Total 2 course director job vacancies in Administrative / Clerical category in The United States of America

• Basic salary up $5000
• 5 days 9am to 6pm
• Office located at Jurong East
• Based in Singapore only (Do not need to travel overseas)

Job descriptions:

• Oversee the Director's electronic calendar, evaluating appointment priorities and making adjustments when necessary.
• Handle the Director's travel arrangements, including visas and accommodations.
• Manage the Director's incoming and outgoing correspondence, ensuring that incoming messages are addressed by the Director or other relevant staff members.
• Maintain the Director's office systems, including data organization and filing.
• Keep a record of the Director's contacts.
• Screen and respond to phone calls, inquiries, and requests as appropriate.
• Assist the Director in researching and following up on matters falling under their responsibility, including tracking responses and triggering follow-up actions.
• Prepare documents, briefing materials, reports, and presentations for the Director.
• Coordinate meetings and ensure the Director is well-prepared, including creating agendas, providing pre-meeting briefings, and distributing meeting documents.
• Manage logistics for Trustee and Sub-Committee meetings, including agenda and document production and distribution.
• Provide assistance and support to the Director, Development Manager, and Communications Manager in organizing events involving funding partners and other stakeholders.
• Greet and assist visitors of all seniority levels.
• Supervise the incoming and outgoing mail for the Trust.
• Perform any other tasks as reasonably required by the Director.

Additional Information:

• At least 5 years of Personal Assistant experience
• Prefer candidates who work in Logistics / Chemical / Freight Forwarding Company

We regret to inform you that only shortlisted candidates will be notified.

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EA License No: 15C7752

EA Personnel No: R2199761

EA Personnel Name: Liow Yan Ping Serynn

Duties & Responsibilities: 

• Manage Director’s electronic diary, assessing priority of appointments and reallocation as necessary.
• Manage Director’s travel arrangements (including visas/accommodation). 
• Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate. 
• Maintain Director’s office systems, including data management and filing. 
• Maintain records of Director’s contacts. 
• Screen calls, enquiries and requests, and deal with them when appropriate. 
• Assist Director in researching and following up with action on matters which fall within the Director’s responsibility – chasing responses, triggering follow-up action. 
• Produce documents, briefing papers, reports and presentations for the Director. 
• Organize meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers. 
• Manage arrangements for Trustees’ and Sub-Committee meetings, including production/distribution of agenda and papers. 
• Assist/support Director, Development Manager & Communications Manager in arranging funding partner and other events. 
• Meet and greet visitors at all levels of seniority. 
• Supervise all Trust incoming/outgoing mail. 
• Any other duties as may reasonably be required by the Director.

Requirements

• Bachelor's degree in Business Administration, Management, or a related field.
• Proven experience as an executive assistant, personal assistant, or in a similar role, with exposure to business development activities.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Proficiency in office software, including Microsoft Office Suite and calendar management tools.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Professional demeanor and ability to interact with stakeholders at all levels.

Interested Applicants, kindly send your updated resume to jason.huang@mtcconsulting.com.sg for faster response.

We regret that only shortlisted candidates will be notified.

EA License No: 15C7752

EA Personnel No: R1438398

EA Personnel Name: Huang Lu Xian, Jason