accomplished.

WHAT IS THE LARGE BUSINESS AND INTERNATIONAL (LBI) DIVISION?
A description of the business units can be found at: https://www.jobs.irs.gov/about/who/business-divisions

Vacancies will be filled in the following specialty areas:
Large Business and International Director Western Compliance

The following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.

• Receives telephone calls and visitors, determines the nature of business, gives routine and non-routine information, answers questions in accordance with Service policies and operations or directs callers and visitors to appropriate person or office.
• Prepares and types a variety of correspondence, reports, forms, requisitions, requests for personnel actions and legal documents using an electronic typewriter, word processor, or personal computer.
• Reviews outgoing correspondence for proper format, conformance with procedural instructions, grammar, punctuation, spelling, and attachments.
• Maintains supervisor's calendar, schedules appointments and engagements, assembles background material, prepares notes regarding topics to be discussed, makes travel arrangements, and prepares travel vouchers.
• Where applicable, provides basic coordination and pertinent information on office functions to subordinate clerical staff and managers and other organizations. Coordinates with the appropriate higher level office to ensure clerical staff receive necessary training.