Total 789 admin assistant job vacancies in Maintenance / Repair category in The United States of America

We are looking for a Facilities Assistant to assist the Dormitory/Estate Manager.

Job Description

• Planning and implementing the standardized process for management of the property and facilities maintenance and repairs
• Assist in developing property maintenance procedures
• Prepare, review and manage annual budget requirements for maintenance and capital replacement works
• Maintain and update property list, maintenance checklist
• Overseeing the compliance with all relevant requirements set by the agencies
• Available on call to handle, manage the potential emergencies at all locations at any hour
• Process and maintain leasing agreements including executing rent payments and agreements between landlords and tenants
• Plan and conduct regular preventive inspections for all buildings and facilities
• Planning and conducting corrective maintenance, repair for all buildings and facilities
• Ensure building maintenance works are carried out according to schedule
• Report any deviation against compliance with all building and regulatory regulations
• Oversee daily estate maintenance operations to ensure technical staff and contractors perform according to requirements

Job Requirements

• Diploma in Facilities Management, Estate Management, Building or relevant related fields
• At least 1 year of relevant experience in Facilities Management
• IT proficiency & data management skills

Be a part of our diverse family at Hai Leck, embracing each other as you discover your unique career potential and find your perfect fit with us. We are committed to unlocking your potential and guiding you to success. Our employees are valued down to their skills, and we are committed to training them and expanding their knowledge.

We would be pleased to welcome you at our family in Hai Leck if you are a suitable member.

Email us at recruit@haileck.com now!

Purpose of Job

Responsible and maintaining the facilities operations and upkeep the facilities in a clean, safe and efficient manner. You will also be responsible for planning and implementing preventive maintenance plan for the facilities, service and maintenance term contracts administration and management. You will ensure that all operational issues and emergencies are attended promptly and rectified with minimal inconvenience and disruption.

Key Reponsibilities

Facilities Operations

· Conduct general inspection on a regular basis to identify services for rectification for the properties.

· Develop and implement preventive and corrective maintenance plan for the properties.

· Manage the basic facilities maintenance for the properties such as to install and repair, when necessary, carry out general repair works including plumbing, painting, carpentry, electrical system such as replacing of light bulbs and sockets.

· Oversee contractors’ performance in accordance with contractual work scope and timeline of completion such as aircon, cleaning and fogging services are carried out in order.

· Follow through the service term contracts and its administration.

Landscaping

· Ensure the landscaping in the premise is upkeep.

· Maintains the gardening equipment like mowers and trimmers are in good condition.

· Ensure and maintains public areas, parking lots, service corridors in a clean, safe and manner.

Other ad-hoc duties will be assigned

Requirements

· Minimum 5 years of relevant experience in facilities maintenance and landscaping

· GCE ‘O’ level, Nitec in Facility Management

· Good working knowledge of general maintenance processes and methods and electrical system

· Good hands-on experience

· Good physical condition and strength

Competencies

· Good communication skills and able to interact with all levels

· Good working knowledge of tools and common appliances

· Able to work independently with minimum supervision

· Ability to effectively time management

· Problem solving skills

A team player who is proactive and result oriented.

Who We Are Located in the picturesque hinterland of the Sunshine Coast, Palladium Private is an 18-bed residential retreat delivering holistic, trauma informed programs for people experiencing a range of mental health conditions. Our passion is providing a high standard of service and expertise with dignity, non-judgement, and compassion. In operation for more than 20 year, we have a deep connection to health, healing and our purpose. As a business that values compassion, connection and tranquillity, we strive for all visitors to leave with a stronger sense of peace in their lives. Our team is passionate about providing personal and inclusive care to all, with excellence being a natural part of our fabric. The Role To ensure our guests experience a peaceful, valuable and positive stay with us, we are searching for a Maintenance/ Grounds Assistant to join our Facilities team to assist with maintaining the grounds and residence. The primary focus of the role…

Click here to view more detail / apply for Entry-Level Grounds/ Maintenance Assistant

Job Description

Facilities Manager (Site Lead)

Work Dynamics - Integrated Facilities Management

Job Description

• Support workplace projects, such as office moves and renovations, ensuring that they are completed on time.
• Maintain accurate occupancy workstation allocation in the office versus space system.
• Conduct regular headcount and space occupancy updates and to provide such report to client
• Coordination of moves, adds, and changes (MAC).
• Ensure compliance with health and safety regulations, such as fire safety and workplace ergonomics.
• Manage the daily operations of the workplace, including managing facilities, security, and vendor relationships.
• Efficiently track and update FM asset inventories; assist in the storing, disposal, and/or retrieval of FM assets
• Responds to work orders and complaints promptly with accurate and thorough information according to the specific request. Assists with light duty adjustments such adjusting monitor arms, tightening screws on chairs, and crawling under desks to adjust cables. Assists with meeting set up, furniture reset, and delivering temporary equipment and supplies. May assist with temporary signage.
• Maintain workplace policies and procedures, such as building access, visitor management, and emergency preparedness.
• Ensure that workplace facilities are maintained and cleaned to a high standard, and that workplace equipment is in good working order.
• Ensure daily work orders and feedbacks are addressed and attended to.
• Supervise and maintain the work schedule of the workplace support team, including receptionist, event coordinator, admin coordinator and housekeeping staff.
• Be the point of contact and maintain relationships with external stakeholders, such as building landlords and local government age

Requirement

• Bachelor's Degree and at least 5 years of Facilities professional experience.
• Strong Facilities Technical (Mechanical and Electrical) knowledge and experience;
• Able to handle manual duties and perform regular facilities inspections;
• Pro-active, independent, able to work with minimal supervision and perform under pressure;
• Knowledge and experience in computer systems, including Microsoft Windows and Office operating systems;
• Excellent verbal and written communication skills in dealing with stakeholders from diverse backgrounds.
• Fluent in written & conversational English & Mandarin as the FM is required to present weekly updates to the client in both languages.
• Ability to work flexible hours, occasional weekends and evenings.

• Local MNC
• Basic $ 2600 - $ 2800 + AWS
• Excellent Welfare and Benefits + Career progression
• Working location: Tai Seng
• Working Hour: 9am – 6:30pm
• Working Days: Monday - Friday

Job Responsibilities

• Work with Electricians, Technicians, and the Building Maintenance Manager to co-ordinate repairs in our facilities, buildings, and shops Perform regular checks on CCTV of the Company's buildings and shop outlets
• Handle the security systems such as Biometric system, CCTV etc.
• Co-ordinate buildings’ and shops’ repairs with contractors and vendors
• Manage tenants of our facilities and their maintenance and repair requests
• Handle administration duties related with the above requests

Requirement

• Possess minimum Nitec in Facilities Management or related field, preferably with at least 1 year of experience in facilities management and administrative duties

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

CHENG JAU WEI (R23115788)

EA Recruitment Pte Ltd

EA License No: 21C0492

Job Description

• Industry/ Organization Type: Logistics/ Production
• Position Title: Assistant Facilities Engineer
• Working Location: Jurong Island (Company Transportation Provided)
• Working Hours: Monday to Friday, office hours
• Salary Package: Basic Salary + Allowances + OT + Incentive + AWS + Bonus
• Duration: Permanent Role

Key Responsibilities

• Monitor everyday activities related to facilities and manage repair tasks.
• Identify issues with equipment or facilities and perform simple repairs.
• Oversee the work of vendors and maintenance staff to ensure all facilities are working correctly.
• Obtain and finalize permits needed for vendors to carry out their work.
• Keep all on-site facilities in excellent condition, making sure all maintenance records are accurately completed and processed.
• Take on unique projects or tasks as directed by your Supervisor or Manager.
• Train Facility Technicians, improving their understanding and skills in maintenance systems.
• Lead investigations to find out why equipment or facilities have failed.
• Develop maintenance schedules to prevent future equipment or facility issues.
• Regularly inspect and uphold all operating equipment and facilities to ensure they meet service standards.

APPLY NOW!!!

• At least Diploma in Facilities Management, or any engineering principle.
• Minimum 3 years of related working experience.

Please apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #66149 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Adelin Chong | EA Reg No.: R1875641

Role:

Assistant Contract Manager (Civil Works / Main Con / Up to $6000)

Interested applicants can send your resume to vicky_wee@thesupremehr.com and allow our Consultants to match you with our Clients. No Charges will be incurred by Candidates for any service rendered.

• Singapore Based (Changi Navel, office at Lavender area)
• 6 Days work per week (8am to 5pm)
• $5000 to $6000
• Project contract based (estimated 26 months until project completion)
• Candidate must possess at least a Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree, Engineering (Civil) or equivalent.
• Candidates with QS or Contracts background is advantageous + At Least 5 years of Experience in Civil Works.
• Career Progression Opportunities

Our client is a leader in the maritime and construction sectors for over 40 years. They are now looking for motivated individuals to join their team.

Unique Opportunity: Dive into a significant naval base/government project, gaining unique insights and contributing to a project of national importance.

Dual-Domain Expertise: Experience the best of both worlds in land and marine projects, enhancing your skills and versatility in the industry.

Career Growth: Participate in a landmark project that will not only elevate your profile but also open doors to future leadership opportunities.

Impactful Work: Be part of a mission that extends beyond the job – contributing to national security and community well-being.

Be part of building something historic.

Job scope

• Liaise and assist Contract Manager in responding to request for quotation from prospective clients both local and overseas
• Manage and coordinate preparation of pre-tender documentation and response to tender clarifications and amendments involved and attends tender meetings leading to award of tenders.
• Prepare contract documents for control and implementation of contract administration and reviews commercial aspects of contract and agreement with clients & sub-contractors
• Assist the Contract/Project Manager in preparation of monthly progress payment and ensure successful claim of progress payment
• Attend site meetings with Project Staff as and when required
• Assist Contract/Project Manager in preparation of variation order and keep comprehensive record on work alteration and design amendment etc
• Liaise closely with Main Contractor and Client’s Q/S in regard to claims and negotiation of claims and finalization of account
• Assist to prepared budgets and cash flow projection in conjunction with Directors, Project Managers and Financial Controller
• Assist in negotiation of sub-contractors packages and preparation of sub-contractor or supplier agreement letters
• Analyze scope of work in project and contract for effective contract administration in conjunction with interpretation of architectural and shop drawings
• Monitor Project cost and prepare general financial administration
• Report example Cost history for contract negotiation and budget
• Other Ad-hoc duties as assigned by Contract Manager

✅ Wee Yuan Huan

✅ Reg No: R21100383

✅ The Supreme HR Advisory Pte Ltd

✅ EA No: 14C7279

JOB REQUIREMENTS

• Minimum of 2 years of experience in a related field is required for this position.
• Proficiency in Microsoft Office, especially Excel, is necessary.
• Fluent in English and Chinese for effective communication and liaison.

JOB DESCRIPTION

As a Maintenance Admin, you will play a pivotal role in ensuring the smooth and efficient operation of our maintenance department. Your responsibilities will include providing administrative support to our maintenance team, and assisting with scheduling, documentation, and communication. Your attention to detail and organizational skills will greatly contribute to the overall effectiveness of our maintenance operations.

• Strong interpersonal, communication, and negotiation skills for customer interactions and discussions.
• Assist in scheduling maintenance tasks and appointments.
• Maintain accurate records of maintenance activities, including work orders, repairs, and equipment inventory.
• Coordinate communication among maintenance staff, management, external contractors, and clients.
• Prepare reports and presentations related to maintenance operations as required.
• Monitor maintenance budgets and expenses.
• Procure necessary supplies and materials for maintenance projects.
• Assist in developing and implementing maintenance procedures and protocols.
• Respond promptly to maintenance requests and inquiries from staff and tenants.
• Perform general administrative tasks such as data entry, filing, and correspondence.
• Undertake ad hoc tasks assigned by superiors.

JOB HIGHLIGHTS

• Career advancement opportunities.
• Attractive yearly bonus.
• Steady employment.

COMPANY INTRODUCTION

Established in 1982, Kiat Lay Cold Room Specialist Pte Ltd is a leading cold room contractor in Singapore. We specialize in building customized industrial cold rooms and cold rooms for Automated Storage Retrieval System (ASRS). Additionally, we offer cold room repairs and panel installation services catering to various industries including Food and Beverage, Logistics, Mortuary, Pharmaceutical, and Hospitality.

Over the years, our products have been recognized for their efficiency and cost-effectiveness, making the Kiat Lay brand a trusted name in addressing unique design concerns and issues.

Learn more at www.kiatlay.com.sg.

If you are a proactive and motivated individual with a passion for organization and efficiency, we encourage you to apply for the Maintenance Admin position at [Insert Company Name]. Join us in our mission to deliver excellence in maintenance services and contribute to the success of our company. Apply now by submitting your resume and cover letter detailing your relevant experience and qualifications. We look forward to welcoming you to our team!

Opportunity for a Trade Assistant to join our team. Full-time permanent position offering security and stability.  Join a rapidly growing, family-owned business. Challenging experiences where no two days are the same. About the Organisation Flavorite is the largest Australian glasshouse producer of fresh fruit and vegetables and a leader within the Horticulture Industry.  We have an innovative and sustainable approach to farming and are proud to offer diverse and rewarding career opportunities. We are committed to supporting great people to succeed, develop their careers, and feel supported to reach their highest potential. We offer a safe and inclusive work environment where our employees feel strongly connected to our values and objectives and where the capability of our people is key to our success.  With several Flavorite sites located across Victoria, this role is based at our Tatura location which currently employs up to 250 employees. About the Opportunity Reporting directly to the Maintenance Supervisor, you…

Click here to view more detail / apply for Trade Assistant Maintenance Department

WELCOME TO A WORLD OF OPPORTUNITIES AT THE WORLD'S #1 BEST WORKPLACE, AWARDED BY GREAT PLACE TO WORK & FORTUNE. - No two days or two hotels are the same, but our spirit and passion for hospitality always brings all our teams together to create a culture of inclusiveness, positivity and drive to achieve our common goal. “To share the light and warmth of hospitality”. With amazing training, resources and support from both managers and colleagues, there is always an opportunity to develop and grow.

A WORLD OF REWARDS

• Hourly Rate of £11
• Smart uniform provided
• Free and healthy meals when on duty
• Grow your Career
• Personal Development programmes designed to support you at every step of your career
• A chance to make a difference through our Corporate Responsibility programmes – Find out what and how we are doing (https://cr.hilton.com)
• Team Member Travel Program: discounted hotel nights plus 50% off Food and Beverages (subject to individual outlets)
• Team Member Referral Program
• High street discounts: with Perks at Work
• Holiday: 28 days including bank holidays (increasing yearly to up to 33 days)
• Discounted dental and health cover
• Free Parking
• Subsidised Taxi Scheme
• Guest Experience Day after successfully passing probation
• Accommodation available with all bills included
• Modern and inclusive Team Member’s areas

A Maintenance Assistant is responsible for carrying out appropriate maintenance work promptly and to the highest standards to deliver an excellent Guest and Member experience.

What will I be doing?

• Implement company statutory and legal requirements including fire, health and safety, hygiene, electricity at work, and all local by-laws
• Respond to all enquiries promptly
• Carry out maintenance repair work and ensure the appropriate PPE is worn during all repairs
• Maintain the green areas and car parks when applicable
• Follow planned preventative maintenance programmes
• Ensure energy conservation initiatives are implemented
• Follow C.O.S.H.H regulations, in particular the storage of hazardous substances

It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:

• Previous maintenance experience including electrical, plumbing or painting and decorating
• Relevant qualifications for the role
• Flexibility to respond to a range of different work situations
• Ability to work on their own or in a team

EVERY JOB MAKES THE STAY.

At Hilton, It Matters Where You Stay, but The Stay is only one side of the story.

We know it takes hundreds of jobs to create unforgettable experiences for our guests – and behind every job, there’s an extraordinary person working to make each Stay magical. That’s why at Hilton, Every Job Makes the Stay.

Find out more about all our brands and hotels - Hilton Brands | Global Hospitality Company

Proud member of the Disability Confident employer scheme

Please refer to the full Job Description and Person specification attached to this advert which will provide further information on this role.

NHS experience and training in safety, health and catering or cleaning tasks. Experience of working in a similar role (cleaning or catering). Experience of working in the NHS. Knowledge of the National Standards of Cleanliness and NHS Colour Coding. Experience of dealing with people.

Job title: Laboratory & Facilities Assistant - Synergy

Location: Oxford, UK

Contract: Permanent

Salary: £25,000 per annum

SRG are looking for a Laboratory Technician to join a Global Pharmaceutical company based in Oxford.

This role provides support mainly within the Old Road Campus Research Innovation Building, in Oxford nearby however there is the possibility that support may be required at discrete times at the offices for digital science in London.

This role will provide day-to-day, front-line broad support to the laboratories and offices, the post holder will be expected to respond to enquiries and be responsible for resolving practical and technical issues.

This role would not be suitable for a science graduate.

Key Responsibilities will include:

• Autoclaving waste collection, treatment, and disposal
• General waste and recycling waste management
• Management of glass washing
• Specialist waste management - WEEE/hazardous waste
• General lab cleaning activities, for example water bath changes and incubator cleaning
• Weekly lab clean working alongside other team members
• Maintenance of general shared office areas
• Assist with laundering collection and return.
• Assist with weekly liquid nitrogen fill.
• Assist with management of Gas Bay, gas deliveries and ordering and cylinder changes.
• General equipment maintenance, for example -80 freezers, RO water systems and incubators
• Ordering of consumables and stock management for lab and office
• Assist and support with site events, including room set up and food ordering.
• Work within operations team to ensure general office maintenance.

Candidate Requirements:

• at least A-level standard or equivalent, preferably in a science subject, demonstrate experience in a laboratory environment and of practical problem-solving and troubleshooting.
• Knowledge of current Health and Safety requirements, hazardous materials within a laboratory environment are desirable along with excellent communications skills and a pro-active attitude.
• Experience in a similar role and a working knowledge of scientific research environments is desirable.

• IT literate with the use of databases, spreadsheets, and Microsoft office.
• Experience of a procurement system is desirable.
• Experience managing lab suppliers and equip maintenance.

Carbon60, Lorien & SRG - The Impellam Group STEM Portfolio are acting as an Employment Business in relation to this vacancy.

Job Description

We require a Facilities Assistant to assist in the provision of a comprehensive Facilities Management service within Woodhill House, Aberdeen

There is a responsibility for the post holder to demonstrate a commitment to quality service delivery through continuous improvement for the benefit of the Service and the organisation.

This post has a minimum requirement of one reference which must be your current or most recent employer.

Fixed term position not exceeding 01/04/2025

Informal enquiries to Alan Clark - 01467 469539

A Privacy Notice giving you information on the data we hold on you, what we do with that data, who we share your data with and your rights under GDPR is available here. Alternatively, we can send a copy if you ask us to by emailing askhr@aberdeenshire.gov.uk

Proud member of the Disability Confident employer scheme

We are looking for an Assistant Manager, Facilities to join the team.

As an Assistant Manager, Facilities, you are to be an expert in space planning, contract negotiation, and facilities management. The ideal candidate should hold certifications from the Building and Construction Authority (BCA) in building management and fire safety. This role will be responsible for overseeing the efficient operation and maintenance of our facilities, ensuring a safe and comfortable working environment, and optimizing space utilization.

Responsibilities:

- Space Planning

- Develop and execute space utilization strategies to optimize the use of daycare facilities.

- Collaborate with various departments to understand their requirements and plan accordingly.

- Implement space allocation and reallocation plans to accommodate changing business needs.

- Contracts Negotiation

- Negotiate and manage contracts with vendors, service providers, and suppliers for facility-related services.

- Ensure cost-effectiveness and adherence to budgetary constraints while maintaining service quality.

- Monitor and enforce contract compliance, including performance standards and deliverables.

- Facilities Management

- Oversee the day-to-day operation and maintenance of the facilities, including building systems, security, and infrastructure.

- Manage facility service requests, work orders, and repairs, ensuring timely resolution.

- Develop and implement preventive maintenance programs to ensure facility reliability and safety.

- Supervise a team of facility personnel and provide leadership in achieving operational goals.

- Health and Safety Compliance

- Ensure compliance with fire safety regulations and emergency response procedures.

- Conduct regular safety inspections and drills to maintain a safe working environment.

- Collaborate with relevant authorities to obtain and renew necessary safety permits and certificates.

- Budget Management

- Assist in the development and management of the facilities budget.

- Monitor expenses, identify cost-saving opportunities, and report on budget performance.

- Reporting and Documentation

- Maintain accurate records, documentation, and reports related to facility management activities.

- Generate regular reports on facility performance, issues, and improvements.

- BCA Certification Compliance

- Stay up to date with building management and fire safety regulations.

- Ensure that the organization is in compliance with BCA requirements and guidelines.

Job Requirements:

- Bachelor's degree in Facilities Management, Business Administration, or a related field.

- BCA certification in Building Management and Fire Safety.

- Proven experience in facilities management, space planning, and contract negotiation.

- Strong knowledge of building systems, maintenance, and safety regulations.

- Excellent communication and leadership skills.

- Proficiency in using facility management software and tools.

- Ability to work independently and collaboratively, managing multiple projects simultaneously.

- Knowledge of sustainability and energy-efficient practices in facility management is a plus.

- Strong problem-solving abilities and attention to detail.

- Willingness to respond to facility-related emergencies outside of regular working hours.