Total 273 administrative clerical job vacancies in D22 Jurong, Jurong Island, Tuas

Job Responsibilities

• Responsible for the full spectrum of the HR function, such as recruitment & selection, pass application, HR data update, training, HR audit, BCA matter etc.
• To handle end-to-end work passed related issues such as work pass application, renewal, cancellation, appealing, expiration, follow up with medical check-ups, updating personal particulars to MOM, visa application etc.
• Responsible for maintaining HR/Admin documentation including date entry, filling etc.
• Maintain employee database and ensure that they are kept confidential.
• Handle Pre-housing, on-boarding, and off-boarding.
• Check and submit employee’s leave and claim.
• Handle WIC & FWMI matter, liaise with insurance brokers, and submit accident report etc.
• Assist with the implementation of company policies and procedures.
• Assist in organizing and executing employee engagement and welfare programs.
• Performance any ad-hoc duties as assigned by the management.

Job Requirements:

· Higher Secondary/Pre-university/” A “Level, Diploma

· At least 3 years working experience in construction industry.

· Knowledge of MOM regulations & practices

· Proficient in Microsoft office

· Ability to work independently.

· Ability to maintain confidentiality and handle sensitive information with discretion.

· 5 days’ work week (9am to 6pm)

Job Duties and Responsibilities

1. Assist in the formulation and implementation of Admin Department’s business plans to achieve the company’s goals and objectives.

2. Plan, organize and control the internal administration of the company and to develop / maintain the information dissemination and communication channels.

3. Maintain the integrity and efficiency of the information dissemination and communication processes.

4. Responsible for the timely dissemination and circulation of mails and documents to Management and others.

5. Develop and maintain document control and filing systems.

6. Look after all insurance policies or matters of the company.

7. Facilitate and arrange for company, workmen insurance and performance bonds.

8. Ensure that all legal / statutory compliances are followed and to report legal / statutory updates that affect the company on a timely basis.

9. Participate and contribute actively either as the Chairperson or as a member in the various working committees of the company or in any company-wide gathering or events.

10. Maintain the discipline and cohesiveness of staffs under charge, working towards achieving the corporate objectives. Have a nose in recognizing problems.

11. Need to write to internal or external customers in the most effectively and concise manner. Similarly, must be able to converse concisely and timely.

12. Implement and enforce company’s rules and regulations.

13. Responsible for corporate advertising and public relations activities.

14. Responsible for the purchase of beverages, office stationery and maintenance of office equipment.

15. Perform any other related duties as assigned by the immediate supervisor or Management.

Minimum Requirements

• Degree or Diploma in Administration, Accountancy or Human Resource Management.
• Minimum 3 years working experience.
• Possess strong leadership qualities and must be a leader by example.
• Possess strong organization and planning skills.
• Possess strong oral and written communication skills.

Job Summary

The Administrative Executive is a vital member of the organization, providing crucial support to ensure smooth functioning of administrative operations. This role primarily involves assisting the Deputy General Manager and collaborating closely with other team members to manage various administrative tasks. The Administrative Executive plays a pivotal role in maintaining a well-organized work environment and facilitating seamless business processes.

Essential Duties and Responsibilities

Administrative Support:

· Assist the management team and other team members with day-to-day administrative tasks such as scheduling appointments, managing calendars, and coordinating meetings.

· Prepare agendas and take minutes for meetings, ensuring all relevant materials are distributed to attendees in advance.

· Maintain accurate records, files and databases, including organizing and archiving documents, reports, and files for easy retrieval.

· Handle incoming and outgoing communications and correspondence, including drafting emails, letters, memos and phone calls.

· Managing data entry, record-keeping, and database maintenance tasks.

· Coordinate the renewal of contracts.

Office Management:

· Ensure the office space is organized, supplies are stocked, and facilities are maintained.

· Oversee office supplies, equipment, and facilities, coordinating maintenance and repairs as needed.

· Support colleagues & various departments as needed to ensure smooth operations.

Financial Administration:

· Assisting with basic financial tasks such as invoicing, expense tracking, and budget monitoring.

· Assisting in budget preparation, tracking expenses, and processing sales invoices.

Sales Support:

· Provide support to customers by addressing inquiries, providing product information, resolving issues, & maintaining positive relationships.

· Respond promptly and professionally to customer inquiries & concerns, directing them to appropriate team members when necessary. Additionally, gather and meticulously document customer feedback to uphold a high level of satisfaction.

· Provide administrative support to business units in day-to-day duties such as preparing and processing quotations, tenders, contracts and ITQ.

· Collaborate with sales representatives to streamline and facilitate order processing and address customer requests, while maintaining accurate records of sales activities, leads, contacts, and interactions are maintained.

· Assist in the creation and distribution of sales collateral such as presentations and proposals.

· Support in the training and onboarding of new sales team members, providing assistance on sales processes and tools.

· Monitor inventory levels & coordinate with the operations team to ensure product availability for sales orders.

· Coordinate with operations, purchasing, and logistics to expedite on-time deliveries to customers.

Team Management:

· Leading and supervising the administrative team, including Inventory, Purchasing and Sales.

· Provide guidance & support to team members, fostering a culture of collaboration, accountability, and continuous improvement.

Qualifications

• Diploma in Business Administration or equivalent qualification
• Minimum of 5 years’ proven experience in an administrative role, customer service, and/or sales support preferred.
• Basic knowledge of sales processes and principles is advantageous.
• Familiarity with common administrative procedures.
• Excellent communication and interpersonal skills
• Strong organizational skills with exceptional attention to detail:
• Ability to multitask, prioritize tasks, and work effectively under pressure while maintaining quality and meeting deadlines.
• Adaptive and open-minded team player.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).

The Administrative Executive role is pivotal for maintaining the operational efficiency of both sales and administrative functions. The ideal candidate should be well-organized, responsive, and capable of providing essential support to ensure a seamless workflow and positive customer interactions.

Other Information

• Salary will commensurate according to experience & qualifications
• Able to commence work within short notice period.
• 5-day work week, 8 am to 5 pm

o You may be required to work beyond the normal working hours to discharge your duties.

o You may be required to work on an off day to discharge your duties.

• Please send your updated resume to: hr.sg@centaur-asiapacific.com

COMPANY DESCRIPTION

Beyondsoft International (Singapore) Pte. Ltd. was set up in 2007 and established as the regional headquarters for the Southeast Asia (SEA) and European markets in September 2015. Based on our vision of "Using technology to promote social progress, economic development and become a global customer preferred partner" and our concept of "Beyond your expectations", Beyondsoft is committed to provide our customers in countries along the "Belt and Road" with comprehensive solutions and products and creating commercial value for customers to realizing continuous businesses development.

Our core business includes:

1. IT development services providing customers with IT consulting, software research and development, software and hardware testing, system integration and operation and maintenance, data analysis and other services;
2. New retail solutions and products through intelligent products, helping small and medium-sized enterprises (SMEs) realize the digital transformation of their daily operations;
3. Internet of Things (IoT) platform and solutions comprehensive use of IoT, artificial intelligence, big data, cloud computing and other technologies to provide IoT solutions for intelligent upgrades in cities, parks, buildings and industries, to create a smart future.

For more information, please visit www.beyondsoft.com.

RESPONSIBILITIES

• Handle general administrative tasks such as filing, typing, copying, binding, and scanning documents
• Preparing and submitting expense claims, facilitate timely payment processing.
• Arrange travel logistics for managers, including visa arrangements, hotel bookings, and air ticket reservations.
• Organize and schedule meetings and appointments
• Source and procure office supplies and purchase of gifts for special occasions or events
• Ensure the office environment is well-maintained and organized
• Management of access card
• Assist in coordinating performance review confirmations for employees
• Manage the offboarding process for employees
• Gather and consolidate employees' overtime and attendance records & timesheet for payroll inclusion.
• Keep contact lists updated and organized for easy access.
• Any other ad-hoc administration tasks as required

QUALIFICATIONS

• Minimum Diploma in Business Administrative or relevant studies
• Minimum 3 years of experience of administration work or assistant experience
• Proficient in MS Office
• Knowledge of office management systems and procedures
• Strong organizational and planning skill
• Attention to details and problem-solving skills
• Able to work in fast-paced environment

Please note that your application will be sent to and reviewed by the direct employer - Beyondsoft International (Singapore) Pte Ltd

The Sales Assistant performs a variety of clerical and administrative duties that are necessary to run the sales and marketing department efficiently. Routine administrative support is required in terms of organizing files, editing documentation, drafting letters and client communication, preparing documents/forms, answering phones, typing, scanning, copying, invoicing, quotation, and supporting staff.

Language Ability: Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence.

Computer Skills: Knowledge of word processing software; spreadsheet software; order processing.

Ability to work proficiently independently as well as in a team environment

Detail-oriented with strong follow-up practices and the aptitude to learn quickly

Location: Tuas, 3 minutes walk from Gul Circle MRT

Job Description

• Working Location: Tuas (Near Gul Circle MRT)
• Working Hours: 5 days, Monday – Friday (8AM – 5PM)
• Salary Package: Basic $2,400 - $2,800
• Duration: Permanent

Key Responsibilities

• Timely update of customer Daily Delivery Records
• Monitor and follow up with customers on overdue accounts and arrange for debts collection.
• Support in month-end and year-end closing activities.
• Maintain accurate financial records and documentation.
• Assist with basic accounting tasks such as data entry, invoice processing, and expense tracking.
• Maintain and organize office files and documents.
• Manage office supplies inventory and place orders when necessary.

Requirements:

• Min O Level/Diploma or equivalent.
• Proven experience in administrative support and basic accounting tasks.
• Able to multi-task, time-sensitive, attention to details and accuracy.
• Proficiency in MS Office suite, particularly MS Excel and MS Word.

Interested applicants please contact me at angela@herculean.com.sg / HP: 8228 8002

Caterpillar customers and their equipment are hard at work in every corner of the globe, and they can’t afford to slow down or stop. They need our machines, engines and parts to do the world’s work. That’s what our logistics team makes possible - using the latest digital, analytics and data forecasting tools to move material where it needs to be, when it needs to be there.

Caterpillar currently has an opportunity for an Administrative Assistant with Product Support & Logistics Division (PSLD) in Singapore. This role supports the Freight Management Team to support in shipping documentation and manage the daily planning and execution of shipments.

What You Will Do: ​

• Ensure consistent, timely and cost-efficient parts delivery to and from Asia Distribution Center (ADC)
• Support execution of ADC’s outbound / inbound transportation services, in a way that meets ADC internal/external customers’ expectation in terms velocity and cost while maximizing profit for Caterpillar
• Ensure invoices are sorted in good order for shipping documents preparation
• Prepare and manage shipping pre-alerts (ANS, BL, CoO,), dealer shipment reports, freight billing for export shipments to dealers / DCs before shipment arrival at destination to enable prompt clearance of shipment
• Update monthly shipment report, manage and update CRM freight bill reporting
• CRM Freight Billing grief management through close liaison with CRM support team
• Issue credit/debit note on freight billing discrepancy
• Close coordination with vendors, internal and external customers in ensuring smooth execution of shipments
• Close liaison with service providers/NVOCC on BL and tax invoice accuracy; troubleshoot and resolve rates discrepancy with service providers/NVOCC when the need arises
• Provide support on additional tasks required for special / emergency outbound shipments
• Support shipment booking and liaise with Operations/transporter on empty container movement when required
• Troubleshoot and resolve billing grief (if any) through close liaison with various support teams
• Manage shipping documents archiving

What You Have:

• Experience in supply chain / freight forwarding / shipping or transportation operations
• Familiar with shipping Incoterms and good knowledge of export customs procedures (Example, types of customs permits, HS codes, Chamber CoO application)
• Possess knowledge in dangerous goods management and transportation (IMDG / IATA)
• IT savvy and proficiency in using MS Office (Words, Excel, Powerpoint), SAP
• Possess good analytic skills
• Willing-to-learn attitude; and a self-starter who takes initiative to proactively seeks clarity when in doubt and resolve issues independently
• Proactive in taking on additional new tasks when assigned and capable of achieving result
• Strong adaptability in working with uncertainties and capability in embracing change positively
• Strong capability to plan, prioritize and multi-task to meet tight datelines and monthly KPI metrics
• Capable to work independently and as a team player with minimum supervision

What You Will Get:

Our goal at Caterpillar is for you to have a rewarding career. Our teams are critical to the success of our customers who build a better world. Here you earn more than just wage, because we value your performance, we offer a total rewards package that provides day one benefits along with the potential of a variable bonus. Additional benefits include paid annual leave, flexi leave, medical and insurance (prorated based upon hire date).

Final Details:

Please frequently check the email associated with your application, including the junk/spam folder, as this is the primary correspondence method. If you wish to know the status of your application – please use the candidate log-in on our career website as it will reflect any updates to your status.

If you are interested in joining our team, please apply using an English version of your CV. We look forward to meeting you!

About Caterpillar

Caterpillar Inc. is the world’s leading manufacturer of construction and mining equipment, off-highway diesel and natural gas engines, industrial gas turbines and diesel-electric locomotives. For nearly 100 years, we’ve been helping customers build a better, more sustainable world and are committed and contributing to a reduced-carbon future. Our innovative products and services, backed by our global dealer network, provide exceptional value that helps customers succeed.

Company: Germaxco Shipping Agencies Pte Ltd

Location: Joo Koon, Singapore

The Role:

As an integral part of Germaxco's operations, our Customer Service Team is responsible for ensuring smooth logistics and operational workflow for our customers. The Administrative Executive (Shipping) is expected to be a team player, communicative, and meticulous in handling shipping documentation and inquiries in a fast-paced environment.

Benefits:

• Flexible working arrangement with work from home and flexible working hours
• Positive work environment with work-life balance
• Career growth and development opportunities

Main Responsibilities:

• Drive a "customer first" initiative: communicate excellent customer service standard through timely and appropriate support and achieve internal and customer KPI requirements
• Understand and perform trade and customs-related processes such as Tradenet, Portnet, and Networked Trade Platform (NTP)
• Schedule and monitor air and sea (import and export) freight bookings and documentation
• Coordinate with customers, peers, and vendors to ensure smooth flow in daily operations
• Perform invoicing processes and ensure efficiency and accuracy of the accounts receivables and accounts payables
• Ensure all shipping documentation, booking requirements and other information required are complete and free of error by verification and on-time processing
• Ensure standard operating procedures, as set by the company and outlined using ISO certification guidelines, are followed

Requirements:

• At least NITEC/Higher NITEC qualification
• Preferably at least 1 year of experience in Shipping and/or Logistics
• Customs Declaration experience will be advantageous
• Proficient use of Microsoft Office applications
• Ability to learn new software systems if needed
• Excellent attention to detail and meticulous
• Highly organised and responsible team player
• Must be willing to work 5.5 days per week

Please include the following in your resume:

• Educational Background
• Work Experience
• Current and Expected Salary
• Date of Availability or Notice Period

• Prepare and submit tender quotations in a timely and accurate manner.

• Collaborate with relevant departments to gather necessary information for tender submissions.

• Prepare comprehensive tender documents, ensuring accuracy and compliance with specifications.

• Develop and maintain clear and comprehensive terms and conditions within contracts, covering scope of work, deliverables, timelines, and payment terms.

• Monitor market trends and propose adjustments to pricing when necessary.

• Conduct thorough analysis of factors influencing cost fluctuations and propose justifiable price increments when necessary, taking into account market conditions and project requirements.

• Track and manage employee attendance and overtime hours.

• Ensure compliance with labor laws and company policies regarding overtime.

• Manage the submission and processing of entry pass applications for employees

• Ensure all required documentation is complete and accurate.

• Maintain an organized and up-to-date database of entry pass holders.

• Oversee sourcing and purchasing activities, ensuring cost-effectiveness and quality.

• Plan and organize operational meetings to discuss strategies, challenges, and improvements.

• Document meeting minutes and follow up on action items.

The successful candidate will work with various personnel in the company to perform general and project specific documentation, administrative and operational tasks.

Responsibilities:
• Formulate technical or non-technical documentation for project
• Liaise with clients and vendors for operational and project needs
• Perform administrative and operational tasks for project
• Perform general office administrative tasks
• Assist in miscellaneous operational work

Qualifications and Qualities:
• Tech-savvy. Good understanding and exposure to different desktop, web and mobile applications.
• Able to study and understand technical concepts in software engineering
• Good writing skills
• Excellent interpersonal and communication skills
• Meticulous in performing work assigned
• Good organisational skills

At OpenFeel, we believe in assisting individuals to develop themselves in their professional capacity and be capable of managing their own performance. We encourage our staff to actively contribute to the improvement of their work and operation.

We are looking for committed, driven and open minded individuals to join us. We invite you to join our development team. If you are interested, please submit your application at http://www.openfeel.com/career.php.

Once submitted, please look out for our email on your application with email address ending with @openfeel.com. Gentle note that this can sometime be filtered into Junk folder, please mark them as not Junk.

Kindly note that due to overwhelming response, only short listed candidates will be informed.

Job Title: Part-Time Administrative Assistant

Company: MANTECH GROUP

Location: 119 Tuas View Walk, Singapore 637736

Salary: $12 per hour

Overview:

We are seeking a part-time Administrative Assistant to support our Marine Offshore Company. The ideal candidate will provide administrative and clerical support to ensure efficient operations within the company. This role offers an opportunity to contribute to the smooth functioning of our organization while gaining valuable experience in the marine industry.

Responsibilities:

• Provide administrative support to ensure efficient operation of the office.

• Assist in the day-to-day operations of the company, including data entry, filing, and document management.

• Prepare and modify documents, including correspondence, reports, drafts, memos, and emails.

• Schedule and coordinate appointments, meetings, and events as needed.

• Assist in the preparation of regularly scheduled reports.

• Perform general clerical duties, including photocopying, faxing, and mailing.

• Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, and verifying receipt of supplies.

• Maintain accurate records and files in accordance with company policies and procedures.

• Handle sensitive information in a confidential manner.

• Provide support to managers and employees as needed.

• Perform other duties as assigned.

Requirements:

• High school diploma or equivalent.

• Proven experience as an administrative assistant or relevant role.

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

• Excellent organizational and time management skills.

• Strong attention to detail and accuracy.

• Ability to multi-task and prioritize tasks effectively.

• Excellent communication skills, both written and verbal.

• Ability to maintain confidentiality and exercise discretion.

• Knowledge of basic office equipment (e.g., printers, copiers, fax machines).

• Ability to work independently with minimal supervision.

• Prior experience in the marine industry is a plus (but not required).

This position offers flexible hours and the opportunity to work in a dynamic and fast-paced environment within the marine offshore industry. If you meet the qualifications and are interested in joining our team, please submit your resume and cover letter. We look forward to hearing from you!

Requirements:

Proficiency in using office software(Word, Excel, PowerPoint) and basic computer operations

Having relevant work experience in clerical or administrative assistant roles

Good communication and interpersonal skills to build positive working relationships with team members and clients

High attention to detail, ensuring accurate completion of documents and reports

Willing to collaborate with colleagues from other departments to achieve company goals

Responsibilities:

Responsible for managing daily paperwork, including file organization, report preparation,etc.

Input and maintain key information in the company’s database to ensure data accuracy and completeness

Manage and respond to emails and letters from both internal and external sources to facilitate timely communication

Answer incoming calls and handle orders, inquires and complaints from customers

Assist in managing office supplies and equipment, ensuring the smooth operation of the office environment

Collaborate with team members from different departments, providing necessary document support

Execute other relevant tasks assigned by supervisors

Requirements:

Proficiency in using office software(Word, Excel, PowerPoint) and basic computer operations

Having relevant work experience in clerical or administrative assistant roles

Good communication and interpersonal skills to build positive working relationships with team members and clients

High attention to detail, ensuring accurate completion of documents and reports

Willing to collaborate with colleagues from other departments to achieve company goals

Responsibilities:

Responsible for managing daily paperwork, including file organization, report preparation,etc.

Input and maintain key information in the company’s database to ensure data accuracy and completeness

Manage and respond to emails and letters from both internal and external sources to facilitate timely communication

Answer incoming calls and handle orders, inquires and complaints from customers

Assist in managing office supplies and equipment, ensuring the smooth operation of the office environment

Collaborate with team members from different departments, providing necessary document support

Execute other relevant tasks assigned by supervisors

We are seeking an efficient and detail-oriented Administrative Assistant to join our team. The Administrative Assistant will provide administrative support to ensure efficient operation of the office. The successful candidate will have excellent communication skills, strong attention to detail, and the ability to work in a fast-paced environment.

Responsibilities:

• Answer and direct phone calls and emails

• Organize and schedule appointments

• Write and distribute emails, correspondence memos, letters, faxes, and forms

• Assist in the preparation of regularly scheduled reports

• Order office supplies and research new deals and suppliers

• Perform other duties as assigned by the supervisor

Requirements:

• Open to any age, including senior citizen

• Secondary 4 or equivalent

• 1-3 years of work experience as an Administrative Assistant or similar role

• Able to communicate in English and Chinese

• Able to write/read English fluently

• Excellent communication and interpersonal skills

• Proficient in Microsoft Office and other relevant software

• Ability to work independently and in a team environment

• Ability to multitask and prioritize effectively

• Ability to maintain confidentiality and discretion

Job Responsibilities

• Report to Administrative Officer and assist in admin duties in Finance, Human Resource and Admin functions.
• Provide support for Accounts Payable, including but not limited to; verification of invoices, purchase orders and delivery orders, issuance of purchase orders.
• Provide support for Accounts Receivable, including but not limited to; verification of purchase orders, quotations, and billings, checking of purchase receipts, expense claim sheets and bank transactions.
• Provide support for Shipping, including but not limited to; issuance of delivery notes, verification of incoming and outgoing shipping documents.
• Provide support for Admin, including but not limited to; filing, office purchases, any other general office duties.
• Any other ad-hoc duties as assigned.

Requirements

• Proficient in Microsoft Office suite of applications.
• Demonstrated ability to coordinate, systemise and follow-up.
• Good communication and interpersonal skills.
• Training will be provided to an inexperienced candidate.
• Experience in admin duties will be of added advantage.