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This is above the full performance level for pharmacy technicians. Employees at this grade level must be certified by the National Pharmacy Technician Certification Board {PTCB) and serve primarily as the Lead Procurement technician. The incumbent is responsible for assuring facility compliance with all applicable laws, regulations, directives, policies and procedures applying to the procurement, storage, transfer, inventory and accountability of controlled and non-controlled medications and medical supplies. This position requires significant independent decision making with minimal supervision. The areas of responsibility include but not limited to:
Official account of Jobstore.
This is above the full performance level for pharmacy technicians. Employees at this grade level must be certified by the National Pharmacy Technician Certification Board {PTCB) and serve primarily as the Lead Procurement technician. The incumbent is responsible for assuring facility compliance with all applicable laws, regulations, directives, policies and procedures applying to the procurement, storage, transfer, inventory and accountability of controlled and non-controlled medications and medical supplies. This position requires significant independent decision making with minimal supervision. The areas of responsibility include but not limited to:
Official account of Jobstore.
VA Careers - Pharmacy: https://youtube.com/embed/Fn_ickNBEws
Duties include but are not limited to the following description:
The Program Manager manages all components of Procurement, Inventory Management, Reverse Distribution and Pharmaceutical destruction operations for VA Central/Western Massachusetts Healthcare System. This includes compliance oversight of all pharmacists, technicians, trainees, specialized nursing and other supportive personnel involved in procurement, inventory management, destruction and reverse distribution. The incumbent participates in the management of a multi-million dollar budget for inventory management of pharmaceuticals and supplies. Cost effective turnover of inventory must be consistently identified through sound accounting practices. Fluctuating patient needs, specific specialties, drug shortages, back orders and drug recalls makes this a very demanding task.
The incumbent will supervise the pharmacy procurement technicians and provide guidance to all pharmacy staff. The incumbent is responsible for developing and implementing appropriate procedures, overseeing compliance with applicable laws, regulations, and standards and ensuring competency of procurement personnel. The Program Manager is responsible for the development, organization and management of all aspects of the pharmacoeconomic program and to ensure that the Pharmacy Service is in compliance of all applicable laws and regulations regarding this practice (i.e. Federal, VHA and local acquisition regulations for VA Central/Western Massachusetts Healthcare System).
The Program Manager must also have working knowledge of and skills utilizing the Electronic Health Record including CPRS, VISTA and software commonly used by service personnel such as Pharmaceutical Prime Vendor software, and Microsoft Products. The Program Manager works closely with other services that may be involved with or impacted by pharmacy procurement and Pharmacoeconomics, including (but not limited to) logistics, fiscal, contracting, environmental management, primary care and medical service. Work will require juggling multiple projects simultaneously and being able to continuously reprioritize work based on the needs of the organization. Work assignments will be broad and complex due to their interdisciplinary nature and coordination throughout the facility. The incumbent must possess knowledge, skill, and flexibility to be assigned interchangeably with the supervisors of the other sections of the Pharmacy Service for training or other purposes, as required. The incumbent is often required to utilize unique and innovative approaches to solve specific problems and is required to perform a variety of duties involving a broad range of activities and depth of analysis.
Work Schedule: Monday-Friday 8:00am-4:30pm
Telework: Not available.
Virtual: This is not a virtual position.
Functional Statement #: F06230
Relocation/Recruitment Incentives: Individual recruitment incentives are authorized.
EDRP Authorized: This position is eligible for the Education Debt Reduction Program (EDRP), a student loan payment reimbursement program. You must meet specific individual eligibility requirements in accordance with VHA policy and submit your EDRP application within four months of appointment. Approval, award amount (up to $200,000) and eligibility period (one to five years) are determined by the VHA Education Loan Repayment Services program office after complete review of the EDRP application. Contact Amy Haley at amy.haley@va.gov, the EDRP Coordinator for questions/assistance. Learn more
Permanent Change of Station (PCS): Not Authorized.
Financial Disclosure Report: Not required.
Official account of Jobstore.
VA Careers - Pharmacy: https://youtube.com/embed/Fn_ickNBEws
Duties include but are not limited to the following description:
The Program Manager manages all components of Procurement, Inventory Management, Reverse Distribution and Pharmaceutical destruction operations for VA Central/Western Massachusetts Healthcare System. This includes compliance oversight of all pharmacists, technicians, trainees, specialized nursing and other supportive personnel involved in procurement, inventory management, destruction and reverse distribution. The incumbent participates in the management of a multi-million dollar budget for inventory management of pharmaceuticals and supplies. Cost effective turnover of inventory must be consistently identified through sound accounting practices. Fluctuating patient needs, specific specialties, drug shortages, back orders and drug recalls makes this a very demanding task.
The incumbent will supervise the pharmacy procurement technicians and provide guidance to all pharmacy staff. The incumbent is responsible for developing and implementing appropriate procedures, overseeing compliance with applicable laws, regulations, and standards and ensuring competency of procurement personnel. The Program Manager is responsible for the development, organization and management of all aspects of the pharmacoeconomic program and to ensure that the Pharmacy Service is in compliance of all applicable laws and regulations regarding this practice (i.e. Federal, VHA and local acquisition regulations for VA Central/Western Massachusetts Healthcare System).
The Program Manager must also have working knowledge of and skills utilizing the Electronic Health Record including CPRS, VISTA and software commonly used by service personnel such as Pharmaceutical Prime Vendor software, and Microsoft Products. The Program Manager works closely with other services that may be involved with or impacted by pharmacy procurement and Pharmacoeconomics, including (but not limited to) logistics, fiscal, contracting, environmental management, primary care and medical service. Work will require juggling multiple projects simultaneously and being able to continuously reprioritize work based on the needs of the organization. Work assignments will be broad and complex due to their interdisciplinary nature and coordination throughout the facility. The incumbent must possess knowledge, skill, and flexibility to be assigned interchangeably with the supervisors of the other sections of the Pharmacy Service for training or other purposes, as required. The incumbent is often required to utilize unique and innovative approaches to solve specific problems and is required to perform a variety of duties involving a broad range of activities and depth of analysis.
Work Schedule: Monday-Friday 8:00am-4:30pm
Telework: Not available.
Virtual: This is not a virtual position.
Functional Statement #: F06230
Relocation/Recruitment Incentives: Individual recruitment incentives are authorized.
EDRP Authorized: This position is eligible for the Education Debt Reduction Program (EDRP), a student loan payment reimbursement program. You must meet specific individual eligibility requirements in accordance with VHA policy and submit your EDRP application within four months of appointment. Approval, award amount (up to $200,000) and eligibility period (one to five years) are determined by the VHA Education Loan Repayment Services program office after complete review of the EDRP application. Contact Amy Haley at amy.haley@va.gov, the EDRP Coordinator for questions/assistance. Learn more
Permanent Change of Station (PCS): Not Authorized.
Financial Disclosure Report: Not required.
Official account of Jobstore.
The incumbent will also review or prepare documents and reports regarding financial status, procurement issues, or inventory; verify or abstract information contained in various documents and reports; maintain various procurement files; and resolve discrepancies in shipments, payments, or other documentation. The incumbent's work is complex not only in execution as it relates to providing service to the patient and the professional staff but also in problem-solving and in providing timely, accurate budget projections based on the incumbent's experience, interpretation of available data, and judgment. As required and assigned, the technician is expected to accomplish all duties normally performed by general pharmacy technicians (GS-6 and lower) related to stocking, delivering, inventory, inspections, assembling ward orders, prescription set ups, controlled substances distribution, IV and hazardous drug compounding, and unit-dose drug packaging, dispensing, and distribution.
Required Knowledge:
1. The incumbent must possess necessary interpersonal skills to effectively function with members of the pharmacy service team.
2. Technical knowledge of medication and prosthetic-device brand names, generic names, general special storage requirements, expiration date requirements, manufacturer/distributor sources, dosage forms applicable systems of weights and measures, and medical terminology in order to interpret physicians' orders and verify that correct item/device is prepared and dispensed.
3. Working knowledge of drug use, dosage and prosthetics forms/variations, to be able to screen orders for appropriateness and assist the pharmacist in solving potential problems.
4. Working knowledge of hospital computer system is required.
Procurement Functions:
1.Maintains accountability of daily purchases and coordinates receipt, controls budget ledger, assures consistent delivery schedules are employed and handled in a manner mutually beneficial to Logistics and Pharmacy Service, and appropriately disperses stock into designated storage areas. He/she must be familiar with catalog utilization, updated bulletin applicability, and prime vendor.
2. Able to evaluate, analyze workflow and coordinate work activities.
3. Keeps current on contracts, product availability, and prices to identify appropriate sources and ensures most cost-effective products are purchased through the Federal Supply Schedule (FSS). Utilizes the prime vendor to order FSS items, involving direct contact with the prime vendor via computer modem and placement and receipt of drug order after an assessment of the various contracts available and selection of the most cost-effective item. Reviews drug orders on computer screen/printed copy, verifying amount to be ordered and transmitting the order to the prime vendor. Using the prime vendor database, determines the cost differential to purchase from a different manufacturer, as well as the expected due in date of the unavailable product at the prime vendor. Utilizes knowledge of available contract information and patent right limitations to switch to alternate generic products when available and has working knowledge of drug products.
Government Purchase Card:
As a purchase card holder, the incumbent is responsible for:
1. Attending appropriate acquisition training and signing VA Form 0242, Government- wide Purchase Card Certification, to become the contracting officer of record for any purchase made with the card. NOTE: Cardholders shall not make individual purchases exceeding mandated limits unless applicable warranting has been issued by the Head of the Contracting Activity (HCA).
2. Complying with all acquisition regulations, both Federal, VA, and local (listed in CS ROM training) to include 8A, small business, Javis Wagner O'Day Act, and mandatory sources.
Medication Management System Functions:
1. Reads and interprets prescriptions, obtains proper medication or material in the proper strength and dosage form; determines proper amount and counts, pours, or measures the medications; affixes proper label; and records required data on Pharmacy's copy of prescription/order. After a final check by a pharmacist, dispenses medication in ambulatory care or discharge situations.
Controlled Substance Management Functions:
1. Reviews, compiles and analyzes usage, returned to stock and receiving reports to ensure adequate inventory needs daily.
2. Monitors and analyzes orders and distribution patterns to identify questionable circumstances or unusual trends (such as waste, fraud, diversion or abuse). Communicates potential problems to supervisor or the Assistant or Pharmacy Chief.
Work Schedule: Manhattan Facility Monday-Friday 7:30am-4:00pm.
Work Schedule: Brooklyn Facility Monday-Friday 7:00am-3:30pm
Telework: Not Available
Virtual: This is not a virtual position.
Functional Statement #: 000000
Financial Disclosure Report: Not required
Official account of Jobstore.
Duties may include but are not limited to:
Official account of Jobstore.
