Total 442 office administrator job vacancies in Art / Design / Entertainment category in The United States of America

Julian Grey represents a renowned engineering multinational client based in Singapore, globally recognized for pioneering technological and production advancements.

Responsibilities

• Ensure compliance with internal and export control regulations
• Organize key meetings and performance reviews
• Coordinate audits (internal and external)
• Conduct training on ethics, control, and compliance; Update company materials

Requirements

• Detail-oriented and able to cope with tight deadlines

Follow us for more updates, interview tips!
https://www.instagram.com/juliangreygroup/
https://www.linkedin.com/company/juliangreygroup/
https://www.facebook.com/juliangreygroup/
Our telegram channel for job opportunities - https://t.me/jobopportunitiessg

Interested Applicants
Please WA Bryan Tay @ 97559161
Shortlisted Candidates will be notified

Bryan Tay Reg No. R23112463
Julian Grey Corporate Advisory Pte. Ltd.
EA License No: 19C9568

The Job:

• Support administrative requirements of business and required by the HR Manager and/or Office Manager
• Support travel plan calendar
• Accurate and timely planning/preparation for all VISA applications
• Expenses claim administration and compliance
• Admin support to associates for assistance as needed in general
• Back up support to Office Manager as situation requires

The Requirements:

• Min Diploma with 2-3 years of relevant working experience
• Proficient in MS Office
• Good communication and interpersonal skills

Interested? Please send resume to janelui@recruitexpress.com.sg

CEI: R1104482

JANE LUI JIE'EN

EA License No.: 99C4599

Julian Grey represents a renowned engineering multinational client based in Singapore, globally recognized for pioneering technological and production advancements.

Responsibilities

• Ensure compliance with internal and export control regulations
• Organize key meetings and performance reviews
• Coordinate audits (internal and external)
• Conduct training on ethics, control, and compliance; Update company materials

Requirements

• Detail-oriented and able to cope with tight deadlines

Follow us for more updates, interview tips!
https://www.instagram.com/juliangreygroup/
https://www.linkedin.com/company/juliangreygroup/
https://www.facebook.com/juliangreygroup/
Our telegram channel for job opportunities - https://t.me/jobopportunitiessg

Interested Applicants
Please WA Bryan Tay @ 97559161
Shortlisted Candidates will be notified

Bryan Tay Reg No. R23112463
Julian Grey Corporate Advisory Pte. Ltd.
EA License No: 19C9568

Job Description:

· To develop conceptual design, prepare and provide details drawing, design documents & materials to Clients

· Generating 3D computerized Perspective visuals / Presentation drawings / Technical drawings

· To communicate and follow up with clients and suppliers

· Able to work as part of a team independently and work under pressure to meet tight deadlines

· Pleasant personality with excellent interpersonal skills

· Reliable, responsible and willingness to take on new responsibilities and challenges

Requirements:

· Minimum 3-5 years of working experience in the related field is required for this position

· Diploma / Degree in Interior Design / Architecture or equivalent

· Proficiency in AutoCAD, 3D Studio Max, Adobe Photoshop & V-ray

· Windows Word and PowerPoint

Role Description :

As the Corporate Services Executive reporting to the General Manager, you'll be an essential part of the team, working on various areas including finance, administration, HR operations, logistic and warehousing. We're seeking a diligent, highly meticulous, and helpful individual to join us in ensuring the smooth operation of our corporate services.

Duties & Responsibilities :

1. Human Resource Operations and Administrative tasks:

• Manage employees’ life-cycle activities (Onboarding to Exit).
• Execute HR operational functions in relation to employees’ data maintaining, leave administration, annual IR8A preparation, medical claims.
• Handle MOM related matter such as work passes application, renewal, cancellation & MOM survey matters.
• Manage the pantry and other office supplies.
• Provide support and coordinate employee’s welfare and company events.
• Providing administration support to the HR department

2. Accounts / Finance :

• Provided support in accounting and administrative functions.
• Generate, verify invoices, follow-up on overdue invoices and reconcile payments received.
• Perform data entries, record day-to-day financial transactions and complete the posting process for accounts payable and receivable.
• Coordinate with Procurement department and operation team to verify supplier invoices, verify staff's claim
• Prepare and update clients and vendors’ reconciliation monthly.
• Assist in monthly accounts closing and quarterly GST submission.

3. Logistics / Warehousing :

• Perform daily warehouse duties either at inbound (receiving, sorting, put- away) or outbound (pick/pack/release).
• Check on the quality and quantity of items for receiving and releasing.
• Process and coordinate incoming and outgoing shipments.
• Arrange pickup and delivery schedules.
• Perform inbound, outbound and inventory reports.
• Ad-hoc tasks will be assigned based on warehouse needs.

Requirements :

• Education & Experience: minimum requirement of NITEC qualification OR with at least 1 to 2 years of relevant working experience.
• Language: fluent written and spoken English.
• Independent and able to multi-task in a fast-paced environment.
• Good interpersonal and communication skills.
• Excellent at problem solving, meticulous and possess organizational skills.
• Open for feedback and wanting to continue improving oneself.

The Job:

• Support administrative requirements of business and required by the HR Manager and/or Office Manager
• Support travel plan calendar
• Accurate and timely planning/preparation for all VISA applications
• Expenses claim administration and compliance
• Admin support to associates for assistance as needed in general
• Back up support to Office Manager as situation requires

The Requirements:

• Min Diploma with 2-3 years of relevant working experience
• Proficient in MS Office
• Good communication and interpersonal skills

Interested? Please send resume to janelui@recruitexpress.com.sg

CEI: R1104482

JANE LUI JIE'EN

Company Reg. No. 199601303W EA Licence No. 99C4599

EA License No.: 99C4599

You will support the Division for Innovation and Transformation (DoIT), and work with internal and external stakeholders to plan and implement projects to bring about seamless patient experience and impactful healthcare innovations.

You will be responsible to provide grant management support as well as administration and secretariat support to the programmes and initiatives under the purview of the Office for Innovation and/or Academic Medicine Innovation Institute (AMII).

Your job responsibilities include:

1. Schedule, prepare and disseminate the publicity emails and materials for the launch of grant calls.
2. Adhere to and execute the grant evaluation processes to ensure fairness in the awarding of the funding.
3. Ensure timely awarding of funding and completion of the grant call.
4. Post-award monitoring of funded projects to track their fulfilment of the milestones and deliverable as well as identify and catalyse worthy innovation projects for further translation through different platforms.
5. Liaise with the co-funders/sponsors of specific grant schemes to ensure all the necessary reports and post-award requests from projects are updated and submitted to the relevant stakeholders and management in a timely manner.
6. Support the division to solicit and apply external funding to support the Innovation domain.
7. Support the formulation and implementation of the various innovation programmes and initiatives under AMII Priority Areas such as culture building and developing, human capital co-development and test bedding, adoption and scaling, as well as emerging technologies and data.
8. Support the organisation of various engagement forums to promote the innovation culture and bring together different stakeholders for potential collaboration opportunities.
9. Support the department in the execution of strategic plans and business process innovation as well as communication of projects to stakeholders.
10. Provide secretariat support during innovation strategy related workgroup meetings, senior management and any other assigned meetings to drive the implementation of projects.
11. Undertake any other ad-hoc duties as assigned by Head of Department (HOD) and/or supervisor.

Job Requirements

• Bachelor’s Degree in any discipline, preferably with 1-2 years of relevant working experience.
• Proficiency with Microsoft Office applications.
• Proficiency in Project Management is an advantage.
• Prior experience in project facilitation, grant administration and management, and business process innovation are added advantages.
• Possess critical thinking skills and willing to think out of the box.
• Adept at handling complex, ambiguous and challenging situations and comfortable with change in a fluid environment and a growing organisation.
• Excellent communication (verbal & written) and interpersonal skills.
• Ability to work independently or with limited supervision.
• An action-oriented, highly motivated and target-focused team player.

About the Role

Administrator to Executive Assistant

The Administrator to Executive Assistant will be responsible for providing administrative support to the Executive Assistant and the Executive Team including, but not limited to, booking UK travel, reconciling credit cards, and reception cover.

This position requires that you are highly organised, can effectively manage competing deadlines and tasks and are comfortable interfacing with all levels of internal management and staff as well as external clients in a fast-paced environment. You will need to maintain and protect highly confidential corporate information and work independently with minimal supervision or direction.

Role Requirements

• Assist with Group Travel and cover for any absence/annual leave. (will be fully trained in Group Travel)
• Reception cover for any absence/annual leave (will be fully trained in Reception)
• WebExpenses for the PA team
• Assist with Office Manager Tasks
• Assist the team with general administrative duties.

Experience

• Experience within an administrative role.
• Ability to treat sensitive/confidential information with appropriate discretion.
• Strong sense of urgency, adaptability, flexibility, and resourcefulness.
• The ability to function professionally under pressure, while managing multiple concurrent projects and deadlines.
• Proven competencies in software applications and programs, particularly Microsoft Office, including Excel, Word, Power Point, and Outlook.
• Good working knowledge of office equipment and procedures including computers, photocopiers, printers, telephone systems, filing systems, etc.
• Must possess personal tact, discretion, and good judgement.
• Excellent time management skills with respect to prioritisation and self-management.
• Excellent written and verbal communication skills.

Benefits

• 4x salary life assurance – company funded after 6 months service.
• Pension Scheme with Royal London
• Personal car leases via salary sacrifice*/*
• Benefits platform – discounts across multiple retailers (supermarkets, High Street etc), leisure providers, hospitality etc. Online and instore discounts
• Vectis Card – instant discount card
• 25 days holiday plus bank holidays
• Holiday Flex – purchase additional holiday*
• Simply Health – company funded, providing cashback for prescriptions, optical and dental costs 24/7 virtual GP access plus more for you and up to 4 children*
• Enhanced Company Maternity, Paternity, Adoption pay, plus £200 new child payment
• Flexible working patterns
• Cycle to work scheme*/**
• Recommend a friend
• Service recognition
• Training support and development opportunities
• Employee Assistance Programme
• Wellbeing support
• Discounted gym membership
• Eligible for a Blue Light Card
• Subsidised BHSF Sick Pay Cover
• BHSF, Life Cover, Cancer Cover, Personal Accident Cover
• Free The Company Shop membership
• Free Will Service
• Concerts for Carers

*Benefits require completion of a 12-week probationary period before they can be accessed.

**Benefit subject to deduction not taking colleague below National Living Wage

Proud member of the Disability Confident employer scheme

The Job:

• Support administrative requirements of business and required by the HR Manager and/or Office Manager
• Support travel plan calendar
• Accurate and timely planning/preparation for all VISA applications
• Expenses claim administration and compliance
• Admin support to associates for assistance as needed in general
• Back up support to Office Manager as situation requires

The Requirements:

• Min Diploma with 2-3 years of relevant working experience
• Proficient in MS Office
• Good communication and interpersonal skills

Interested? Please send resume to janelui@recruitexpress.com.sg

CEI: R1104482

JANE LUI JIE'EN

EA License No.: 99C4599

Duties to include: Dudley QOF o Reviewing performance monthly and responding reactively to improve performance through targeted recall/feedback to staff o Help with the clinical administration behind audit and ensure audits are correctly documented, shared with staff and stored for access Appointment management o Update appointment templates and with the help of the senior receptionist to ensure appointments have been loaded accurately and reflect approved staff absence o Review clinical staff appointments to ensure full utilisation Clinical meeting o Coordinate and produce clinical meeting agendas/ Non-Clinical Meeting agendas o record the minutes of meetings Private work o Acting as a focal point for the practice managing private requests from external organisations such as the local police, solicitors, DVLA and other agencies GP Admin o Reviewing and preparing prescriptions prior to review by a GP to ensure an efficient process and that work is spread evenly o Reviewing and preparing GP tasks (this is an internal electronic messaging system in which GP admin jobs are raised) to ensure only appropriate requests are made and that work is spread evenly Referrals and referrals worklist Clinical coding/medication management: o Adding appropriate diagnosis and other clinical information to the patient record through the use electronic clinical codes o Using a workflow protocol to assign jobs to appropriate members of the team using the electronic tool DocMan Management of Saturday afternoon services o Booking staff o Arranging holiday cover

Job Title: Windows Server Administrator

We are hiring under Recruit Express headcount and you will be deployed to:

Location: Central

Pay: $ 5000- 6000

Duration: 1-year contract

Working Hours: Normal Working Hours

Responsibilities:

• Responsible for Azure Cloud (IaaS, PaaS and SaaS) and on-premise infra operations covering virtual machines, backup and SAN storage.

• Responsible for provisioning, installation, configuration, troubleshooting and maintenance of Azure resources, including virtual machines (Wintel and Linux), Azure Kubernetes Service (AKS) clusters and applications.

• Assist with basic Microsoft SQL administration when required.

• Collaborate with third-party vendors to troubleshoot and address issues.

• Maintain the availability and stability of infrastructure services.

• Proactively monitor server health, performance, and security.

• Coordinate monthly or as-needed patching activities with relevant stakeholders.

• Engage in incident, problem, change, and service request management procedures.

• Contribute to multiple projects to meet both internal and external deadlines.

Requirements:

• Minimum 2-3 years’ experience

• Proficient troubleshooting abilities.

• Effective documentation and organizational capabilities.

• Self-reliant with the ability to work with minimal supervision.

• Collaborative team player with a commitment to processes.

• Good verbal and written communication skills.

Interested applicants, please Email/ Call 6732 1300, and look for

Venessa Goh Wee Ni

Email Address: venessagoh@recruitexpress.com.sg

Outsourcing Team

Recruit Express Pte Ltd

EA Licence No: 99C4599

We regret that only shortlisted candidates will be contacted.

Business Office Associate

Salary: $2000 - $3000
Working Hours: 5.5days | 9am-6pm Weekdays / 9am-1pm Sat
Working Location: Novena

Job Description:

• Answering of inbound calls/emails and assist with enquires
• Making of outbound calls to patients and clinics
• To coordinate with clinics to ensure experience for patients are enhanced
• To make bookings and help with registrations of patients
• Assist with the issuance of tax invoices for patients or clinics
• Filing and faxing to coordinate various activities within the department
• Assisting with other ad-hoc admin duties

Job Requirements:

• Knowledge of Microsoft Office Applications, like Word, Excel and Outlook

The Supreme HR Advisory Pte Ltd || 14C7279

R22111009 Cheng Kai Ling

Job Descriptions:

This role will concentrate on enhancing the visual appeal and functionality of corporate offices and retail boutiques.

Space Planning and Design:

• Develop innovative and functional interior design concepts for our corporate offices and retail boutiques.
• Conduct site visits and assessments to grasp space requirements and limitations.

Conceptualization and Visualization:

• Create detailed mood boards, color schemes, and design presentations for approval.
• Utilize 3D modeling software to provide visual representations of proposed designs.

Material and Furniture Selection:

• Source and select appropriate materials, finishes, and furniture aligned with the company's brand image and design objectives.
• Collaborate with suppliers and vendors to ensure timely procurement of selected materials.

Budget Management:

• Work closely with the project management team to establish and oversee budgets for interior design projects.
• Identify cost-effective solutions without compromising design quality.

Collaboration and Coordination:

• Liaise with architects, contractors, and other stakeholders to ensure seamless execution of design plans.
• Provide guidance and support to the construction team during the implementation phase.

Quality Control:

• Conduct regular site inspections to ensure accurate execution of the design vision and adherence to quality standards.
• Address any design-related issues promptly to maintain project timelines.

Trend Research and Innovation:

• Stay abreast of industry trends, emerging technologies, and innovative design solutions.
• Incorporate new and creative ideas into the design process to keep our spaces dynamic and appealing.

Job Requirements:

• Diploma/ Bachelor's degree in Interior Design or related field.
• Proven experience as an Interior Designer with a robust portfolio showcasing successful projects.
• Proficient in AutoCAD, 2D/3D modeling software, and other design tools.
• Strong understanding of space planning, color theory, and material selection.
• Excellent communication and collaboration skills.
• Ability to work within deadlines and manage multiple projects simultaneously.
• Familiarity with sustainable design practices is advantageous.

The post holder will liaise with other administrators and clinicians to provide administrative support. This will include timely management of correspondence, dealing with telephone calls and collecting data for audit and service improvement. The role will include: Providing clinical administrative, booking and waiting list management to support the services delivered. Managing own administrative workload with the ability to prioritise the clinical team administration needs to ensure that the team provides a high standard of patient care and waiting list management, ensuring that services meet Key Performance targets. Support the day-to-day running of the clinical administration office and to act as a point of contact for team administrator queries and professionals in relation to appointment booking, clinical care and waiting list information. Please see full job description attached Whilst it is not a legal requirement, Hertfordshire Community NHS Trust encourages and supports all staff to be vaccinated as this remains the best line of defence against COVID-19

Job Details:

• Up to 3.5k
• Monday - Friday, 9am - 6pm

Job Requirements:

• Handling the service desk, corresponding and deliver excellent and consistent level of customer service via various touch points i.e. email and phone calls
• Provide support to internal and external stakeholders, and escalate issues to other teams as appropriate
• Setting and coordinating meetings with external team and our internal stakeholders
• Raising and tracking of tickets via internal ticketing system for case escalation
• Daily managing of the service desk to assign tickets on a timely basis and provide necessary follow-up actions to assist the ticket requestor according to SLA
• Documenting Standard Operating Procedures
• Perform User Acceptance Test
• Assist in incident/crisis management handling
• Prepare presentation deck on platform statistics (SLA, Tickets volume & etc)

Job Requirements:

• Bachelor’s Degree and preferably with working experience within the financial industry
• Possess knowledge and experience on banking operations/Customer Service roles preferred
• Bilingual in English and Mandarin preferred to liaise with Mandarin speaking clients

Interested candidates can kindly click to APPLY or send your latest resume to xinhui.hoong@justrecruit.com.sg

HOONG XIN HUI R24121451

Just Recruit Singapore Pte Ltd - EA12C6295