Total 86 HR Assistant job vacancies in Administrative / Clerical category in George Town

Responsibilities:

• Create, review, and process customer order accurately
• Communicate with customers regarding order status, delivery schedules, and any issues that may arise during the process
• Maintain and update sales records, and other relevant data in databases
• Responsible for logistic arrangement to ensure timely order fulfilment
• Ensure adherence to company policies, procurement procedures, and regulatory requirements, maintaining appropriate documentation for audits
• Perform other administrative task as necessary or assigned 

Requirements:

• Fresh graduates are welcome to apply
• Preferably candidates with Diploma or Degree in any field.
• Required language(s) : English, Mandarin and Bahasa Malaysia
• Advanced computer skills on MS Office
• Fast learner and well-organized
• The ideal candidate must be honest, responsible and exercise confidentialty

Perks & Benefits

• 5 days work (Monday - Friday)
• Panel doctor
• EPF/Socso

職責：

• 準確建立、審核和處理客戶訂單
• 與客戶就訂單狀態、交貨時間表以及過程中可能出現的任何問題進行溝通
• 維護和更新資料庫中的銷售記錄和其他相關數據
• 負責物流安排，確保訂單及時履行
• 確保遵守公司政策、採購程序和監管要求，維護適當的審計文件
• 根據需要或指派執行其他管理任務

要求：

• 歡迎應屆畢業生申請
• 最好是擁有任何領域的文憑或學位的候選人。
• 所需語言：英語、華語和馬來語
• MS Office 的高級電腦技能
• 學習速度快且組織良好
• 理想的候選人必須誠實、負責並保守秘密

津貼和福利

• 5天工作制（週一至週五）
• 專案醫師
• 公積金/社會保險

• Communicate with vendors regarding general office maintenance
• Ensure stock levels of pantry supplies, stationery, and office equipment are maintained
• Manage petty cash reimbursement
• Coordinate courier services and handle incoming/outgoing mails
• Issue access cards to new hires and set up printer IDs
• Liaise with suppliers for name card printing
• Manage the full cycle of internships including job advertisement, interview arrangements, grants and job offers
• Assist with refreshments and catering orders for company events
• Review and validate invoices (e.g. Telco & Internet bills and Season parking charges)
• Handle any additional ad-hoc administrative tasks as assigned

Requirements

• Minimum Diploma
• At least 1 year of administrative experience
• Fast learner with a willing-to-do attitude, proactive, multitasking abilities and takes ownership to complete assigned tasks
• Attention to detail
• Ability to communicate effectively with internal and external stakeholders
• Ability to work independently and prioritize tasks effectively
• Singaporean/PR

Others

• Remote work: 1 day a week
• Mon to Fri: 9 am to 6 pm

If you are interested in joining our team, please submit your resume to us. We look forward to hearing from you!

Roles & Responsibilities

• Perform day to day clerical support in office including answering phones, data entry and filing and etc.
• Assist HR-related tasks and general HR activity
• Work with various departments to render operations support
• Any other ad-hoc duties as assigned from time to time

Requirements

• At least GCE ‘O’ level and above
• Minimum 1 year of relevant working experience preferred
• Good interpersonal, communications and coordination skills
• Well-organized with good and analytical initiative
• Resourceful and mature team player
• Proficient in MS Office Skills (Outlooks, Words, Excel, Power Point, etc.,)

TASKS & RESPONSIBILITIES

• Answer and transfer phone calls
• Attend to visitors and advise visiting parties accordingly
• Manage meeting room bookings & schedules
• Receive and distribute incoming mails. Arranage outgoing mails by courier service
• Travel related: flight and hotel booking, visa application, transports arrangement, travel insurance purchase
• Verify invoices and submit payment requests for phone bills, petrol, credit card, printer, courier, etc.
• Order stationeries and replenish pantry supplies
• Manage office facilities (aircon service, lights, water dispenser, etc.)
• Handle printings (name card, Tialoc stickers, envelope, shirt, customised arch files, etc.)
• Send occasion gifts for staffs' newborn, hospitalization and wreath
• Support any other administrative duties as requested

REQUIREMENTS

• Candidate must possess at least GCE “O” level or equivalent qualification
• Good communication and organization skills
• Strong skills in travel arrangements
• Basic computing skills

Job Responsibilities:

Accounting Matters:

• Ensure timely billing to Clients
• Assist Accountant on checking project expenditure claims
• Update bank, AR and AP records

Administration Matters:

• Book air-tickets and hotel accommodation for project teams
• Updating leave records
• Assist with Work permits and Visa Application for Project teams.
• On-Site support to project teams including collecting payment and buying drinks/meals
• Buy groceries and stationeries for office and projects use
• Attend to customer’s queries via phones, taking messages and handling correspondences.
• Handling of reception duties and attending to guests when needed.
• Providing ad-hoc general administrative support to GM, project team and director when needed.
• Keep inventory list

Who are we looking for:

• Minimum Ó Level / Nitec / Diploma in relevant discipline
• At least 1 year of working experience
• Some knowledge of accounting concepts and double entries
• Working knowledge of MS Office
• A hands on person who likes to interact with people and outdoor activities
• Able to multi-task, proactive and takes ownership to complete assigned tasks

Job Highlights

· Exposure to exhibitions management

· Opportunity to learn Human Resource and Accounting

· Teamwork mindset

Full time & Part time are welcome to join.

Job Description

- Organize Company/branch events and meetings
- Keep track of Company SOPs and documentations
- Prepare and keep track of agreements, letters, memos
- Manage Tenancy matters
- Perform Medisave, CHAS and AIA/IHP claims online, tally payments and present report on monthly basis
- Prepare reports for analysis and planning
- Prepare fee statements for doctors
- Process invoices and claims
- Calculation of staff working hours and management of leave records for staff
- Handle queries from accountant and branch staff
- Filing/scanning
- Other projects or administrative duties as assigned

Requirements
- Required traits: meticulous, organized, responsible, willing to learn, high integrity
- At least 2 years of experience preferably in admin and accounting
- Basic accounting knowledge and experience
- Proficient in MS Office especially MS Excel skills and comfortable learning new software
- Work well with deadlines
- Good time management
- Able to work with a sense of urgency
- Good interpersonal and communication skills
- Able to work well both independently and as a team player

Benefits
- 5 Days work.

- Convenient working location, office at Sunset Way.

- Team Performance Bonus

- Medical/Dental Benefit

- Annual Leave

Computer literate, able to do some simple office admin. Answer phone calls, data capture. Must be able to work overtime and outside the office. Training will be provided.

- To make data entry in MYOB accounting software

- Preparing PO / DO and Invoice

- Assist in Office Administration Works

- Knowledge in Microsoft office

- Preparing Maintenance Service schedule and email service reports to the customer.

- Maintain Proper Filing System

- Able to work independently

Responsibilities

• World check processing of new applications
• Giro forms processing (Hardcopy & Softcopy)
• Performing of maker and checker role when processing Giro forms
• Ensuring incoming cases are handled on time and accurately (via Email & inhouse system)
• Tallying of end of day cases for daily report.
• Familiar with Microsoft Office
• Proactive, accuracy and can work independently

Requirements

• Good written and verbal communication (English)
• Basic computer and technical skills
• Data entry experience and strong admin background
• An understanding of priorities and the ability to meet services datelines
• Ability to assume responsibility for assigned daily + (Ad hoc) tasks and to achieve daily target
• Attention to detail
• Ability to work independently or in a team environment
• Able to work overtime during month end (if required)
• Prior relevant industrial experience is an added advantage

Responsibilities

• Logistic handling, collection, unpacking of carton boxes
• Manual document preparation for scanning including removing of paper clips, staples, book bindings etc
• Operate high-speed production scanners equipment
• Scan and archive documents including archival of original hardcopy documents
• Document Quality Checking of Scanning and Indexing and final output
• Check if there are any double feeding between the rollers, remove paper jam and perform simple cleaning of rollers
• Document reassembly (including rebinding), Packing, labelling, delivery and return of carton boxes
• Arrange disposal of carton boxes as required
• Processing of hardcopy applications according to systems provided
• Processing of softcopy applications received from different internal channels & processing it into systems provided
• Ensuring incoming cases are handled on time and accurately

Requirements

• Good written and verbal communication (English)
• Basic computer and technical skills
• Data entry experience and strong admin background
• An understanding of priorities and the ability to meet services datelines
• Ability to assume responsibility for assigned daily + (Ad hoc) tasks and to achieve daily target
• Attention to detail
• Ability to work independently or in a team environment
• Able to work overtime during month end (if required)
• Prior relevant industrial experience is an added advantage

Core Duties & Responsibilities:

• Provide daily administrative support to the Laboratory.
• Provide administrative and office support for the Lab including receiving and directing visitors, preparing PPE for new employees, maintaining and ordering inventory / stationaries in the Lab.
• Assist in generating information required for daily billing and invoicing.
• Assist in generating COA reports daily using provided platform and ensuring that all information on the reports are accurate.
• Perform general clerical duties such as scanning, filing, photocopying of documents, and updating of relevant information into the lab’s system.
• Assist to keep accurate records of data in the Lab Job Board and any historical folders.
• Assist the Laboratory Coordinators in preparing paperwork during witnessing jobs (in lab).
• Any other ad-hoc duties as assigned and required by Management.

Requirement:

• Preferably with 1 year experience in billing and invoicing.
• Proficient in Microsoft Office & Excel.
• Good working attitude, has initiative, self-motivated, willing to learn and work hard.
• Good oral communication and typing skills.
• Ability to prioritize effectively and able to multi-task.
• Able to work independently with minimum supervision and is a good team player.
• Able to commence work immediately.
• For fresh candidates, comprehensive training will be provided.

Qualified or interested candidates, please submit your updated resume in MS Word / PDF format to hr.singapore@amspecgroup.com.

We regret to inform you that only shortlisted candidates will be notified.

Please include the following in your resume (if any):

• Last drawn / current and expected salary.
• Reason(s) for leaving previous/current company.
• Education background.
• Work experience in point forms (if any).

TASKS & RESPONSIBILITIES

• Answer and transfer phone calls
• Attend to visitors and advise visiting parties accordingly
• Manage meeting room bookings & schedules
• Receive and distribute incoming mails. Arranage outgoing mails by courier service
• Travel related: flight and hotel booking, visa application, transports arrangement, travel insurance purchase
• Verify invoices and submit payment requests for phone bills, petrol, credit card, printer, courier, etc.
• Order stationeries and replenish pantry supplies
• Manage office facilities (aircon service, lights, water dispenser, etc.)
• Handle printings (name card, Tialoc stickers, envelope, shirt, customised arch files, etc.)
• Send occasion gifts for staffs' newborn, hospitalization and wreath
• Support any other administrative duties as requested

REQUIREMENTS

• Candidate must possess at least GCE “O” level or equivalent qualification
• Good communication and organization skills
• Strong skills in travel arrangements
• Basic computing skills

As a Personal Assistant, you will play a crucial role in providing comprehensive administrative support to our Chief Operating Officer (COO). You will be responsible for handling a wide range of administrative tasks, from coordinating meetings and office management to handling confidential information with discretion during the absence of the incumbent and serve as a point of contact between the executive and internal/external stakeholders.

Responsibilities:

• Provide both personal and professional comprehensive administrative support to executives and team members with discretion and professionalism, including calendars management and scheduling, managing expenses and reimbursements, handling correspondence and travel arrangements.
• Manage and maintain smooth day-to-day operation of the office, including front desk, maintaining office supplies, courier arrangements, equipment, facilities management and records.
• Facilitate communication and coordination, including preparation and dissemination of internal/external communications, memos, and reports as required.
• Undertake corporate administration function for the office and support HR and Marketing functions, such as events (Internal and external), recruitment, onboarding, employee engagement, marketing, and branding initiatives.
• Other ad-hoc duties assigned by management.

Pre-requisites:

• Diploma in Business or related field
• Minimum 3 years of secretarial / personal assistant working experience, preferably working with senior management team
• An independent and resourceful problem solver
• Demonstrated ability to adapt quickly to changing priorities and work effectively in a fast-paced environment.
• Proficient in MS Office – Word, Excel and PowerPoint
• Ability to write and converse fluently in English and possesses strong communication skills.

Job Responsibilities: -

• Assist the sales team in handling and follow-up documentation when needed
• Perform general administrative duties relating to Sales Quotation & Job Order
• Data entry and data housekeeping
• Compiling, verifying accuracy and sorting information/data
• Other ad-hoc duties assigend

Job Requirements: -

• GCE "O" Level or above
• Proficient in all Microsoft Office (Excel/Word/Outlook)
• Able to multi-task and pay attention to details
• No prior experience is required, training will be provided
• Able to commit for min 6 months

Additional Notes

• Good Career Opportunities to be converted to permanent employees if performance is outstanding.
• Mondays to Fridays: 8am to 5pm
• Company transport pick up at Clementi / Jurong East / Choa Chu Kang MRT Stations

Interested applicants, please send us your detailed resume stating your duration availability and earliest date to commence work, current and expected remuneration and reasons for leaving previous employment (if applicable).

We regret that only shortlisted candidates will be notified.