Total 79 executive assistant job vacancies in Transportation / Logistics category in The United States of America

Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities. As per Home Office guidelines, please be aware that, unfortunately, the Trust is unable to offer sponsorship for this particular position. The advert will close on at midnight on 27 May 2024. Please note, you may be invited to a remote interview prior to the closing date of the advert. Benefits to you We offer development opportunities and a wide range of benefits including on-site leisure facilities, shopping concourse, day nurseries and access to a great transport system with easy access to airports and rail travel. Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases alternative working hours will be considered. We welcome applications from the Armed Forces.

Job Requirement:

• Candidate should possess a Diploma / Advanced Diploma or equivalent in Logistic / Transportation
• Preferably at least 3 years of related working experience.
• Preferably undefined specializing in Transportation / Logistics or equivalent.
• Good communication skills in English,Malay language for both spoken and written
• 1 undefined positions available

Basic Requirements:

• 8+ years of recruiting experience

• Prior experience in External Executive Search or Agency recruitment is preferred

• Strong relationship building skills with senior candidates and internal stakeholders

• Ability to maintain confidentiality and discretion, working within a large, complex global business

• Ability to establish trust and act as a trusted advisor to business leaders and recruitment managers

• Previous experience working with global teams is preferred

• Strong understanding of the Asia Pacific market as it relates to Human Capital and Senior Executive talent Professional Skill Requirements

: • Passion for recruitment and the ways it can transform organizations

• Respected client focused consultant with a bias towards action and results

• Strong research skills and ability to think creatively to uncover the strongest candidate profiles

• Exceptional relationship management skills with both internal stakeholders and candidates

• Ability to be flexible and work analytically in a problem-solving environment

• Excellent communication (written and oral) at the C-suite level

• Excellent project management skills • Strong organizational and time-management skills.

Responsibilities :

The Leadership Recruitment practice is an in-house executive search function that identifies, cultivates and attracts senior leadership talent to support the growth of our Accenture businesses worldwide.

The Senior Executive Sourcing Consultant plays a key role within this team, leading the identification of senior talent for critical leadership roles across their region. This particular

role will focus on Growth Markets, which includes SEA, ANZ, Japan, Greater China, and LATAM.

The role will build trusted advisor relationships with senior leaders, candidates, HR Leadership and the broader leadership recruitment team to develop and deliver sustainable.

in-house sourcing programs that enable Accenture to hire the most innovative and diverse candidates in the market.

Zenith Infotech (S) is a Tech Recruitment with 27 years of history in Singapore and more than 10 years in Malaysia. We support our clients from the various government agencies and also reputable corporates.

Currently, we are assisting one of our MNC clients to lookout for Senior Executive Sourcing Consultant, on a 12 months contract role.

The Senior Executive Sourcing Consultant plays a key role within this team, leading the identification of senior talent for critical leadership roles across their region.

This particular role will focus on Growth Markets, which includes SEA, ANZ, Japan, Greater China, and LATAM.

The role will build trusted advisor relationships with senior leaders, candidates, HR Leadership and the broader leadership recruitment team to develop and deliver sustainable in-house sourcing programs that enable our client to hire the most innovative and diverse

candidates in the market

Key Responsibilities:

• Plan, design, manage and measure the success of regional recruiting projects and build a collaborative relationship and partner closely with the Growth Markets business, thus enabling operational efficiencies in recruitment delivery and lead high-impact recruiting initiatives
• Lead the design and implementation of highly effective, results-driven talent research strategies and practices for candidate research, talent mapping, and competitive intelligence to meet the current and future leadership talent needs of our client in Growth Markets
• Engage with HR and Business leadership in addressing key recruitment challenges, develop and prioritize recruiting and sourcing strategies and key recruiting initiatives
• Conduct confidential research and talent identification to identify best-in-class leadership talent for our client.
• Proactively build a talent pool of senior executives in the Growth Markets market and understand the competitive landscape and our client’s value proposition in their space.
• Act as the regional SME and partner with Leadership Talent Acquisition Team, Geographic/ Country Talent Acquisition executives to identify key challenges, generate ideas, leverage resources, share information that facilitates an effective executive search process and work towards implementable solution
• Discover and exploit new, efficient, effective and sustainable candidate channels to meet current and future leadership talent needs.
• Provide world class candidate experience to the candidates/ prospects and be the ambassador/ custodian of our client’s Talent brand
• Develop approach for recruitment systems initiatives, critical components and timeline, ensuring scope is clearly defined and expectations are articulated to all team members and key stakeholders involved
• Develop personal industry profile to attract the best leadership to our client
• Provide external benchmark candidate recommendations to establish and support a more rigorous process around internal leadership searches

Requirements :

· 8+ years of recruiting experience

· Prior experience in External Executive Search or Agency recruitment is preferred

· Strong relationship building skills with senior candidates and internal stakeholders

· Ability to maintain confidentiality and discretion, working within a large, complex global business

· Ability to establish trust and act as a trusted advisor to business leaders and recruitment managers

· Previous experience working with global teams is preferred

· Strong understanding of the Asia Pacific market as it relates to Human Capital and Senior Executive talent Professional Skill Requirements:

· Passion for recruitment and the ways it can transform organizations

· Respected client focused consultant with a bias towards action and results

· Strong research skills and ability to think creatively to uncover the strongest candidate profiles

· Exceptional relationship management skills with both internal stakeholders and candidates

· Ability to be flexible and work analytically in a problem-solving environment

· Excellent communication (written and oral) at the C-suite level

· Excellent project management skills

· Strong organizational and time-management skills

Project Management

· Operation management

· Facilitating regular meetings with Japanese client

· Promoting efficiency in operation

· Solving problems and irregular cases

· Start-up for new projects

ORDER FULFILLMENT / SHIPPING

· Order Receipt & processing using software.

· Liaising with customer, manage suppliers, monitor and expedite orders based on material requirements and inventory levels

· Co-ordination with forwarders/transporters/warehouse.

· Maintain shipping records, prepare invoice/shipping documents

· Suppliers/Distributor management

PROCESS IMPROVEMENT & REPORTS

· Review and update all SOPs, business rules & processes and implement changes to establish effective and efficient workflow.

· Work closely with other business units and offices, customers, suppliers and logistics partners to proactively seek best solutions.

· Monitor KPIs of vendors/forwarders/Distributors to ensure agreed service level is achieved

· Generate reports for statistics and management reporting

BUSINESS DEVELOPMENT

· Assisting the Supply Chain Manager in strategizing plans and solutions, executing supply chain activities and implementation of projects.

· Assist in building business relationship with customer, as well as existing suppliers.

· Any other ad hoc duties assigned

REQUIREMENTS

· Having 2 years relevant experience

· Speaking Japanese due to liaise with Japanese stakeholders

· Work at East area

· Min. Diploma or Degree, or equivalent

Job Description:

• Responsible for full spectrum of the supply chain including purchasing process (sourcing, quotation enquiry, price negotiation, placement of orders and delivery arrangement), logistics coordination and management and inventory monitoring.
• Issue purchase orders (PO) in the Inventory System to suppliers for the purchase of key components, materials and consumables.
• Support transactional activities within the Inventory System such as updating inventory receiving and issuance, receiving purchase orders, suppliers' invoices verification as a backup function, and liaising with Finance Team
• Analyse inventory and implement solutions to improve inventory turnover.
• Ensure the smooth supply chain operations of the company, identifying gaps and inefficiencies in current processes, and implementing process changes and improvements to improve productivity, quality, and efficiency.
• Logistics coordination for timely arrival of components and expediting orders with planning.
• Maintain accurate records of procurement activities, including contracts, purchase orders, and supplier performance.
• Ensure proper documentation and filing as per ISO guidelines.
• Develop and maintain relationships with suppliers, negotiate prices and terms of contracts, and monitor supplier performance.
• Sourcing suppliers and purchase electrical equipment, spare parts, and other electronic components.
• Responsible for ensuring that customer needs are met through timely and accurate order fulfilment, effective communication, and excellent customer service.
• Manage inventory levels to ensure adequate supply without excessive stockpiling and conduct stock take semi-annually.
• Identify and implement opportunities for cost savings and process improvement in the procurement function.
• Collaborate with cross-functional teams to ensure alignment between procurement activities and overall project goals.
• Any ad-hoc duties assigned by the supervisor.

Job requirements:

• Minimum Diploma in Business Administration, Supply Chain Management, or a related field.
• At least 2 years of relevant work experience.
• Preferably a member of Singapore Institute of Purchasing and Materials Management (SIPMM)
• Strong understanding of supply chain management including procurement processes and practices, including sourcing, negotiation, and contract negotiation and management.
• Possess electrical knowledge, experience in dealing with freight forwarders and coming from marine & offshore industry will be an added advantage.
• Industrial knowledge of maritime and offshore works including a basic understanding of electrical and mechanical components would be preferred.
• Excellent communication and negotiation skills, with the ability to build and maintain effective relationships with domestic and international vendors.
• High emphasis on documentation and tracking of supply and delivery activities including expediting workflows as required.
• Familiar with Microsoft Office, Ms Excel, Ms Word and Ms PowerPoint.
• Familiar with MuRho Inventory management system.
• Strong sense of dedication and responsibility towards the tasks involved and able to work under pressure.

JOB Duties:

1) Liaise with customer for delivery / shipment matter

2) Preparing DO / Packing List / Shipping or Performa Invoice / Tax Invoice

3) Monitoring stock level, lead time and coordinate with production planner

Good Pay + Good allowance + Good Bonus

Interested candidates please send an updated Resume / CV in Ms Word format to lilian@recruitflash.com or WhatsApp’s your resume to 98332779 ( no Calls)

Consultant in-charge : Quah Li Lian (Lilian) ( Registration No: R1983286

Job Description

• Demand forecasting: Planning of monthly forecast and work with respective factories on stock ordering. Study and analyze customer buying trends and ensuring that the right products are available in the right quantities at the right time.
• Inventory management: Optimizing inventory levels to minimize storage costs and avoid over stock or out of stock. Monitor stock balances to ensure sufficient fulfilment to the trade channels.
• Transportation planning: Prepare necessary shipping documentations and selecting the most efficient and cost-effective routes for shipping goods.
• Shipping management: Coordinate incoming and outgoing shipments, with respective group factories in the region, 3PL & forwarders for shipments to/from overseas.
• Vendor and stakeholder management: Liaise with internal department stakeholders such as sales and warehouse team to ensure smooth inventory operations as well as with factories and 3PL vendors.
• Data analysis: Using data to identify stock trends, track performance of products, and make informed decisions.

Requirements

1. Relevant Diploma or Degree in Logistics / Supply Chain / Demand Planning is an advantage
2. Proficiency in Microsoft Office, knowledge of SAP system is an advantage.
3. Efficient at multi-tasking and prioritizing
4. Proactive, responsible, good communication & attitude, hands-on attitude

Job Description

• Owns and maintains 'Country ACC tariffs'
• Supports in execution of AFR and commercial strategy in local ACC
• Drives competitive pricing
• Executes pricing campaigns (e.g. seasonal offers)
• Searches for best pricing solutions in order to maximize profitability of AFR
• Provides pricing for Sales growth on country level (including standard factor-based pricing methodology), supports and follows up with Sales
• Provides correct and timely feedback to GBT bids. Answers GBT and region to region pricing requests, from break-down of pricing instructions to roll-up of pricing input and submitting
• Executes country bid response, in particular qualification of bids received, formulation of bid strategy, gathering and checking of pricing inputs, consolidates country bid response
• Escalates need for decision making on risk taking through higher hierarchy levels
• Adheres to and complies with rules and principles
• Acts as AFR subject matter experts in training, for customer visits, local AFR conferences, etc.
• Interacts with customers in alignment with Sales
• Interacts with airlines for better rates for pricing

Job requirements

• Deep knowledge of AFR forwarding business
• Strong project management skills and ability to cope with multiple bids in parallel
• Strong analytical skills and good communication skills
• Commercial experience/ capabilities
• Ability to work under pressure
• Strong problem-solving mentality
• Excellent Excel skills
• Degree with 1-2 years working experience/ Diploma with 2-4 years working experience

Tasks & responsibilities

• 50% hunter , 50% farming for Air Freight.
• Develop new customers within the industry vertical and target customers
• Prepare a target of key accounts and effectively establish Air products/ services on focused trade lanes.
• Weekly sales calls, follow up on all air sales leads.
• Submit weekly and monthly reports to FF Sales leader.
• Timely response to the Tenders/RFQs, Request for Proposals (RFP) and Request for Information (RFI)
• Organize and participate in regular reviews with the accounts to ensure customer satisfaction and business retention
• Ensure Personal sales targets and KPI are met
• Provide rate quotes to customers and potential customers
• Act as customer’s main point of contact to ensure the issue raised are dealt appropriately and be proactive for account management
• Maintain good relationship with customers and internal teams
• Support project or assignment as assigned by Superior

Aircraft Planner

• Planning of items and equipment to prepare for Aircraft repairing and modifications.
• Coordinate with purchaser for preparation
• Ensure that paperwork for planned tasks has been printed
• Ensure that all tools and equipment required for workplan tasks are available and serviceable
• Any other ad-hoc duties assigned by the Supervisor.

Requirements:

• At least 1 year Coordination Experience
• Must have experience using any ERP system eg. SAP
• Able to commit rotating shifts, if applicable.

ACCOUNTS EXECUTIVE

· You are required to perform accounting and finance functions for a group of MCST properties and report directly to the Accounts Manager. Your duties consist of the following: -

· Carry out accounting and administrative functions for a group of MCST properties assigned.

· Ensure proper statements of accounts are prepared in accordance to SFRS with guidance from the Accounts Manager.

· Maintaining and preparing full set of accounts

· Preparation of GST schedules for quarterly lodgement

· To prepare invoices, collect fees & charges and interest due/ owing to the MCSTs and the relevant entities.

· Conduct arrears management and follow up actions.

· Monitor and co-ordinate with the on-site accounts/administrative staff in the submission of invoices and relevant supporting records.

· To manage the clients’ bank accounts and arrange for payments to the relevant parties.

· To monitor cash flow and co-ordinate placement of fixed deposits and other financial facilities.

· Assist in preparation of budget for operational expenses.

· To co-ordinate with other Accounts Assistants and Accounts Executive on accounting matters.

· To perform some administrative functions and support the Portfolio Manager in-charge of the properties.

· To provide support at AGMs/EOGMs when required.

Requirements:

· Diploma in Accounting with 3 years’ experience in handling full set of accounts preferably with MCST

· Able to meet deadlines of the portfolio's requirements.

· Meticulous, resourceful & motivated

· Strong interpersonal and communication skills

· Interested applicants who wish to apply for the advertised position, please submit your updated resume in MS Format.

Job Description

▪ Respond to calls and email enquiries

▪ Activate/register shipments to system

▪ Co-ordinate/follow-up with customers and vendors for shipment/transport arrangement

▪ Arrange for customs clearance application

▪ Generate invoice for services

▪ Generate daily operations reports

▪ Update Track and Trace events

Responsibilities

▪ Efficient and timely replies to Customers Enquiries

▪ Efficient and smooth handling of shipments – prepare and send NOA, billing, input costs, track & trace events, updating of customers KPI, inputting of data to customers Operating system – (If any), permit declaration, and pre-alert to overseas stations

▪ Ensure proper closing of jobs

▪ Handle basic customers’ complaints

▪ Attend customer's meeting with sales or customer service, if required

▪ Adhere to customers’ SOP requirements

▪ Ensure prompt and accurate declaration/information to carrier, co-loader or Singapore customs

Requirements

▪ Minimum GCE O’ Level

▪ 3-4 years of relevant experience in SeaFreight Industry has an advantage

▪ MS Office skills

▪ Basic excel knowledge

▪ Good communication skills

▪ Willing to work in the West

Susan Yang

EA License No: 11C2878

Personnel Registration Number: R1107512

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac

Responsibilities

• Transportation of paperwork, goods and material

• Support store operations

• Receive and review orders during project mobilisation and demobilisation

• Support in ad hoc support in company implementation

Requirements

• Valid Singapore Class 3 Driving Licence

• Minimum 2 years of experience in similar capacity

• Good communication and organisational skills

• Basic computer and report writing skills.

• Good time management and planning skills

• Hands-On Physical work required

• Driving company lorry (manual)

• Working hours: 8am to 8pm (Monday to Saturday)