Total 128 Executive Officer job vacancies in Administrative / Clerical category in Johor Bahru, KL, Penang

Responsibilities:

Guest Relations:

• Greet and welcome all guests with a smile and cheerful appearance
• Receive and direct them to the respective meeting room
• Assist to make and serve drinks to guests, clients and directors
• Respond promptly and tactfully to guests’ requests and enquiries
• Organise catering for meetings and company events and ensure all VIP/guests are properly attended and served

Admin / Front desk:

• Handle incoming telephone calls in a timely, pleasant and professional manner
• Reservations of meeting rooms and ensure that meeting rooms are kept clean, neat and tidy at all times when not in use
• Sort and distribute incoming documents, mails and faxes promptly
• Frank outgoing mail, arrangement of courier and dispatch services
• Maintain Telephone Extension Lists and Directories, both internal and external
• Assist in keeping track of movement of Directors and Heads of Department
• Liaise with Buildings Maintenance for repairs, general maintenance and upkeep of office
• Liaise with telephone vendors and telco for any phone issues, line swaps, etc
• Arrange for printing of namecards for staff
• Monthly ordering of Stationery, Pantry Supplies, Paper, etc for all departments
• Assist to make overseas calls
• Booking of flights and accommodations
• Monitoring of all office expenses, utilities, etc
• Provide full administrative support to the Administration Manager including maintenance of office equipment and liaise with the Building Management on office facilities matters.
• Perform other duties as and when instructed by the Administration Manager.

Requirements:

• Min ‘O’ Level / Higher Nitec
• Preferably candidates with at least 1 year of experience in similar job scope
• Courteous, well-groomed with a cheerful disposition
• Demonstrate good interpersonal and communication skills, ability to interact with people of all levels
• PC literacy required (Word, Excel)
• Willing to work on rotating shifts and beyond work hours, if required
• Ex cabin crew / Frontline customer service personnel are welcomed to apply

Job description

• Work closely with Regional Management to provide administration support on regional work activities.
• Coordinate schedules and manage calendars for Regional Management (which includes hotel reservation, flight booking and transport arrangements).
• Provide assistant support to the Regional Management in travelling and meeting arrangement, meeting materials preparation and addressing other ad hoc matters.
• Compilation of HR related data (such as over time records, addition and reduction of headcount, genders group and etc) for regional office (which includes HR report preparation and documentation as required).
• To co-ordinate board meetings and act as board secretary for minutes taking during the board meeting.
• Update and maintain proper filing system to ensure proper documents keeping.

Requirements

• Good verbal communication skills (Fluency in Chinese language would be advantageous for effective communication with stakeholders).
• Records/ Data maintenance skills.
• Excellent time management and organizational skills.
• Ability to maintain calendars and schedule appointments.
• Proficiency in Microsoft Office applications.
• Occasional travelling maybe required.
• Fresh graduate in Diploma of any fields is welcome.

Are you meticulously organized, adept at handling myriad details, and thrive in a dynamic, fast-paced environment? We're seeking a dedicated Administrative Executive to join our HR team, where you'll play a pivotal role in maintaining smooth operations and supporting our diverse range of administrative needs.

Key Responsibilities:

• Tracking: Meticulously manage miscellaneous items, ranging from small details to crucial data points.
• Filing: Handle both physical and electronic filing systems with precision and efficiency.
• Checklists: Maintain a variety of lists to ensure seamless coordination across different arrangements and projects.
• Calendar Management: Keep schedules organized and optimized for maximum efficiency.
• Teamwork: Collaborate effectively with colleagues to ensure tasks are delegated and completed efficiently.

Requirements:

• Immediate Availability: Able to start immediately or within a short notice period.
• Data Management Experience: Proven track record in effectively managing and organizing data.
• Multi-tasking Skills: Ability to juggle multiple tasks and priorities without sacrificing attention to detail.
• Mental Resilience: Capacity to thrive in a fast-paced environment with changing demands and priorities.
• Strong Communication: Clear and concise communication skills, essential for collaboration within the team.

Why Join Us:

• Dynamic Environment: Be part of a vibrant HR team dedicated to fostering a positive workplace culture.
• Growth Opportunities:

Responsibilities

• Handle daily administrative from F&B department (mails/reports (activities/events) /letter/memo/event menu/name cards and other related correspondence).
• Responsible on creation and deletion of new item in POS system.
• Conduct market research on comp set promotions.
• Attend to guest/client phone queries and provide information or direct them to manager in-charge.
• Monitor on F&B supplies and ensure timely ordering of supplies.
• Follow up with reservations deposit and events payment.
• Coordinate with outlet manager for staff training (internal/external).
• Updating of digital signage for events and ensuring projection is in order.
• Prepare monthly townhall slides to present new F&B updates/promotions for the month.
• Assist adhoc task when assigned by F&B manager.

Requirement

• Good communication and meticulous
• Positive attitude and teamwork

• Perform office administrative duties
• Maintain Bookkeeping
• Bank Reconcillation
• Prepare quaterly GST Submission
• Filing of Staff Income Tax
• Prepare monthly payroll, staff claims, and reimbursements
• Manage Account Payables/Receivables
• Manage petty cash
• Handle daily/weekly payments
• Generate monthly reports

Job Title: Administrative Assistant Company: Everton Estate, a boutique Real Estate agency with a dynamic team of 10 Real Estate agents.

About Us: At Everton Estate, we pride ourselves on our personalized approach to real estate services. Our team is vibrant, fun-loving, and committed to delivering exceptional results for our clients.

Position Overview: We are currently seeking a meticulous, patient, organized, and efficient female Administrative Assistant to join our team. This role is pivotal in ensuring the smooth operation of our office and supporting our agents in delivering outstanding service to our clients.

Responsibilities:

1. Case Submission Management: Handle and process cases submitted by agents through our Sales Program, ensuring accuracy and timeliness.
2. Commission Monitoring: Maintain records of commission payable and collectible, reconciling accounts as necessary.
3. Filing and Database Management: Organize and maintain company filing systems, databases, and records to ensure easy access and retrieval of information.
4. Appointment Scheduling: Coordinate and schedule appointments for agents and clients, managing calendars efficiently.
5. General Administrative Support: Assist the Managing Director and team with any additional administrative tasks or projects as needed.

Qualifications:

• Previous experience in administrative roles, preferably in the real estate or related industry.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with real estate management/CRM software.
• Basic knowledge of accounting principles and practices is highly preferred.
• Strong organizational skills with keen attention to detail.
• Excellent communication and interpersonal abilities.
• Ability to prioritize tasks and manage time effectively in a fast-paced environment.
• Professional demeanor and a positive attitude.

Benefits:

• Competitive salary and benefits package.
• Opportunities for professional growth and development within a supportive team environment.
• Work-life balance and a collaborative workplace culture.

How to Apply:If you are a motivated individual looking to join a dynamic team in the real estate industry, please submit your resume and a cover letter highlighting your relevant experience and why you would be a great fit for Everton Estate.

We are an equal opportunity employer and value diversity in our workforce. We are looking forward to welcoming the perfect match into our Everton Estate family.

Job Highlights:

• Collaborative team environment in a high performing team

• Opportunities for enhanced learning

• Competitive salary and work benefit package

Key accountabilities:

· Handle car sales related administrative work

· Coordinating with inter-department for day-to-day work

· Handle data entry work

· Any other duties assigned by immediate supervisor from time to time

Key attributes:

· GCE O’/N’ levels and its equivalent

· Pro-active, fast learner and possess a positive working attitude

· Able to work in a fast-paced environment

· Proficient in Microsoft Office

· Prior experience in the motor vehicles industry would be an advantage

Purpose of Job

The Admin Executive provides administrative and operation support for HQ Office. He/She also providing the admin support for membership and fundraising matters.

Responsibilties

· Admin Support

o Manage centralized filing system and overseeing the archival of key of documents.

o Manage procurement and processing of invoices of office stationery, office equipment, refreshment and cleaning supplies.

o Manage of general hotlines.

o Coordinate daily dispatch and sorting out mails.

o Coordinate authorized signatories for documents.

· Supervises Office Cleaning staff

o Supervise and assign work duties of office cleaning staff.

o Responsible for the procurement of cleaning inventory.

· Vendor Management

o Coordinate with external contractors, vendors, suppliers for procurement, repair and maintenance works for office equipment and building management.

o Handle vendors, contractors, suppliers and obtain quotations.

o Coordinate contracts renewal.

· Membership & Fundraising Management

o Maintain the Membership database in an accurate and timely manner.

o Processing new applications and renewal of membership.

o Attend to the queries from Members.

o Facilitate and manage the admin support for the yearly Annual General Meeting (AGM) and Extra Ordinary General Meeting (EOGM).

o Provide administrative support in fundraising events.

· Monthly Reports

o Provide consolidate monthly report for bookings of meeting rooms for charging purpose.

Any other duties may be assigned by the Management.

Requirements

· Minimum Diploma with 5 years of relevant experience.

· Ability to handle sensitive and confidential information.

· Proficient in Microsoft Office, Word, Excel and Powerpoint.

Competencies

· Strong communications and written skills.

· Good interpersonal skills and ability to interact at different level.

· A team player.

· High degree of multi-tasking and time management capability.

· Strong organizing and coordination skills.

· Meticulous and the ability to work independently with minimum supervision.

Our company was incorporated in November 1988. Our principal activities are engineering works for Fire Protection Systems and Fire Safety-related services. We envision ourselves as a one-stop fire safety service provider, encompassing fire safety consultations; SCDF submissions and approvals; installation, maintenance and development of value engineering design concepts, in support of the value chain of M&E services.

We are now looking for an Administrative Executive to support us in our expansion plans: The main job scope includes:

• Maintenance contract administration and servicing job scheduling
• Administration of service reports and job sheets
• Handle billings and email correspondence with customers
• Manage accounts receivables and follow up on payment
• Positive attitude, good interpersonal skills, pleasant disposition
• Partial remote working arrangement can be discussed
• 2 years of administrative experience
• Diploma Holder

Job Description

· Prepare Invoice, keep track and tabulate commissions

· Involve in Production work such as Artwork and magazine produce process

· End to end integrated media planning and implementation across Digital and Offline media

· Provide customer service, draft email, handle files and contra services

· Comfortable dealing with numbers and dealing with technology platforms, ability to articulate and put together sound recommendations

· Overseas exposure opportunity

· Assist in ad-hoc tasks

Good to Have

· Possess at least Diploma with 2 years working experience

· Outgoing and extrovert characteristics

· Proactive and willingness to learn

· Strong communication skills (Written and Verbal)

· Ability to work in fast-paced environment

· Meticulous and quality in work task

· Be a team player to the organization

Job Purpose:

• Assist the Administration and Operation manager in managing school’s operations relating to financial, school safety & security and general administration.

Key Responsibilities:

Document Management

• Scan and categorise important documents as part of the digitization process.
• Ensure accurate labeling and filing of electronic files for easy access and retrieval.
• Maintain confidentiality and security of all documents.

Disposal and Decluttering

• Identify materials that are no longer needed and prepare them for disposal according to school policies.
• Coordinate with disposal services for the secure destruction of sensitive documents and the responsible disposal of non-essential items.

Operational Support

• Assist in the planning and execution of move schedules, ensuring minimal disruption to ongoing operations.
• Support logistical arrangements for the physical move, including coordination with moving companies, and setup at the new campus.

General administrative support

• Provide clerical support to ensure operational continuity during the transition phase.
• Manage emails, answer phone calls, and perform other administrative tasks as needed to support the transition.
• Perform additional duties as needed to support the transition objectives and timelines.

Job Requirements:

• Minimum GCE ‘A’/Polytechnic diploma or equivalent
• 3-5 years working experience in an administrative or operations role is preferred
• Technical and Digital Literacy - Strong competency in Microsoft Office applications.
• Have exposure in area of emergency responses and security management
• Ability to multitask with good time management
• Good interpersonal skills
• Responsible and strong work ethic
• Written and oral communication skills

Reporting to the Head of Dept, you will provide administrative support for the following programmes:

• Human Papillomavirus (HPV) Education & Immunisation Catch Up Cohort
• Colorectal Cancer Awareness Campaign
• Breast Cancer Awareness Campaign

Key Responsibilities

Administrative Support

• Call and remind participants who have taken their first dose of HPV vaccination to complete their second and third dose
• Call participants who have indicated their interest to go for their HPV vaccination
• Provide backroom and administrative support for the (HPV, CCAM, BCAM programmes)
• Collate and process invoices from the partners/ general practitioners (GPs) (HPV programme)
• Attend to partners and GP enquiries
• Outreach to GPs to come onboard the programme
• Plan and prepare monthly reports for the HPV programme and for relevant partners
• Provide timely support and maintain a high level of engagement with the partners
• Ensure timely communication to all partners
• Ensure that the related records are keyed into the internal data system
• Draw up the annual report write-up for related projects
• Answer phone calls for event registrations and other queries
• Assist in administration duties as required by the department

Qualifications and Competencies

• Diploma in Business or Marketing
• Fresh graduates are welcome
• Excellent customer service
• Conflict management
• Work independently in a team setting to achieve the strategic goals
• Excellent verbal and written skills
• Able to analyse qualitative and quantitative data to help conceptualise and plan the programme

Job Highlight

Salary: $13 per hour (equivalent to $2400 per month, based on average 22 working days per month)

Contract: 12 months

Working Location: Nearest to Harborfront MRT

Working Hours: Monday to Friday, Office hours

Job Descriptions

• Planning, tracking, scheduling and liaising for audit visits to ensure smooth audit flow.
• Coordinate with relevant stakeholders/outsourced auditors relating to audit scheduling and preparations.
• Collating and filing of audit reports and email correspondences.
• Planning and scheduling meetings and events.
• Manage statistics on complaints and inspections.

Job Requirements

• Only Singaporean need to apply.
• Diploma in any relevant field
• Strong administrative and communication skills.
  

Interested candidate please click ‘Apply Now’. We regret to inform that only shortlisted candidates will be contacted.

Yee Kar Seng

Outsourcing Team

BGC Group Pte. Ltd.

EA Registration No.: R22107286

EA License Number: 05C3053

Job Highlight

Salary: $2900 per month

Contract: 6 months

Working Location: Nearest to Kent Ridge MRT

Working Hours: Monday to Friday, Office hours

Job Descriptions

Manage registration and course operation workflows.

• Administer the operational workflow of the registration and payment system
• Handle queries from participants regarding course information, registration and payment.
• Track registration and payment progress to ensure smooth commencement of accredited courses

Funds Management & Finance Operation

• Liaise with relevant stakeholders for funds drawdown.
• Verification and confirmation of funds drawdown details.
• Tracking of the funds flows to ensure prompt receipt and payment of funds

Course administration for all SSG-funded courses

• Handle pre & post-course administrative matters to ensure smooth execution and running of course delivery.
• Set up training venue and refreshments.

Project Management (Ad-Hoc)

• Manage & coordinate weekly sessions with learners and stakeholders.
• Oversee the overall operation aspect of the programs to ensure all deliverables are met.

Job Requirements

• Only Singaporean need to apply.
• Degree in any relevant field.
• Good administrative, interpersonal, coordination and communication skills

Interested candidate please click ‘Apply Now’. We regret to inform that only shortlisted candidates will be contacted.

Yee Kar Seng

Outsourcing Team

BGC Group Pte. Ltd.

EA Registration No.: R22107286

EA License Number: 05C3053

ROLE OVERVIEW

We are seeking an organized and detail-oriented Administrative Executive to join our team and provide essential back-office support to our company. The Administrative Executive will play a vital role in ensuring the smooth and efficient operation of our administrative functions, allowing our team to focus on delivering outstanding events and production requirements.

RESPONSIBILITIES

Manage day-to-day administrative tasks, including answering phones, responding to emails, and handling correspondence.

Maintain and organize company records, files, and documents in both electronic and physical formats.

Invoice clients for services rendered and follow up with customers regarding payment status.

Assist in preparation and drafting of basic documents

Handle procurement tasks, such as ordering office supplies and equipment, and maintaining inventory levels.

Provide support for HR-related tasks, such as maintaining employee records and assisting with payroll processing.

Ensure cleanliness and tidiness of the office environment, including common areas and workspaces.

Uphold confidentiality and discretion in handling sensitive information and company matters.

REQUIREMENTS

Experience as an Administrative Assistant, Administrative Executive, or similar role is preferred.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software.

Attention to detail and accuracy in all work tasks.

Ability to work independently with minimal supervision, as well as collaboratively in a team environment.

High degree of integrity and trustworthiness in handling confidential information.

If this role is suitable for you, we encourage you to submit your application. Join our team and contribute to the success of our production and events endeavours.