Total 5 Procurement Administrator job vacancies in Business Management / Project / Planning category in Johor Bahru

The Planning Manager responsibilities :

- To develop and maintain the company's overall Construction schedule.

- To develop, maintain and track the company's overall Material procurement, fabrication and delivery schedule.

- To develop, maintain and track the company's overall project and combined cash flow projections

Job Description

General Administrative Roles

· Oversee office facilities and liaise with landlord/ its agent/ building management agent/ maintenance

vendors to resolve office space related issues

· Handle incoming and outgoing mails, packages, deliveries, etc.

· Receive visitors

· Oversee and maintain overall office operations

· Liaise with cleaning providers for clean and comfortable workspace

· Continually improve functionality of the office

· Manage office supplies, office equipment and pantry supplies

· Act as a first point of contact for vendors/ suppliers/ providers, deal with correspondence

· Obtain Director’s approval for quotations

· Oversee purchasing and delivery schedule

· Perform administrative and office support activities, such as townhall meetings, lunch meetings

· Coordinate and maintain records for office

· Other general administrative matters

HR Roles

· On-boarding for new hires

· Maintain employees’ personal e-filing

· Off-boarding for leavers

· Other HR operations matters

Accounting Roles

The firm has an external accountant for bookkeeping, annual reporting, etc.

· Prepare and issue invoices directed by Directors, maintain the list

· Register and file invoices from vendors/ suppliers/ providers

· Receive cheque payments, bank-in cheques, update the list

· Supply information related to receivables, issued invoices, received invoices to the external

accountant

· Liaise with the external accountant for payrolls and payables listing

· Upload to payrolls and payables to the bank account

IT Roles

The firm has an external IT provider for maintaining networks, etc.

· Contact the external IT provider for IT issues

Quality Management System (QMS) Roles

· Assist Director-In- Charge on administrative aspects of QMS

Marketing Roles

· Assist Director-In- Charge on administrative aspects of marketing materials

Behaviours

• Handle confidential information with a high level of integrity and discretion
• Strong interpersonal, written and communications skills
• Meticulous, analytical, organized, resourceful, self-motivated, enjoy challenges, eager to learn new things
• Excellent organizational and time management skills, with the ability to multi-task and prioritise tasks
• Mature, adaptive and able to interact well with all levels
• Flexibility to adapt to a fast-paced and rapidly changing environment
• Ability to work independently and as part of a team

Requirements

• IT literacy and proficiency in Microsoft Word, Excel, PowerPoint, Outlook and Teams
• Confident in learning and using computer software quickly
• Able to communicate effectively in English
• Diploma/ degree with prior experience in business administrative roles

The Planning Manager responsibilities :

- To develop and maintain the company's overall Construction schedule.

- To develop, maintain and track the company's overall Material procurement, fabrication and delivery schedule.

- To develop, maintain and track the company's overall project and combined cash flow projections

The Planning Manager responsibilities :

- To develop and maintain the company's overall Construction schedule.

- To develop, maintain and track the company's overall Material procurement, fabrication and delivery schedule.

- To develop, maintain and track the company's overall project and combined cash flow projections

GWS Living Art is a team of urban greenery specialists based in Singapore, we specialise in green technologies such as Green Wall and Soilless Green Roof systems to bring greenery into your urban spaces. Our range of services also extend to Rainwater Harvesting, and Automated Irrigation systems to achieve higher efficiency in watering usage requirements within an urban city. Since our inception in 2017, we truly believe that it is an urgent need to have more carbon sinks around our city and our world.

We are looking for an organized and self-motivated Project Administrator who will be responsible for providing project and administrative support to our Operations, Contracts, Design and Development departments and/or office personnel.

A Project Administrator acts as the driving force and has a direct impact on the efficiency and overall success of the projects and tasks. This requires excellent communication, organisational skills, logical thinking and problem solving.

Job Description:

• Carry out proper documentations to all construction/shop/as-built drawings and manage admin-related matters such as filing of job orders, invoices, etc including liaising with suppliers and clients.
• Liaise and/or handle calls from/with clients or external vendors/party.
• To assist and work closely with the Operations and Contracts departments or relevant office personnel to ensure the appropriate allocation of resources and timely execution of project milestones.
• Coordinate and interact with third parties including contractors and vendors.
• Other ad-hoc duties as required

Job Requirement:

• Proven work experience as a Drafter or similar role
• 1 or 2 years of working experience as a Project Administrator or the industry would be an advantage.
• Both fresh graduate and experienced candidates are welcome to apply (mature and non-mature).
• Proficiency in AutoCAD
• Good interpersonal and communication skills. Demonstrable ability to multi-task and adhere to deadlines.
• Able to work under pressure & meticulous with an eye for detail
• Able to start work in short notice will be preferred.