Total 14 Receptionist job vacancies in Customer Service category in George Town

Position: Receptionist cum Admin Assistant (1 Year Renewable contract)

General Description: This role is responsible for assisting the full spectrum of administrative functions.

Scope & Responsibilities:

- Report to the Administrative Manager;

- Ensure the reception area is neat and tidy at all times;

- Assist in the full spectrum of administrative tasks;

- Receive visitors (e.g. courier service, handyman, etc.);

- Receive guests by greeting, welcoming, and directing them to the appropriate person or meeting room;

- Serve and take drinks for the directors;

- Serve guests with drinks and/or snacks and promptly attend to queries and requests;

- Scan, print, photocopy, fax, and filing documents as instructed;

- Handles incoming calls with tact;

- Manage bookings and upkeep of meeting rooms, ensure rooms are neat and clean and related stationeries are well prepared in good condition for the next meeting;

- Manage general upkeep of the office area, supervise cleaner;

- Ensure the daily smooth operations of office equipment, lightings, air-cons, etc. to avoid any work interruptions, monitor the expiry of the equipment contracts and seek approval before renewal;

- Coordinate courier service, collect mail from the mailbox, sort and distribute mail, faxes and other documents to the indicated recipient;

- Maintain records of incoming and outgoing mail, courier service and documents;

- Make travel arrangements for the traveler (s) including flights, hotels, transportation, passes, and visas as and when needed;

- Need to coordinate with external vendors and contractors to ensure the office facilities are always in good condition for use as and when needed;

- Manage and update records of inventories such as office supplies, pantry supplies and corporate gifts;

- Arrange, order and organize all inventories when stocks are running out or as needed;

- Arrange and order staff business cards when needed;

- Order and arrange to deliver corporate gifts, and related Season Greetings gifts to the indicated [CN1] recipient when needed;

- Assist in designing electronic greeting cards or order paper greeting cards and send them to the indicated recipient when needed;

- Source for new vendors with the most cost-effective solution when needed or instructed;

- Prepare bi-monthly company newsletter and publish it upon the Administrative Manager's approval;

- Assist in planning and arrangement of staff welfare activities;

- Carry out other duties and responsibilities assigned by the Company from time to time.

Requirements:

- Minimum of 1-year relevant experience;

- At least a GCE O' Level equivalent or higher qualification;

- Entry-level applicants are welcome to apply;

- May need to make travel arrangements after office hours due to global time zone differences when required;

- May need to liaise with outside vendors after office hours when required;

- A problem-solving mindset is a must;

- Independent, fast learner, and meticulous;

- Good telephone etiquette and customer service orientation;

- Keen to learn and possess a positive attitude;

- Pleasant and good interpersonal skills;

- Able to multitask when necessary;

- A team player with good communication skills;

- Proficient in MS Word, Excel, PowerPoint, and Outlook;

- Normal office hours for the Receptionist are Monday to Friday, 8.00 am to 5.30 pm.

Interested candidates, please send your detailed resume, state your expected salary and availability to apply, please email an updated copy of your resume/cv to:

Email address: hrsg@coastalcontracts.com

We regret that only the shortlisted candidate will be notified.

Job Description & Requirements

• Greet and welcome guests as soon as they arrive at the office.
• Direct visitors to the appropriate person and meeting rooms.
• Serve beverages to guests as and when required.
• Answer, screen and forward incoming phone calls to appropriate person.
• Take and relay messages to the appropriate personnel.
• Provide information and answer queries from callers.
• Receive, sort and distribute daily incoming mail / deliveries.
• Sent outgoing mails and maintain postage record.
• To assist with purchasing of stamps and mailing of registered mail
• Manage and order office stationery, pantry supplies, First Aid boxes and keep an inventory of stock.
• Receive invoices and pass on to accounts department.
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and laminating.
• Ensure reception area is tidy and neat at all time, with all necessary stationery and material (e.g. pens, forms and magazines)
• Ensure pantry area, photocopying copy area, meeting room is tidy and neat at all times.
• Liaising with vendor on maintenance servicing for office equipment. (eg. photocopier, water dispenser, coffee machine)
• Provide assistance in general administrative support as and when needed.
• Any other appropriate duties and responsibilities as assigned.

REQUIREMENT

GCE 'O' Level

2 years’ experience

EDP Renewables APAC is the main subsidiary of EDP Group, a global leader in the renewable energy sector and one of the world’s largest wind producers. With its headquarters in Singapore, EDP Renewables is the leading sustainable development hub for the Asia Pacific region with activities across nine different markets. Our activities are focused on the design, development, management, and operation of renewable energy sources, namely solar, wind, as well as new technologies such as storage.

EDP is a global energy group leading the Energy Transition, Innovation and Sustainability. Using the technology of the future, we create solutions highly focused on the needs of our people and our customers, never neglecting our role and contributions to society. To achieve our goals, we aim to attract diverse people with high potential through the professional opportunities we create.

Join us to be part of a renewable energy leader that reinvests in society through sustainable projects and social as well as cultural causes. You will have the opportunity to actively participate in our global transformation, by changing tomorrow now.

We are looking for a highly organized, detail-oriented, and professional individual to fulfill the role of Receptionist cum Administrator. This multifaceted role encompasses front desk management, facilities management, and administrative support to ensure smooth and efficient daily operations within our organization. The ideal candidate will excel in creating a welcoming atmosphere for guests and internal stakeholders, demonstrate meticulous attention to detail in administrative tasks, and efficiently manage our office facilities.

Receptionist Duties:

• Serve as the face of the company, exemplifying professionalism, a presentable appearance, and a warm, welcoming demeanor to all visitors.
• Greet clients and visitors with a positive attitude, assisting them in navigating the office and ensuring they are directed to the appropriate person or meeting room.
• Manage front desk activities, including visitor registration and access card issuance, to ensure office security and compliance with safety procedures.
• Maintain a tidy and presentable reception area with necessary stationery and materials (e.g., pens, forms, brochures).
• Address admin-related queries in-person and/or via phone/email in a timely, accurate and professional manner
• Receive, sort, and distribute mail/deliveries; open letters from statutory boards, banks, law firms and manage urgent correspondences in a timely manner.
• Arrange domestic and overseas courier services as required.

Facilities Management Duties:

• Support the management of facilities and office inventory effectively, drive cost efficiency and budget control.
• Coordinate with vendors for maintenance and repair services, ensuring high standards of workplace environment.
• Order and maintain inventory of office supplies (e.g., name cards, envelopes, stationery, pantry supplies).
• Maintain a good relationship with vendors and ensure the quality of vendor services.
• Negotiate with vendors on corporate rates to optimize cost-effectiveness and quality of services, thereby contributing to the organization's operational efficiency and budget management.
• Assist with booking, managing, and maintaining meeting rooms, including setting up for meetings and events.
• Support wellbeing activities coordinated by the business’s Brand, Communications and Sustainability Team, and other participating stakeholders.

Administrative Support Duties:

• Support the onboarding and offboarding of staff, including secondees, ensuring smooth transitions.
• Assist wellbeing activities coordinated by the business’s Brand, Communications and Sustainability Team, and other participating stakeholders.
• Efficiently initiate and manage purchase and payment requisitions using SAP, ensure timely and precise processing. Diligently review and verify incoming invoices for accuracy, confirming that all charges align with contract terms and the services received.
• Perform reconciliation of monthly statements for business services such as GRAB business account.
• Execute ad-hoc administrative tasks such as filing, photocopying, transcribing, and faxing.
• Perform any other administrative tasks that may be assigned.

Requirements

• At least 5 years of relevant experience
• Proficient in Microsoft Office and SAP
• Strong understanding of customer service principles and practices, exhibit a pleasant demeanor when interacting with guests and staff, enhancing the overall experience at our front desk.
• Meticulous attention to detail, to ensure accuracy and quality in all tasks.
• Proactively address and resolve issues, contributing to the smooth operation of our office environment.
• Actively contribute to a collaborative team environment.
• Demonstrate flexibility and adaptability in responding to team needs
• Team player and collaborator

When you join EDP Renewables APAC, you will have access to:

• Professional experience in a leading global company in the renewables industry with flexible work conditions
• Recognition through remuneration compatible with the role and other additional benefits
• Opportunities for personal and professional development, e.g. cross-cutting projects, mobilities and volunteering

About EDP Group:

As a socially responsible company, we incorporate our values and practices with the principles of Diversity and Inclusion. To achieve all our objectives, we intend to attract, develop and retain different profiles, assuming diversity as a key factor and differentiator of fundamental innovation in our organisation. We welcome and value all people, and we are committed to the inclusion and sense of belonging of each person who is part of the EDP Group.

What makes us proud as an employer:

• TOP Employer APAC, Singapore 2024 certification
• TOP Employer Europe 2024 certification
• Bloomberg Gender Equality Index 2021
• Top Workplaces US 2021
• Certification in Conciliation (Excellence) by the Más Familia Foundation

Job Description

• Responsible for the smooth running of the office and performing receptionist duties
• Receive visitors and answer incoming phone calls
• Attend to all incoming/outgoing mail and courier of documents
• Ordering of office and pantry supplies like stationery, water, name cards, etc
• Oversee standard office equipment and consumables such as printer, ink, toner, paper, etc
• Maintain and upkeep of HR and office admin records and filing system
• Liaise with IT & Support Services on IT and related maintenance issues
• Coordinate with vendors on office maintenance matters such as lights replacement and aircon services
• Organise and/or provide support for smooth-running of company events and meetings
• Checking of invoices received from external vendors of the admin & HR department
• Checking and preparation of staff expenses claims
• Manage office outsource cleaner job tasks.
• Oversee general housekeeping and cleanliness of the office
• Any other ad-hoc duties as assigned

Job Requirements

• Able to work independently with minimal supervision
• Candidates should be familiar with mirosoft office and outlook
• Entry Level are welcomed to apply
• able to speak both English and mandarin ( to liaise with mandarin clients)

TASKS & RESPONSIBILITIES

Reception

• Answer and transfer phone calls
• Attend to visitors and advise visiting parties accordingly
• Manage meeting room bookings & schedules
• Receive and distribute incoming mails. Arranage outgoing mails by courier service

Administrative duties

• Travel related: flight and hotel booking, visa application, transports arrangement, travel insurance purchase
• Verify invoices and submit payment requests for phone bills, petrol, credit card, printer, courier, etc.
• Order stationeries and replenish pantry supplies
• Manage office facilities (aircon service, lights, water dispenser, etc.)
• Handle printings (name card, Tialoc stickers, envelope, shirt, customised arch files, etc.)
• Send occasion gifts for staffs' newborn, hospitalization and wreath
• Support any other administrative duties as requested

REQUIREMENTS

• Candidate must possess at least GCE “O” level or equivalent qualification
• Good communication and organization skills
• Strong skills in travel arrangements
• Basic computing skills

Job Description

- Perform front desk reception duty

- Handle all incoming calls timely and professionally

- Attend to customers/ walk-in guests/ vendors in a professional and warm manner

- Responsible for all incoming and outgoing mails

- Posting, distribution and sorting of mails, parcels, couriers

- Manage ordering of lunch process from taking orders to vendor payment

- Filing and sorting of overtime request forms and leave related documents

- Entry officer for e-leave on behalf of foreign workers

- Assist on ad-hoc tasks as and when required

Requirement

- Minimum GCE ‘N’ level

- At least 1 - 2 year(s) of working experience

- Computer literate; experience in Microsoft Office

- Pleasant disposition and customer service oriented

- Able to work independently with initiative and accountability

Position: Receptionist cum Admin Assistant (1-year Contract - Renewable)

General Description: This role will be responsible for assisting the full spectrum of Administrative functions.

Scope & Responsibilities:

- Report to the Administrative Manager.

- Assist in the full spectrum of administrative tasks.

- Ensure the reception area is neat and tidy.

- Receive visitors (e.g. courier service, handyman, etc.).

- Receive guests by greeting, welcoming, and directing them to the appropriate person or meeting room.

- Serve guests with drinks and/or snacks and promptly attend to queries and requests.

- Scan, print, photocopy, fax, and filing of documents as instructed.

- Handles incoming calls with tact.

- Manage bookings and upkeep of meeting rooms, ensure rooms are neat and clean and related stationeries are well prepared with good condition for the next meeting.

- Manage general upkeep of the office area, and supervise the cleaner.

- Ensure the daily smooth operations of office equipment, lightings, air-cons, etc. to avoid any work interruptions, monitor the expiry of the equipment contracts and seek approval before renewal.

- Coordinate courier service, collect mail from the mailbox, sort and distribute mail, faxes and other documents to the indicated recipient.

- Maintain records of incoming and outgoing mails, courier service and documents.

- Make travel arrangements for traveler(s) including flights, hotels, transportation, passes, visas, etc.

- Manage and update records of inventories such as office supplies, pantry supplies and corporate gifts.

- Arrange, order and organize all inventories when stocks are running out or as needed.

- Arrange and order staff business cards when needed.

- Order and arrange to deliver corporate gifts, and related Season Greetings gifts to indicated recipients when needed.

- Assist in designing electronic greeting cards or order paper greeting cards and send to the indicated recipient when needed.

- Source for new vendors with the most cost-effective solution when needed or instructed.

- Prepare a bi-monthly company newsletter and publish it upon the Administrative Manager's approval.

- Assist in planning and arrangement of staff welfare activities.

- Carry out other duties and responsibilities assigned by the Company from time to time.

Requirements:

- Possess at least 1 year of relevant experience.

- At least a GCE O 'Level' or equivalent or higher qualification.

- Entry level are welcome to apply.

- A pleasant, friendly cheerful personality.

- Problem-solving mindset.

- Independent, fast learner and meticulous.

- Good telephone etiquette and customer service oriented.

- Keen to learn and possess a positive attitude.

- Pleasant and good interpersonal skills.

- Able to multitask from time to time.

- A team player with good communication skills.

- Knowledge of MS Word, Excel, PowerPoint and Outlook.

- Normal office hours for the Receptionist shall be as follows Monday to Friday 8.00 am to 5.30 pm

Interested candidates, please send your detailed resume, and state your expected salary and availability to apply, please click APPLY NOW or email an updated copy of your resume/CV.

Email Address: hr@coastalcontracts.com

We regret that only shortlisted candidate will be notified.

Job Description

• To represent the brand in all its aspects and to improve the showroom experience for customers.
• Greeting guests as they enter the showroom, responding to their questions, and directing them to the right staff members.
• To assist the staff in running the showroom on a daily basis and share responsibility for the showroom's upkeep.
• Swiftly and politely answering and directing incoming phone calls.
• Make and keep appointments for consumers, clients, or supervisors.
• Help with additional related administrative tasks to support dealership operations
• Providing crucial administrative support for any additional ad-hoc tasks that the Sales Managers or General Manager delegate as necessary

Job Requirements

• Outstanding interpersonal and customer service abilities, cultural sensitivity, and the ability to interact with a variety of people groups.
• Individual who is polished, articulate, and well-presented and has excellent communication abilities.
• Positivity and dedication to following and upholding the company's rules, regulations, and requirements.
• It will be advantageous to have prior expertise in the automobile, aviation, retail sales, or service industries.

Moon Wong Mun Wei

EA License: 11C2878

KSC Consultants Pte Ltd

EA Registration No: R23113135

Job Description & Requirements

• Greet and welcome guests as soon as they arrive at the office.
• Direct visitors to the appropriate person and meeting rooms.
• Serve beverages to guests as and when required.
• Answer, screen and forward incoming phone calls to appropriate person.
• Take and relay messages to the appropriate personnel.
• Provide information and answer queries from callers.
• Receive, sort and distribute daily incoming mail / deliveries.
• Sent outgoing mails and maintain postage record.
• To assist with purchasing of stamps and mailing of registered mail
• Manage and order office stationery, pantry supplies, First Aid boxes and keep an inventory of stock.
• Receive invoices and pass on to accounts department.
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and laminating.
• Ensure reception area is tidy and neat at all time, with all necessary stationery and material (e.g. pens, forms and magazines)
• Ensure pantry area, photocopying copy area,meeting room is tidy and neat at all times.
• Liaising with vendor on maintenance servicing for office equipment. (eg. photocopier, water dispenser, coffee machine)
• Provide assistance in general administrative support as and when needed.
• Any other appropriate duties and responsibilities as assigned.

REQUIREMENT

GCE 'O' Level

2 years’ experience

-answering phone calls,

- directing inquiries,

-scheduling appointments,

-maintaining attendance records,

-providing general administrative support to the school staff.

-Ensures the security of the school by monitoring access.

Responsibilities:

• Involves being the first point of contact for visitors and callers. The receptionist answers phone calls, assists with walk-in or email inquiries, and receives visitors/guests.
• The receptionist is responsible for handling incoming mail and faxes within the office. Franking postal mails and dispatch franked mails to the nearest Post Box, send registered mails to the Singapore Post Office as required.
• Receiving and signing documents/parcels from courier companies and engaging courier services online to assist staff to send out their letters/documents
• Distribution of daily newspapers, also scan outgoing letters for information and filing purposes.
• Monitors the usage of meeting rooms in the office. And ensure rooms are scheduled appropriately and may assist in setting up.
• Drafting and broadcasting of electronic distribution mailers and/ or communications messages to all staff.
• Performs temperature screening of visitors and records their personal particulars when required.
• Other administrative duties: The receptionist may be assigned additional administrative tasks as needed.

Requirements:

• Possess ‘O’ level and higher education cert or any other professional or equivalent certificate.
• At least 3 years of relevant working experience
• Possess high level of commitment and responsibility.
• Proficient in MS Office.

Responsibilities:

• Involves being the first point of contact for visitors and callers. The receptionist answers phone calls, assists with walk-in or email inquiries, and receives visitors/guests.
• The receptionist is responsible for handling incoming mail and faxes within the office. Franking postal mails and dispatch franked mails to the nearest Post Box, send registered mails to the Singapore Post Office as required.
• Receiving and signing documents/parcels from courier companies and engaging courier services online to assist staff to send out their letters/documents
• Distribution of daily newspapers, also scan outgoing letters for information and filing purposes.
• Monitors the usage of meeting rooms in the office. And ensure rooms are scheduled appropriately and may assist in setting up.
• Drafting and broadcasting of electronic distribution mailers and/ or communications messages to all staff.
• Performs temperature screening of visitors and records their personal particulars when required.
• Other administrative duties: The receptionist may be assigned additional administrative tasks as needed.

Requirements:

• Possess ‘O’ level and higher education cert or any other professional or equivalent certificate.
• At least 3 years of relevant working experience
• Possess high level of commitment and responsibility.
• Proficient in MS Office.

We seek a mature-minded independent team player to join our team of enthusiastic experienced staff. Able to translate medical terms for Chinese (Mandarin, Hokkien or Cantonese), Malay, and Indian Speaking Patients is a plus.

We would like someone who can commit to the equivalent of 3.5 days every week. $15 an hour.

On-job training provided.

Just across the road from Clementi Mall. Benefits will be discussed, depending on the resume of the candidate.

Hegen is a fast-growing company specialising in mother and baby products and with a mission to enhance the breastfeeding journey and help ease the transition into parenthood with meaningful products and services. As one of the top 10 fastest growing companies in Singapore, Hegen takes pride in creating innovative and practical solutions for time-strapped parents.

THE ROLE – Receptionist (Temp – 6 Months)

Hegen offers a friendly and customer-focused Receptionist to be the face and voice of our company. As the first point of contact for visitors and callers, you will create a positive and welcoming atmosphere. Your excellent communication skills, professional demeanour, and ability to multitask will ensure that our guests feel valued, and our office operations run smoothly. Join our team and make a lasting impression on everyone who walks through our doors.

Responsibilities:

• Answer phone calls in a warm and friendly manner, handling simple customer service enquiries and lactation consultancy appointment bookings
• Provide a safe and welcoming environment to all guests, office visitors, and customers
• Maintain the order, cleanliness, comfort, and functionality of the reception area and all common areas, including the procuring of consumables, equipment, and decoration for these areas
• Assist walk-in customers with purchases and product-related enquiries
• Manage product display and inventory
• Supporting in ad-hoc administrative tasks, e.g., appointment scheduling, gift purchases, and team welfare initiatives

Requirements:

• Pleasant demeanour, cheerful personality with a service-oriented mindset
• Meticulous with strong attention to detail
• Excellent interpersonal skills
• Fast learner and comfortable with technology
• Passion for local homegrown brands

Please provide a short write-up on why you would like to join our team in your CV. You may also send us an email with the write-up and CV at hr@hegen.com. Only shortlisted applicants will be notified.