Total 197 administrative assistant job vacancies in PR / Media / Communications category in The United States of America

• Position : Female Working Environment - Social Media Assistant (Videography/Content Creator) - Up to $3500
• Location : East – Chai Chee
• Working hours: Monday to Friday | 9.00am to 6.00pm
• Salary (commensurate with experience) : Up to $3500 + Variable Bonus + Annual Leaves + Medical Benefits + Staff Benefits
• Duration : Permanent
• Industry : Female Fashion

Main Responsibilities:

• Photography of new launches, campaigns & flat lays
• Videography of new launches & campaigns.
• Creation of storyboards for campaigns, new launches.
• Daily visual design creation across various channels.
• Creation of content for Instagram, Tiktok, Youtube.
• Assist in photoshoots, styling & planning.
• Research and propose new ways to execute creative campaigns.
• Provide assistance to Brand Team on advertising campaigns, social media campaigns, events, product launches.

Competencies:

• Design and create creative visuals using Canva, Adobe Photoshop, Adobe illustrator.
• Videography and post editing skill required using Adobe Premiere Pro.
• Photo-editing and retouching using Adobe Lightroom

Requirements:

• Skilled in Photoshop, Lightroom, Premiere Pro, Canva.
• Basic knowledge in photography & videography.
• Diploma/Degree in Design will be preferred.

Email to: chloe@searchpersonnel.com.sg

Do visit www.facebook.com/search.personnel for more job listings.

***We do not charge our candidates any referral fee nor bind them with any contract.***

Chloe Ong

Consulting Manager (APAC)

Reg no.: R22105510

EA No: 13C6684

We are looking for a Temp Assistant / Social Media Assistant to outsource to our clients from the media industry.

Job Description:

• Review and clean up tags and descriptions
• Organise backend files
• Provide support for campaigns and web activities
• Upload media coverage to the corporate website
• Assist with updates and maintenance of our corporate website and more
• Repair of broken links
• Update management page

Job Requirements:

• Relevant experience in social media / photography / video editing
• Min A Lvl / Diploma / Degree

All qualified applicants, please send in your resume to:

medicalhealth@recruitexpress.com.sg

Nicole Ang (Outsourcing Team)

Recruit Express Pte Ltd | Company Reg. No. 199601303W | EA License Number: 99C459

Responsibilities:

• Assist with the planning and organization of events, including venue selection, logistics coordination, and vendor communication.
• Coordinate event setup, including arranging furniture, decorations, and signage.
• Provide on-site support during events, assisting with guest registration, check-in, and attendee inquiries.
• Assist with post-event activities, including data collection, evaluation, and reporting.
• Maintain organized files and documentation-related events, including contracts, invoices, and correspondence.
• Communicate effectively with internal teams and external partners to ensure smooth coordination of event activities.
• Perform other administrative tasks as assigned.

Requirements:

• Diploma in Integrated Events & Project Management or equivalent.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Able to make "common sense" initiatives and make sound judgments.
• Proficiency in Microsoft Office - Excel, Word, and PowerPoint.

Position:

1. Event Assistant – Customer Experience
2. Event Assistant – Venue & Logistics Operations
3. Event Assistant – Commercial Operations

Roles & Responsibilities:

Customer Experience

• Assist and manage all event administrative duties
• Handling customer enquiries, feedback and execute service recovery
• Manage event execution and related administrative, including event logistics procurements
• Coordinate with internal departments and external stakeholders to meet event requirements
• Assist to source, recruit and manage volunteers for the event
• Process invoices and preparation of post event reports
• Perform ad hoc duties when assigned

Venue & Logistics Operations

• Provide day-to-day support to project lead on event operations, including team management, supplier/vendor management and venue coordination; to ensure event, internal and client expectations are met
• Plan and propose workflow for projects
• Sourcing and achieving cost-effective solutions for event requirements and logistics from suppliers. Prepare purchase requisition documents and invoices accurately for processing
• On-site/tear down setup coordination and supervision of suppliers
• Coordinate with internal departments and external stakeholders to meet project requirements.
• Proper and accurate administration/paperwork to ensure an effective and efficient project delivery
• Work with venue owner such as Sportshub ensuring all paperwork are submitted timely
• Prepare and ensure layout/event day runsheet accurately and promptly
• Perform ad hoc duties when assigned

Commercial Operations

• Assist with the execution of all event branding/programme plans timely
• Monitor/manage all branding inventories, ensure list is accurate and in good condition
• On-site/tear down setup coordination and supervision of suppliers
• Coordinate with internal departments and external stakeholders to meet project requirements
• Proper and accurate administration/paperwork to ensure an effective and efficient project delivery
• Coordinate with the respective vendors to set up VIP Hospitality area
• To assist in the planning of all aspects related to the VIPs leading up to the event (e.g.: VIP flag off parties, VIP movement, welfare)
• Assist in drafting emcee scripts for the emcees on event day
• Prepare purchase requisition documents and invoices accurately for processing
• Perform ad hoc duties when assigned

Requirements:

• Proficient in Microsoft word, excel, powerpoint
• Dedicated, self-oriented and results driven
• Possess good communication skills
• Ability to work independently
• Willingness to work out of office hours whenever necessary

Location: Mega at Woodlands

Working hours: 9am – 6pm (Monday – Friday, may be required to work beyond normal hours)

Please attach a copy of your resume for our necessary review

Only shortlisted candidates will be notified about their application

Duration: 8 Months
Salary: 1.5K to $2.5k
Location: Redhill
Monday to Friday Office Hours

JD:
•Review and clean up meta tags and meta descriptions
•Organise backend files
•Provide support for campaigns and BAU web activities
•Upload media coverage to the corporate website
•Assist with updates and maintenance of our corporate website and more
•Repair of broken links
•Update management page
•Collaborate with the Communications and Partnerships team on projects as required.
•Coordination and support for photoshoot of 19 persons

Requirements
- Min A Level/ Diploma/Nitec
- Skills in photography, video editing etc
- Able to commi for 8 months

If interested, please email me at alexgoh@recruitexpress.com.sg
➖
Alex Goh Hock Leong
(CEI.No: R1763413 l Recruit Express Pte Ltd (Healthcare & Life Science) | 99C4599)

Job Description Responsibilities:

• Ensure the projects are fully attended and completed to meet agreed deadlines
• Supervising the project progress to ensure that issues of the project are identified and solved
• Attend meetings, liaise and manage clients to complete project deliverables
• Experience managing a team on site at an event, ability to troubleshoot on site and react, provide solutions to the internal team, external suppliers and clients alike.
• Working with Management to adapt strategy with objectives continuously improving on SOPs where necessary.

Skill Requirements

• Strong project management skills
• Observant and paying great attention to detail
• Good interpersonal skills and effective communicator
• Problem solver and creative

Printing Assistant (1 year contract - Renewable)

Hougang

5 days work (Mon-Fri)

8am-5pm

$1,600-$1,800

Job Description

• Perform bulk printing and duplicating services using in-house photocopier machines
• Perform finishing works onto printouts such as corner-stapling, hole-punched, collate by class & saddle-stitch
• Support Examination Committee in printing, collation, movement and safekeeping of the examination papers under prevailing tightened measures
• Ensure the printouts match the printing requests
• Ensure printing jobs are performed accurately and timely
• Maintain and upkeep the stationery inventory in the printing room
• Liaise with printer company on machine’s consumables
• Support front office during peak periods such as recess time & dismissal and perform simple administration duties
• Any other duties assigned by supervisor

Requirements

• Preferably possess GCE ‘N’ Level certificate and above
• Preferably 1 year of relevant working experience

✅✅ Interested applicants kindly contact via WhatsApp: +65 8656 3696 (JOHN).

No Charges will be incurred by Candidates for any service rendered.

Email：supreme.johnlau@gmail.com

Lau Zhao Rui Reg.No: R22109652

14C7279 The Supreme HR Advisory Pte Ltd

*Company name and address will only be disclosed once shortlist for interview.

Public Relations Assistant Responsibilities:

• Taking part in brainstorming sessions and suggesting innovative ideas.
• Assisting with the development and distribution of PR materials, including brochures, pamphlets, newsletters, and videos.
• Editing and proofreading social media content, videos, press releases, emails, and other communications about clients that will be sent to the public.
• Assisting with the organization and execution of various media and PR events.
• Managing PR materials, filing, copying, and performing other clerical tasks.
• Answering phones, responding to emails and inquiries, and performing other administrative tasks.
• Managing calendars and media lists.
• Maintaining the PR database, documenting media coverage, and tracking PR metrics.
• Developing and maintaining positive relationships with clients, stakeholders, media, and vendors.

Public Relations Assistant Requirements:

• Good working knowledge of PR concepts and best practices.
• Experience with video production and editing.
• Excellent copywriting and editing skills.
• Experience with social media platforms.
• Outstanding computer skills, including experience with databases and design software.
• Strong communication, teamwork, and presentation skills.
• Good organizational and time-management skills.
• Attention to detail.
• Willingness to stay up-to-date with the latest industry trends and methods.

Role: Media Assistant

Location: Singapore, Central

Type: Full-time

About HIGHLIGHT ART:

At HIGHLIGHT ART, we dedicate ourselves to curating engaging art exhibitions and events that not only showcase exceptional artworks but also stimulate conversations around contemporary art and culture. Our gallery is a hub for artists, collectors, and art enthusiasts alike, providing a vibrant platform for artistic expression and cultural exchange.

Scope of Work:

As Media Assistant at HIGHLIGHT ART, you will play a pivotal role in conceptualising, planning, and executing art social media posts and advertising that align with our gallery's vision. You will assist the rest of the team to promote events, keep track of guests and mailing lists, and advertise our art space. Your creativity, organisational skills, and passion for art will contribute significantly to enhancing our gallery's reputation and visitor experience.

Key Responsibilities:

• Content Creation: Develop and curate engaging content for press releases, newsletters, and social media platforms to highlight upcoming exhibitions, artist profiles, and gallery events.
• Social Media Management: Oversee the gallery's social media accounts, including planning content calendars, posting updates, and engaging with the audience to build community and promote visibility.
• Public Relations: Build and maintain relationships with media outlets, journalists, and influencers to secure coverage for gallery events and exhibitions, enhancing the gallery's public profile.
• Event Promotion: Coordinate with the events team to create promotional strategies for gallery openings, special events, and exhibitions, ensuring wide visibility and attendance.
• Media Monitoring: Regularly monitor and report on media coverage, social media engagement, and public sentiment to gauge the effectiveness of communication strategies and adjust plans accordingly.
• Brand Management: Ensure all public communications and promotional materials adhere to the gallery's branding guidelines, maintaining a consistent voice and image across all platforms.
• Crisis Communication: Manage and respond to any negative press or social media feedback in a timely and professional manner to protect the gallery's reputation.
• Collateral Development: Assist in the production of marketing and promotional materials, such as brochures, flyers, and digital content, to support gallery exhibitions and events.
• Analytics and Reporting: Utilise analytics tools to track the performance of social media campaigns and PR efforts, providing regular reports to the management team for strategic decision-making.
• Stakeholder Communication: Facilitate communication between the gallery, artists, and external partners to ensure coordinated efforts in media and public relations activities.
• Research and Trends: Stay informed about industry trends, media opportunities, and competitive activities to identify new marketing and communication opportunities.

Requirements:

• Proven experience in event organisation, preferably within the art sector.
• Able to converse in Chinese
• Strong project management skills with an ability to manage multiple projects simultaneously.
• Excellent communication and interpersonal skills, with a flair for networking.
• Creative thinker with a keen eye for detail and aesthetics.
• Degree in Arts Management, Event Management, or a related field is advantageous.

What We Offer:

• A creative and collaborative work environment.
• Opportunities to work closely with renowned artists and art professionals.
• A platform to make a significant impact on the contemporary art scene.

Commitment period:1 May 2024 to 30 April 2025

Job description:
- Photocopy, laminate, bind, shred documents;
- Monitor and ensure adequate supplies in Printing Room, such as Toner, staples, paper, laminating films, binding rings.
- Request forms and stationery for staff use;
- Maintain the Printing Room in a neat and clean condition;- To check the cause of breakdowns before calling the serviceman;
- To liaise with vendors on the maintenance schedule and repairing of photocopier machines;
- To liaise with vendors on the maintenance schedule and repairing of photocopier machines; and
- Any other administration duties as assigned by the school, eg sort/ distribute and file documents, attend to walk-ins/ calls etc.

Working hours:
- Mondays to Thursdays: 7.00am to 4.30pm, inclusive of 1hr lunch break
- Fridays: 7:00am to 4:00pm, inclusive of 1hr lunch break
- Service not required on Saturdays, Sundays and gazetted public holidays

- The work hours may be changed to fit the schedule of the school.

· Photocopy, laminate, bind, shred documents;

· Monitor and ensure ade uate supplies in Printina Room, such as:

a) Toner, staples, paper, laminating films, binding rings.

b) Request forms and stationery for staff use;

· Maintain the Printing Room in a neat and clean condition;

· Attend to photocopier breakdowns in staff rooms - To check the cause of breakdowns before calling the serviceman;

· To liaise with vendors on the maintenance schedule and repairing of photocopier machines; and

Any other administration duties as assigned by the school, eg sort/ distribute and file documents, attend to walk-ins/ calls etc.

This incumbent is responsible for designing and delivering the product/event experience for our customers in support of the Events Director. Through a strong understanding of market trends and customer needs he/she will develop the long-term Events design, through both responding to existing customer feedback and identifying new and innovative opportunities to improve the Events. He/she will lead the marketing and communications function for the shows. He / she will support the management of the P&L of an Event, managing marketing budgets, optimizing campaign performance, and enhancing/discovering new strategies to effectively reach the target customer segments. Working alongside Sales, Marketing and Operations, he/she will ensure all elements are aligned to create a successful Events. He/she will oversee the Events floorplan, managing the positioning and strategic decisions as the point of contact for all involved parties.   

Scope of Services

(a) Photocopy, laminate, bind, shred documents

(b) Monitor and ensure adequate supplies in Printing Room, such as:

Toner, staples, paper, laminating films, binding rings.

Request forms and stationery for staff use;

(c) Maintain the Printing Room in a neat and clean condition:

(d) Attend to photocopier breakdowns in staff rooms

To check the cause of breakdowns before calling the

serviceman;

(e) To liaise with vendors on the maintenance schedule and

repairing of photocopier machines;

Qualifications:

a. Able to speak and read English;

b. Candidate should preferably have experience" in printing and

administration duties;

Job Description:

• Photocopy, laminate, bind and shred documents
• Monitor and ensure adequate supplies in printing room, such as:

- Toner, staples, paper, laminating films, binding rings.

- Request forms and stationary for staff use

• Maintain the printing room in neat and clean condition
• Attend to photocopier breakdowns in staff rooms

- To check the cause of breakdowns before calling the serviceman

• To liaise with vendors on the maintaneance schedule and repairing of photocopier machines and

- Any admin duties assigned by the school, e.g. sort/distribute and file documents, attend to walk-ins/calls

Working Arrangement:

Location: Choa Chu Kang

Working Hours:

Mondays to Thursdays: 7am to 4.30pm

Fridays: 7am to 4pm

1 hour lunch

(Services not required on weekeds and gazetted holidays)

Salary: $2400-$2500/Month

Job Requirements:

- Prior customer service skills

- Experience in printing and admin roles

This advertisement is for Printing cum Administration Assistant.

If successfully selected, candidate will be deployed in local MOE schools.

Only Singaporeans and PR apply.

Contract Period: 01 May 2024 to 30 Apr 2025.

Options to extend the contract : 01 May 2025 to 30 Apr 2026.

Benefits:

• 14 days annual leave
• 14 days medical leave

Working Hours:

• Mondays to Thursdays: 7.00am to 4.30pm, inclusive of Ihr lunch break
• Fridays: 7:00am to 4:00pm, inclusive of Ihr lunch break
• Service not required on Saturdays, Sundays and gazetted public holidays
• The work hours may be changed to fit the schedule of the School.

Roles and Responsibilities:

• Photocopy, laminate, bind, shred documents;
• Monitor and ensure adequate supplies in Printina Room, such as - Toner, staples, paper, laminating films, binding rings;
• Request forms and stationery for staff use;
• Maintain the Printing Room in a neat and clean condition;
• Attend to photocopier breakdowns in staff rooms - To check the cause of breakdowns before calling the serviceman;
• To liaise with vendors on the maintenance schedule and repairing of photocopier machines;
• Any other administration duties as assigned by the school, eg sort/ distribute and file documents, attend to walk-ins/ calls etc.

Qualifications, Skills and Experience:

• Able to speak and read English;
• Candidate should preferably have experience in printing and administration duties;
• Candidate should preferably have at least a Pass in WISE English Language Module 4, or equiva!ent;
• Candidate should preferably display traits such as service excellence, has a service-oriented attitude, is meticulous with details and efficient in meeting work deadlines.