Total 39 account executive job vacancies in Administrative / Clerical category in hlt hong leong tower

• Manage day to day financial transactions such as payment and recording transactions in the accounting system.
• Verify supporting documents, process local and overseas payment.
• Match and record all the AP Invoices, Credit Notes, Debit Notes
• Reconcile of AP and sub-ledgers to GL
• Maintain records of AP creditors and reconcile vendors’ SOA
• Maintain and reconcile Bill Payables schedules.
• Generate monthly AP aging report and ad-hoc reports.
• Updates Cash Book
• Assist in annual finance audits.
• Any other ad-hoc as and when assigned by superior.

Job Requirements:

• LCCI/ Diploma in Finance/ Accountancy or equivalent
• At least 2 years of relevant experience
• Proficient in MS Office
• Attention to details and accuracy.
• Independent, and the ability to multi-task

Singapore Raffles Music College (SRMC) is a leading institution committed to nurturing creative talents and professionals in the music, dance, and creative arts scene. We believe in the transformative power of arts education and are dedicated to excellence in preparing our students to become leaders in their respective fields. Join our mission to inspire the next generation of artists and musicians in a work environment that is fun, fast-paced, and focused on outcomes.

We are looking for someone with skills in organization, communication and multitasking, with an emphasis on detail orientation and the ability to work in a dynamic environment.

Job Description:

• Facilitate the processing of agent / student application forms and improvement of internal processes
• Conversion of leads to long-term programme
• Handling student attendance
• Handling lecturer claims and event expenses
• Coordinating Raffles Talent Academy's (RTA) events
• Managing budget of RTA events/projects
• Interact with Lecturer, students’ parent, students
• Organise activities and workshops for students or public
• Gather feedbacks from stakeholders, able to investigate and resolve feedback/complaints efficiently and tactfully
• Assist in business development of RTA
• Handle logistical coordination with teachers, staff, and third parties
• Handle customer inquiries and support across multiple channels
• Manage communications with current clients
• Follow up on sales leads and inquiries

Job Requirements:

• Able to start work within short notice
• Able to work on Saturday (5-day work week)
• Detail-oriented, meticulous, responsible, independent and able to multitask in a fast-paced environment
• Strong organizational and time-management skills
• Positive, hardworking and friendly attitude
• Good interpersonal and communication skills
• Effectively bilingual in English and Chinese to handle Mandarin-speaking clients

Why Join Us?

• Dynamic Work Environment: Thrive in a culture that is creative, fast-paced, and dedicated to excellence
• Career Growth: Enjoy opportunities for professional development and advancement in a leading arts education institution
• Impactful Work: Play a key role in shaping the future of arts education and making a meaningful impact on students’ lives

Job Description:

We are currently looking for an Admin Assistant to join our team. The main responsibilities include preparing documents, compiling ERP data, and handling daily administrative tasks.

Requirements:

Proficiency in Microsoft Office applications

Strong organizational and multitasking skills

Good communication skills

Experience in administrative work is preferred

About the company:

Intellimed Healthcare is a South East Asia regional representative of global market-leading healthcare manufacturers. We are headquartered in Singapore and provide advanced medical technologies and solutions to healthcare professionals enabling them to improve the clinical outcomes and lives of their patients.

We are committed to the doctors and other healthcare professionals and we serve by providing them with innovative solutions from around the world that meet their needs and a high level of customer service to ensure they succeed in their jobs of caring for patients.

In addition to innovative medical devices, we specialize in commercializing cutting edge digital health products in the areas of Cardiology, Wound Care, Endocrinology and other clinical areas. Our portfolio consists of carefully chosen software and non-software medical devices and solutions to help our customers derive maximum value by partnering with us.

About the Role:

We are looking for an Office Administration and Sales Operations Executive with prior work experience in office administration and inside sales operations to manage the operations and support the sales and marketing activities of the company.

The Sales Operations Executive will be reporting to the Director Operations & Sales Manager and will work very closely with the sales team to manage business operations.

It is an exciting opportunity to join a company with high growth potential and lead the industry with innovative products and services.

Job Responsibilities:

• The primary role of the Admin & Sales Operations Executive is to manage the day-to-day commercial operations of the company.

• Key responsibilities include Inventory management, Invoicing and consignment stocks management, liaising with public and private hospitals materials management department for orders and supplies, logistics and shipping co-ordination with manufacturers, overseas distributor orders and payment receivables management.

• Office administration – General office administration and liaising with government agencies and internal audit representative for GPDMDS audit.

• Other Sales operations – sales report preparation, email marketing campaigns to customers and tender documents preparation and customer management.

• Ad hoc support to sales team to visit hospitals during marketing programs and assist in product delivery.

Requirements:

• Diploma
• Experience of 3 years and above in the office administration, sales operations or inside sales experience.
• Experience in a medical devices’ distribution company will be an added advantage.
• Sales-driven, self-motivated, customer oriented and proactive individual with a track record in delivering results.
• Positive working attitude with excellent communication and interpersonal skills.
• Ability to work independently and at the same time a team player.

Company Benefits:

• The company offers an attractive salary commensurate with experience with a focus on professional development and long-term career growth.
• Company Group Health Insurance Plan
• Intellimed Healthcare is committed to an employee-orientated, high-performance culture that emphasises empowerment, innovation, continuous improvement, and on-going development of a superior workplace.

Job Overview: We are seeking a seasoned Executive Assistant cum Office Administrator to assist the company's executive team in managing daily operations and administrative tasks. The ideal candidate must possess excellent organizational and communication skills, along with a keen attention to detail, to effectively handle tasks and requests from C-level management. This role will report directly to the executive team and work closely with various departments to ensure the efficiency and smooth operation of the company.

Responsibilities:

1. Assist in scheduling and managing calendars for the executive team, including meeting arrangements, travel bookings, and event organization.
2. Manage and screen phone calls and emails for the executive team, promptly handling and conveying important information.
3. Assist in preparing and organizing meeting materials, reports, and presentations for the executive team, ensuring accuracy and completeness.
4. Coordinate and arrange business travel for the executive team, including flight bookings, hotel accommodations, and itinerary management.
5. Assist in handling daily administrative tasks for the executive team, such as file management, office supplies procurement, and equipment maintenance.
6. Provide comprehensive administrative support to the executive team to ensure their efficient and comfortable work environment.
7. Coordinate communication and collaboration between internal departments to facilitate teamwork and cooperation.
8. Undertake ad-hoc or special tasks as required to meet the needs of the executive team and operational requirements of the company.

Requirements:

1. Bachelor's degree or above, preferably in a related field.
2. Minimum of 3 years of experience as an executive assistant or office administrator, with experience serving C-level management preferred.
3. Excellent organizational and coordination skills, able to effectively handle multiple tasks and urgent situations.
4. Strong communication and interpersonal skills, able to establish good relationships with employees at all levels and external partners.
5. Keen attention to detail, able to accurately handle and record important information.
6. Proficient in using office software such as the Microsoft Office suite and scheduling tools.
7. Strong self-management and ability to work well under pressure, maintaining high efficiency and productivity.
8. Positive work attitude and team spirit, able to integrate into the company culture and contribute to the success of the team.
9. Proficiency in business etiquette is a plus

I regret to share that only shortlisted candidates will be notified. www.dadaconsultants.com

EA Registration Number: R23118961

Data provided is for recruitment purposes only Business Registration Licence Number: 18S9037

Full time & Part time are welcome to join.

Job Description

- Organize Company/branch events and meetings
- Keep track of Company SOPs and documentations
- Prepare and keep track of agreements, letters, memos
- Manage Tenancy matters
- Perform Medisave, CHAS and AIA/IHP claims online, tally payments and present report on monthly basis
- Prepare reports for analysis and planning
- Prepare fee statements for doctors
- Process invoices and claims
- Calculation of staff working hours and management of leave records for staff
- Handle queries from accountant and branch staff
- Filing/scanning
- Other projects or administrative duties as assigned

Requirements
- Required traits: meticulous, organized, responsible, willing to learn, high integrity
- At least 2 years of experience preferably in admin and accounting
- Basic accounting knowledge and experience
- Proficient in MS Office especially MS Excel skills and comfortable learning new software
- Work well with deadlines
- Good time management
- Able to work with a sense of urgency
- Good interpersonal and communication skills
- Able to work well both independently and as a team player

Benefits
- 5 Days work.

- Convenient working location, office at Sunset Way.

- Team Performance Bonus

- Medical/Dental Benefit

- Annual Leave

We are looking for an Enthusiastic, Energetic Admin Support Executive who thrives in a fast paced startup environment.

Job Responsibilities:

· Coordinate with operations team regarding customers' requests

· Perform daily data update into operations system

· Prepare invoices and setup billing & payments

· Manage customer information database

· Prepare presentations and documents (including e-filing)

· Handle other ad-hoc admin & support duties as assigned

Job Requirements:

· Minimum 1-year relevant working experience, including in admin, accounts executive roles

· Proactive Fast learner with a tremendously positive attitude

· Dedicated, detail-oriented and efficient

· Adaptable and Able to work with minimal supervision

· Patient listener with excellent communication skills

· A flair in using new software will be added advantage

· Highly proficient in Microsoft Office tools like Microsoft Excel, Word, Powerpoint

We regret that only shortlisted candidates will be notified.

Responsibilities:

· Assist student’s admission process

· Involve in administration work

· Student Enrolment Follow ups Action

· Student Management

· Other ad-hoc duties as required by HOD

Requirements:

· Diploma or above

· Self-motivated, highly organized and resourceful

· Positive work attitude, willing to learn, meticulous and able to multi-task

· Proficient in English(both and written and spoken)

· Preferably with relevant experience in education industry

· Excellent organizational and judgment skill to prioritize work

· Good team player

Job Descriptions:

1. As the Executive Assistant, oversee all work or personal matters pertaining to the Chairman and CEO with efficiency and promptness.
2. Organize and synchronize meetings, appointments, and events for the Chairman and CEO.
3. Coordinate comprehensive travel and accommodation arrangements for the Chairman and CEO as well as other company representatives.
4. Screen incoming calls, emails, and office visitors, managing all correspondence adeptly.
5. Prepare facilities for scheduled events, including arranging refreshments when necessary.
6. Handle the procurement of office supplies, oversee mail, and courier services, and serve as the primary liaison with the facilities management of the office building regarding any office-related issues.
7. Assume responsibility for all administrative and office-related affairs.
8. Document minutes for weekly office meetings, ensuring accurate and concise records.
9. Assist in the coordination of all company events, such as birthday celebrations, staff gatherings, and company dinners.
10. Fulfill any additional responsibilities as delegated by HR Manager and management.

Requirements:

1. Possess at least a Diploma in Business Administration or any field.
2. Demonstrate 1-3 years of secretarial or personal assistant working experience, ideally within a leadership or senior management context.
3. Meticulous and detail is essential.
4. Proficiency in spoken and written Chinese, English, and Bahasa Malaysia is beneficial for effective communication and document translation purposes.
5. Maintain professionalism, exceptional organization, and time management skills while upholding strict confidentiality and handling sensitive information discreetly.
6. Show proficiency in both independent work and teamwork, being proactive and detail-oriented. Be adaptable to changing priorities and schedules..
7. Proficient in MS Office applications; Words, Excel and PowerPoint.

Role & Responsibilities:

Major role (Accounting)

• Ensure accuracy and timely execution of daily operational and transactional accounting
• process sales quotation, sales order, delivery order and invoicing
• review, check approval process for purchase orders with guided SOP
• ensure timely accounts receivable (sales collection)
• maintain and process accounts payable (matching PO / Invoices)
• process inter-companies’ billings
• update of Bills of Materials (BOM)
• update monthly trade debtors aging listings and follow up on outstanding receivables
• process banking documentations & transactions and monthly bank reconciliation
• ensure up-to-date postings of general ledger accounting
• preparation of monthly cash-flow statement
• maintain up-to-date fixed assets schedule
• assist in quarterly and year-end accounting functions : preparation of GST reports, inventory reports, stock-take audit, year-end audit schedules, financial reports, taxation.

Minor role (Admin)

• assist to log in customers’ request and complaints in SAP system and liaise with Application & Sales team to resolve issues on-time
• assist to submit Product Incident Report to management and suppliers
• monitor customer service contract
• assist in standard logistics operation
• submission of government claims disbursement (child-care leave, maternity leave, grant-support claims)
• office / HR admin duties (courier / stationery / pantry / staff welfare activities)

Requirements:

• Diploma in Finance / Accountancy or equivalent qualifications
• A minimum of 3 years of relevant experience in Finance and Accounting function
• Proficient in Microsoft Excel and experience in SAP B1software is a strong advantage
• An independent, meticulous individual with good interpersonal and analytical skills
• Singaporean/PR are welcome to apply

General Administrative Support

· To provide smooth and efficient general administration support to Corporate Office to cope with the business needs.

· Ensure professionalism in handling and greeting of visitors/investors.

· Monitor the utilization of meeting facility available at the meeting rooms to ensure on-time replenishment of meeting room supplies.

· Support travel arrangement and scheduling for managers’ business trips, etc., that includes but not limited to the travelling (flight ticket booking), accommodation reservation, visa application, insurance coverage, transportation arrangement, travel advance request, claims submission and verification etc.

· Arrangement of ground transportation on any pick-up/sending of visitors and guest with appropriate planning.

· Handling of new hire administrative arrangement and preparation, e.g. work with Department Head on seating arrangement, phone extension, readiness of well-equipped workstation with stationeries, employee’s identification badge, name plate & name card printing, car park sticker/smart card, uniform distribution, etc.

· Manage general office supplies including negotiating price, ordering, delivery, and prepare report and analysis.

· Updating of employee’s master contact list and any business contact list.

· Assist the mangers in ad-hoc duties as and when needed.

Corporate Office Support

· Arrangement for board meeting/AGM/Investors’ Briefing, e.g. welcoming arrangements, meals preparation, etc.

· Arrangement for business-related meeting/visit, e.g. booking of meeting room, restaurant reservation etc.

· Travel management for CEO & Board Members, e.g. flight ticket, hotel accommodation, ground transport arrangement, calendar scheduling etc.

· Assist CEO in Secretarial related matters as needed.

· Assist in document management for Corporate Office, e.g. document control for Corporate Legal Department, etc.

· Coordinate all types of Corporate events, e.g. event venue booking, program planning etc.

· Coordinate necessary Investor relations related events.

· Other ad-hoc duties assigned by the managers from time to time.

Requirements

·Diploma or relevant qualifications.

·Good knowledge of MS Office - Excel and PowerPoint

·Strong interpersonal communication (both written and verbal) in Mandarin and English in order to cater to associates and teamwork skills

·Good communication and interpersonal skill

·Ability to work independently and meet tight datelines

Please apply thru mycareersfuture or emails to hr@mi-technovation.com

Ailytics is Singapore's leading video analytics solution provider that helps construction companies create a safe and productive workspace to minimize risk and improve productivity across all of their facility footprints.

At Ailytics, we believe that workplace safety and productivity are non-negotiable and can be easily improved with the adoption of the right technology. Using the latest breakthroughs in AI, we empower the workplace to have 24/7 monitoring of their operations, receive real-time violation notification, and optimize their operational bottlenecks, resulting in up to 25% reduction of the human and economic cost of workspaces.

We are looking for someone detail-oriented, a creative thinker with a knack for managing administrative tasks and financial responsibilities. In this role, you'll be instrumental in handling various administrative functions, managing accounts, issuing quotes, overseeing collections, and potentially assisting with marketing initiatives. If you thrive in a fast-paced environment and are passionate about contributing to the success of a growing company, we want to hear from you.

Responsibilities

• Administrative Duties:
  • Manage day-to-day administrative tasks including answering phones, responding to emails, and maintaining office supplies.
  • Coordinate appointments, meetings, and travel arrangements for team members.
  • Assist with document preparation, filing, and data entry tasks as needed.
• Bookkeeping and Financial Management:
  • Maintain accurate financial records using accounting software.
  • Prepare invoices, quotes, purchase orders, and expense reports.
  • Monitor accounts payable and receivable, ensuring timely collections and payments.
  • Assist in budget planning and financial reporting activities.
• Quoting and Proposal Management:
  • Develop and issue quotes and proposals to clients based on project requirements.
  • Ensure accuracy and completeness of quotes, adhering to company pricing guidelines.
• Collections:
  • Follow up with clients on outstanding invoices and payments.
  • Implement effective collection strategies to minimize overdue accounts.
• Marketing Support:
  • Collaborate with the marketing team to develop creative content for promotional materials, social media, and marketing campaigns.
  • Assist in organizing marketing events, trade shows, and other promotional activities.

Requirements

• Proven experience in administrative roles, preferably in a startup or small business environment.
• Strong proficiency in bookkeeping and financial management, with knowledge of accounting principles and software (e.g., QuickBooks, Xero).
• Experience handling GST and grant processing.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Attention to detail and accuracy in all work activities.
• Effective communication skills, both written and verbal.
• Creativity and innovative thinking to contribute to marketing initiatives.
• Ability to work independently and collaborate effectively within a team.

We are looking for an Enthusiastic, Energetic Admin & Operations Support Executive who thrives in a fast paced startup environment.

Job Responsibilities:

• Operations Support

Ø Perform daily data update

Ø Perform daily invoice preparation

Ø Setup billing and payments

Ø Coordinate ad-hoc requests from customers

• Admin Support

Ø Responsible for data entry and information management, including e-filing, contact database and document management

Ø Mange and coordinate meeting calendar

Ø Handle office management and other administrative duties as assigned

Job Requirements:

• Proactive Fast learner with a tremendously positive attitude
• Dedicated, detail-oriented and efficient
• Adaptable and Able to work with minimal supervision
• Patient listener with excellent communication skills
• Proficient in Microsoft Office tools like Microsoft Excel, Word, Powerpoint
• A flair in using new software will be added advantage

We regret that only shortlisted candidates will be notified.

Main Responsibilities

Singapore – Accounts Payable

• Perform daily Account Payable (AP) function which include keying in of Supplier invoices
• Preparation of payments to vendors / month end closing activities for AP / Reconciliation
• Ensure purchases and payments adhere to Company policy
• Liaise with internal and external vendors in payment related matters

Malaysia – Full set

• Responsible for all month-end closing of financial statements;
• Ensure timely and accurate financial and operational processing of all accounting transactions
• Prepare financial statements and monthly/quarterly/yearly internal management/HQ and external statutory reporting (Audit, Tax, etc)
• Support in the preparation of annual budget and quarterly forecasting
• Monitor and manage cash flow and expenses vs Budget/Forecast
• Responsible for all AR & AP matters
• Develop clear processes that ensure cross-functional process is seamless

Office Administration

• Key person to liaise with management office, vendors, contractors on facilities management on office, lounge, vehicles, equipment, etc.
• Manage all Insurance matters (3 countries)

In addition to the duties which this job normally entails the Employee may from time to time be required to undertake additional or other duties as necessary to meet the needs of the Company’s business.

Our client, a start-up company located at LaunchPad @ One-North (Ayer Rajah Crescent), is looking for a part-time Administrative Executive to work for 2-3 half-days (2-3 afternoons) per week, of which at least 2 half-days are in the office. Flexible working arrangements is possible. This is a perfect opportunity to experience working in a start-up company. The ideal candidate should have the ability to work independently and be results oriented.

Requirements:

- Attention to detail and accuracy.

- Meticulous and organised.

- Good computer skills in Microsoft Office (Word and Excel) etc.

- Good communication and interpersonal skills.

- Ability to work independently and as part of a team.

- Ability to multi task.

- Problem-solving, resourceful and critical thinking skills.

- Can commence work on short notice.

Responsibilities:

- Organize and maintain files and documents (softcopies and hardcopies) in an organized systematic manner for fast and easy retrieval.

- Maintain confidential records.

- Accurately enter and update information.

- Schedule appointments and meetings.

- Assist in the preparation of documents and reports.

- Coordinate travel plans, including booking flights and hotels etc.

- Order office supplies when necessary.

- Provide any other administrative support when needed.