Total 100 Executive Assistant job vacancies in Administrative / Clerical category in The United States of America

Job Description

• Provide administrative support on pre- and post- sales matters.
• Attending to client’s queries on behalf of Manager whenever required.
• Maintain Manager’s appointment schedule by scheduling meetings, conferences, teleconferences, and travel.
• Design & Update of meeting slides, rewards/challenges, and upcoming events for the team.
• Welcoming of guests and clients in office
• Liaising with clients for any outstanding documentation, maintaining polite and professional communication via phone, e-mail, and mails.
• Submission and follow-up on insurance documents via system.
• Perform other clerical and administrative duties such as maintenance of proper filing system for client database.
• Tracking of daily expenses, consolidating, and preparing of monthly tax receipts and claims.
• Other ad-hoc duties whenever required.

Job Requirement

• Strong team player, willing to learn and able to work independently
• Competent in MS office knowledge (Excel, Word, PPT) and exposure with Canva will be highly preferred

We apologize that only shortlisted candidates will be contacted. Thank you

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates collecting, using and disclosing my personal data for the purposes set out in the Privacy Policy which is available at www.persolkelly.com.sg I also acknowledge that I have read, understood, and agree to the said Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E

EA Registration No. R1653100 (GOH JIA ZHEN CRYSTAL)

Summary

Client is a stable financial services organisation, seeking for a Personal Executive Assistant to assist on client support and other Directo’s matters.

Good career growth with yearly review and appraisal

Flexible and family oriented working environtment

Seeking for commited individual keen to learn new skillsets and gain more exposure

Basic + AWS + VB

Job Scope:

• Attending to client’s queries on behalf of Director, attending to additional correspondence with stakeholders, other parties from HQ
• Maintains executive’s appointment schedule by scheduling meetings, conferences, teleconferences, and travel.
• Welcomes guests and clients by greeting them, in person or on the telephone, schedules meetings, and answering or directing inquiries.
• Prepares reports by collecting and analysing information.
• Maintains customer confidence and protects operations by keeping information confidential.
• Provides administrative support to ensure efficient operation of office.
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Makes travel arrangements such as booking flights, or restaurant reservations.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Supports team by performing tasks related to organization and strong communication.
• Provides information by answering questions and requests.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies.
• Contributes to team effort by accomplishing related results as needed.
• Designs & Update of monthly meeting slides, rewards/challenges, and upcoming events for the team.
• Tracking of daily expenses for associate directors.
• Liaising with third party vendors to ensure smooth transactions between parties.
• Attend meetings and take accurate minutes of discussions and decisions.
• Prepare and distribute meeting agendas and supporting documents to attendees.
• Ensure all actions and decisions are recorded and followed up on.
• Collaborate with other administrative staff to schedule meetings and arrange logistics.
• Type up and distribute finalized minutes to all relevant parties.
• Ensure confidentiality of all meeting materials and discussions.
• Maintain organized and easily accessible records of all meeting minutes and related documents.

Skills/Qualifications:

• Excellent interpersonal and communication skills
• Time-management skills
• Ability to pay attention to detail
• Ability to multitask
• Good understanding of frequently used computer software and programs, such as Microsoft Office
• Enjoys fast paced environment

We apologize that only shortlisted candidates will be contacted. Thank you

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates collecting, using and disclosing my personal data for the purposes set out in the Privacy Policy which is available at www.persolkelly.com.sg I also acknowledge that I have read, understood, and agree to the said Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E

EA Registration No. R24119847 (KENNETH NG JING LONG)

Working Hours: Monday to Friday, 8:30 am to 6:00 pm

Salary: Basic + 1.5 months completion bonus

Responsibilities:

• Provide comprehensive administrative support to the site team, including e-filing of documents, managing duty roster, and handling petty cash.
• Collaborate closely with the Finance department on procurement, arrears management, banking, and payment-related matters.
• Oversee procurement of stationery and pantry refreshments.
• Manage inventory and maintain an organized storeroom.
• Maintain up-to-date tenant records for assigned buildings.
• Compile and submit additional charges form for tenant billing purposes.
• Program access cards for tenants.
• Coordinate complimentary parking or parking lot reservations as needed.
• Manage seasonal and hourly parking, including revenue collection and reconciliation.
• Ensure efficient car park operations and adherence to car park SOPs.
• Perform any other ad-hoc administrative duties as assigned.

Requirements:

• Minimum GCE 'O' level qualification.
• At least 3 years of relevant administrative experience.
• Proactive and capable of handling multiple tasks with minimal supervision.
• Proficient in MS Office applications.
• Preferably someone with facilities management (FM) background and familiarity with SAP would be advantageous.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd

• RCB No. 200007268E

• EA License No. 01C4394

• EA Registration No. R24120918 TAM SEE MIN

Description:

• Administration and consolidated data entry for interim online system solution

• Programme Assessment participant administration and stakeholder coordination

• Assist with any ad-hoc queries or technical issues faced by stakeholders

• Supporting the team on all other administrative work related to Aquatics sports related projects

Requirements

• Microsoft Office and Excel

• Customer Service Background

• Good writing and communication skills

• 2 years of experience in administrative work

**We regret that only shortlisted candidates will be notified**

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its Singapore and overseas subsidiaries and affiliates collecting, using and disclosing your personal data to prospective employers/companies based in any country for purposes of evaluating suitability for employment, conducting reference checks, administering employment related services, complying with Government’s COVID-19 health advisories and such other purposes stated in our privacy policy. Our full privacy policy is available at www.persolkelly.com.sg. If you wish to withdraw your consent, please drop us an email to let us know. Please feel free to contact us if you have any queries. Suzana Binte Slemat (EAP No. R1989461) EA Licence No. 01C4394

• Coordinate with GNFT trading, accounts, hedging, operations teams and all relevant teams to ensure contracts are in compliance
• Perform all duties related to the completion and issuance of contracts in a timely manner
• Perform all checks and coordination amongst various stakeholders to facilitate onboarding of new Customer/Vendor/Consignee/Notify Party.
• Update existing Customer/Vendor/Consignee/Notify Party master data, including ensuring accuracy and completeness of the data.
• Obtain the necessary approvals to ensure smooth onboarding of vendors, suppliers, and customers
• Assist with Trading exposure form approval process, including payment terms confirmation etc
• Support Trading team on contract related matters
• Coordinate and obtain the necessary required Waste Exportation Permit and TFS document between the Yard and Buyers
• Perform all checks and update the received date of all relevant signed Sales Contracts received from the buyer along with ensuring that BL Instruction received has been cascaded to the right Customer Service Team
• Forwarding of Sales Contract to the affected buyers who are having issue receiving documents from the system auto-distribution in place.
• Ad-hoc Trading/Contract supporting duties

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R22111375 Chua Jie Lin

Admin Executive ( 1 year contract, $2900 per month)

Working Hours Mon to Thur (8.30am to 6pm), Fri (8.30am to 5.30pm)

Working Location: Upper Thomson, occasion on-sites

Job Description

• Process ERP Stock Requisition Requests and Stock Returns: Manage lifecycle of stock requests and returns; ensuring accuracy, compliance, and timely delivery.
• Conduct On/Off-Site Stock Inventory Checks: Verify inventory levels and assist to maintain accurate records within the system.
• Issue Equipment and Access Cards: Manage the issuance/control of equipment and access cards to authorized personnel, following established SOP.
• Perform Data Entry, Collection, and Cleansing: Ensure accurate and complete data entry, actively identify and correct data inconsistencies.
• Support Payment and Billing Activities
• Perform other duties as assigned.

Interested candidate please click "APPLY"to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R1879511 (Serena Ho)

Contract duration: 1 year (tentatively start in June 2024)

Work location: Central

Working hours: Mon - Fri (9am - 6pm)

Responsibilities

• Provide administrative support for libraries programmes such as data entry, copyediting of programme synopses and liaising with various departments
• Manage and respond to public enquiries via email

Requirements

• Meticulous and organised.
• Ability to communicate with the public and handle enquiries.
• Good proficiency in English and able to write reasonably well.
• Ability to multi-task and work well under pressure

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394 • Reg No: R23117066 (CHEW KIA ZHENG)

• Manage and maintain the trade capture system - to ensure that all tanks/trucks movements are promptly and accurately reflected
• Manage the inventory system to keep track of oil stocks intank/petrol kiosks tanks
• Review and process both payable and recoverable invoices
• Management of physical cargo documentations which involves tracking, reviewing clauses and endorsements/archiving
• Prepare and issue customs related documents
• Support adhoc Treasury / Credit / Accounts / Operational matters
• Provide coverage within Ops Admin Team when required

Requirements:

• A Level / Polytechnic Diploma
• Entry level candidates are welcome to apply, must be willing to learn
• PC literate
• Detail orientated and meticulous

Should you be interested in this position, please contact Terence at +65 9645 4048 your resume directly for fast respond.

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R23116141 Le Cong Thang

1-month Completion Bonus

• Manning Helpline for Migrant Domestic Workers (MDWs) in distress to call and seek help for employment-related or well-being issues.
• Adhere to the SOP for handling of calls to the helpline, i.e. triaging of cases, escalate calls to relevant departments/parties, follow-up on escalated cases.
• Update daily call logs, retrieve information when required and maintain stats related to calls /escalation.

Requirements:

• Only Singaporeans
• Proficient in Microsoft Office

Should you be interested in this position, please contact Terence at +65 9645 4048 your resume directly for fast respond.

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R23116141 Le Cong Thang

Administrative Assistant (AMK/1 Year Contract/Up to $2600)

Duties & Responsibilities:

• To provide administrative support of SAP system

1. Creating of Repair Orders
2. Processing the inbound and outbound task in SAP system
3. Support spare part management which include stock counting
4. Support equipment management which includes tracking of devices on loan to customers

• Other general administrative tasks to Service support such as shipping documents, filing etc.

Requirements:

• A high school diploma or equivalent qualification is required. Additional education or certification in administrative or related fields is a plus.
• Customer service orientation with a commitment to providing excellent support to internal and external stakeholders.
• Demonstrated experience and proficiency in using SAP software for administrative tasks, particularly in creating repair orders and processing inbound and outbound tasks.
• Strong administrative skills with the ability to handle various tasks such as creating shipping documents, filing, and other general administrative duties efficiently and accurately.
• 1 Year Contract

EA License No. 01C4394 • RCB No. 200007268E •EA Registration No. R22109454 Malcolm Lee Jun Hao

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

Start Date: May 2024

• Coordinate with GNFT trading, accounts, hedging, operations teams and all relevant teams to ensure contracts are in compliance
• Perform all duties related to the completion and issuance of contracts in a timely manner
• Perform all checks and coordination amongst various stakeholders to facilitate onboarding of new Customer/Vendor/Consignee/Notify Party.
• Update existing Customer/Vendor/Consignee/Notify Party master data, including ensuring accuracy and completeness of the data.
• Obtain the necessary approvals to ensure smooth onboarding of vendors, suppliers, and customers
• Assist with Trading exposure form approval process, including payment terms confirmation etc
• Support Trading team on contract related matters
• Coordinate and obtain the necessary required Waste Exportation Permit and TFS document between the Yard and Buyers
• Perform all checks and update the received date of all relevant signed Sales Contracts received from the buyer along with ensuring that BL Instruction received has been cascaded to the right Customer Service Team
• Forwarding of Sales Contract to the affected buyers who are having issue receiving documents from the system auto-distribution in place.

Requirements:

• Diploma/Degree
• Minimum 3 years of working experience in relevant field
• Knowledge of contract terms and trading is preferred
• Knowledge of SAP/BSM is preferred
• Possess sound analytical & problems solving techniques.
• Independent, pro-active, well-organized, detail and result oriented.
• Visual acuteness for detailed work; prepare and/or review documentation for accuracy
• Able to work independently, under pressure, self-motivated, responsible and process oriented
• Excellent time management skills and ability to prioritise tasks

Should you be interested in this position, please contact Terence at +65 9645 4048 your resume directly for fast respond.

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R23116141 Le Cong Thang

Temp Personal Assistant / Admin

• Nearest mrt: Raffles Place
• Duration: 6 months (Subjected to conversion or extension)
• Working hours: Monday to Friday (Hybrid – 2 days’ WFH & 3 days’ work from office)
• Salary: $2400

Main Duties:

• Provide secretarial and administrative support to Deputy CEO
• Schedule meetings, appointments and manage calendar
• Manage travel itinerary
• Assist in submission of claims and other administrative matters
• Any other duties assigned

Requirements:

• Min. GCE 'O' Level
• Min. 1 year experience in admin / relevant roles
• Proficient in using Microsoft Office (Outlook, Excel etc.)
• Able to communication and write in English fluently

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd

• RCB No. 200007268E

• EA License No. 01C4394

• Reg No: R23117785 (Lok Ding Hann)

Location: Tanjong Pagar

Contract: 6 months (convertible)

Responsibilities:

• Manage and maintain the trade capture system - to ensure that all tanks/trucks movements are promptly and accurately reflected
• Manage the inventory system to keep track of oil stocks intank/petrol kiosks tanks
• Review and process both payable and recoverable invoices
• Management of physical cargo documentations which involves tracking, reviewing clauses and endorsements/archiving
• Prepare and issue customs related documents
• Support adhoc Treasury / Credit / Accounts / Operational matters
• Provide coverage within Ops Admin Team when required

Requirements:

• Minimum A Level / Polytechnic Diploma
• Entry level candidates are welcome to apply, must be willing to learn
• Proficient in Microsoft Office tools
• Detail orientated and meticulous
• Team player

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394 • Reg No: R23117066 (CHEW KIA ZHENG)

Duration: 12 Months

Working Location: Duo Tower (Nearest MRT: Bugis)

Working Hours: Monday – Friday, 8.30am – 5.30pm

Secretarial & Administrative Support

• Provides pro-active and confidential administrative and secretarial support to General Manager.
• Manages the Outlook calendar of the General Manager including scheduling of and coordinating of logistics for meetings, activities and any required onsite or offsite functions.
• Assists with meeting preparation and other required documents through liaising with others in the collection, consolidation, and dissemination of meeting materials.
• Manages the department’s electronic calendar whilst planning and organizing required team meetings, including agenda management, logistics and overall attendance.
• Plans and coordinates travel logistics and prepares detailed itineraries including background information and forward planning of visa applications as necessary.
• Compiles and prepares expense reports for submission using Travel and Expense Account (TEA), whilst ensuring compliance with Company Travel and Expense Policy.
• Assists the team in travel logistics and organizing conferences.
• Coordinates with regional offices on townhalls, alignment on key messages, communications, etc.

Communication

• Represents the General Manager’s office to a broad array of contacts internally and externally.
• Manages hard copy mail correspondence and any other electronic correspondence that requires attention, with the ability to prioritize, highlight and manage items requiring immediate attention.

Others

• Assists Originators in preparing documents for tender submission.
• Works closely with Finance/Shared Services/Procurement on invoice coding and payment matters.
• Arranges and plans support for new employees in onboarding activities such as office set-up etc.
• Ensures the smooth running of the team i.e., ensuring sufficient office supplies, facilities, etc., are functioning well and liaise with internal departments to remedy as required.
• Partner and coordinates with the other team’s administrators to ensure works/projects are completed in an orderly manner.

Requirements:

• Degree in any discipline.
• Prior experience in Concur would be advantageous.

Interested candidate who wish to apply for the advertised position, please email us an updated copy of your resume.

Contact: 96403254

EA License No.: 01C4394

EA Reg. ID: R22105467 (Mary Joyce Ong)

** We regret that only shortlisted candidates will be notified**

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

Responsibilities:

• Manage and maintain the trade capture system - to ensure that all tanks/trucks movements are promptly and accurately reflected
• Manage the inventory system to keep track of oil stocks intank/petrol kiosks tanks
• Review and process both payable and recoverable invoices
• Management of physical cargo documentations which involves tracking, reviewing clauses and endorsements/archiving
• Prepare and issue customs related documents
• Support adhoc Treasury / Credit / Accounts / Operational matters
• Provide coverage within Ops Admin Team when required

Requirements:

• PC literate
• Detail orientated and meticulous

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R22111375 Chua Jie Lin