Total 169 Administrative / Clerical job vacancies in D09 Cairnhill, Orchard, River Valley

The Job:

• Execute comprehensive management of multiple customer accounts covering all facets of Sales Operations.
• Partner closely with Business Operations Executive and Business Development managers to drive business growth.
• Own and manage customer pricing within the database, ensuring accuracy and efficiency.
• Manage certain customer investments impacting the profit and loss statement.
• Support with In-store activation projects and other cross-functional tasks

The Requirements:

• Min Degree with Some working experience
• Proficient in MS Office

Interested applicants can send their detailed resumes to janelui@recruitexpress.com.sg or call Jane @ 6735 1955.

Recruit Express Pte Ltd

(EA Licence No. 99C44599)

Job Responsibilities:

- Personal assistant for travel arrangement, expenses & claims and any ad-hoc request

- Arrange expat welfare and benefits

- Oversee overall office administration including maintenance and upkeep ensuring timely process with accurate information, relevant supporting document and follow up

- Oversee and liaise with corporate travel agent, monitor air ticket booking & issuance and visa application for business trip

- Timely processing of all vendor invoices and staff claims, as well as check and update payment status when requested

- Work together with IT to fulfill company security policies and practices

- Assists in all employee benefit & welfare arrangement & claims, maintain timely updated files and follow up

- Assist in recruitment matters, arranging interviews and coordinating with hiring manager and related parties

- Assist in Training & Development, coordinating external & internal training programs and updating training record in the system

- Ad-hoc request when required

Job Requirements:

- Minimum Diploma

- Minimum 2-3 years in office administration, general affair or HR admin

- Highly proficient in MS Office (including Excel, Word, Outlook)

To apply, please email your resume in MS Word format to bfcg11@recruitexpress.com.sg indicating in your CV the following information:

Expected Salary:
Notice Required:
Reason for Leaving:

Only shortlisted candidates will be notified.

Jackie Ng May Ying (R1104602)

Recruit Express Pte Ltd

EA No: 99C4599

Responsibilities:

• Part of the centralised billing team that is responsible for:
• Accounts Receivables management including generating invoices, monitoring & collecting receivables
• Submission of claims related to healthcare financing schemes and subsidies (ILTC, Medisave, SMF, Medifund etc
• Assist in financial reporting to senior management and relevant ministries
• Generate monthly invoices, verify the accuracy of the bills and obtain approval before distribution.
• Perform daily reconciliations of e-payments and off-set against individual invoices for accurate arrears tracking.
• Track clients with outstanding balances for follow-up, and propose for write-off if criteria are met.
• Prepare and verify EFT reports prior to submission for GIRO deduction.
• Process GIRO applications and liaise with clients/ banks for failed deductions.
• Process refunds for discharged cases.
• Track, submit and reconciliate claims related to healthcare financing schemes and subsidies (ILTC, Medisave, SMF, Medifund, One-Rehab etc).
• Assist in preparing month-end and year-end management reports including P&L analysis, workload statistics etc.
• Assist in annual fee revision process.
• Assist in finance-related audits including preparing reports and liaising with auditors.
• Assume other responsibilities delegated from time to time.

Requirements

• Min Diploma in Accounting/Finance or equivalent
• Minimum 2-3 years of relevant working experience , prior healthcare experience will be advantageous
• Able to start on immediate or short notice

Interested candidates please send your updated resume to:

Kayleyng@recruitexpress.com.sg

Attn: Accounts Admin Assistant (Healthcare/ East, $3200) #HKA

We regret to inform that only shortlisted candidates will be contacted

EA Personnel: Kayley Ng Yin Yi (R1762843)

Company EA Registration Number: Recruit Express Pte Ltd (99C4599

• Provide administrative support to the marketing & leasing team by preparing tenancy and/or sales agreements, as well as input and update tenants and tenancy details.
• Perform marketing coordination functions, include handling of calls, emails, etc. and maintenance of data bases.
• Assist in all marketing, sales and leasing activities including online and social media platforms.
• Follow up on contractual documents, mass mailing letters & reminders as well as preparation of progress reports.
• Manning the hotline for sales and marketing to filter and route potential prospects to marketing colleagues.
• To provide centralized administrative function /support to ensure smooth operations of the company such as ordering of get-well baskets and/or wreath for employees or their families, handling of petty cash submissions as well as manage & execute travels and hotel arrangements.
• Provide administrative support to the project development team which includes printing, coordinating the signing of and scanning of development related documents, and preparing letters to government authorities for development projects as well as filing of drawing plans.
• Any other ad hoc administrative duties including assignments given by immediate supervisor.

Interested applicants may email resume to cheryl.lee@recruitexpress.com.sg

Cheryl Lee Shi Le (CEI Registration No: R1434624)

Recruit Express Pte Ltd (EA: 99C4599)

Job Responsibilities:

- To handle daily calls and emails on B2B segment

- To handle daily account opening and documents

- To undertake ad-hoc administrative tasks as and when required

Job Requirements:

- Minimum A Level / Diploma

- Prior admin experience would be advantageous

To apply, please email your resume in MS Word format to bfcg11@recruitexpress.com.sg indicating in your CV the following information:

Expected Salary:
Notice Required:
Reason for Leaving:

Only shortlisted candidates will be notified.

Jackie Ng May Ying (R1104602)

Recruit Express Pte Ltd

EA No: 99C4599

• Assist facility operations, logistics, and procurement.
• Arrange travel for fieldwork assignments.
• Manage project-related claims and procurement tasks.
• Coordinate conferences and meetings, provide secretarial support.
• Aid researchers with publications and project tasks.

Requirements:

• Minimum Diploma/Degree holder with at least 1 year of project handling experience.
• Keen interest in education industry.

Interested candidates please send in your resume to:

Yvonne Suan Ying Zhen

Outsourcing Team

Email: yvonnesuan@recruitexpress.com.sg

EA License No: 99C4599

*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified.

Responsible for supporting the EAM of Sales & Marketing (DOSM) in all sales functions to achieve department goals and objectives.

RESPONSIBILITIES:

· Ensure all reports are secured in time for prompt circulation, submission and filing.

· Ensure proper filing of sales files, collaterals and documents.

· Ensure proper care and maintenance of all sales equipment.

· Maintain proper inventory of sales supplies and stocks.

· Ensure proper update and maintenance of all sales templates and reports.

· Roster and record schedules for annual leave, Saturday duties, TEP duty, HOD sessions, performance reviews, sales meetings, and other meetings and activities.

· Assist the EAM, S&M in preparing and posting monthly production reports for Sales, Catering and Reservations Departments and in implementing the sales incentive scheme.

· Assist the EAM, S&M in follow up of sales leads and closure of contracts and rooming lists.

· Assist the EAM, S&M in maintaining database to ensure all information is accurate and updated.

· Assist the EAM, S&M to reply to client telephone and email enquiries promptly while they are out of office.

· Prepare and send proposals, contracts, and other reports and submissions as required by the EAM, S&M.

· Prepare welcome cards, invite cards, amenity forms, requisition forms and other forms as scheduled and/or required by the EAM, S&M.

· Actively participate in client activities like site inspections, entertainments and client events to build rapport with key contacts.

· Assist the EAM, S&M in planning and execution of client events and activities.

· Assist the EAM, S&M to liaise closely with other departments within the hotel to ensure efficient and regular communication of sales activities.

· Assist the EAM, S&M with travel arrangement plans and related activities.

· Develop and maintain a good working relationship with associates of all Marriott Global Sales Offices and properties.

· Attend and take then circulate minutes of meetings and participate in projects and events as required.

Job Responsibilities:

- Provide support for legal documentation on credit facilities such as preparation of facility letters and other security documents, review of operational aspects of credit facilities, verification of authorised signatures, pre‐checking of conditions precedents and conditions

- Follow‐up of outstanding legal agreements

- Responsible for the registration and implementation of credit limits in the bank’s systems

- Handle loan operations duties, including but not limited to new loan disbursement requests and handle funding requirements and rate fixing, prepare SWIFT Payments, booking of loans, rollovers, repayments as well as collection of principal repayment, interest and fees due under the credit facilities

- Reporting of past due payments or other anomalies

- Maintain diary of covenants due, request customers or Facility Agent for the submission of documents required for checking of compliance of covenants

- Reporting of long outstanding documents and overdue covenants

- Preparation of reports as assigned by Team Lead

- Monitoring of annual credit review dates

- Active participation in system user acceptance testing

- Assist in the update of Work Instructions and Procedures Manual

- Contribute to process improvement, best practices, efficiency projects and cost‐saving projects

- Adhoc duties and projects as assigned by the Team Lead

Job Requirements:

- Minimum Diploma / Degree in Banking / Finance or related field

- Minimum 2-3 years of relevant working experience in loans & credit

To apply, please email your resume in MS Word format to bfcg11@recruitexpress.com.sg indicating in your CV the following information:

Expected Salary:
Notice Required:
Reason for Leaving:

Only shortlisted candidates will be notified.

Jackie Ng May Ying (R1104602)

Recruit Express Pte Ltd

EA No: 99C4599

Responsibilities

• Answer phone calls and provide accurate and informative advice to help seekers so that they can make an informed decision
• Assist help seeker to register for Info Talk (physical or webinar), key info on physical Info talk attendees into excel spreadsheet & shred hard copies after input.
• Attend to walk in help seeker who needs assistance in completing the counselling request form or applying for documents online.
• Contact and follow up on help seekers for missing documents, data entry of client’s data into DMS, scan documents into DMS. Assist in scheduling appointments for Financial Counsellor and contractors according to guidelines.
• Prepare documents for and attend to client who comes for counselling.
• Prepare the attendance list and supporting documents for talks and workshops session.
• Escalate exceptional situations to supervisor's attention. Identify areas of concern and make suggestions for work improvement to Management.
• Maintain professional and cooperative working relationships with fellow colleagues (Inter and intra departments)
• Comply to SOP, workflow, organisational & regulators' policies and practices
• Adhere to CCS DPA policies including the execution of the PDPA’s SOP to ensure clients info is kept confidential. File documents and shred them when the retention period is due.
• Any other assignment by management

Your Role

We are looking for an experienced Administrative Coordinator / Sales & Admin Coordinator / Inside Sales / Sales Coordinator provide administrative support for customer orders. To prepare PO, DO, quotation & technical support for customers’ requirements. Liaise with operation/ sales team for daily smooth operations. Manage all delivery and collection for customers. Any other administrative work or ad-hoc assigned by manager.

What Will You Do

• Provide administrative support for customer orders
• To prepare PO, DO, quotation & technical support for customers’ requirements
• Liaise with operation/ sales team for daily smooth operations
• Manage all delivery and collection for customers
• Liaise with freight forwarding for shipment schedule
• Any other administrative work assigned by manager

What Do We Want

• · At least ‘O’/ ‘A’ levels or diploma in Biotechnology or Business Administration Diploma or Electronic or equivalent
• · Min 1-2 years working experiences in prepare PO & DO for customers

What Will You Get In Return

You will be given exposure to a hold a key position in a growing organization with attractive rewards and a wide range of benefits. You will entitle a Gross salary up to S$3000 + attractive perks.

What You Need to do Now

Click "Apply" and please include the following information in your resume:

• Personal Particulars with recent photograph
• Education background
• Work experiences in point forms
• Reason(s) for leaving
• Current and Expected salary
• Date of availability / Notice Period

Note: Only shortlisted candidate will be notified via email for an interview invitation

Our Client:

Our Client is a prestigious beauty company that originated in New York. We seek a Payment Specialist (one-year renewable contract) to perform administrative functions relating to project payment management and tracking for the store design visual merchandising team.

• Centralize Working Location
• Flexible Working Arrangement
• Good Compensation & Benefits

Job Responsibilities:

· Payment Process Ownership – Understand and become familiar with the payment processes between the Company and vendors, between different regions and functions. Also, process purchase orders, perform ‘Goods receipt’ in a timely and accurate manner.

· Stakeholder Communication – Establish clear communication with various stakeholders and provide monthly updates regarding cost trends and expenditures.

· Vendor Management – Communicate effectively with vendors on onboarding and payment queries.

· Data Management – Track and maintain accurate records of all Purchase Request and Purchase Order via the respective trackers.

· Cost Analysis – Run reports and analytics on Microsoft Excel using pivoting data and advanced functions for each marketing launch, projects, and maintenance.

· Policy Compliance - Adhere to company policies, procurement regulations, and ethical standards across all functions.

Job Requirements

· Highly organized and detail-oriented, with a proactive mindset, strong follow-up, and prioritization skills.

· Efficient time management to handle multiple projects and meeting deadlines.

· Excellent communication, analytical and problem-solving skills.

· Ability to work independently and collaboratively within a culturally diverse team.

· Good knowledge of related computer applications – (MS Excel, Word, PowerPoint).

Registration No: R22104771

EA Licence No: 22C1376

Job Responsibilities:

- Open-sort incoming mails and preparation on outgoing mails

- Pre-processing checks and printing of supporting documents

- Data Entry and filing / archiving of documents

- Input and Printing of documents

- Collating of data / response

- Process simple production order requests (as and when required)

- Other adhoc duties as assigned

Job Requirements:

- Minimum A Level / Diploma

- Good interpersonal & communication skills

- Strong time management skills

To apply, please email your resume in MS Word format to bfcg11@recruitexpress.com.sg indicating in your CV the following information:

Expected Salary:
Notice Required:
Reason for Leaving:

Only shortlisted candidates will be notified.

Jackie Ng May Ying (R1104602)

Recruit Express Pte Ltd

EA No: 99C4599

RWong Law Corporation invites applications for the position of litigation secretary to join its dispute resolution team.

We are a young firm (the firm started practice on 5 November 2019), and our principal area of practice is dispute resolution, particularly in the fields of building and construction, liability insurance, international trade and commercial disputes, banking and financial services, defamation, debt recovery, and general litigation.

Responsibilities:

· To provide administrative support to lawyer

· Assist with the preparation of legal documents and correspondence

· Calendar management and other secretarial functions

· Drafting and preparation of legal documents

Requirements:

· Preferably with at least 0-1 year of secretarial experience in a law firm

· Good command of written and spoken English

· Good interpersonal skills; strong team player

· Organized, thorough and meticulous

· Proficient in MS Word, Excel and PowerPoint

JOB DESCRIPTION:

• Competitive Remuneration Package & Good Employee Benefits
• 5 days workweek
• Office near to Orchard MRT Station
• Monthly staff treatment and product redemption
• Immediate Vacancy & Full Time Permanent Job Role

JOB RESPONSIBILITIES:

• Support CEO and Directors on personal and corporate matters
• Personal matters such as making traveling arrangement, coordinating with banker, property agent, tenant for property related matters
• Corporate matters such as procurement including sourcing of goods. Negotiating with suppliers, logistic arrangement, liaising with locals / overseas supplier and vendor (includes; Taobao/Lazada or any other outsource suppliers)
• Any other ad-hoc task assigns by Directors and CEO

REQUIREMENT:

• Minimum GCE “N/O” Level with at least 1 year of relevant working experience
• Able to work independently with multi-tasks
• Candidate must be bilingual (Good communication in English and Chinese)
• Computer literacy